Page 1
School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION
REGULAR MEETING
AGENDA
Monday, February 1, 2016, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
CALL TO ORDER
We hereby acknowledge that we are on the territory of the Okanagan First
People.
2.
ADOPTION OF AGENDA
RECOMMENDED MOTION:
That the agenda be adopted.
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
RECOMMENDED MOTION:
That the minutes of the regular meeting held on January 11, 2016, be approved.
6.
UNFINISHED BUSINESS
7.
REPORT FROM CLOSED MEETINGS
The following items were discussed at the closed meetings held on January 11,
13, and 18, 2016:
January 11, 2016
•
•
•
•
Discussed a legal matter;
Received a staffing report for both teaching and CUPE staff;
Received information related to the Ministry of Education funding
recalculation; and
Approved a property matter
January 13, 2016
•
Reviewed information related to possible school closures
Page 2
January 18, 2016
•
8.
Discussed information related to the long range facilities review
CORRESPONDENCE
8.1
Correspondence Requiring Action
8.2
Correspondence to the Board of Education
a.
8.3
As per correspondence listing dated February 1, 2016
Correspondence on Behalf of the Board of Education
a.
9.
As per correspondence listing dated February 1, 2016
Correspondence Copied to the Board of Education
a.
8.4
1
As per correspondence listing dated February 1, 2016
REPORTS OF COMMITTEES
9.1
Business Committee
Trustee Manning will report on the business committee meeting held on
January 26, 2016:
a.
Cheque and ePAYMENT Listing
b.
Policy No. 750 - School Closure
c.
Policy No. 540 - Employee Travel: Insurance and Expenses
5
RECOMMENDED MOTION:
That Policy No. 540 - Employee Travel: Insurance and Expenses
be approved as amended.
d.
Policy No. 110 - Policy Development and Maintenance
RECOMMENDED MOTION:
That Policy No. 110 - Policy Development and Maintenance be
approved in principle and forwarded to partner groups until
March 7, 2016 for any suggestions for changes.
9.2
Education Committee
Trustee Johnson will report on the education committee meeting held on
January 27, 2016:
8
Page 3
a.
BC's Framework for Enhancing Student Learning - Overview and
Update
b.
New Curriculum Implementation Planning
RECOMMENDED MOTION:
That the school calendar be amended to include two noninstructional days, April 27 and May 24, 2016, in accordance
with the School Calendar Regulation, BC Reg 314/12 to provide
teachers with an opportunity to participate in discussions and
activities relating to the implementation of curriculum documents
listed in Section 1(i) of the Education Program Guide Order,
M333/99.
c.
Policy No. 350 - Nutrition
11
RECOMMENDED MOTION:
That the Board of Education approve Policy No. 350 - Nutrition
as presented.
d.
Policy No. 507 - Criminal Record Checks
14
RECOMMENDED MOTION:
That the Board of Education approve Policy No. 507 - Criminal
Record Checks as presented.
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
French Immersion
Director of Instruction Don MacIntyre will report on the Late French
Immersion registration process and numbers for 2016-17. The
registration deadline for Penticton and Summerland is Monday, February
1, 2016 at noon.
10.2
Okanagan Valley Concert Band Festival and District Science Fair
The Okanagan Concert Band Festival will be held on March 1 and 2 at
the Penticton Trade and Convention Centre.
The District Science Fair will be held on March 8 this year. The date was
changed due to increased interest in the elementary science fair
workshops.
10.3
Videoconference Technology Offers Virtual Information Session to SD67
Students
Information will be provided at the meeting.
10.4
Field Trips
17
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The superintendent of schools will review the attached listing of field trip
requests. (Attachment)
11.
REPORT OF SECRETARY-TREASURER
11.1
Long Range Facilities Review
The public meeting related to the long range facilities review was
postponed from January 20, 2016 to March 9, 2016.
A public meeting related to alternate potential uses of facilities will be
held on February 22, 2016, 7:00 p.m., at the Shatford Centre.
12.
NEW BUSINESS
12.1
Faculty of Medicine, University of British Columbia eHealth Literacy
Survey
18
Skaha Lake Middle School has been invited to participate in the UBC
eHealth Literacy survey. Information for the survey is used to develop a
program that will improve eHealth literacy for students and their parents
and educate them about the use of eHealth tools to prevent chronic
health issues and promote healthy lifestyles.
RECOMMENDED MOTION:
That the Board of Education approves participation of Skaha Lake
Middle School in the 2015-16 eHealth Literacy Survey.
13.
REPORTS OF REPRESENTATIVES
13.1
BCSTA Provincial Council Meeting
The BCSTA Provincial Council Meeting will be held on February 19 and
20, 2016 in Vancouver.
13.2
BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on
February 26 and 27, 2016 in Salmon Arm.
13.3
BCPSEA Meeting
Trustee Manning will report on the BCPSEA annual general meeting held
on January 29, 2016 in Vancouver.
13.4
14.
Trustee Comments
INFORMATION ITEMS
14.1
Recognition of Student Success
24
Page 5
School District No. 67 (Okanagan Skaha) extends congratulations to the
students and groups for outstanding examples of success as shown on
the attached listing. (Attachment)
14.2
Recognition of Student Artwork
Congratulations are extended to the students from Wiltse Elementary
School for their artwork currently on display at the school board office.
(Attachment)
14.3
Date of Next Meetings
•
•
•
•
February 22, 2016, 7:00 p.m., Special Board Meeting, at Shatford
Centre
February 23, 2016, following the Business Committee meeting,
Special Board of Education Meeting for the 2015-16 amended
annual budget
March 7, 2016, 6:30 p.m., Regular Board of Education Meeting, at
the School Board Office
March 9, 2016, 7:00 p.m., Special Board of Education Meeting, at
IMC
15.
