School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION REGULAR MEETING
MINUTES
Monday, December 14, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Linda Van Alphen, Chair
Bill Bidlake, Vice Chair
Shelley Clarke, Trustee
Bruce Johnson, Trustee
Ginny Manning, Trustee
Julie Planiden, Trustee
Barb Sheppard, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Daniel Francisco, Director of Information Technology
Doug Gorcak, Director of Facilities
Maureen Hayter, Director of Finance
Don MacIntyre, Director of Instruction
Todd Manual, Director of Instruction
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
CALL TO ORDER
Chair Van Alphen called the meeting to order following the inaugural meeting and acknowledged
that we were on the territory of the Okanagan First People.
2.
ADOPTION OF AGENDA
2015-220
MOTION
Duly moved and seconded
That the agenda be adopted.
CARRIED
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.
RECEIVING OF DELEGATIONS AND GUESTS
4.1
Summerland Friday Night Volleyball Players
Representatives Pam Hinchliffe and Brenda Yunker of the Summerland Friday Night
Volleyball Players group attended the meeting regarding the use of Summerland Middle
School gym for volleyball. The representatives requested that when the Summerland
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 2
Minutes of Regular Board Meeting of December 14, 2015
Middle School gym is not being used by the students that they be allowed to use it on
Friday nights from 7:00 p.m. to 9:00 p.m. to play volleyball consistent with what they have
doing for the past two decades. They further requested that the booking procedure be
reinstated by the Summerland Recreation Department and that they assume they can
use the gym on Friday nights unless the Recreation Department informs them otherwise.
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
2015-221
6.
MOTION
Duly moved and seconded
That the minutes of the regular meeting held on November 9, 2015 be approved.
CARRIED
UNFINISHED BUSINESS
6.1
Policy No. 312 – District Discipline Committee
th
At the November 9 meeting, Policy No. 312 – District Discipline Committee was
approved in principle and forwarded to partner groups until December 9, 2015 for any
suggestions for changes. The secretary-treasurer advised that no suggestions had been
received to modify this policy and the policy was therefore recommended for adoption.
2015-222
6.2
MOTION
Duly moved and seconded
That Policy No. 312 – District Discipline Committee be approved by the
Board of Education.
CARRIED
Policy No. 471 – Copyright Laws
th
At the November 9 meeting, Policy No. 471 – Copyright Laws was approved in principle
and forwarded to partner groups until December 9, 2015 for any suggestions for
changes. No suggestions were received to modify this policy and the policy was
therefore recommended for adoption.
2015-223
6.3
MOTION
Duly moved and seconded
That Policy No. 471 – Copyright Laws be approved by the Board of
Education.
CARRIED
Policy No. 505 – Hiring or Promoting School District Employees
th
At the November 9 meeting, Policy No. 505 – Hiring or Promoting School District
Employees was approved in principle and forwarded to partner groups until December 9,
2015 for any suggestions for changes. No suggestions were received to modify this
policy and the policy was therefore recommended for adoption.
2015-224
MOTION
Duly moved and seconded
That Policy No. 505 – Hiring or Promoting School District Employees be
approved by the Board of Education.
CARRIED
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School District No. 67 (Okanagan Skaha)
6.4
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Minutes of Regular Board Meeting of December 14, 2015
Policy No. 515 – Principals/Vice Principals/Directors of Instruction
th
At the November 9 meeting, Policy No. 515 – Principals/Vice Principals/Directors of
Instruction was approved in principle and forwarded to partner groups until December 9,
2015 for suggestions for changes. No suggestions were received to modify this policy
and the policy was therefore recommended for adoption.
2015-225
6.5
MOTION
Duly moved and seconded
That Policy No. 515 – Principals/Vice Principals/Directors of Instruction
be approved by the Board of Education.
CARRIED
Policy No. 570 – Long Service and Retirement Recognition
th
At the November 9 meeting, Policy No. 570 – Long Service and Retirement Recognition
was approved in principle and forwarded to partner groups until December 9, 2015 for
suggestions for changes. No suggestions were received to modify this policy and the
policy was therefore recommended for adoption.
2015-226
7.
MOTION
Duly moved and seconded
That Policy No. 570 – Long Service and Retirement Recognition be
approved by the Board of Education.
CARRIED
REPORT FROM CLOSED MEETINGS
Chair Van Alphen advised the following items were discussed at the closed meetings held on
November 9, November 23, and December 9, 2015.
November 9:
 Reviewed correspondence;
 Received information related to student suspensions;
 Received information related to a student request;
 Received the teaching and support staff report;
 Discussed the long range facilities review and approved a motion that H(a) and H(b) be
brought forward for the public consultation; and
 Received a report on the Okanagan Labour Relations Council.
November 23:
 Approved a legal matter.
December 9:
 Discussed matters related to the Long Range Facilities Review.
8.
CORRESPONDENCE
8.1
Correspondence Requiring Action
8.2
Correspondence to the Board of Education
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School District No. 67 (Okanagan Skaha)
8.3
As per correspondence listing dated December 14 2015
Correspondence on Behalf of the Board of Education
a.
