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School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION
REGULAR MEETING
AGENDA
Monday, January 11, 2016, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
CALL TO ORDER
We hereby acknowledge that we are on the territory of the Okanagan First
People.
2.
ADOPTION OF AGENDA
RECOMMENDED MOTION:
That the agenda be adopted.
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
International Student Program
Jeff Guy, Administrator of the Internatonal Student Program, will provide
an update on the program.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
RECOMMENDED MOTION:
That the minutes of the inaugural and regular meetings held on December 14,
2015 be approved.
6.
UNFINISHED BUSINESS
7.
REPORT FROM CLOSED MEETINGS
The following items were discussed at the regular closed meeting held on
December 14, 2015 and the special closed meetings held on December 14 and
16, 2015.
December 14, 2015
•
•
•
Received information related to BCPSEA;
Received information related to an acting principal appointment;
Received a staffing report for teaching and CUPE staff;
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•
•
Approved an item related to property; and
Received information related to a meeting with City of Penticton staff.
December 14 and 16, 2015
•
Received information and approved a legal matter.
January 5, 2016
•
8.
Discussed the long range faciliites review and approved that Option I be
brought forward for public consultation.
CORRESPONDENCE
8.1
Correspondence Requiring Action
a.
2016-01-07 Letter from Okanagan Skaha Teachers' Union
1
A letter from the Okanagan Skaha Teachers' Union requesting
that the Okanagan Skaha Board join the Saanich Board of
Education in lobbying the Ministry of Education to commit
funding which enables all teachers paid attendance for all noninstructional days
b.
2016-01-07 Community For Kids
2
A letter from the Community for Kids Summerland requesting a
school district appointment to the Community for Kids
Community Table in Summerland
8.2
Correspondence to the Board of Education
8.3
Correspondence Copied to the Board of Education
a.
8.4
Correspondence on Behalf of the Board of Education
a.
9.
As per correspondence listing dated January 11, 2016
As per correspondence listing dated January 11, 2016
REPORTS OF COMMITTEES
9.1
Business Committee
Trustee Bidlake will report on the business committee meeting held on
January 5, 2016:
a.
Cheque and ePAYMENT Listing
b.
Educational Resources Acquisition Consortium (ERAC)
c.
Mileage Rates
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d.
Video Surveillance Report
e.
Scholarship/Bursary Foundation Request for Clerical Time
f.
Policy No. 290 - Freedom of Information Protection of Privacy
4
RECOMMENDED MOTION:
That the Board of Education approve Policy No. 290 - Freedom
of Information and Protection of Privacy.
g.
9.2
Policy No. 750 - School Closure
Education Committee
Trustee Johnson will report on the education committee meeting held on
January 6, 2016:
a.
Maker Spaces
b.
2015 Dream Lift Trip
c.
Policy No. 340 - Graduation Functions - Secondary Schools
8
RECOMMENDED MOTION:
That Policy No. 340 - Graduation Functions - Secondary Schools
be approved in principle and forwarded to partner groups until
February 12, 2016 for any suggestions for changes.
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
December Events
The superintendent will comment on December events.
11.
REPORT OF SECRETARY-TREASURER
11.1
Long Range Facilities Review
An additional Option I has been added to the options to be considered by
the Board of Education. A Public Consultation/Possible School Closure
meeting will be held at Trout Creek Elementary on January 12, 2016, at
7:00 p.m.
12.
NEW BUSINESS
12.1
Field Trips
The superintendent of schools will review the attached listing of field trip
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requests. (Attachment)
RECOMMENDED MOTION:
That the field trip request for March 12 to 23, 2016 for 50 grade 9 to 12
students from Penticton Secondary and Princess Margaret Secondary to
travel to Berlin, Prague, Krakow, Budapest, and Vienna via flight from
Vancouver to Germany and bus transportation for guide tours to
introduce students to European culture, history and way of life be given
final approval.
RECOMMENDED MOTION:
That the field trip request for 50 grade 6 to 8 students from KVR and
Summerland Middle schools to travel to Quebec City via flight and then
tour bus transportation for a cultural experience for students to become
excited about Quebec's history, to practice their French in a real setting,
and to participate in the Quebec Winter Carnival be given final approval.
12.2
Committee and Representative Appointments
11
Chair Van Alphen will present committee and representative
appointments as well as trustee school liaisons for the period January
2016 to January 2017.
12.3
2016-17 and 2017-18 Draft School Calendars
12
Draft school calendars for 2016-17 and 2017-18 will be presented.
RECOMMENDED MOTION:
That the Board of Education make publicly available the proposed 201617 and 2017-18 draft calendars from January 12 to March 1, 2016 so
that parents and partner groups have the opportunity to provide
comments to the Board with respect to the proposed DRAFT prior to the
March 7, 2016 public Board of Education meeting.
12.4
BC Integrated Youth Services Initiative
Superintendent Hyer, a member of the Youth Engagement Strategy
Collaborative Partners Table, is requesting a letter of support from the
Board for a grant application
RECOMMENDED MOTION:
That the Board of Education write a letter in support of the application for
the BC Integrated Youth Services Initiative grant.
13.
REPORTS OF REPRESENTATIVES
13.1
BCSTA Provincial Council Meeting
In preparation for the BCSTA Provincial Council Meeting to be held on
February 19 and 20, 2016, trustees are requested to discuss issues
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which will be discussed at the Provincial Council meeting:
Audits and Their Implications for Boards of Education
Key Questions:
1. What do you believe are the most significant and/or most important
findings of recent audit reports in the K-12 sector (including the OAG
audits of Board Governance and Aboriginal education, the Ernest and
Young audit of SD39, the recent Ministry of Finance Administrative
Efficiency Reviews, and the regular Ministry of Education Compliance
Enrolment Audits)?
2. Does your board have concerns about the current spectrum of
audits and reviews being applied to school districts? If yes, what are
your concerns?
3. What do you believe will be the short and long term implications of
the current audits for school districts?
4. What actions are your board likely to take as the result of the
audits?
5. What further information, processes or discussions regarding these
audits would be of use to your board?
Additionally, the deadline for motions to be presented at the Provincial
Council Meeting is January 19, 2016.
13.2
BCPSEA Meetings
Trustee Manning will bring forward resolutions to be discussed at the
BCPSEA meeting to be held on January 29, 2016.
RECOMMENDED MOTION:
That the Board of Education supports Ordinary Resolution 0-1 that the
BC Public School Employers' Association members direct the BCPSEA
Public Administrator to write a letter to the Minister of Finance requesting
that the association be released from the direction of the Public
Administrator and that the Trustee Directors be reinstated to the
BCPSEA Board of Directors.
RECOMMENDED MOTION:
That the Board of Education supports Ordinary Resolution 0-2 that the
BC Public School Employers' Association members direct the BCPSEA
Public Administrator to write a letter to the Minister of Education
requesting that costs incurred by boards of education from the Economic
Stability Dividend be fully funded for the duration of the Provincial
Framework Agreement.
RECOMMENDED MOTION:
That the Board of Education supports Ordinary Resolution 0-3 that the
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BC Public School Employers' Association members direct the Public
Administrator to write a letter to the Minister of Education requesting that
the Ministry respect local board autonomy and ensure that board of
education implementation of the Attendance Support and Wellness
Initiative project will be on a voluntary basis.
13.3
14.
Trustee Comments
INFORMATION ITEMS
14.1
Recognition of Student Success
62
School District No. 67 (Okanagan Skaha) extends congratulations to the
students and groups for outstanding examples of success as shown on
the attached listing. (Attachment)
14.2
Recognition of Student Artwork
Congratulations are extended to the students from Parkway Elementary
School for their artwork currently on display at the school board office.
(Attachment)
14.3
Dates of Next Meetings
•
•
•
14.4
January 12, 2016, 7:00 p.m., Public Consultation/Possible School
Closure meeting at Trout Creek Elementary
January 20, 2016, 6:30 p.m., Special Board of Education
Meeting, at IMC
February 1, 2016, 6:30 p.m., Regular Board of Education Meeting,
at School Board Office
Financial Disclosure Forms
Trustees are required to file the annual Statement of Disclosure form
between the 1st and 15th of January of each year in which they hold
office.
15.
QUESTION PERIOD
16.
ADJOURNMENT
RECOMMENDED MOTION:
That the meeting be adjourned.