QUESTION PERIOD
16.
ADJOURNMENT
RECOMMENDED MOTION:
That the meeting be adjourned.
28
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​ OARD OF EDUCATION
B
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
BOARD CORRESPONDENCE - OPEN MEETING
Monday, February 1, 2016, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
Correspondence Requiring Action
2.
Correspondence TO the Board of Education
2.1
2016-01-14 BCSTA Re Supreme Court Appeal
1
A letter from BCSTA President Teresa Rezansoff advising that the
Supreme Court of Canada has decided to hear an appeal from the BC
Teachers' Federation on the April 30, 2015 judgment of the BC Court of
Appeal regarding the provincial government's previous actions to remove
clauses from the provincial collective agreement
2.2
2016-01-20 BCPSEA to Boards Regarding Audits
3
A letter from BCPSEA to all boards regarding to the ethics audit being
performed by the Office of the Auditor General of British Columbia
2.3
2016-01-27 Letter from Minister of Education
5
Automated response from the Minister of Education related to the
curriculum implementation days
3.
Correspondence COPIED to the Board of Education
3.1
2015-11-17 SD54 (Bulkley Valley) to Minister of Justice
6
A letter to the Attorney General and Minister of Justice requesting that the
penalty for driver infractions against Section 149, Meeting School Bus of
the Motor Vehicle Act be reviewed to increase the penalty
3.2
2015-12-03 SD57 (Prince George) to Premier and Minister of Finance
A letter to the Premier and Minister of Finance expressing unanimous
support for the three recommendations related to K-12 education in the
Select Standing Committee on Finance and Government Services report
8
Page 2
3.3
2015-12-14 SD23 (Central Okanagan) to Minister of Finance
9
A letter to the Minister of Finance with a copy to the Minister of Education
endorsing the Select Standing Committee on Finance and Government
Services report and recommendations for K-12 funding, and also
endorsing the comments made in the December 4, 2015 joint letter from
the provincial partners (BCSTA, BCSSA, BCPVPA, BCTF and BCASBO)
3.4
2015-12-14 SD27 (Cariboo-Chilcotin) to Minister of Education
11
A letter to the Minister of Education and BCPSEA Public Administrator
requesting that exempt staff compensation be fully funded by the
government if boards are to preserve the integrity and viability of public
education going forward
3.5
2015-12-15 SD61 (Greater Victoria) to Minister of Finance
13
A letter to the Minister of Finance, copying the Minister of Education,
requesting that the Minister of Finance heed the recommendations from
the First Report of the Select Standing Committee on Finance and
Government Services and increase the funding to K-12 education in the
2016 budget
3.6
2015-12-16 SD5 (Southeast Kootenay) to Minister of Education
15
A letter to the Minister of Education regarding the need for fully funded
renewed/revised curriculum training requesting that they fund for all staff,
including part-time, for the two additional professional days that have
been added to the 2015-16 school calendar to prepare for the new
curriculum
3.7
2015-12-17 SD63 (Saanich) to Minister of Education
17
A letter to the Minister of Education urging the Ministry of Education to
commit sufficient funding to ensure part time teachers and TTOCs may
receive payment for their attendance at the in-service held on noninstructional days
3.8
2015-12-18 SD28 (Quesnel) to Minister of Finance
18
A letter to the Minister of Finance requesting that government immediately
include all management personnel in the current round of salary
increases, that all increases be fully funded by government, and finally
that government accept and fund the findings of the BCPSEA report on
management salaries
3.9
2016-01-04 SD5 (Southeast Kootenay) to Minister of Education
A letter to Minister of Education regarding the replacement of Mount
Baker Secondary School and an invitation to tour the district
20
Page 3
3.10
2016-01-08 SD46 (Sunshine Coast) to Special Committee to Review
FOIPPA
22
A letter to the Special Committee to Review the Freedom of Information
and Protection of Privacy Act (FOIPPA) providing suggestions for
changes by the committee
3.11
2016-01-12 SD47 (Powell River) to Minister of Education
24
A letter to the Minister of Education regarding compensating all BC school
districts for costs caused by Fujitsu's responsibility for the failure to deliver
a functioning product in the manner that was promised
3.12
2016-01-12 SD5 (Southeast Kootenay) to Premier
25
A letter to the Premier, Minister of Finance, and Minister of Education and
copied to stakeholders, requesting a progress update on
Recommendations 24 to 40 from the Report on the Budget 2014
Consultations from the Select Standing Committee on Finance and
Government Services (SSCFGS) and recommendations 22 to 36 from the
Report on the Budget 2015 Consultations from the SSCFGS and
endorsing recommendations 1 to 3 from the Report on the Budget 2016
Consultations from the Select Standing Committee on Finance and
Government Services
3.13
2016-01-13 SD8 (Kootenay Lake) to Minister of Education
34
A letter to the Minister of Education expressing appreciation for the
awarded sum of $9,700 for the purpose of curriculum implementation
support in their district and asking for the inclusion of Teaching Teachers
on Call and part time teachers who may wish to participate as facilitators
in this implementation plan
3.14
2016-01-13 Minister of Education to BCSTA
35
A letter forwarded by the Minister of Education to BCSTA regarding the
anticipated surge in refugee student enrolment
3.15
2016-01-15 SD19 (Revelstoke) to Ministers of Education and Finance
37
A letter to the Ministers of Education and Finance supporting three
specific recommendations made in the November 2015 Report of the
Select Standing Committee on Finance and Government Services
3.16
2016-01-20 2016 Census
Information from the BCSTA regarding the 2016 Census
39
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3.17
2016-01-20 SD61 (Greater Victoria) to Deputy Premier and Minister of
Natural Gas Development
A letter to Honourable Rich Coleman, Deputy Premier and Minister of
Natural Gas Development and Minister Responsible for Housing,
requesting that the provincial government and the City of Victoria provide
funding to offset unrelated educational costs related to the homeless
shelter being housed in the previously vacant Boys and Girls Club facility
across the street from a school
3.18
2016-01-21 SD23 (Central Okanagan) to the Ministers of Education and
Finance
48
A letter to the Minister of Education and Minister of Finance expressing
the District's outrage that the government is not funding the approved
differentiated compensation increase for principals and vice principals
4.
