Page 1
School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION
REGULAR MEETING
AGENDA
Monday, November 9, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
CALL TO ORDER
We hereby acknowledge that we are on the territory of the Okanagan First
People.
2.
ADOPTION OF AGENDA
RECOMMENDED MOTION:
That the agenda be adopted.
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Community Partnerships - The Outsiders Project
Jason MacKenzie, Team Leader at Children and Youth Mental Health
(CYMH), and Dan Mix, a clinician at CYMH, will discuss their collaboration
with Terri Kalaski from Penticton RCMP and Dave Anderson, Head
Teacher from SD67's Junior Alternate Program, around a therapeutic pilot
project aimed at supporting at-risk boys. Titled "The Outsiders", this
project recently received the Premier's Innovation and Excellence Award
in the Partnership category for the Interior and North Region of BC.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
RECOMMENDED MOTION:
That the minutes of the regular meeting held on October 5, 2015 be approved.
6.
UNFINISHED BUSINESS
6.1
Policy No. 290 - Freedom of Information Protection of Privacy
At the September 14, 2015, Policy No. 290 - Freedom of Information and
Protection of Privacy was approved in principle and forwarded to partner
groups until October 31 for any suggestions for changes. CUPE has
1
Page 2
provided the attached letter as input into this policy.
RECOMMENDED MOTION:
That draft Policy No. 290 - Freedom of Information and Protection of
Privacy be approved by the Board of Education.
6.2
Policy No. 725 - Video Surveillance
8
At the September 14, 2015 Board meeting, Policy No. 725 - Video
Surveillance was approved in principle and forwarded to partner groups
until October 31 for any suggestions for changes. CUPE has provided
input in their letter of October 29, 2015 as noted above.
RECOMMENDED MOTION:
That Policy No. 725 - Video Surveillance be approved by the Board of
Education.
6.3
Policy No. 750 - School Closure
12
At the June 8, 2015 Board meeting, Policy No. 750 - School Closure was
approved in principle and forwarded to partner groups to the end of
October 2015 for any suggestions for changes. Comments have been
provided by CUPE and Karen Henderson as attached.
RECOMMENDED MOTION:
That Policy No. 750 - School Closures be approved by the Board of
Education.
6.4
Policy No. 760 - Disposal of Property
At the June 8, 2015 Board meeting, Policy No. 760 - Disposal of Property
was approved in principle and forwarded to partner groups until the end of
October 2015 for any suggestions for changes. Comments have been
provided by CUPE and Karen Henderson as attached.
RECOMMENDED MOTION:
That Policy No. 760 - Disposal of Land or Improvements be approved by
the Board of Education.
7.
REPORT FROM CLOSED MEETINGS
The following items were discussed at the regular closed meeting held on
October 5, 2015 and the special closed meetings held on October 5, 7, and 26,
2015:
•
•
•
Received information related to personnel items;
Received information related to teaching and support staff; and
Received information related to 2014-15 surplus.
Closed Meetings Held on October 5, 7, and 26, 2015:
20
Page 3
•
8.
Discussed information related to the Long Range Facilities Review
CORRESPONDENCE
8.1
Correspondence Requiring Action
8.2
Correspondence to the Board of Education
a.
8.3
As per correspondence listing dated November 9, 2015
Correspondence on Behalf of the Board of Education
a.
9.
As per correspondence listing dated November 9, 2015
Correspondence Copied to the Board of Education
a.
8.4
26
As per correspondence listing dated November 9, 2015
REPORTS OF COMMITTEES
9.1
Business Committee
Trustee Bidlake will report on the business committee meeting held on
October 27, 2015:
a.
Cheque and ePAYMENT Listing
b.
Scholarship/Bursary Foundation Request for Clerical Time
c.
2015-16 Five-Year Capital Plan
29
RECOMMENDED MOTION:
That the Board of Education of School District No. 67 (Okanagan
Skaha) approves the 2015-16 capital plan as outlined on the
attached summary.
d.
Policy No. 500 - Personnel Principles
32
RECOMMENDED MOTION:
That there be no changes to Policy No. 500 - Personnel
Principles.
e.