As per correspondence listing dated December 14, 2015
9.
REPORTS OF COMMITTEES
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
Minutes of Regular Board Meeting of December 14, 2015
Correspondence Copied to the Board of Education
a.
8.4
Page 4
The Auditor General of British Columbia: Report on the Education of Aboriginal
Students in the B.C. Public School System
Ten years ago, the BC government committed to closing the education gap between
aboriginal and non-aboriginal students by 2015. In November, the Auditor General’s
office released its report on its audit of the Education of Aboriginal Students in the BC
Public School System, which was provided to trustees as part of the agenda package,
and presented to trustees at the Trustees’ Academy. The report looked at whether the
Ministry of Education led the school system to meet government’s commitment to close
the gaps in education outcomes between aboriginal and non-aboriginal students. As
indicated in the report, outcomes for aboriginal students have improved and provincially,
the gap is narrowing. However, the report also indicated that there are still gaps that
need to be addressed. Recommendations to the Ministry as to how to further their work
in meeting government’s commitment have been made to the Ministry of Education.
Also included was a one-page report provided by the Office of the Auditor General which
shows graduation rates for aboriginal and non-aboriginal students for all school districts
in the years 2000 and 2013, except for districts with fewer than 10 students in their
aboriginal or non-aboriginal cohort. SD67 was highlighted to show results in the context
of provincial trends. The results have improved over the past 13 years with completion
rates for both student groups increasing and the gap narrowing; however, there is still
work to do in schools and communities to close the gap.
11.
REPORT OF SECRETARY-TREASURER
11.1
Routine Capital 2015-16 – Project No. 126973
The secretary-treasurer advised the district had received notification of capital funding of
up to $190,600 for a Routine Capital Project – Dust Collector Replacement for Princess
Margaret Secondary, Project No. 126973, and requested a capital project bylaw in the
total amount of $190,600.
2015-227
MOTION
Duly moved and seconded
That, in accordance with Section 68(4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the Routine Capital Project Bylaw No.
126973 for the fiscal year 2015-16 at this meeting.
CARRIED
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School District No. 67 (Okanagan Skaha)
Minutes of Regular Board Meeting of December 14, 2015
2015-228
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Project Bylaw
No. 126973 specifying a total maximum allocation of $190,600 for the
th
fiscal year 2015-16 be read a first time this 14 day of December, 2015.
CARRIED
2015-229
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Project Bylaw
No. 126973 specifying a total maximum allocation of $190,600 for the
th
fiscal year 2015-16 be read a second time this 14 day of December,
2015.
CARRIED
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Bylaw 126973
specifying a total maximum allocation of $190,600 for the fiscal year
th
2015-16 be read a third time, passed and adopted this 14 day of
December, 2015.
CARRIED
2015-230
11.2
Page 5
Routine Capital 2015-16 – Project No. 127037
The district also received notification of capital funding of up to $219,300 for a Routine
Capital Project – Sawdust Collection System for Wood Working for Summerland Middle
School, Project No. 127037. A capital project bylaw was requested in the total amount of
$219,300.
2015-231
MOTION
Duly moved and seconded
That, in accordance with Section 68(4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the Routine Capital Project Bylaw No.
127037 for the fiscal year 2015-16 at this meeting.
CARRIED
2015-232
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Project Bylaw
No. 127037 specifying a total maximum allocation of $219,300 for the
th
fiscal year 2015-16 be read a first time this 14 day of December, 2015.
CARRIED
2015-233
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Project Bylaw
No. 127037 specifying a total maximum allocation of $219,300 for the
th
fiscal year 2015-16 be read a second time this 14 day of December,
2015.
CARRIED
2015-234
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Capital Project Bylaw
127037, specifying a total maximum allocation of $219,300 for the fiscal
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School District No. 67 (Okanagan Skaha)
Page 6
Minutes of Regular Board Meeting of December 14, 2015
th
year 2015-16 be read a third time, passed and adopted this 14 day of
December, 2015.
CARRIED
11.3
Financial Report
Pursuant to Policy No. 600 – Fiscal Control, the financial report to November 30, 2015
was reviewed. The secretary-treasurer noted that expenses in the annual budget of
$56,395,647 are in line with this time of the year with the exception of substitutes being
higher than expected. This is a result of paying overtime due to the MyEducation BC
problems. It is expected that the district will be within budget, with a projected year-end
surplus of $555,206 or 1% of the budget.
12.
NEW BUSINESS
12.1
Field Trips
The director of instruction reviewed the listing of field trip requests included in the agenda
package, one of which had been approved pursuant to district policy.
12.2
2015-235
MOTION
Duly moved and seconded
That the field trip request for May 4 to 7, 2016 for 50 grade 8 band
students from KVR Middle School to travel to Edmonton via bus
transportation for performance opportunities outside of "home" space,
experience musicians' jobs "on the road", coalesce and consolidate
foundation learning and contribute to the musical community be
approved in principle.