Correspondence FROM the Board of Education
4.1
2015-12-16 Letter to Pamela Hinchliffe
50
A letter to Pamela Hinchliffe regarding the use of Summerland Middle
School gymnasium
4.2
2016-01-15 Support for PDCRS
52
A letter of support for the Penticton and District Community Resources
Society's application to the British Columbia Integrated Youth Services
Initiative grant
4.3
2016-01-25 Letter to Minister of Education
A letter to the Minister of Education requesting that the Ministry of
Education commit to sufficient funding in order to enable all teachers to be
paid for their attendance for all Non-Instructional Days
54
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#540
Employee Travel: Insurance and Expenses
RATIONALE
The Board of Education recognizes the need for employees to travel on school district business
and be reimbursed for out-of-pocket expenses.
The purpose of these policies and procedures is to ensure that employees are appropriately
reimbursed for expenses incurred while travelling on business. This section provides guidelines
for completing the travel claim voucher and describes conditions for reimbursement of expenses.
POLICY
Employees will be reimbursed for reasonable out-of-pocket expenses necessarily incurred on
school district business. Out-of-province travel requires the prior approval of the employee’s
immediate supervisor.
The rates reflected in the procedure below will be reviewed periodically and may be changed with
the approval of the Board.
ADOPTED:
September 14, 2015
Reviewed/Revised:
Statutory Reference:
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#540 Employee Travel: Insurance and Expenses
Claims for reimbursement of expenses will be considered in accordance with the following
guidelines:
1.
All claims for reimbursement must be supported by a standard Travel Expense Claim
Form and supporting documentation where required.
2.
Business use of private vehicles shall be reimbursed at a rate per kilometer that is
inclusive of all costs incurred by the employee. The rate per kilometer shall be the
rates established annually by the BC School Trustees Association (BCSTA).
3.
An employee who is required to use his/her personal vehicle for District purposes
shall be reimbursed the difference in premium costs between their regular Insurance
Corporation of British Columbia (ICBC) Rate and ICBC Rate Class 007 (Business
Class) where the employee is required to purchase additional insurance in order to
comply with ICBC regulations. Receipt and/or documentation is required for
reimbursement.
4.
Claims for reimbursement of expenses and for use of private vehicles must be
authorized and finally approved by the employee's immediate supervisor.
5.
Employees expected to travel as part of their assignments will be paid mileage from
the site of their first “appointment” to the site of their last “appointment” and be logged
daily. (Examples: Joe’s base school is Wiltse so he goes to Wiltse then Carmi then
Summerland Secondary then Parkway. Joe would log mileage Wiltse to Carmi,
Carmi to Summerland Secondary, and Summerland Secondary to Parkway for that
day. But tomorrow Joe has no need to go to his base school…he starts his day at
Parkway then Uplands then Naramata. He would log mileage from Parkway to
Uplands, then Uplands to Naramata.) All claims must be submitted and authorized
by the immediate supervisor.
6.
Mileage claims must be claimed quarterly at a minimum.
th
submitted before July 7 of each year.
7.
Expense claims for out-of-district travel will be considered on the basis of the
following guidelines:
June’s claim must be
a) Employees who are required to travel for business purposes should consider the
lowest cost alternative for travel between air fare and use of a private vehicle. Air
fares should be booked sufficiently in advance of the travel date to take
advantage of reduced excursion fares. Only economy air fare will be considered
for reimbursement. One (1) personal checked bag will be reimbursed with
appropriate receipts each way. Kilometer rates remain as established in clause 2
above.
b) Reasonable accommodation costs as evidenced by appropriate hotel receipts.
Only standard level room costs and applicable taxes will be covered. A claim of
$30.00 per day will be considered if the accommodation is at a friend's residence
in lieu of a hotel room.
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Policy #540 Regulations and Procedures – Page 2
c) Meals may be claimed without receipts as follows:
Breakfast:
Lunch:
Dinner:
$15
$25
$35
On days of departure and return the following guidelines will be followed:
Departure Day: from District:
Breakfast, lunch and dinner may be claimed if departure is before 9:00 a.m.;
Lunch and dinner may be claimed if departure is after 11:00 a.m.; 9:00 a.m.
Dinner may be claimed if departure is before 5:00 p.m.
Return Day:to District:
Breakfast may be claimed on your return day.
Lunch may be claimed if return is after 1:00 p.m.;
Dinner may be claimed if return is after 5:00 p.m.
Exceptions may be made on occasion with authorization from the Superintendent
or Secretary-Treasurer with the submission of receipts and explanation of
circumstance.
c) The per diem amount is $75 per day and will be reduced if meals are provided as
follows:
Breakfast:
Lunch:
Dinner:
$15
$25
$35
Breakfast may be claimed if departure is before 9:00 a.m.; lunch may be claimed
if departure is after 11:00 a.m. or return is prior to 2:00 p.m.; dinner may be
claimed if return is after 6:00 p.m.
d) Other expenses supported by appropriate receipts, e.g. parking, ferry rates, taxis,
telephone calls, etc.
e) Bridge toll costs will be reimbursed without receipts.
e) Registration, course or other fees supported by appropriate receipts with prior
approval from the immediate supervisor.