Policy No. 505 - Hiring or Promoting School District Employees
RECOMMENDED MOTION:
That Policy No. 505 - Hiring or Promoting School District
Employees be approved in principle and forwarded to partner
33
Page 4
groups until December 9, 2015 for any suggestions for changes.
f.
Policy No. 515 - Principals/Vice Principals/Directors of
Instruction
35
RECOMMENDED MOTION:
That Policy No. 515 - Principals/Vice Principals/Directors of
Instruction be approved in principle and forwarded to partner
groups until December 9, 2015 for suggestions for changes.
g.
Policy No. 570 - Long Service Recognition
37
RECOMMENDED MOTION:
That Policy No. 570 - Long Service Recognition be approved in
principle and forwarded to partner groups until December 9,
2015 for any suggestions for changes.
9.2
Education Committee
Trustee Johnson will report on the education committee meeting held on
October 28, 2015:
a.
ASD Kindergarten Pilot Project
b.
Autism Spectrum Disorder EA's
c.
K-12 Innovation Partnership Project
d.
Policy No. 312 - District Discipline Committee
39
RECOMMENDED MOTION:
That Policy No. 312 - District Discipline Committee be approved
in principle and forwarded to partner groups until December 9,
2015 for any suggestions for changes.
e.
Policy No. 471 - Copyright Laws
45
RECOMMENDED MOTION:
That Policy No. 471 - Copyright Laws be approved in principle
and forwarded to partner groups until December 9, 2015 for any
suggestions for changes.
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
11.
REPORT OF SECRETARY-TREASURER
11.1
Long Range Facilities Review
Upcoming dates:
48
Page 5
•
•
•
•
•
•
•
•
•
November 12, 2015, 7:00 p.m. - Public Consultation Meeting Summerland; "Think Tank". Location: Giant's Head Elementary
November 19, 2015, 7:00 p.m. - Public Consultation Meeting Penticton; "Think Tank". Location: Queen's Park Elementary
November 23, 2015, 7:00 p.m. - Public Consultation and Feedback,
"Just Listen"; public feedback forum. Location: Queen's Park
Elementary
November 30, 2015, 6:30 p.m. for staff, 7:00 p.m. for public - Public
Consultation Meeting - Possible School Closure, McNicoll Park
Middle; at the school
December 1, 2015, 6:30 p.m. for staff, 7:00 p.m. for public - Public
Consultation Meeting - Possible School Closure, West Bench
Elementary; at the school
December 3, 2015, 6:30 p.m. for staff, 7:00 p.m. for public - Public
Consultation Meeting - Possible School Closure, Giant's Head
Elementary; at the school
December 7, 2015, 6:30 p.m. for staff, 7:00 p.m. for public - Public
Consultation Meeting - Possible School Closure, Parkway
Elementary; at the school
December 8, 2015, 6:30 p.m. for staff, 7:00 p.m. for public - Public
Consultation Meeting - Possible School Closure, Carmi Elementary;
at the school
December 10, 2015, 7:00 to 9:00 p.m. - Public Consultation Meeting
- Final Feedback presentations. Location: Queen's Park
Elementary
A copy of "FROM CHALLENGE TO OPPORTUNITY!" is attached.
12.
NEW BUSINESS
12.1
Field Trips
The superintendent of schools will review the attached listing of field trip
requests. (Attachment)
RECOMMENDED MOTION:
That the field trip request for May 18 to 21, 2016, for 45 grade 8 students
from Skaha Lake Middle School to travel to Edmonton via bus
transportation for performance opportunities, sightseeing and attractions
be approved in principle.
RECOMMENDED MOTION:
That the field trip request for February 3 to 9, 2016 for 50 students from
KVR and Summerland Middle Schools to fly to Quebec City for a cultural
excursion to see Winter Carnival, museums and historial sites be given
final approval.
13.
REPORTS OF REPRESENTATIVES
49
Page 6
13.1
BCSTA Provincial Council Meeting
51
Trustee Clarke will report on the BCSTA Provincial Council Meeting held
on October 23 and 24, 2015, in Vancouver.
13.2
BCPSEA Meeting
53
Trustee Manning will report on the BCPSEA meeting held on October
23/24, 2015, a report of which is attached.
Secondly, the annual general meeting of BCPSEA is scheduled for
January 29, 2016 at the Coast Coal Harbour Hotel, Vancouver. The
deadline for submitting special and ordinary resolutions for consideration
at the AGM is December 10, 2015.