CARRIED
2015-236
MOTION
Duly moved and seconded
That the field trip request for June 1 to 4, 2016 for 50 grade 7 and 8 band
students from Summerland Middle School to travel to Edmonton via bus
transportation to have the opportunity to play for an audience that is
excited by the performance and experience pride and responsibility of
representing their school be approved in principle.
CARRIED
Summerland Friday Night Volleyball Players
Trustee Johnson advised that he had been requested by the Summerland Friday Night
Volleyball Players to bring forward their request and proposed that the Board would grant
them permission to use the Summerland gym if appropriate. Superintendent Hyer
advised she had contacted the school and the schedule of gym use from November to
December showed only one Friday night available to the public in November and two in
December because students were using the gym. In January, the gym could be used by
other teams on Friday evenings when sports overlap. Other information was brought
forward during discussion.
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School District No. 67 (Okanagan Skaha)
2015-237
13.
Page 7
Minutes of Regular Board Meeting of December 14, 2015
MOTION
Duly moved and seconded
That, in the spirit of compromise, the Board will allow the Summerland
Friday Night Volleyball Players to use the Summerland Middle School
gym, if available.
CARRIED
REPORTS OF REPRESENTATIVES
13.1
BCSTA Provincial Council Meeting
The deadline for motions for the BCSTA Provincial Council meeting to be held on
February 19 and 20, 2016 is January 19, 2016. At the request of Trustee Clarke,
trustees will review issues to come before the Provincial Council at the January 11, 2016
Board meeting.
13.2
BCSTA Trustee Academy Report
Trustee Planiden presented a synopsis on the BCSTA Trustee Academy entitled
“Authentic Governance for Student Achievement” which was held in Vancouver on
November 26 to 28, 2015 and attended by all trustees, the superintendent, and the
secretary-treasurer. A number of trustees also attended the preconference which was
related to strategic planning and empowering school districts. Workshops were
presented by other school districts, one of which talked about the challenges with closing
and reconfiguring schools. Dr. Yong Zhao, Presidential Chair and Director of the Institute
for Global and Online Education in the College of Education, University of Oregon, talked
about how BC rates worldwide in education and the definition of success.
13.3
BCSTA Thompson Okanagan Branch Meeting
Chair Van Alphen provided information related to the BCSTA Thompson Okanagan
Branch breakfast meeting held on November 28, 2015 in Vancouver. Now that the
Branch has finished its values, vison and mission statement, the Branch will work
towards a strategic plan for the Branch.
13.4
BCPSEA Meetings
th
The BCPSEA 11 Annual General Meeting will be held on January 29, 2016 at the Coast
Coal Harbour Hotel in Vancouver. The deadline for submitting special and ordinary
resolutions for consideration at the AGM was December 10, 2015.
13.5
Minister of Education Visit
Chair Van Alphen reported that the Minister of Education Bernier visited the district on
Friday, December 11, 2015. Following a classroom visit at KVR Middle School, the
Board met with the Minister and MLA Dan Ashton. Three questions were posed to the
Minister – one about predictable funding, one regarding the exorbitant cost of overtime
for MyEducation BC, and thirdly, Next General Network versus PLnet and where SD67
fits into the cost of developing the technology infrastructure when SD67 has its own fibre
network.
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School District No. 67 (Okanagan Skaha)
13.6
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Minutes of Regular Board Meeting of December 14, 2015
Trustee Comments
Trustees provided comments related to district activities including Christmas concerts,
visits to PAC meetings, school visits and fundraising events, the Minister’s visit, and the
turnout of people at public consultation meetings.
14.
INFORMATION ITEMS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2
Recognition of Student Artwork
Congratulations were extended to the students from Uplands Elementary School for their
artwork currently on display at the school board office.
14.3
Date of Next Meeting


15.
January 11, 2016, 6:30 p.m., Regular Board of Education Meeting, at the School
Board Office
January 20, 2016, 6:30 p.m., Public Meeting, at IMC
QUESTION PERIOD
Questions/comments from the audience included:




16.
Derek Hurst extending appreciation on behalf of DPAC to all staff for putting together the
consultation process and for providing parents with the understanding of the challenges
the Board faces to provide the quality of education it provides in SD67;
The response of the Minister when the Board asked about funding;
Appreciation from the OSTU and CUPE for the opportunities for people to attend
consultation meetings;
Questions from the media related to the position of Board chair and the rationale of
changes to the policies presented earlier.
ADJOURNMENT
2015-238
MOTION
Duly moved and seconded
That the meeting be adjourned at 8:30 p.m.
________________________________
Linda Van Alphen, Chair
______________________________________
Bonnie Roller Routley, Secretary-Treasurer
December 22, 2015
Ref: http://escribe.sd67.bc.ca/Board of Education_Dec14_2015/eSCRIBE Documents/Post-Meeting Minutes - Board of Education_Dec14_2015 - English.docx
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