ADOPTED:
September 14, 2015
Reviewed/Revised:
Statutory Reference:
January 282, 2016
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\Policy #540 - Employee Travel - Insurance and
Expenses Jan 23, 2016.docx
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#110
Policy Development and Maintenance
RATIONALE
A primary responsibility of the board Board of education Education is to set policy to promote the
effective operation of schools and programs.
Policy is based on the beliefs and values espoused by the public boardBoard; it is dynamic and
provides guidance for future actions.
POLICY
The Board’s Policy Business and Education Committees shall have responsibility for bringing all
new policies and revisions to the Board for decision. Initiatives for new policy or policy revisions
may originate from the Board of Education, or its Policy any of the Board’s
Committeecommittees, the Superintendent or the Secretary Treasurer. Policy processes will
include opportunity for input from stakeholders.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
September 10, 2007
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
#110
Policy Development and Maintenance
Formulation of Policy
In general, a draft policy statement shall come to the Board in the following manner:
a)
The draft policy will be in the form of a recommendation from either the Policy
Business or Education Committee.
b)
The draft policy will be presented at a regular meeting of the Board at which
amendments to the draft may be made.
c)
The draft policy will be presented with the agenda in advance of the meeting at
which the policy is considered.
d)
The draft policy will remain on the table until distribution of the agenda at least for
the next monthly Board meeting during which time copies of the proposed policy
will be placed on the District’s website for general public input. Notification that
the policy has been posted to the website will be circulated to stakeholders
stakeholdersdirectly affected by its content..
e)
If revisions are made that significantly alter the intent of the statement, the policy
draft may be referred back to the policy committee from which it was derived or
remain on the table for an additional period.
f)
If no significant revisions are required, policy statements may be adopted at the
regular monthly Board meeting following the introduction of the draft policy.
g)
Unless specifically stated in the policy, the effective date of the policy shall be the
date of Board adoption which shall be recorded with the text of the adopted
policy.
h)
Electronic cCopies of the policyices shall be circulated available to stakeholder
groups. through the district website.
Formatted: Indent: Left: 0.5"
2.
Policy Implementation
1)
Formulation of Regulations and Procedures
In general the following steps will be taken in the development of regulations and
procedures:
a)
Executive Officers of the Board will be responsible for the formulation of
Regulations and Procedures which shall be submitted to the Policy Business or
Education Committee for consideration at the earliest possible committee
meeting.
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Policy #110 Regulations and Procedures - Page 2
2)
b)
The Board reserves the right to review administrative regulations and procedures
at its discretion but it shall revise or veto such regulations only when, in the
judgment of the Board, they are inconsistent with the intent of the Board's
adopted policies.
c)
Every regulation and procedure issued will be marked with the adoption date and
will be filed with the associated governing Board policy.
Policy Review and Maintenance
The secretarySecretary-tTreasurer shall maintain the one master copy of the district
policy book in a paper form. The official Policy Manual shall be the electronic copy held
on the District’s website. and Policies shall be responsible for regularly reviewing one
quarter of its contents each year reviewed no less than every five (5) years to ensure
currency and applicability. He/sheThe Secretary-Treasurer shall be responsible for
ensuring that all copies of the district policy book arethe website and master copy is kept
current.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
September 10, 2007
January 28, 2016
Ref:
U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\Policy 110-Policy Developement and
Maintenance-January 28, 2016.docx
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#350
Nutrition
RATIONALE
The Board has a primary responsibility for students’ intellectual development and a shared
responsibility with families and the community for students’ human, social and career
development. Current research provides clear evidence about the negative trends in students’
nutrition practices and lifestyle choices. It is essential for schools to join together with parents,
community members, and health officials to address these alarming trends.
The health of our students impacts on their ability to learn. It is no longer an issue of why we
should switch to healthier food choices/options for our students. It is clear that schools need to
take a leadership role in promoting healthy food choices to our students.
POLICY
Positive nutrition practices must begin in early childhood when lifelong habits and attitudes are
being formed. The Board believes that these habits and attitudes must be reinforced throughout
the school years. The school’s role is to not only provide nutrition education programs, but also
to encourage the consumption of nutritious foods by the students in our schools.
The Board supports healthy food choices and directs the effective implementation of “Guidelines
for Food and Beverage Sales in B.C. Schools – 2005” (amended, September 4, 2007, amended
2013) by the Ministry of Education and Ministry of Health, in all schools. Each school is expected
to develop and implement a “healthy food choices” approach utilizing these guidelines.
ADOPTED:
January 15, 2007
Reviewed/Revised:
Statutory Reference:
November 5, 2007
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#350
Nutrition
1.
Each school considers establishing a “Healthy Choices Team” to make decisions on
items ordered for the hot lunch menu, school store, special events, fundraisers, vending
machine choices, and other food purchases that meet the requirements of the
“Guidelines for Food and Beverage Sales in B.C. Schools – 2005” and as amended
September 4, 2007 and 2013. Representatives on the team should include a student,
teacher, PAC member, and administrator. The “Healthy Choices Team” could be a
subcommittee of the PAC or an independent committee at the discretion of the school
staff.
2.
The schools are required to meet the guidelines recommended by the Ministry of
Education and Ministry of Health in “Guidelines for Food and Beverage Sales in B.C.