13.3
BCSTA Trustee Academy
The BCSTA 2015 Trustee Academy will take place November 26 to 28,
2015 at the Hyatt Regency Vancouver.
13.4
14.
Trustee Comments
INFORMATION ITEMS
14.1
Recognition of Student Success
55
School District No. 67 (Okanagan Skaha) extends congratulations to the
students and groups for outstanding examples of success as shown on
the attached listing. (Attachment)
14.2
Recognition of Student Artwork
Congratulations are extended to the students from Penticton Secondary
School for their artwork currently on display at the school board office.
(Attachment)
14.3
Date of Next Meeting
•
•
•
December 14, 2015, 6:30 p.m., Inaugural Board of Education
Meeting, School Board Office
December 14, 2015, immediately following the Inaugural Meeting,
Regular Board of Education Meeting, at the School Board Office
January 20, 2016, 6:30 p.m., Special Public Board of Education
Meeting, at IMC
15.
QUESTION PERIOD
16.
ADJOURNMENT
RECOMMENDED MOTION:
That the meeting be adjourned.
61
Page 1
Page 2
Page 3
Page 4
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#290
Freedom of Information and Protection of Privacy
RATIONALE
The Board of Education is a public body subject to the BC Freedom of Information and Protection
of Privacy Act (FOIPPA). This statute contains provisions that regulate the public’s access to
information held by the District and govern the District’s responsibilities to protect personal
information from unauthorized access, use or disclosure. The District must ensure all personal
information held in its custody and control is protected by reasonable security arrangements.
POLICY
As the custodians of both student and employee personal information, the Board of Education of
School District No. 67 (Okanagan Skaha) has the legal obligation to safeguard the confidentiality
of personal information pertaining to private individuals. Personal information may only be
obtained as authorized by FOIPPA and used for the specific purposes for which it is gathered.
The management and safekeeping of such information is the responsibility of each designated
employee. The Secretary Treasurer is the District Privacy Officer and will monitor this policy.
ADOPTED:
NEW
Reviewed/Revised:
Statutory Reference:
Freedom of Information and
Protection of Privacy Act
Page 5
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
NEW
REGULATIONS AND PROCEDURES
POLICY
1.
2.
#290
Freedom of Information and Protection of Privacy
Descriptions:
1.1.
Personal Information – Under FOIPPA, “personal information” means any information
about an identifiable individual. Personal information may include data such as
unique identifiers (PEN/SIN), school records, contact numbers, gender, medical
history, education, employment, behavioral assessments, personnel evaluations,
digital images, audio and video recordings, racial or ethnic origin, sexual orientation
or religious beliefs.
1.2.
Contact Information – Under FOIPPA, “contact information” means information
enabling an employee to be contacted at work and includes the name, position,
business contact number, business address and business email.
1.3.
Employee Personal Information – Under FOIPPA, “employee personal information”
means any recorded information about an identifiable employee (see personal
information above) other than contact information. The release and sharing of
contact information is not a privacy violation.
1.4.
Student Personal Information – Under FOIPPA, “student personal information”
includes personal information (as defined above) plus any information that identifies a
student including the student’s full name, address, and contact numbers, PEN
(personal education number), assessments, results, and educational records. District
employees may disclose student personal information to other District employees
where such disclosure is necessary for the performance of the duties of the
employee and to other School Districts where it is necessary for educational
purposes.
Collection of Personal Information
2.1
Employees will be directly notified of this policy.
2.2
The District has the legal authority to collect personal information that relates directly
to and is necessary for its operating programs or activities or as reasonably required
to establish, maintain, manage or terminate an employment relationship without
consent assuming employees have been notified of the collection of information.
Personal information will be collected directly from the individual the information is
about; other methods of collection may be indirectly used as governed by FOIPPA.
2.3
Other methods of collection may include, but not limited to, GPS or video
surveillance. GPS is used by the District to track assets and may on occasion be
used to locate employees as cell phones are not provided for contact. Video
surveillance is used for asset, student and employee safety. Indirect collection
methods may be used should a student or employee come under investigation; all
use will follow FOIPPA.