66
Okanagan Skaha Teachers’ Union
697 Martin Street
Penticton, BC V2A 5L5
Ph: (250) 492-4915 Fax: (250) 492-5540
SD67 Board of Trustees
C/O
Linda Van Alphen
Chair, Board of Trustees
Okanagan Skaha School District #67
January 7, 2016
Dear Trustees
As you are aware, there are two additional Non-Instructional Days to support curriculum
implementation in the 2015/2016 school year and one additional Non-Instructional Day in the
2016/2017 and 2017/2018 school years. We refer to these days as Curriculum Implementation Days
(CID's) as they are separate from the Professional Development days.
One purpose of the additional CID's is to provide teachers with time, space and resources to review the
new curriculum.
Another purpose is to facilitate teachers working with their colleagues to prepare the changes,
adaptations and modifications required for successful curriculum delivery.
The Okanagan Skaha Teachers' Union believes that the inclusion of all teachers (full-time, part-time,
TTOCs) at Curriculum Implementation Days will ensure greater success in implementing the new
curriculum in School District #67.
I have had discussions with Assistant Superintendent Dave Burgoyne about funding part time teachers
and TTOC's to attend the CID's. Mr. Burgoyne has stated that the district is unable to fund part-time
teachers and TTOCs to attend these days. This means that part time teachers who would not normally
work on the CID would not be paid if they attended. This is also true for TTOC's.
The OSTU requests that Okanagan Skaha Board of Trustees join the Saanich Board of Education in
lobbying the Ministry of Education to commit funding which enables all teachers paid attendance for all
Non-Instructional Days.
I look forward to hearing from trustees about this request.
Yours Sincerely
Leslea Woodward
President, Okanagan Skaha Teachers' Union
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Adey, Daphne
Subject:
CFK/SB6 Summerland Table
Sent from my LG Mobile
------ Original message-----From: Lynn Cook
Date: Thu, Jan 7, 2016 12:11 PM
To: vanalphenl@shaw.ca;
Subject:CFK/SB6 Summerland Table
Hi Linda:
We would like to request a School District 67 Board appointee tothe CFK/SB6 Community Table in
Summerland. The Table meets approximately oncea month and the Board input and participation would be
most welcomed.
Thank you for your consideration to our request.
Lynn Cook
Communities for Kids
Success by 6
250-496-5511
communitiesforkids.ca
successby6sos.ca
1
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1
​ OARD OF EDUCATION
B
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
BOARD CORRESPONDENCE - OPEN MEETING
Monday, January 11, 2016, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
Correspondence Requiring Action
1.1
2016-01-07 Letter from Okanagan Skaha Teachers' Union
1
A letter from the Okanagan Skaha Teachers' Union requesting that the
Okanagan Skaha Board join the Saanich Board of Education in lobbying
the Ministry of Education to commit funding which enables all teachers
paid attendance for all non-instructional days
1.2
2016-01-07 Community for Kids
2
A letter from the Community for Kids Summerland requesting a school
district appointment to the Community for Kids Community Table in
Summerland
2.
Correspondence TO the Board of Education
2.1
2015-12-02 BCSTA Information Regarding Provincial Council Meeting
3
Issues for Provincial Council meeting forum
2.2
2015-12-29 BCPSEA Information for AGM21
7
The attached information is provided related to the BCPSEA AGM21
2.3
2015-12-14 Highlights of BCSTA Board of Directors Meeting
The highlights of the BCSTA board of directors meeting of November 26,
2015
3.
Correspondence COPIED to the Board of Education
4.
Correspondence FROM the Board of Education
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#290
Freedom of Information and Protection of Privacy
RATIONALE
The Board of Education is a public body subject to the BC Freedom of Information and Protection
of Privacy Act (FOIPPA). This statute contains provisions that regulate the public’s access to
information held by the District and govern the District’s responsibilities to protect personal
information from unauthorized access, use or disclosure. The District must ensure all personal
information held in its custody and control is protected by reasonable security arrangements.
POLICY
As the custodians of both student and employee personal information, the Board of Education of
School District No. 67 (Okanagan Skaha) has the legal obligation to safeguard the confidentiality
of personal information pertaining to private individuals. Personal information may only be
obtained as authorized by FOIPPA and used for the specific purposes for which it is gathered.
The management and safekeeping of such information is the responsibility of each designated
employee. The Secretary Treasurer is the District Privacy Officer and will monitor this policy.
ADOPTED:
NEW
Reviewed/Revised:
Statutory Reference:
Freedom of Information and
Protection of Privacy Act
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
NEW
REGULATIONS AND PROCEDURES
POLICY
1.
2.
#290
Freedom of Information and Protection of Privacy
Descriptions:
1.1.
Personal Information – Under FOIPPA, “personal information” means any information
about an identifiable individual. Personal information may include data such as
unique identifiers (PEN/SIN), school records, contact numbers, gender, medical
history, education, employment, behavioral assessments, personnel evaluations,
digital images, audio and video recordings, racial or ethnic origin, sexual orientation
or religious beliefs.
1.2.
Contact Information – Under FOIPPA, “contact information” means information
enabling an employee to be contacted at work and includes the name, position,
business contact number, business address and business email.
1.3.
Employee Personal Information – Under FOIPPA, “employee personal information”
means any recorded information about an identifiable employee (see personal
information above) other than contact information. The release and sharing of
contact information is not a privacy violation.
1.4.
Student Personal Information – Under FOIPPA, “student personal information”
includes personal information (as defined above) plus any information that identifies a
student including the student’s full name, address, and contact numbers, PEN
(personal education number), assessments, results, and educational records. District
employees may disclose student personal information to other District employees
where such disclosure is necessary for the performance of the duties of the
employee and to other School Districts where it is necessary for educational
purposes.
Collection of Personal Information
2.1
Employees will be directly notified of this policy.
2.2
The District has the legal authority to collect personal information that relates directly
to and is necessary for its operating programs or activities or as reasonably required
to establish, maintain, manage or terminate an employment relationship without
consent assuming employees have been notified of the collection of information.
Personal information will be collected directly from the individual the information is
about; other methods of collection may be indirectly used as governed by FOIPPA.
2.3
Other methods of collection may include, but not limited to, GPS or video
surveillance. GPS is used by the District to track assets and may on occasion be
used to locate employees as cell phones are not provided for contact. Video
surveillance is used for asset, student and employee safety. Indirect collection
methods may be used should a student or employee come under investigation; all
use will follow FOIPPA.
2.4
When a school or the District collects personal information about students or families,
parents/guardians should be informed of the purpose for which the information is
being collected. The parents/guardians of a student must authorize the disclosure of
personal information for purposes ancillary to educational programs such as:


newsletter publications;
website posting;
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




video conferencing;
social media applications;
honour roll lists;
team rosters; or
yearbooks
Parents/guardians will compete and submit the form entitled PARENTAL CONSENT
upon their child’s initial enrolment. Where the parent/guardian provides consent, this
will allow the school or District to publish student personal information for purposes
such as:



recognition of achievement;
promotion of events; or
commemoration of school events.
The authorization is deemed in effect until the student changes or transitions to
another school. Parents/guardians will have the ability to opt out of providing
information that is not directly related to a student’s educational program or
necessary for the District’s operational activities.
3.
Use of Personal Information
3.1
4.
Disclosure of Personal Information
4.1
5.
6.
Personal information will be used for the purpose for which it is collected or for a use
consistent with that purpose. Should there be a need to access information for a
purpose other than why it was collected or if there is uncertainty as to the
confidentiality of the information, clarification will be provided from the District Privacy
Officer.
Personal information may be disclosed to an external or third party if the individual
who is the subject of the information has provided written consent. In the case of a
student under age 19, such consent may be provided by the student’s
parent/guardian. Disclosure of personal information should not occur when using a
mobile phone or in any physical location that may compromise confidentiality.
Access to Personal Information
5.1
Employees of the district have a general right of access to any record in the custody
or under the control of the District, provided that access is required to complete the
duties of the work assignment.
5.2
A parent/guardian has the right to access personal information on behalf of a child
under the age of 19.
5.3
The District governs the right of access by an individual to his/her own personal
information and by the public to any information or records in its custody or control of
the District. School districts, other government ministries or law enforcement
agencies may have access to personal information where obtaining this information
is necessary for the provision of their services.
Securing Personal Information
6.1
Information management must be dealt with in a responsible, efficient, ethical and
legal manner. Users of electronic network resources should not disseminate
personal information to anyone not covered by a confidentiality agreement;
additionally, precautions should be taken to ensure information is protected from
unauthorized access, use and disclosure. All District employees are expected to
maintain, secure and retain appropriate student and personnel records in a manner
that respects the privacy of employees, students and students’ families and complies
with the regulations specified in FOIPPA.
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6.2
The following safeguards, though not an exhaustive list, will assist in protecting
privacy of personal information for both students and employees:





6.3
7.