Schools – 2005” and as amended September 4, 2007 and 2013. Individual schools may
choose to implement these guidelines immediately or follow the transition as outlined
below:
i)
Elementary Schools
September 2007
 At least 80% from “Choose Most” or “Sometimes” categories
 Including at least 50% from the “Choose Most” category
 No more than 10% in “Choose Least” category
 No more than 10% in “Not Recommended” category
January 2008
 100% “Choose Most” or “Sometimes” categories
 Including at least 50% from the “Choose Most” category
ii)
Middle Schools
September 2007
 At least 70% from “Choose Most” or “Sometimes” categories
 Including at least 40% from the “Choose Most” category
 No more than 20% in “Choose Least” category
 No more than 10% in “Not Recommended” category
September 2008
 100% “Choose Most” or “Sometimes” categories
 Including at least 50% from the “Choose Most” category
Page 13
Policy #350 Regulations and Procedures – Page 2
iii)
Secondary Schools
September 2007


At least 60% from “Choose Most, Sometimes or Least” categories
No more than 40% from “Not Recommended” category
September 2008


100% “Choose Most” or “Sometimes” categories
Including at least 50% from the “Choose Most” category
Schools must honour the terms of existing food/beverage/vending machine contracts
provided that vendors meet the healthy food guidelines. All new or renewed contracts
must follow the healthy food choice guidelines.
3.
Schools must follow the criteria for categorizing food products as outlined in the
province’s “Guidelines for Food and Beverage Sales in B.C. Schools – 2005 as amended
September
4,
2007
and
2013.”
The
website
for
reference
is
www.bced.gov.bc.ca/health/tools. htm#eat.
ADOPTED:
January 15, 2007
Reviewed/Revised:
Statutory Reference:
November 5, 2007
January 28, 2016
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 350 Nutrition Policy - Revised Sept 30 15
2016-01-27.docx
Page 14
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#507
Criminal Record Checks
RATIONALE
The Board of Education believes that students should be provided with a safe and secure
environment in which to learn and will avoid employing or engaging persons who have a history
of criminal activity of a nature that could threaten the safety of students.
POLICY
The Board of Education acknowledges and accepts its responsibility to ensure that criminal
record checks are conducted on all employees who work with children. In fulfilling its
responsibilities, the Board is guided by the Criminal Records Review Act (the “Act”), which came
into force on January 1, 1996, and the Criminal Record Review Program.
The Board also requires all volunteers potentially having unsupervised access to children to
authorize the local RCMP office to conduct a criminal record check. The result of this criminal
record check must be satisfactory to the Board.
ADOPTED:
June 25, 2001
Reviewed/Revised:
February 9, 2004
September 10, 2007
Statutory Reference: Criminal Records Review Act
Page 15
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
#507
Criminal Record Checks
Employees
(a) A criminal record check is mandatory for anyone employed by the Board of
Education.
(b) Any fees resulting from a Criminal Record Check are the responsibility of the
employee.
(c) While a criminal charge or conviction will not necessarily preclude employment with
the Board, criminal charges or convictions which are found to be related to the
employment or intended employment may result in the termination of employment or
the loss of an employment opportunity.
(d) All employment with the school district will be conditional upon a satisfactory Criminal
Record Check.
(e) Employees and prospective employees who are subject to the Criminal Records
Review Act must authorize a Criminal Record Check in accordance with that Act.
2.
Volunteers
Activities where a Criminal Record Check is required for volunteers include: coaching
school teams; accompanying students on overnight field trips; and driving students to
and/or from school sponsored events in accordance with district policy.
(a) Principals, vice principals, or supervisors who use volunteers whose participation in a
school activity may involve unsupervised access to students or individuals who
volunteer on a regular basis are responsible for ensuring the “RCMP Consent for
Disclosure of Criminal Record Information” forms are completed and forwarded to the
human resources department.
(b) A Criminal Record Check may be required for volunteers for other events when
deemed necessary by the principal.
(c) All persons offering to serve as volunteers will be screened by the principal or
designate to determine the basis for the person’s interest. This screening will also
help to determine the person’s skills and talents, establish their potential contributions
to the school and help to determine an appropriate placement.
Page 16
Policy #507 Regulations and Procedures – Page 2
(d) All Criminal Record Checks will be held in strict confidence.
(e) The processing of Criminal Record Checks for volunteers will be coordinated by the
school district through the assistant superintendent’s office the Human Resources
department.
(f) Based upon information received on the Criminal Record Check, applicants may be
contacted for further information regarding suitability.
ADOPTED:
June 25, 2001
Reviewed/Revised:
February 9, 2004
September 10, 2007
Statutory Reference: Criminal Records Review Act
January 28, 2016
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 507 - Revised Sept 30 15 2016-01-27.docx
Page 17
FIELD TRIP REQUESTS
Board of Education Meeting – February 1, 2016
1.0
LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL) (PRELIMINARY
APPROVAL FOR LEVEL 3 AND 4 TRIPS)
2.0
LEVEL 2 - LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL
3.0
LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT
3.1
4.0
April 28 to May 1, 2016; Penticton Secondary; 60 students in Grades 9 to 12 to
Whistler (bands and choir); Justin Glibbery plus chaperones TBA.
LEVEL 4 - TRIPS REQUIRING BOARD APPROVAL
Don MacIntyre
February 1, 2016
Page 18
Dear Okanagan-Skaha District School Board,
Digital Emergency Medicine at the UBC Faculty of Medicine is a team that carries out research,
evaluation, engagement, educational and policy-informing work to explore and advance the use of
modern personal information and communication technologies (e.g. mobile phones, social media,
multimedia, the Internet, bio-sensors, etc.) to improve health care and management.