2.4
When a school or the District collects personal information about students or families,
parents/guardians should be informed of the purpose for which the information is
being collected. The parents/guardians of a student must authorize the disclosure of
personal information for purposes ancillary to educational programs such as:


newsletter publications;
website posting;
Page 6





video conferencing;
social media applications;
honour roll lists;
team rosters; or
yearbooks
Parents/guardians will compete and submit the form entitled PARENTAL CONSENT
upon their child’s initial enrolment. Where the parent/guardian provides consent, this
will allow the school or District to publish student personal information for purposes
such as:



recognition of achievement;
promotion of events; or
commemoration of school events.
The authorization is deemed in effect until the student changes or transitions to
another school. Parents/guardians will have the ability to opt out of providing
information that is not directly related to a student’s educational program or
necessary for the District’s operational activities.
3.
Use of Personal Information
3.1
4.
Disclosure of Personal Information
4.1
5.
6.
Personal information will be used for the purpose for which it is collected or for a use
consistent with that purpose. Should there be a need to access information for a
purpose other than why it was collected or if there is uncertainty as to the
confidentiality of the information, clarification will be provided from the District Privacy
Officer.
Personal information may be disclosed to an external or third party if the individual
who is the subject of the information has provided written consent. In the case of a
student under age 19, such consent may be provided by the student’s
parent/guardian. Disclosure of personal information should not occur when using a
mobile phone or in any physical location that may compromise confidentiality.
Access to Personal Information
5.1
Employees of the district have a general right of access to any record in the custody
or under the control of the District, provided that access is required to complete the
duties of the work assignment.
5.2
A parent/guardian has the right to access personal information on behalf of a child
under the age of 19.
5.3
The District governs the right of access by an individual to his/her own personal
information and by the public to any information or records in its custody or control of
the District. School districts, other government ministries or law enforcement
agencies may have access to personal information where obtaining this information
is necessary for the provision of their services.
Securing Personal Information
6.1
Information management must be dealt with in a responsible, efficient, ethical and
legal manner. Users of electronic network resources should not disseminate
personal information to anyone not covered by a confidentiality agreement;
additionally, precautions should be taken to ensure information is protected from
unauthorized access, use and disclosure. All District employees are expected to
maintain, secure and retain appropriate student and personnel records in a manner
that respects the privacy of employees, students and students’ families and complies
with the regulations specified in FOIPPA.
Page 7
6.2
The following safeguards, though not an exhaustive list, will assist in protecting
privacy of personal information for both students and employees:





6.3
7.
Security (e.g.: passwords, encryption) must be in place for personal
information, stored, printed or transferred by computers;
All electronic mobile devices (even personally owned devices) that access or
store District data must be secured by a password logon and use the highest
available encryption options;
All electronic mobile devices that contain or can access District data should
be kept on one’s person and never be left unattended in public areas (e.g.:
classrooms, hotel rooms);
Passwords should not be shared nor should anyone logon to a system using
an ID that has not been specifically assigned to them; and
Paper files should be safeguarded by implementing reasonable security
precautions such as, locked storage, removal of personal information from
work areas, and shredding of documents containing personal information.
Access to any personal information should be based on employment duties requiring
such access. Unauthorized access to information about colleagues, friends, or family
is not permitted.
Any personal information that is no longer required for
administrative, financial or legal purposes will be destroyed in a confidential manner.
Paper files due for destruction should be securely shredded and disposed of;
computer files should be deleted in their entirety; any data storage devises should be
fully erased prior to disposal.
Investigation of Complaints
7.1
ADOPTED:
Anyone suspecting or aware of the unauthorized collection, use, access, or
disclosure of student or employee personal information, breach of confidentiality
protocols or contraventions of this policy must report such activities to the District
Privacy Officer (Secretary Treasurer).
NEW
Reviewed/Revised:
Statutory Reference:
Freedom of Information and
Protection of Privacy Act
August 31, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 290 - FOIPOP Policy.docx
Page 8
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#725
Video Surveillance
DRAFT REVISIONS
RATIONALE
The Board of Education supports a variety of programs and practices to improve student safety
and the protection of school property. The Board of Education is aware that each year significant
funds from the district operation budget are spent to repair school property damaged from
vandalism. The need to reduce and prevent damage to property and hazard to personnel should
be balanced with a commitment to providing a learning environment for students and a working
environment for staff and others that recognizes the right to assemble and associate without
undue intrusion on personal privacy.