Security (e.g.: passwords, encryption) must be in place for personal
information, stored, printed or transferred by computers;
All electronic mobile devices (even personally owned devices) that access or
store District data must be secured by a password logon and use the highest
available encryption options;
All electronic mobile devices that contain or can access District data should
be kept on one’s person and never be left unattended in public areas (e.g.:
classrooms, hotel rooms);
Passwords should not be shared nor should anyone logon to a system using
an ID that has not been specifically assigned to them; and
Paper files should be safeguarded by implementing reasonable security
precautions such as, locked storage, removal of personal information from
work areas, and shredding of documents containing personal information.
Access to any personal information should be based on employment duties requiring
such access. Unauthorized access to information about colleagues, friends, or family
is not permitted.
Any personal information that is no longer required for
administrative, financial or legal purposes will be destroyed in a confidential manner.
Paper files due for destruction should be securely shredded and disposed of;
computer files should be deleted in their entirety; any data storage devises should be
fully erased prior to disposal.
Investigation of Complaints
7.1
ADOPTED:
Anyone suspecting or aware of the unauthorized collection, use, access, or
disclosure of student or employee personal information, breach of confidentiality
protocols or contraventions of this policy must report such activities to the District
Privacy Officer (Secretary Treasurer).
NEW
Reviewed/Revised:
Statutory Reference:
Freedom of Information and
Protection of Privacy Act
August 31, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 290 - FOIPOP Policy.docx
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#340
Graduation Functions – Secondary Schools
RATIONALE
The Board of Education recognizes the significance and importance of the official graduation
ceremonies in which the students, parents, teachers and the community participate with great
pride.
POLICY
The Board encourages and supports the planning by students, staff and school administration of
the annual official graduation ceremonies.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
December 9, 2002
September 10, 2007
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
#340
Graduation Functions – Secondary Schools
The school is authorized to organize and present the graduation ceremonies on the
following basis:
a)
That the graduation may contain up to the current four three graduation events
which are comprised of the ceremonies, banquet, and dance prom. and tea;
b)
That the dress for the graduation ceremony will be caps and gowns;
c)
That a student vote about other graduation issues be held;
d)
That the graduation events Ceremonies and/or Tea may be held on a weekend
prior to the examination schedule, or after all final exams are complete. All other
events are to be held on consecutive days after the end of government
examinations unless otherwise approved by the Board by January 1 of the school
year;
e)
The graduation activities shall recognize all bona fide Grade 12 students.
2.
Unofficial activities are not sanctioned under this policy. With the exception of Dry AfterGrad, the organization of such activities in school time or on school premises is
prohibited.
3.
The Board supports the concept of “dry-grad” being organized as a community event,
following the school-sponsored dance prom or graduation ceremony.
4.
The Board supports the use of community facilities for graduation events:
a)
in Summerland, the civic arena and curling facilities;
b)
in Penticton, the Penticton Trade & Convention Centre. For reasons of efficiency,
Penticton schools will endeavor to have ceremonies on adjacent days.
ADOPTED: November 8, 1999
Reviewed/Revised:
December 9, 2002
September 10, 2007
Statutory Reference:
January 7, 2016
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 340 - Revised Sept 30 15.docx
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FIELD TRIP REQUESTS
Board of Education Meeting – January 11, 2016
1.0
LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL) (PRELIMINARY
APPROVAL FOR LEVEL 3 AND 4 TRIPS)
2.0
LEVEL 2 - LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL
3.0
LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT
3.1
3.2
3.3
3.4
3.5
4.0
January 20, 2016; ConnectEd Alternate; 20 students to Apex Mountain Resort via
bus transportation, provide students with a positive, safe, growth oriented winter
sports experience; Dave Anderson / Sue Gunning plus Terry MacDonald and Rita
Arrowsmith.
February 18, 2016; Summerland Secondary; 30 to 40 students in Grades 9 to 12;
Apex Mountain Resort via bus transportation; school ski day at Apex; Brad Russill/
Myron Dueck plus Jarvis Knowlton and Doug MacDonald.
March 3 to 6, 2016; 7 students in Grade 12; UBC Physics Olympics an annual
physics and engineering competition that draws 70 teams of students from all over
BC; Bruce Gowe with Alan Stel.
May 16 to 18, 2016; Princess Margaret Secondary; 60 students in Grades 9 to 12;
Fernie, BC for Spring Band trip; Don Grant with 9 trip supervisors and parent and
graduated students as chaperones.
May 26 to 29, 2016; Summerland Secondary; 6 to 8 students in Grades 9 to 12 to
Link, Rampart or Lodwick Lake for fly fishing via parent drivers’; to learn fly
casting, to use many of the fly patterns tied over the Winter, to learn and
appreciate ‘no trace camping’ techniques and to participate in wilderness
orienteering activities; Chris Van Bergeyk, Nick Kast and Gord Northcote plus
parent chaperones.
LEVEL 4 - TRIPS REQUIRING BOARD APPROVAL
IN PRINCIPLE / PROCEED WITH PLANNING:
4.1
4.2
March 12 to 23, 2016; Penticton Secondary and Princess Margaret Secondary; 50
students (Grades 9 to 12) to Europe (Berlin, Prague, Krakow, Budapest and
Vienna) via flight from Vancouver to Germany and then bus transportation for
guided tours to introduce students to European culture, history and way of life;
Lance Zablotney plus chaperones Shaune Gowe, Erica Fitton and Barbara
Zablotney.
February 3 to 9, 2016; KVR and Summerland Middle Schools; 50 students
(Grades 6 to 8) to Quebec City via flight and then tour bus transportation; a
cultural experience for students to become excited about Quebec’s history, to
practice their French in a real setting and to participate in the Quebec Winter
Carnival; Julie Cornett-Ching, Stephane Delisle and four other parent chaperones.
Don MacIntyre
January 7, 2016
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School District No. 67 (Okanagan Skaha) Committee and Liaison Appointments to January 2016 to January 2017 Standing Committees Chair Business Committee of the Whole
Education Committee of the Whole
Ginny Manning
Bruce Johnson
Other Committees/Appointments BCSTA Provincial Council
BCPSEA Representative Council
Aboriginal Education Planning Council
BC Winter Games 2016 Liaison
Communities for Kids
Curriculum Development Advisory Committee
DPAC Representative
Okanagan Labour Relations Council
Okanagan School of the Arts
Okanagan College Regional Advisory Committee
Penticton and Wine Country Chamber of Commerce
Penticton Heritage and Museum Committee
Penticton RCMP Community Advisory Committee
Penticton Secondary School Bursary and Scholarship
Foundation
Pro-d Committee
Pro-d Funding Committee
Summerland Chamber of Commerce
Summerland Child and Youth Committee
Summerland Recreation Committee
Julie Planiden, Shelley Clarke (alternate)
(elected positions)
Ginny Manning, Barb Sheppard (alternate)
(elected positions)
Shelley Clarke
Bruce Johnson
Shelley Clarke
Julie Planiden
Trustees on a Rotation Basis
Ginny Manning
Shelley Clarke
Barb Sheppard
Barb Sheppard
Shelley Clarke, Barb Sheppard (alternate)
Ginny Manning
Bruce Johnson
Bill Bidlake
Bill Bidlake
Linda Van Alphen
Linda Van Alphen
Julie Planiden
Trustees Schools Bill Bidlake
Shelley Clarke
Bruce Johnson
Ginny Manning
Julie Planiden
Barb Sheppard
Linda Van Alphen
Uplands Elementary, McNicoll Park Middle, Penticton Secondary
Carmi Elementary, Home Learners/ConnectED, KVR Middle
Parkway Elementary, Wiltse Elementary, Princess Margaret Secondary
Kaleden Elementary, Naramata Elementary, West Bench Elementary
Giant’s Head Elementary, Summerland Middle
Columbia Elementary, Queen’s Park Elementary, Skaha Lake Middle
Trout Creek, Summerland Secondary
January 7, 2016 Ref: U:\SBO‐ST‐Data\SECTR JULY 2014\00100‐00999 Administration\00310 Board of Education Committees\00310‐20 Committees Appointments 2016 to January 2017.docx “Working Together for Student Success”
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Adey, Daphne
From:
Sent:
To:
Subject:
Attachments:
Clarke, Shelley
Tuesday, December 22, 2015 10:46 AM
Adey, Daphne
Fwd: UPDATE: Provincial Council and Issues Forum - February 19/20 at Wosk Center
Provincial Council Issues Forum - Feb 2016 Topic and Questions.docx; ATT00001.htm
Sent from my iPhone Begin forwarded message: From: "Clarke, Shelley" <SEClarke@summer.com> Date: December 2, 2015 at 5:55:13 PM PST To: "Van Alphen, Linda" <LVanAlphen@summer.com>, "Manning, Ginny" <GManning@summer.com> Cc: "Hyer, Wendy" <WHyer@summer.com>, "Roller‐Routley, Bonnie" <BRoller‐Routley@summer.com> Subject: Fwd: UPDATE: Provincial Council and Issues Forum ‐ February 19/20 at Wosk Center Hello all, this is coming up , they missed sending this out last pc. So if you have something you would like me to bring up, maybe we should have a convo at a future meeting . This forum is open to any subject. Shelley Sent from my iPhone Begin forwarded message: From: Zorica Jovic <ZJovic@BCSTA.ORG> Date: December 2, 2015 at 1:45:57 PM PST To: Provincial Councillors <ProvincialCouncillors@BCSTA.ORG>, Board Chairs <BoardChairs@BCSTA.ORG>, Branch Presidents <BranchPresidents@BCSTA.ORG> Subject: FW: UPDATE: Provincial Council and Issues Forum ‐ February 19/20 at Wosk Center Dear Provincial Councillors, Board Chairs, and Branch Presidents: This is an early, but important update for you and your full board regarding
our next Provincial Council meeting and Issues Forum on February 19/20
once again at Wosk Center in Vancouver. Please note the following as