We are requesting the establishment of a partnership with Okanagan-Skaha District through our
Learning for Life Initiative. We have previously been in contact with Louise Ganton and Leland Hauser at
Skaha Lake Middle School, and they have championed Learning for Life at their school and have
endorsed this initiative. With their support, we hope to pilot our content and resource in several
classrooms at Skaha Lake Middle School.
eHealth literacy is an individual’s ability to search for, successfully access, understand, and evaluate
health information using electronic devices such as smart phones, biosensors and tablets, and then
apply this information to address a particular health problem. The Learning for Life initiative aims to
develop a program that will improve eHealth literacy for senior elementary students and their parents
and educate them about the use of eHealth tools and how these tools can prevent chronic diseases and
promote healthy lifestyles.
We are grateful for your consideration and support as we work to improve these resources and
integrate them into the BC curriculum.
Respectfully,
The Learning for Life Team
Digital Emergency Medicine
Department of Emergency Medicine | Faculty of Medicine
The University of British Columbia
#
st
105 – 2194 Health Sciences Mall, 1 Floor | Vancouver, BC Canada V6T 1Z3
Website | Facebook | Twitter | YouTube
Page 19
The University of British Columbia
Office of Research Services
Behavioural Research Ethics Board
Suite 102, 6190 Agronomy Road, Vancouver,
B.C. V6T 1Z3
CERTIFICATE OF APPROVAL - MINIMAL
RISK AMENDMENT
PRINCIPAL INVESTIGATOR:
DEPARTMENT:
UBC/Medicine, Faculty
Kendall Ho
of/Emergency Medicine
INSTITUTION(S) WHERE RESEARCH WILL BE CARRIED OUT:
UBC BREB NUMBER:
H15-01961
Institution
Site
Other locations where the research will be conducted:
Research and data collection activities will be conducted at schools in Squamish, Maple Ridge,
Coquitlam, Vernon, Okanagan and Vancouver, BC. Other locations where research will be
conducted include: eHealth Strategy Office - 855 West 10th Avenue, Vancouver BC, V5Z 1L7
CO-INVESTIGATOR(S):
Helen J. Novak Lauscher
Travis Nagle
Christopher Yao
Anne-Marie Jamin
Jennifer Cordeiro
Sophia Shenaaz Khan
SPONSORING AGENCIES:
Moss Rock Park Foundation - "Learning for Life: Raising eHealth Literacy in BC"
PROJECT TITLE:
Learning for Life: Raising eHealth Literacy in BC
Expiry Date - Approval of an amendment does not change the expiry date on the current UBC BREB
approval of this study. An application for renewal is required on or before: Friday, October 7, 2016
AMENDMENT(S):
Document Name
Consent Forms:
Learning for Life: Student Consent Form
Learning for Life: Parent Consent Form
Learning for Life: Teacher Consent Form
Assent Forms:
Learning for Life Student Assent Form
Letter of Initial Contact:
Learning for Life: Student Letter of Initial Contact
Learning for Life: Letter of Initial Contact
AMENDMENT APPROVAL
DATE:
November 6, 2015
Version
Date
3
3
3
November 3, 2015
November 3, 2015
November 3, 2015
3
November 3, 2015
3
3
November 3, 2015
November 3, 2015
Page 20
The amendment(s) and the document(s) listed above have been reviewed and the procedures were found to be
acceptable on ethical grounds for research involving human subjects.
This study has been approved either by the full Behavioural REB
or by an authorized delegated reviewer
Page 21
Learning for Life – Raising eHealth Literacy in BC
Parental Information and Consent Form for Students
Principal Investigator:
Kendall Ho, MD, FRCPC; Digital Emergency Medicine, Department of Emergency Medicine,
Faculty of Medicine, UBC; Professor, Department of Emergency Medicine.
Study Team Members:
Helen Novak Lauscher, PhD; Assistant Director, Digital Emergency Medicine, Department of
Emergency Medicine, Faculty of Medicine, UBC.
Elizabeth Stacy, MA; Research Coordinator, Digital Emergency Medicine, Department of
Emergency Medicine, Faculty of Medicine, UBC.
Travis Nagle; Researcher, Digital Emergency Medicine, Department of Emergency Medicine,
Faculty of Medicine, UBC.
REB #: H15-00298
Funding source: Foundation
What is “Learning for Life”?
Learning for Life – Raising eHealth Literacy in BC is a program currently being developed that
will educate elementary school students (grades 4-7) and their parents about the use of
eHealth tools and how these tools can contribute to health and well-being. Learning for Life will
teach students about eHealth and how to safely use the Internet and other technology to
prevent chronic diseases and promote healthy lifestyles. Several classrooms across BC are using
the Learning for Life materials (classroom activities and learning resources) as a regular part of
their classroom activities. This curriculum will be used across the province beginning in the
2016/2017 school year.
Invitation to Participate in an Evaluation Study
Your son or daughter is invited to take part in this evaluation study to provide feedback on the
eHealth literacy content covered in his/her classroom. (eHealth literacy means being able to
search for, find, understand, and assess the quality of health information using the internet and
use that information to stay healthy.)
Page 22
After your child’s teacher teaches the eHealth and sleep curriculum in class, your child is invited
to listen to an in-class presentation, complete a survey, and participate in a short discussion
with the research team. Parents are also welcome to attend and provide feedback.
Using your child’s feedback, we hope to understand the effectiveness of the eHealth content
and online resource.
Participation is Voluntary
Your son’s or daughter’s participation in the evaluation study is completely voluntary. You have
the right to refuse to participate on behalf of your son or daughter. If you agree to your child’s
participation, he or she may still choose to withdraw from the study at any time without any
negative consequences.
If you allow your son or daughter to participate in this study, you will be asked to sign this form.