POLICY
For reasons of enhancing the safety of students and others on school premises and deterring
destructive acts, the Board authorizes the use of video surveillance equipment on school district
property, where circumstances have shown that it is necessary for these purposes and its benefit
outweighs its impact on the privacy of those observed. It is not the intent of the policy to monitor
the work of staff.
The Board recognizes both its legal obligation to provide appropriate levels of supervision in the
interests of student and employee safety and that students and employees have privacy rights
that are reduced but not eliminated while the students are under the supervision of the school.
Video surveillance must be carried out in a way that respects student and employee privacy
rights.
A video recording is recognized to be subject to the provisions of the Freedom of Information and
Protection of Privacy Act.
ADOPTED:
February 13, 2006
Reviewed/Revised:
Statutory Reference:
September 10, 2007
Freedom of Information and
Protection of Privacy Act
Formatted: Font: Italic
Formatted: Indent: Left: 0", Hanging: 4.25"
Formatted: Font: Italic
Page 9
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
2.
#725
Video Surveillance
Use
1.1
Video cameras may be used to monitor and/or record.
1.2
Video surveillance camera locations must be authorized by the superintendent of
schools or designate of the school district. Prior to authorization the
Superintendent must consult and have approval from the affected school’s parent
advisory council (PAC) (Parent Advisory Council). Any change in camera
location must be authorized in the same manner.
1.3
Before video surveillance is introduced at a new site, a report must be provided
to the superintendent of schools or designate describing the circumstances that
indicate the necessity of having surveillance at that site, including a discussion of
less invasive alternatives and a School District No. 67 impact assessment for
each surveillance area.
1.4
Public notification signs, clearly written and prominently displayed, must be in
place in areas that are subject to video surveillance. Notice must include contact
information of the school principal or designated staff person who is responsible
for answering questions about the surveillance system.
1.5
Video surveillance is not to be used in locations where appropriate confidential or
private activities/functions are routinely carried out (e.g., changerooms, wash
rooms, private conference/meeting rooms).
1.6
Real time monitoring may take place for the purpose of identifying problems that
require immediate intervention and for the safety of people on the premises. The
monitor will be located in an administrative office, away from public viewing at
any time and will be under the direct supervision of the Superintendent’s
delegate (school principal or vice principal, etc.). All monitoring will comply with
the Freedom of Information and Protection of Privacy Act.
1.7
Surveillance exceptions must be authorized by the Superintendent or designate;
these exceptions must be time-limited, specific investigations into criminal
conduct where covert surveillance is essential to the success of the investigation
and the need outweighs the privacy interest of the persons likely to be observed.
Other exceptions include video surveillance cameras on school buses and
temporary installation of video surveillance cameras for specific purposes. These
exceptions do not require the approval of the PAC.
Security
2.1
Video cameras will be installed only by a designated employee or agent of the
school district.
Only designated employees or agents and the building
administrator shall have access to the key that opens the camera boxes. Only
these employees shall handle the camera or video recordings or have access to
the computer or hard drive.
2.2
Video recordings shall be stored in a locked filing cabinet or in a secure manner
in an area to which students and the public does not normally have access.
Formatted: Strikethrough
Page 10
2.3
3.
Video recordings may never be sold, publicly viewed or distributed in any other
fashion except as provided for by this policy and appropriate legislation.
Viewing of Video Records
3.1
Video monitors or computers used to view video recordings should not be
located in a position that enables public viewing. Video recordings may only be
viewed by the building administrator or individual authorizing camera installation,
Policy #725 Regulations and Procedures – Page 2
Formatted: Indent: First line: 0"
by R.C.M.P., by parents and students (No. 3.2 below), or by school district staff
with a direct involvement with the recorded contents of the specific video
recording, or employees of agents responsible for the technical operations of the
system (for technical purposes only). Search and reviewing capabilities on digital
systems must be protected by password access. If an employee or student is
facing any disciplinary action, he may authorize his union representative or other
advocate to also view the recording.
Policy #725 Regulations and Procedures – Page 2
3.2
4.
5.