well as the attached information. PROGRAM OVERVIEW - The program for Provincial Council will again
include the usual Friday evening presentation (beginning at 7:00 pm) as
well as another Saturday afternoon Issues Forum (beginning at
approximately 1:00 pm) in addition to the traditional formal business
meeting that morning (beginning at 8:45 am). 1
Page 17
MOTIONS TO PROVINCIAL COUNCIL - All motions to PC must be
received by Mike Roberts ( mroberts@bcsta.org ) no later than the end of
day TUESDAY, January 19, 2016. While late motions at Provincial
Council are possible should emergent issues arise in the days
immediately before our PC meeting, they must be approved by the
assembly of representatives at the Provincial Council meeting with no
guarantee they will be accepted as being truly emergent. The template for
submitting Provincial Council motions can be found at: 2016-02 Provincial
Council Motion Submission Form . Please note that in accordance with BCSTA Bylaw 7(l), motions to
Provincial Council must be emergent (i.e. “business that, if delayed until
the Annual General Meeting, will impact negatively on Boards’ ability to
influence public policy or a public education issue.”) You may find it useful
to reference BCSTA’s Policies when developing your motions and
rationale. REGISTRATION – Provincial Councillors and guests may be registered
for PC by their district EA beginning Monday, January 18, 2016. Full
registration information will be sent to you as well as your EAs a few days
prior to registration opening. AGENDA PACKAGES – A complete agenda package, including all
submitted motions, will be distributed to Provincial Councillors, Board
Chairs, and Branch Presidents as soon as possible after January 19, 2016
to allow boards a prior opportunity to discuss their stance regarding the
recommendations. ISSUES FORUM THEME AND ADVANCE QUESTIONS – The core
theme for this February’s PC Issues Forum will be: Audits and Their
Implications for Boards of Education. Please find attached the key
questions that will be posed to Provincial Councillors on Saturday
afternoon for discussion. Although formal debate and motions are not part
of the Issues Forum process, we do suggest boards discuss the questions
in advance so that Councillors come knowing the thoughts, questions and
concerns of their fellow trustees. It may also be helpful to your board to
schedule a review of the discussion and information in the days following
Provincial Council. The Office of the Auditor General has been invited to be the speaker at
our Friday evening opening. They will be providing an overview of all past
K-12 audits as well as information about their new report on Board
budgeting and planning processes out in March. Copies of all materials
will be provided to boards after the event. QUESTIONS? – Please contact BCSTA at any time if you have questions
regarding the upcoming Provincial Council meeting or the Issues Forum. Best regards, Gail Bongalis for: 2
Page 18
ZORICA JOVIC Administrative Assistant BC School Trustees Association 4th Floor‐1580 West Broadway Vancouver, BC V6J 5K9 Phone: (604) 235‐2297 Email: zjovic@bcsta.org 3
Page 19
PROVINCIAL COUNCIL ISSUES FORUM – February 20, 2016 @ Wosk Center
Provincial Councillors will be asked to discuss the following questions as part of our
upcoming Issues Forum around the theme of: Audits and Their Implications for
Boards of Education. Although formal debate and motions are not part of the Issues
Forum process, we do suggest boards discuss the questions in advance so that
Councillors come knowing the thoughts, questions and concerns of their fellow trustees.
The intent of the Issues Forum is to provide board representatives with an opportunity to
discuss issues of current significance for trustees. The information and discussion is
also intended to help inform the BCSTA board of directors as well as individual boards
as we prepare potential motions for AGM and contemplate other actions to address the
topic under discussion.
A synopsis of the Forum discussions as well as copies of all materials will be forwarded
to member boards of education after the event.
Audits and Their Implications for Boards of Education
Key Questions:
1. What do you believe are the most significant and/or most important
findings of recent audit reports in the K-12 sector (including the OAG audits
of Board governance and Aboriginal education, the Ernest and Young audit of
SD39, the recent Ministry of Finance Administrative Efficiency Reviews, and the
regular Ministry of Education Compliance Enrolment Audits)?
2. Does your board have concerns about the current spectrum of audits and
reviews being applied to school districts? If yes, what are your concerns?
3. What do you believe will be the short and long term implications of the
current audits for school districts?
4. What actions are your board likely to take as the result of the audits?
5. What further information, processes or discussions regarding these audits
would be of use to your board?
Provincial Councillors - Please ensure your fellow trustees are made aware of these
questions in advance of our Provincial Council Issues Forum and have an opportunity to
discuss them with you if at all possible.
Page 20
Attendance Support and Wellness
Program
Sue Ferguson
Rosalie Cress
Page 21
Attendance Support and Staff Wellness
Page 22
Attendance Support and Wellness Program
An Integrated Approach
Attendance
Support
Disability
Management
Wellness
Initiatives
Page 23
Attendance Support and Wellness
Working Group
● 7 Pilot School Districts
• SD 34 (Abbotsford)
• SD 35 (Langley)
• SD 41 (Burnaby)
• SD 50 (Boundary)
• SD 57 (Prince George)
• SD 59 (Peace River S.)
• SD 72 (Campbell River)
● 3 Advisory School Districts
• SD 36 (Surrey)
• SD 39 (Vancouver)
• SD 61 (Victoria)
● BCPSEA and Service Delivery Branch Co-Leads
Page 24
Service Delivery Project Recommendations
● School Districts adopt common policies and
procedures with best practice guidelines to
support employee attendance and wellness
● School Districts have access to shared
specialized expertise such as medical
advisors and occupational therapists
Page 25
Service Delivery Project Recommendations
● Creation of a system wide solution well
understood by employees, BCTF, support
staff unions and management
Page 26
Purpose of Attendance Support and
Wellness Program
● Supporting employee wellness and
attendance results in
• safe, healthy workplaces
• better learning outcomes for students
• better long term health outcomes for staff
7
Page 27
Why It’s Important
● Direct Costs
• Salaries of absent and replacement employees
Page 28
Why It’s Important
● Indirect Costs
• continuity for students
• administrative costs
• benefits premiums
• increased workloads
– employee engagement
– turnover
– stress
• decreased productivity
Page 29
Attendance Support and Wellness
Principles and Best Practices
● Three inter-related and overlapping
aspects of attendance support and
wellness
• Attendance Support
• Wellness Initiatives
• Disability Management
10
Page 30
Attendance Support and Wellness
Principles and Best Practices
● The program will not interfere with
existing programs such as PEBT/JEIS or the
BCTF Health and Wellness Program
• intent is to complement and align with existing
programs
Page 31
Attendance Support and Wellness
Principles and Best Practices
● Attendance Support is part of the Health
and Welfare Benefits
● Program will have an educational
component for staff, managers and union
representatives
● Program will provide consistent framework
to support employees who may be
experiencing difficulties
Page 32
Attendance Support and Wellness
Principles and Best Practices
● Program is supportive, not punitive
● Any program has to meet the current
collective agreement language and other
legal obligations
● Cooperation between union and
management to support employees
● Fairness and consistency
Page 33
Attendance Support and Wellness
Principles and Best Practices
● District will identify employees who may
be struggling with regular attendance
• Culpable vs. Non-Culpable
● Non-culpable absenteeism is outside
employee’s control
• focus on incidental, non-culpable absences only
• not related to unique circumstances or
recognized leave/accommodation
Page 34
Attendance Support and Wellness
Principles and Best Practices
● Conversation-based, supportive approach
• informal conversations with supervisor
• ensure awareness of available supports
• Human Resources support and involvement
● Confidentiality will be strictly protected
Page 35
Progress to Date
● Attendance Support and Wellness Working
Group, with BCPSEA in a project lead role,
has been providing advice and input
around the design, scope and
implementation of the pilots
• started provincial consultations with unions,
employee and other stakeholders groups
Page 36
Progress to Date
• developed readiness audit tool to assist school
districts with assessing their current state of
wellness, disability management, and
attendance support initiatives
• currently developing common attendance
support procedures that can be tailored to
individual school district circumstances
Page 37
Progress to Date
• drafting communication and training materials
to help supervisors and employees understand
the program
• investigating models for centralized or regional
medical expertise
Page 38
Next Steps
● Data collection and analysis
• leaves will be properly coded
• identify and track safe, healthy workplaces
–
–
–
–
sick leave with pay
sick leave without pay
short and long term disability
family sick or medical appointment leave
Page 39
Next Steps
● Local consultations with unions, employees
●
●
●
●
and stakeholders
Supervisor and management training
Communicate wellness initiatives and
attendance support program to employees
Provide specialized support to school
districts
EDAS Phase 2 changes
Page 40
Page 41
Ordinary Resolution 0-1
Submitted by: School District No. 42 (Maple Ridge-Pitt Meadows)
PROPOSED RESOLUTION
BE IT RESOLVED that the BC Public School Employers’ Association members direct the BCPSEA
Public Administrator to write a letter to the Minister of Finance requesting that the association be
released from the direction of the Public Administrator and that the Trustee Directors be reinstated to
the BCPSEA Board of Directors.