Please take time to read the following information carefully before you decide.
Who is Conducting the Evaluation Study?
The study is being conducted by a team of researchers led by Dr. Kendall Ho, MD, FRCPC,
Principal Investigator; Digital Emergency Medicine, Department of Emergency Medicine,
Faculty of Medicine, UBC; Professor, Department of Emergency Medicine.
Who can Participate in the Study?
Grades 4-7 teachers and students who have received the eHealth content in schools and have
been using the associated online resource will be invited to give their feedback. Parents are also
welcome to attend. While the content was delivered through your child’s school curriculum,
participation in the research aspect is completely optional.
What Does the Evaluation Study Involve?
If you give permission to your son or daughter to participate in the study, he or she will listen
to a presentation to understand why research is done, and what can be learned from
research results. He or she will also complete a short survey and participate in small group
discussions with the research team. The goal of the surveys and discussions is to understand
the student’s experience learning about eHealth, and using the materials provided in the
curriculum. The study will last for approximately 30-70 minutes or an equivalent class period.
The small group discussions will be audio-recorded in order to capture feedback for future
analysis.
Known Risks and Benefits of Participating in the Study
Page 23
There are no known risks associated with participating in the study. By participating, your
son/daughter has the opportunity to provide feedback and contribute to improving future
classroom materials.
Confidentiality
The evaluation study does not ask for personal identifiers or any information that may be used
to identify your child. No information will be collected that may link your child to any comments
made during the event or any other aspects of participation in the event.
In order to ensure confidentiality during the focus group recordings, no names will be given and
audio data will be stored on secure UBC computers only.
Your child’s rights to privacy are legally protected by federal and provincial laws that require
safeguards to insure that his or her privacy is respected and also to give you the right of access
to the information about your child that has been provided to the sponsor and, if need be, an
opportunity to correct any errors in this information.
No information or records that disclose your child’s identity will be published without your
consent, nor will any information or records that disclose your child’s identity be removed or
released without your consent unless required by law.
Who do I contact if I have questions about participation?
If you have any questions about this project, please contact Elizabeth Stacy, Research
Coordinator, elizabeth.s@ubc.ca, 604-822-8308.
Who do I contact if I have questions or concerns about my child’s rights as a subject?
If you have any concerns or complaints about your rights as a research participant and/or your
experiences while participating in this study, contact the Research Participant Complaint Line in
the UBC Office of Research Ethics at 604-822-8598 or if long distance e-mail RSIL@ors.ubc.ca or
call toll free 1-877-822-8598.
Page 24
PARKWAY ELEMENTARY
•
Hot lunch from Panago
was delicious! Thank you to Kelly
and her crew!!
•
Thank you to the Paper and Juice
recycling teams for continuing to
do a wonderful job with all of the
school recycling! The Trophies
look great!
•
Breakfast Club is going really
well as they have a much
larger group of students than
ever before. Thank you to
Shelene and Tiffany!
•
Parkway’s Cheerleading team
got started and had a fun
practice in the gym. Thanks
Ms. Tucker!
•
Thank you to the Grade 5
Brown Bag Lunch team that
puts the lunches together each
morning and then delivers
them to the classes.
•
The multi-cultural group met and
had a great session.
What is Success?
JANUARY
SUCCESS 2016
Ar ork photo’
pphotoss pprovided by:
WILTSE ELEMENTARY
Grades 2 to Grades 5
Success Stories ffor the
Board of Education Meeting
February 1, 2016
Page 25
SUCCESS
COLUMBIA ELEMENTARY
Family Project at Columbia
Family Project at Columbia Elementary
Research shows that the number one activity that can help
strengthen families is sitting down to eat a meal together. But
we also know that families are busier than ever, and finding
this time can be difficult. Columbia Staff has begun a project to
help with this.
Some of the staff are hosting a ‘Family Night’ at Columbia,
during which a group of families and staff will meet together
six evenings during the winter, and parents will have a chance
to connect with their children (while dinner is prepared for
them!) eat as a family, then play some games, do crafts, or sing
some songs. Although they have only held two sessions, the
response has been very positive and they even have a ‘waiting
list’ for next year!
TROUT CREEK ELEMENTARY
Mindful Mondays - Developing Growth Mindsets
This year Trout Creek have been working to become a “Growth Mindset”
School that fosters a “risk-free” learning environment where all students
are willing to take on challenges and push themselves. A growth
mindset is a belief system that suggests intelligence can be grown with
persistence, effort, and a focus on learning as opposed to a fixed
mindset that suggests that a person has a predetermined amount of
intelligence, skills and talent.
TROUT CREEK ELEMENTARY
CONTINUED...
Their hope is to create a school learning
environment where:
Students take responsibility for their
own learning
New learning is seen as an opportunity
to stretch their thinking and grow
their brains
Students believe that it is okay to
make mistakes. Mistakes are how you
grow and learn
On Monday afternoons (known as Mindful
Mondays) the students meet in multi-aged
groups where teachers focus on “school-wide”
lessons to teach and develop growth
mindsets in the students. The multi-aged
groups also helps to create a more inclusion
and safe school environment in which
students feel connected to many different
students and teachers in the school.
Pajama Day
Trout Creek PAC treated the
entire school to a special
pancake breakfast as part of
their school’s Pajama Day. The
students were truly appreciative
of the efforts of their parents as
they continue to create a
positive school culture of caring
and inclusion.
Pajama Day
SUCCESS
Page 26
SUCCESS
Page 27
SUMMERLAND MIDDLE
Basketball Season
Basketball season is underway. The Grade 8 Girls Team have
been undefeated before the holidays and tied for top spot in
league play. The Grade 8 Boys Teams improve every week and
are challenging top competition.