Ordinary Resolution 0-2
Submitted by: School District No. 42 (Maple Ridge-Pitt Meadows)
PROPOSED RESOLUTION
BE IT RESOLVED that the BC Public School Employers’ Association members direct the BCPSEA
Public Administrator to write a letter to the Minister of Education requesting that costs incurred by
boards of education from the Economic Stability Dividend be fully funded for the duration of the
Provincial Framework Agreement.
Ordinary Resolution 0-3
Submitted by: School District No. 42 (Maple Ridge-Pitt Meadows)
PROPOSED RESOLUTION
BE IT RESOLVED that the BC Public School Employers’ Association members direct the Public
Administrator to write a letter to the Minister of Education requesting that the Ministry respect local
board autonomy and ensure that board of education implementation of the Attendance Support and
Wellness Initiative project will be on a voluntary basis.
Page 42
A Guided Tour
Please read this guided tour before studying
the complete financial statements. It is
designed to make your review of the
statements easier.
Statement of Operations
The Statement of Operations was presented
for the years ending March 31, 2015 and
March 31, 2014.
Revenue
The ongoing main revenue components are
the provincial government funding (both
general and restricted), program and events
income, and interest income.
Annual provincial government operating
grant received in 2015 remains the same as
2014. The difference of $41,918 in the
statement of operations is due to accounting
adjustments made in prior year.
Additional revenue was recognized from
restricted government funding for bargaining
activities, the Sustainable Workforce and
Data Project, support staff collective
agreement implementation, and labour
relations (Note 6 to the Financial
Statements under Deferred Contributions).
In 2015, $478,060 and $15,738 were taken
into revenue to help offset expenses
incurred for teacher and support staff
bargaining respectively during the year, with
a balance of $2,370 remaining in deferred
contributions.
In 2015, $500,000 was received for the
Sustainable Workforce and Data Project
This grant was provided by the province to
cover certain expenses relating to the
development of a human resource database
for the K-12 public education system.
$219,886 was taken into revenue in 2015 to
offset expenses incurred, with a balance of
$560,820 remaining in deferred
contributions.
Labour relations fund was set aside for
arbitrations and grievances that have
province-wide strategic implications.
$259,932 was taken into revenue in 2015 to
offset expenses incurred during the year,
with a balance of $498,546 remaining in
deferred contributions.
Programs and events income includes
$299,590 from Make a Future, $154,054
from Professional Development programs
and events, $69,575 from sub-lease and
other income.
Make a Future income is mainly from
annual dues received from the school
districts and First Nations schools, which
were used to support the Make a Future
initiative. There was a decrease of $133,447
in revenue compared to 2013 as Make a
Future no longer collects fees on behalf of
Apply to Education for its level 2 services
There was a decrease of $14,729 in
revenue from Professional Development
programs and events compared to 2014 as
fewer courses were offered during the year.
Sub-lease income increased $35,207 in
2015 compared to 2014 as there is no
change of tenant and no period of vacancy
in 2015.
Interest income decreased by $13,519
compared to 2014 due to lower interest rate.
Overall revenue has decreased from the
prior year by $341,315 which was mainly
due to a decrease in revenue recognized
from restricted funding and revenue from
Make a Future.
Expenses
Expenses are fairly straightforward and
reflect monies actually spent or accrued,
with the exception of two non-cash items ―
the amortization of tangible capital assets
which reflects the depreciation of all tangible
capital assets held, and the loss on disposal
Page 43
of tangible capital assets which resulted
from disposal of computer hardware.
Annual Surplus
The association had an annual surplus in
the amount of $303,878.
Statement of Financial Position
The Statement of Financial Position lists the
financial assets, liabilities, non-financial
assets and accumulated surplus of the
association.
Financial Assets
Cash decreased by $1,072,700 compared
to the prior year. Please see the statement
of cash flows for the changes in cash. A
majority of the decrease was due to
expenditures related to deferred
contributions such as bargaining activities.
Accounts receivable consists primarily of
GST receivables, other miscellaneous
receivables, and receivables from various
school districts relating to the Make a Future
initiative.
Liabilities
Accounts payable and accrued liabilities
largely represent invoices outstanding as at
March 31 for services provided to the
association prior to the year end, and
vacation pay accrual. The decrease of
$2,424,110 was mainly due to $1,925,000
one-time flow-through funding distributed to
school districts for Extended Health Benefits
Standardization Implementation in April
2014 (Note 4 to the Financial Statements
under Accounts Payable and Accrued
Liabilities).
Deferred contributions of $2,280,253 relate
to the unspent funds on externally restricted
contributions. The increase of $901,384
compared to the prior year is a result of
additional restricted contributions received
in the current year of $1,875,000 less the
amounts spent from restricted contributions
of $973,616.
Non-Financial Assets
Non-Financial Assets are assets that are
normally employed to deliver government
services, may not be consumed, and are
not for sale in the normal course of
operations.
The net book value of tangible capital
assets decreased $88,361 compared to last
year due to $44,850 of additions which
consisted mainly of $29,290 for telephone
system, $1,281 for office furniture, and
$14,279 for computer hardware and
software upgrades. These additions were
offset by $124,004 of amortization expense
and the loss on disposal of tangible capital
assets of $9,207.
Prepaid expenses decreased by $27,379
compared to last year mainly due to less
prepaid payments made to Apply-toEducation by Make a Future and no hotel
deposit made for events.
Accumulated Surplus
The balance of $2,466,575 consists of the
following:
Tangible capital assets
Prepaid expenses
Net financial assets
Accumulated surplus
$707,197
131,414
1,627,964
---------------$2,466,575
=========
Net financial assets and accumulated
surplus are the two key indicators that
explain the association’s financial health.
Statement of Changes in Net Financial
Assets
The Statement of Changes in Net Financial
Assets focuses on explaining the changes
to the Net Financial Assets line item on the
Statement of Financial Position.
Conclusion
We hope this guided tour has assisted you
in your review of the financial statements.
Page 44
Financial Statements of
BRITISH COLUMBIA PUBLIC
SCHOOL EMPLOYERS’
ASSOCIATION
Year ended March 31, 2015
Page 45
KPMG LLP
Chartered Accountants
Metrotower II
Suite 2400 - 4720 Kingsway
Burnaby BC V5H 4N2
Canada
Telephone (604) 527-3600
Fax
(604) 527-3636
Internet
www.kpmg.ca
INDEPENDENT AUDITORS’ REPORT
To the Public Administrator of the British Columbia Public School Employers’ Association and the
Minister of Education
We have audited the accompanying financial statements of the British Columbia Public School
Employers’ Association, which comprise the statement of financial position as at March 31, 2015, the
statements of operations, changes in net financial assets and cash flows for the year then ended, and
notes, comprising a summary of significant accounting policies and other explanatory information.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with Canadian public sector accounting standards, and for such internal control as
management determines is necessary to enable the preparation of financial statements that are free
from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We
conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we comply with ethical requirements and plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on our judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, we consider internal control relevant to the entity’s preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate
in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies
used and the reasonableness of accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinion.
KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG
network of independent member firms affiliated with KPMG International Cooperative
(“KPMG International”), a Swiss entity.
KPMG Canada provides services to KPMG LLP.
Page 46
Opinion
In our opinion, the financial statements present fairly, in all material respects, the financial position of
the British Columbia Public School Employers’ Association as at March 31, 2015 and its results of
operations, its changes in net financial assets and its cash flows for the year then ended in accordance
with Canadian public sector accounting standards.
Report on Other Legal and Regulatory Requirements
As required by the Society Act (British Columbia), we report that, in our opinion, the accounting policies
applied in preparing and presenting the financial statements in accordance with Canadian public sector
accounting standards have been applied on a basis consistent with that of the preceding period.
Chartered Accountants
May 13, 2015
Burnaby, Canada
Page 47
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS' ASSOCIATION
Statement of Financial Position
March 31, 2015, with comparative information for 2014
Financial assets:
Cash
Accounts receivable
Liabilities:
Accounts payable and accrued liabilities (note 4)
Deferred revenue
Capital lease obligations (note 5)
Deferred contributions (note 6)
Net financial assets
Non-financial assets:
Tangible capital assets (note 3)
Prepaid expenses
2015
2014
$ 4,140,249
36,572
4,176,821
$ 5,212,949
171,372
92,704
4,528
2,280,253
2,548,857
2,595,482
103,812
21,782
1,378,869
4,099,945
1,627,964
1,208,346
707, 197
131,414
838,611
795,558
158,793
954,351
$ 2,466,575
$ 2, 162,697
95,342
5,308,291
Commitments and contingencies (note 7)
Accumulated surplus
See accompanying notes to financial statements.
1
Page 48
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Statement of Operations
Year ended March 31, 2015, with comparative information for 2014
Budget
2015
(note 11)
Revenue:
Provincial government funding
$ 3,091,680
Restricted contribution revenues:
Bargaining and associated activities
520,000
Sustainable work force and data project
257,984
Support staff collective agreement implementation
Labour relations
Programs and events
667,900
Interest income
24,000
4,561,564
Expenses (note 9):
Member services
1,235,500
General and administrative
2,612,314
Sustainable work force and data project
257,984
Collective bargaining development and implementation
Support staff collective agreement implementation
Professional development programs
134,500
Make a future
430,255
Governance expenses
191,011
4,861,564
Annual surplus (deficit)
(300,000)
Accumulated surplus, beginning of year
Accumulated surplus, end of year
See accompanying notes to financial statements.
2
2015
2014
$ 2,841,680
$ 2,799,762
478,060
219,886
15,738
259,932
523,219
39,645
4,378,160
606,748
229,319
67,818
326,476
636,188
53,164
4,719,475
984,419
2,329,350
218,244
16,850
84,153
342,963
98,303
4,074,282
780,542
3,006,261
229,319
172,630
67,818
113,869
604,762
111,161
5,086,362
303,878
(366,887)
2,162,697
2,162,697
2,529,584
$ 1,862,697
$ 2,466,575
$ 2,162,697
Page 49
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Statement of Changes in Net Financial Assets
Year ended March 31, 2015, with comparative information for 2014
Budget
2015
(note 11)
Annual surplus (deficit)
Acquisition of tangible capital assets
Amortization of tangible capital assets
Loss on disposal of tangible capital assets
Proceeds on sale of tangible capital assets
Acquisition of prepaid expenses
Use of prepaid expenses
$
Increase (decrease) in net financial assets for the year
Net financial assets, beginning of year
(300,000)
(20,000)
128,576
9,200
(182,224)
1,208,346
Net financial assets, end of year
$ 1,026,122
See accompanying notes to financial statements.
3
2015
$
303,878 $
(44,850)
124,004
9,206
(102,616)
129,996
419,618
1,208,346
2014
(366,887)
(105,236)
113,999
2,161
725
(129,655)
72,792
(412,101)
1,620,447
$ 1,627,964 $ 1,208,346
Page 50
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Statement of Cash Flows
Year ended March 31, 2015, with comparative information for 2014
2015
2014
Cash provided by (used in):
Operating transactions:
Annual surplus (deficit)
Items not involving cash:
Amortization of tangible capital assets
Loss on disposal of tangible capital assets
Change in non-cash operating working capital:
Accounts receivable
Prepaid expenses
Accounts payable and accrued liabilities
Deferred contributions
Deferred revenue
Capital transactions:
Acquisition of tangible capital assets
Proceed on sale of tangible capital assets
Investing transactions:
Redemptions of portfolio investments
$
303,878
124,004
9,206
437,088
(44,850)
(44,850)
(105,236)
725
(104,511)
(1,072,700)
Cash, beginning of year
Cash, end of year
See accompanying notes to financial statements.
4
113,999
2,161
(250,727)
54,855
(56,863)
2,130,842
(102,836)
31,168
1,806,439
(17,253)
Increase (decrease) in cash during the year
(366,887)
58,770
27,379
(2,424,110)
901,384
(11,108)
(1,010,597)
-
Financing transactions:
Payment of capital lease obligation
$
3,000,000
(15,955)
4,685,973
5,212,949
526,976
$ 4,140,249
$ 5,212,949
Page 51
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Notes to Financial Statements
Year ended March 31, 2015
1. Nature of business and basis of presentation:
The British Columbia Public School Employers’ Association (the “Association”) is incorporated
under the Society Act (British Columbia), and is exempt from income taxes under Section 149 of
the Income Tax Act. The Association is controlled by the Province of British Columbia and is
considered an other government organization under Canadian Public Sector Accounting
Standards.
The primary objective of the Association is to develop and maintain human resource practices that
maximize the benefits for students in British Columbia’s public education system through effective
use of resources and fair terms of employment.
Funding is provided by the Province of British Columbia and the Association is dependent on
funding from this source.
2. Significant accounting policies:
The Association's significant accounting policies are as follows:
(a) Basis of accounting:
These financial statements are prepared by management in accordance with Canadian Public
Sector Accounting Standards established by the Canadian Public Sector Accounting Board.
(b) Revenue recognition:
Operating government grants not restricted in use are recognized as revenue when received
or receivable. Grants restricted for use in a future period are deferred and reported as deferred
contributions until that future period.
Contributions restricted for a specific purpose are recognized as revenue in the year in which
the related expenses are incurred.
Government transfers restricted for capital purposes are reported as revenue in the period in
which the contributions have been authorized by the government and the Association has met
all eligibility criteria and met the stipulations attached to the transfer.
Interest income earned on cash and portfolio investments balances are unrestricted and are
recognized as revenue when earned.
5
Page 52
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Notes to Financial Statements (continued)
Year ended March 31, 2015
2. Significant accounting policies (continued):
(c) Tangible capital assets:
Tangible capital assets are recorded at cost and amortized as follows:
Basis
Computer hardware
HR software system
Other computer software
Furniture and fixtures
Office equipment
Office equipment under capital lease
Leasehold improvements
Declining balance
Straight-line
Straight-line
Declining balance
Declining balance
Declining balance
Straight-line
Rate
30%
15 years
1 year
20%
20%
20%
Term of the lease
Contributed tangible capital assets are recorded at their fair value at the date of contribution.
When a tangible capital asset no longer contributes to the Association’s ability to provide
services, or when the value of future economic benefits associated with the tangible capital
asset are less than its net book value, its carrying amount is written down to its residual value.
The net write-downs are accounted for as expenses in the statement of operations.
Leases that transfer substantially all benefits and risks incidental to ownership of property are
accounted for as leased tangible capital assets. All other leases are accounted for as operating
leases and the related payments are charged to expenses as incurred.
(d) Employee future benefits:
The Association and its employees participate in the Municipal Pension Plan. The Municipal
Pension Plan is a multi-employer contributory defined benefit pension plan. Contributions to
the plan are expensed as incurred.
Employees are entitled to vacation which is accrued and expensed as service is provided.
(e) Use of estimates:
The preparation of financial statements requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities at the reporting date and
revenues and expenses during the year. The actual outcome could differ from the estimates
made in the preparation of the financial statements. Areas requiring significant management
estimates include vacation accruals, contingencies, and the useful economic lives of tangible
capital assets for amortization.
(f) Financial instruments:
The Association’s financial instruments consist of cash, accounts receivable, and accounts
payable and accrued liabilities. All of the Association’s financial instruments are measured
initially at fair value and subsequently at cost or amortized cost.
6
Net carrying amount,
end of year
$
28,266
218,323
(1,359)
Disposals
Accumulated amortization,
end of year
9,891
209,791
Accumulated amortization,
beginning of year
Amortization
246,589
(2,794)
Disposals
Cost, end of year
13,244
$ 236,139
Additions
Cost, beginning of year
Computer
hardware
3. Tangible capital assets:
Year ended March 31, 2015
$ 563,039
370,551
-
61,898
308,653
933,590
-
-
$ 933,590
HR
software
system
Notes to Financial Statements (continued)
$
518
63,319
-
1,174
62,145
63,837
-
1,035
$ 62,802
Other
computer
software
$
7
21,984
141,843
-
5,336
136,507
163,827
-
1,281
$ 162,546
Furniture
and
fixtures
$
$
27,612
35,711
(21,511)
5,184
52,038
63,323
(29,283)
29,290
63,316
Office
equipment
$ 26,123
57,248
-
6,531
50,717
83,371
-
-
$ 83,371
Office
equipment
under
capital lease
$ 39,655
56,650
-
33,990
22,660
96,305
-
-
$ 96,305
Leasehold
improvement
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
$
707,197
943,645
(22,870)
124,004
842,511
1,650,842
(32,077)
44,850
$ 1,638,069
2015
Total
$
795,558
842,511
(7,289)
113,999
735,801
1,638,069
(10,175)
105,236
$ 1,543,008
2014
Total
Page 53
Page 54
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Notes to Financial Statements (continued)
Year ended March 31, 2015
4. Accounts payable and accrued liabilities:
2015
Trade accounts payable and accruals
Vacation accruals
Flow-through funding payable
$
86,255
85,117
-
$
171,372
2014
$
593,445
77,037
1,925,000
$ 2,595,482
5. Capital lease obligations:
In November 2009, the Association entered into a capital lease to acquire office equipment. This
lease expires in June 2015.
Future minimum payments for the year ended March 31 are as follows:
2016
Less amount representing interest at 7.9% per annum
$
4,618
90
Present value of capital lease payments
$
4,528
8
$
750,000
498,546
Balance, end of year
$
750,000
-
Arbitration
Attendance
Support
Balance, beginning of year
$
508,478 $
Grants and contributions received
250,000
Amounts recognized as revenue in the period (259,932)
6. Deferred contributions:
Year ended March 31, 2015
Notes to financial statements (continued)
375,000
-
$ 375,000
$
Employment
Practices
Liability
9
$ 13,517
$ 13,517
-
Board of
director
benefits
training
$
$
2,370
480,430
(478,060)
K-12
bargaining and
compensation
2015
$
$
-
15,738
(15,738)
Support staff
collective
agreement
implementation
$
$
80,000
80,000
-
Labour
market
study grant
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Total
Total
2014
$ 560,820
$ 2,280,253
$ 1,378,869
$ 280,706 $ 1,378,869 $ 1,481,705
500,000
1,875,000
1,125,000
(219,886)
(973,616)
(1,227,836)
Sustainable
work force
and data
project
Page 55
Page 56
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’
ASSOCIATION
Notes to financial statements (continued)
Year ended March 31, 2015
7. Commitments and contingencies:
(a) The Association is committed to make lease payments for office premises as follows:
2016
2017
$
382,310
63,718
(b) The Association and its employees contribute to the Municipal Pension Plan (the Plan), a jointly
trusteed pension plan. The Plan’s Board of Trustees, representing plan members and
employers, is responsible for overseeing the management of the Plan, including investment of
the assets and administration of benefits. The Plan is a multi-employer contributory pension
plan. Basic pension benefits provided are based on a formula. The plan has about 182,000
active members and approximately 75,000 retired members.
The most recent actuarial valuation as at December 31, 2012 indicated a $1,370 million funding
deficit for basic pension benefits. Every three years an actuarial valuation is performed to
assess the financial position of the Plan and the adequacy of Plan funding. The next valuation
will be as of December 31, 2015 with results available in 2016.
Employers participating in the Plan record their pension expense as the amount of employer
contributions made during the fiscal year (defined contribution pension plan accounting). This
is because the Plan records accrued liabilities and accrued assets of the Plan in aggregate
with the result that there is no consistent and reliable basis for allocating the obligation, assets
and cost to the individual employers participating in the Plan.
The Association paid $175,455 (2014 - $179,676) for employer contributions while employees
contributed $140,992 (2014 - $156,662) to the Plan in the year ended March 31, 2015.
8. Trust funds:
The Association is holding funds in trust for the Support Staff Education and Adjustment Committee
(“SSEAC”) which is a joint committee between support staff unions and the Association to support
the development and maintenance of a qualified sustainable support staff workforce in K-12 public
education. At March 31, 2015, the amount of cash held in trust was $2,969,112 (2014 - $3,164,190).
This amount is not included in the financial statements of the Association.
10
Page 57
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Notes to Financial Statements (continued)
Year ended March 31, 2015
9. Expenses by object:
2015
Advertising expense
Amortization of tangible capital assets
Capital lease interest
Communications
Contracted service
Dues and subscriptions
Equipment rental
Honorariums
Insurance
Legal services
Loss on disposal of tangible capital assets
Marketing expense
Meeting expense
Occupancy costs
Office supplies
Other expense
Professional development (recovery)
Public relations
Research and reporting
Salaries and benefits
Technical support
Travel and accommodation
Website maintenance
11
2014
$
8,610
124,004
1,218
45,974
284,670
16,982
30,919
134,297
4,600
445,640
9,207
9,902
122,376
428,205
18,963
6,815
13,576
495
28,356
1,988,726
57,742
161,055
131,950
$
13,130
113,999
2,516
38,687
400,793
28,274
30,839
129,764
4,600
355,327
2,158
4,654
120,425
383,452
18,466
9,170
(24,635)
5,507
75,487
2,897,171
61,515
228,721
186,342
$
4,074,282
$
5,086,362
Page 58
BRITISH COLUMBIA PUBLIC SCHOOL EMPLOYERS’ ASSOCIATION
Notes to Financial Statements (continued)
Year ended March 31, 2015
10. Financial instrument risks:
The Association, through its financial assets and liabilities, is exposed to various risks. The
following analysis provides an assessment of those risks at March 31, 2015.
(a)
Credit risk:
Credit risk is the risk that the Association will incur a loss due to the failure by its debtors to
meet their contractual obligations. Financial instruments that potentially subject the
Association to significant concentrations of credit risk consist primarily of accounts
receivable. The credit risk associated with related government entities is considered low.
The maximum amount of credit risk exposure is limited to the carrying amount of the balances
in the financial statements.
(b)
Liquidity risk:
Liquidity risk is the risk that the Association will not be able to meet its obligations as they fall
due. The Association maintains adequate levels of working capital to ensure all its obligations
can be met when they fall due.
11. Budget figures:
The budget information reported in the statements of operations and changes in net financial assets
was approved by the Board of Directors at the Annual General meeting on January 24, 2014. The
budget was subsequently revised and approved by the Board of Directors at a meeting on April 14,
2014, resulting in the changes below.
Expenses:
Member services
General and administrative
Sustainable work force and data project
Professional development program
Make a future
Governance expenses
Original budget
Revised budget
$ 1,235,500
2,612,314
257,984
134,500
430,255
191,011
$ 1,131,000
2,533,225
257,984
134,500
430,255
74,600
$ 4,861,564
$ 4,561,564
12. Related party transactions:
During the year, personnel costs of $56,000 were paid for by the Province. This amount is not
recorded in the financial statements.