Mark these dates on your calendar and come out to the
Summerland Gym to enjoy some great Grade 8 basketball:
Tuesday, January 19th at Princeton
Tuesday, January 26th at Skaha Lake
Thursday, January 28th host Keremeos
Tuesday, February 2nd at KVR
Page 28
School District No. 67 (Okanagan Skaha)
Recognition of Student Artwork
WILTSE ELEMENTARY SCHOOL
School District No. 67 (Okanagan Skaha) extends recognition and appreciation to the following
students/groups of Wiltse Elementary School for the artwork they submitted
to be displayed in the boardroom for the month of February 1, 2016.
Elsie Myshrall
A study on: Water Colour & Vegetable Painted
Stamp with Pastels.
Art piece study: ‘Snowman’.
Description: A happy snowman in the center of the
page with snowflakes all around. A black and blue
hat, green and blue buttons and an orange nose. On
light blue construction paper.
Kindergarten
A study on: Water Colour & Vegetable Painted
Stamp with Pastels.
Art piece study: ‘Snowman’.
Description: A happy snowman in the center of the
page with snowflakes all around. A black hat, green
scarf, purple and green buttons, an orange nose with
twig arms in a orange-rust colour. On light blue
construction paper.
Kindergarten
Quinton O’Coin
Page 29
Wiltse Elementary School
Eva Stewart
A study on: Water Colour.
Art piece study: ‘Flower’.
Description: A large flower with a red-pink
center with dark blue petals. Green stem on
off-white paper.
Kindergarten
Narif Islam
A study on: Plasticine and Paper Mache Study.
Art piece study: ‘Snowman’.
Description: One Large Snowman made out of
plasticine and paper mache in a fancy outfit/waistcoat in dark pink, brown, teal and orange. A taupe
and orange hat and a very pointy orange nose.
Grade 2
Page 30
Sam Babakaiff
A study on: Plasticine and Paper Mache Study.
Art piece study: ‘Snowman’.
Description: One Large Snowman made out of
plasticine and paper mache in a teal waistcoat, blue
hat, large pink mouth with a pencil in his hand.
Large green and black eyes and a big orange nose.
Grade 2
Brooke Connelly
A study on: Plasticine and Paper Mache Study.
Art piece study: ‘Snowman’.
Description: One Large Snowman made out of
plasticine and paper mache with mustard coloured
buttons, a dark red mouth, mustard and teal hat and
cool black sunglasses!
Grade 2
Wiltse Elementary School
Page 31
Wiltse Elementary School
Anya Buttar
A study on: Water Colour & Stencil
Art piece study: ‘Tree’.
Description: A large tree stencil with a water colour
painted background in mauve, teal-green blue,
purple and dark pink on off-white paper. The tree is
white with sprinkles of glitter.
Grade 2
Rein Lozada
A study on: Water Colour & Stencil
Art piece study: ‘Tree’.
Description: A large tree stencil with a water colour
painted background in various yellows, golds and
pale lemon colours on off-white paper. The tree is
white with sprinkles of glitter glued to black
construction paper.
Grade 2
Page 32
Deepika Gill
A study on: Crayon, Pastel and Pencil Crayon.
Art piece study: ‘Trees’.
Description: Three large trees standing tall on a
hillside with bright coloured sky. Each layer is
outlined in black pen. The trees are cut and
pasted similar to a collage. Pasted on to black
construction paper.
Grade 4
Ella Peters
A study on: Crayon, Pastel and Pencil Crayon.
Art piece study: ‘Trees’.
Description: Three large trees standing tall on a
hillside with bright coloured sky. Each layer is
outlined in black pen. The trees are cut and
pasted similar to a collage. Pasted on to black
construction paper.
Grade 2
Wiltse Elementary School
Page 33
Wiltse Elementary School
Bella Becker
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: NUGGET
Description: A soft cream coloured snowman with
a fringed hat, warm scarf crossed with a large
button. A pointed nose, two eyes and a dotted
smile.
Grade 5
Macy Block
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: DOUG
Description: A soft cream coloured snowman with
a small hat, warm textured scarf crossed with a
small button. A pointed nose, two eyes and a dotted
smile.
Grade 5
Page 34
Wiltse Elementary School
Katie Drobe
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: BLIZZARD
Description: A soft cream coloured snowman with
a hat, warm fringed scarf crossed with a large
button. A pointed nose, two eyes and a dotted
smile.
Grade 5
Jovan Gill
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: BOB
Description: A soft cream coloured snowman with
a small hat, warm textured scarf crossed with a
small button. No nose, two eyes and a dotted
smile.
Grade 5
Page 35
Wiltse Elementary School
Taelyn Lockhart
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: BUBBLES
Description: A soft cream coloured snowman with
a larger hat further back on his head, warm fringed
scarf crossed in front. A tiny pointed nose, two eyes
and a dotted smile.
Grade 5
Max Ludwig
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: JUNIOR
Description: A soft cream coloured snowman with
a very large hat and a warm crossed scarf. Deep
eyes, a tiny nose and a wide continuous smile.
Grade 5
Page 36
Wiltse Elementary School
Jessica Trip
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: BILLY BOB JOE
Description: A soft cream coloured snowman with
a larger hat on his head, warm scarf open in front.
A larger nose, two eyes and a big smile. Two big feet
in front ready for the day.
Grade 5
Gabby Lindsay
Grade 5
A study on: Ceramics
Art piece study: ‘Snowman’.
Named: GEORGE
Description: A soft cream coloured snowman with
a hat on his head and a warm scarf. A larger nose,
two eyes and a big smile. The hat is floppy!