12
Page 59
2016-2017 BCPSEA Budget Proposal
BUDGET LINE
ITEM
2015/2016 Budget
2016/2017
Proposed Budget
EXPENSES
Member Service Expenses
1
2
3
4
5
6
7
8
9
10
11
Travel Expense - Member Services
Travel Expense - Bargaining
Contract Services Arbitration
Government Liaison
Regional Meeting
Research, Analysis and Reporting
Library
Media Relations and Issues Management
Publications & Associations Services
Website Design & Enhancements
Website Maintenance
Total Other Member Services
45,000
50,000
500,000
3,000
40,000
125,000
10,000
7,500
50,000
12,000
12,000
854,500
60,000
1,000
415,000
3,000
80,000
80,000
10,000
7,500
40,000
12,000
12,000
720,500
56,000
3,000
20,000
32,000
30,000
141,000
56,000
3,000
20,000
25,000
30,000
134,000
9,000
2,500
2,000
4,600
441,250
20,000
75,000
4,000
1,500
1,000
4,600
450,000
20,000
65,000
Association Governance including Board of Directors
12
13
14
15
16
17
BOD - Honoria
BOD - Board meeting costs
BOD - Travel & Related Expenses
BOD - Outreach and Liaison
Annual General Meeting
AGM Representative Travel
Total Goverance Expense
Association Administration Expenses
18
19
20
21
22
23
24
Bank & Related Charges
Courier & Postage
Equipment Rental & Maintenance
Office Insurance
Office Rent & Maintenance
Office Supplies
Technical Support
Page 60
2016-2017 BCPSEA Budget Proposal
25
26
27
28
29
30
31
Telephone/Fax
Capital Equipment Amortization
Capital Lease Interest Expenses
Loss on Disposal of Capital Assests
Association Legal Expenses
Professional Services
Association Memberships
Total Association Administration Expenses
44,335
141,000
4,300
30,000
15,000
15,000
3,000
806,985
47,271
103,000
1,350
10,000
15,000
15,000
3,000
740,721
155,000
868,769
51,500
225,290
197,998
59,020
44,570
5,000
14,880
3,500
4,000
1,629,527
310,000
60,000
785,656
56,611
238,133
237,826
58,883
44,570
5,000
14,880
3,500
4,000
1,819,059
Association Staff & Related Resources
32
33
34
35
36
37
38
39
40
41
42
43
Executive
Seconded Staff
Professional Staff
Research
Labour Relations Support and Administration
Benefits ( excluding MAF & EDAS)
Statutory Deductions & WCB
Professional Development
In-service
Professional Memberships
Recruitment & Compensation Contingency
Temporary Help
Total Staff & Related Resources Expense
Page 61
2016-2017 BCPSEA Budget Proposal
Other Special Programs (by Grant or Fee)
44
45
46
47
48
333,368
291,884
138,550
-
Make A Future (MAF)
Sustainable Work Force and data project (EDAS)
HR Learning Opportunities Initiatives
Employment Practices Liability Program
Attendance Support
763,802
Total Other Special Programs
TOTAL EXPENSES
358,000
315,699
128,200
264,347
296,164
1,362,410
$
4,195,814
$
4,776,690
Capital Assets *
49
50
51
52
20,000
10,000
3,000
90,000
Computer Hardware
Computer Software
Office Furniture and Fixtures
Office Equipment under capital lease
Total Capital Assets Addition
$
123,000
15,000
15,000
3,000
-
$
33,000
REVENUE
53
54
55
56
57
58
59
60
61
62
$
TOTAL REVENUE
63
64
65
3,091,680
250,000
284,000
291,884
138,550
30,100
39,600
70,000
Annual Operating Revenue
Labour Relation / Arbitration
Make A Future (MAF)
Sustainable Work Force and data project (EDAS)
HR Learning Opportunities Initiatives
Employment Practices Liability Program
Attendance Support
Events Income
Interest Revenue
Sub-lease Rent
Suplementary Resources Required
Drawdown on Accumulated Surplus
Annual Surplus (Deficit)
$
4,195,814
-
3,091,680
175,000
336,000
315,699
177,600
264,347
296,164
15,000
28,200
77,000
$
$
4,776,690
-
0
* Budget for acquisition of capital assets is listed for cash flow information only. The amortization of capital assets is included in the expenditure budget.
0
Page 62
PRINCESS MARGARET SECONDARY
•
Maggie students and staff had a
great turkey lunch on December 2 to raise
money for the school’s Christmas Hamper
project. Everyone raised enough money
to assemble eight (8) hampers for families
in need in their school. As well, Skaha
Lake Middle School students were invited
to attend as part of a transition activity.
In all, 300 lunches were served. Matthew
Mackay and international student Max
Wessley played piano throughout lunch to
help create a great atmosphere.
What is Success?
DECEMBER
SUCCESS 2016
S
•
After having Skaha Lake students
commit a random act of kindness upon
them, Maggie leadership students took
gingerbread cookies and dough to make
additional cookies to Ms. Tank’s class at
Wiltse. They surprised the class and asked
them to pay the kindness forward by
baking additional cookies and distributing
them to another group.
•
On December 15, Maggie
Leadership students took cookies to
Judy Street’s grade 3 class at Upland’s
Elementary. They were given cookies
for the class and enough cookies to
distribute to the remaining students
in the school.
•
30 students from Princess
Margaret took part in the PIB Giving
Back Breakfast held on December 14
at the Outma Health Centre. A great
breakfast was provided in exchange
for gift donations for families in need
in the community.
Success Stories ffor the
Board of Education Meeting
January 11, 2016
Page 63
SUCCESS
Outma H
Health Centre Exchange
g
PRINCESS MARGARET SECONDARY
•
30 students from Princess
Margaret took part in the PIB Giving
Back Breakfast held on December 14
at the Outma Health Centre. A great
breakfast was provided in exchange
for gift donations for families in need
in the community.
•
A warm clothing drive was
held during the last week of
November and first week of
December through which students
gathered enough warm clothes,
socks, hats, jackets and mittens to fill
the back of a truck. All was donated
to Keep the Cold off Penticton to be
distributed to local homeless people
and people in need.
SUCCESS
Page 64
PRINCESS MARGARET SECONDARY
10,000 To-Night Drive
10,000 To-Night Event
Congratulations to the staff and students who participated in the annual 10,000 To-Night canned
food drive held at Princess Margaret Secondary. On December 3, 2015 students canvased the
community and collected 12,080 items. All these items were donated to the Salvation Army
Community Food Bank. The food is distributed to the needy in the community. It is by far
Penticton’s largest food collection event.
SUCCESS
Page 65
SKAHA LAKE MIDDLE
Happening at Skaha:
December 3
A large percentage of grade 8 students joined Princess Margaret
students to collect food for the annual “10,000 To-night” campaign. This was
the first time Maggie had invited their students to join in. When reflecting on
the activity, SLMS students felt honoured to be invited and felt good about the
contributions they made.
December 7
Grade 8 students were invited by Princess Margaret to attend
the MADD multi-media presentation. The focus of the presentation is to
introduce and educate students on alcohol and drug use and impaired driving.
Although the students are not yet of driving age, they may already be exposed
to being a passenger in a vehicle driven by someone who has used alcohol or
drugs.
December 9
SLMS Annual Winter Concert - The gym was packed for the
annual winter concert with performances by the grade 6, 7 and 8 concert bands
and the grade 7 and 8 jazz bands. Thank you to Trustees Ginny Manning and
Bruce Johnson and Director of Instruction Don MacIntyre for attending and
showing their support of Skaha Lake’s program.
Page 66
School District No. 67 (Okanagan Skaha)
Recognition of Student Artwork
PARKWAY ELEMENTARY SCHOOL
School District No. 67 (Okanagan Skaha) extends recognition and appreciation to the following
students/groups of Parkway Elementary School for the artwork they submitted
to be displayed in the boardroom for the month of January, 2016.
Drew Ashton
A study on: Water Colour & Wax with Pencil Crayon
Art piece study: ‘Leaves’.
Description: A collection of leaves with a wax finish
over watercolour paper. Background colours in
mauves and blues. Leaves in coral, red, brown,
yellow, orange and a touch of lime green.
Grade 5
Favor Kazeem
A study on: Wax, Pencil Crayon on Construction
Paper.
Art piece study: ‘Holiday Decorations’.
Description: A tree ornament with black crayon and
wax.
Black background with red, grey, light blue, coral,
mauve, yellow and pale pink.
Grade 3
Page 67
Parkway Elementary School
Joey Hunchak-Thibodeau
A study on: Wax, Pencil Crayon on Construction
Paper.
Art piece study: ‘Holiday Decorations’.
Description: A tree ornament with black crayon and
wax.
Black background with green, blue, white, yellow
and red.
Grade 3
Hannah Johnston
A study on: Magazine Collage Study.
Art piece study: ‘Apple’.
Description: One Large Apple Collage on white
paper with a blue construction paper background.
Pale green tones, yellow-green, dark green and
hunter green tones make up this form of an apple.
Grade 3
Page 68
Favor Kazeem
A study on: Magazine Collage Study.
Art piece study: ‘Apple’.
Description: One Large Apple Collage on white
paper with a blue construction paper background.
Red tones, plum, coral-red and pink tones make up
this form of an apple.
Grade 3
Jesse Sidhu
A study on: Magazine Collage Study.
Art piece study: ‘Apple’.
Description: One Large Apple Collage on white
paper with a blue construction paper background.
Yellow tones, sunflower yellow, tangerine orange,
sand, rust and pumpkin tones make up this form of
an apple.
Grade 3
Parkway Elementary School