Parents or guardians with a request to view a segment of a recording that
includes their child/children may do so. Students may view segments of a video
recording relating to themselves if they are capable of exercising their own
access to information rights under the Freedom of Information and Protection of
Privacy Act. Student/parent/guardian viewing must be done in the presence of
an administrator. A student, parent or guardian has the right to request an
advocate to be present. Viewing may be refused or limited where viewing would
be an unreasonable invasion of a third party’s personal privacy, would give rise
to a concern for a third party’s safety, or on any other grounds recognized in the
Freedom of Information and Protection of Privacy Act.
Retention of Video Records
4.1
Where an incident raises the prospect of a legal claim against the Board of
Education, the video recording, or copy of it, shall be sent to the Board’s insurers.
4.2
Video recordings shall be erased within one month unless they are being
retained at the request of the building administrator, board officer, employee,
parent or student for documentation related to a specific incident, or are being
transferred to the Board’s insurers or the R.C.M.P. Digital systems that use hard
drives should be configured so that they archive for 3 to 4 weeks and then loop.
4.3
Video recordings retained under 4.2 shall be erased as soon as the incident in
question has been resolved, except that if the recording has been used in the
making of a decision about an individual, the recording must be kept for a
minimum of one year as required by the Freedom of Information and Protection
of Privacy Act unless earlier erasure is authorized by or on behalf of the
individual.
Review
5.1
The dDirector of maintenanceFacilities, in conjunction with each school principal,
is responsible for the proper implementation and control of the video surveillance
system.
5.2
The superintendent of schools or designate shall conduct a review at least
annually to ensure that this policy and these procedures are being adhered to
Page 11
and to make a report to the Board on the use of video surveillance in the school
district.
5.3
ADOPTED:
Video monitoring is to be carried out in accordance with this policy and these
procedures. The Board will not accept the improper use of video surveillance
and will take appropriate action in any cases of wrongful use of the policy.
February 13, 2006
Reviewed/Revised:
Statutory Reference:
September 10, 2007
Freedom of Information and
Protection of Privacy Act
Formatted: Indent: Left: 0", Hanging: 4.25"
Formatted: Font: Italic
Page 12
Adey, Daphne
From:
Sent:
To:
Subject:
Alison Reigh <c.a.reigh@telus.net>
Monday, October 05, 2015 7:34 AM
Adey, Daphne; Roller-Routley, Bonnie
Draft Policies 750 and 760
CUPE 523 brings forward the following comments and concerns regarding the Policies mentioned below: Policy 750 School Closures CUPE 523 objects to the changes in Part 1. Items i through xii need to be considered and justification needs to be laid out for each of them. It should not be a choice as to whether or not to consider any of these items. CUPE 523 also objects to the elimination of point 2.d.v. and the changes to point 2.d.vi. Honesty and transparency in the process is extremely important in the public sector Information needs to be brought forward to the public and shared with them. CUPE 523 strongly requests that this Policy remain in place as written, and that the draft changes be reversed. Policy 760 Disposal of Property CUPE 523 objects to the new addition to point 3 (“School property disposed of to another board…or independent school…”) which allows for a sale at less than fair market value. This works against the public K‐12 system. It also does not give an parameters on what qualifies as an independent school. CUPE 523 trusts that their comments and concerns will be properly addressed on these Policies. We anticipate providing comments on Policies 290 and 725 before the deadline of October 31. Sincerely, Alison Reigh, Unit 67 Chair, CUPE Local 523 1
Page 13
Adey, Daphne
From:
Sent:
To:
Subject:
Roller-Routley, Bonnie
Friday, October 30, 2015 8:53 AM
Adey, Daphne
FW: Comments on Policies Under Review, Policy 750
From: Karen Henderson [mailto:khsc@vip.net]
Sent: Thursday, October 29, 2015 10:22 AM
To: Roller-Routley, Bonnie
Cc: optionsfeedback
Subject: Comments on Policies Under Review, Policy 750
Dear Ms. Roller‐Routley, I wish to provide the following comments to Policy 750 (School Closure) which is currently open for comment until October 31, 2015. I am providing them by email as described on the SD67 “Policies Under Review” webpage. I have copied this email to the “optionsfeedback” email address, as these also pertain directly to the current round of community consultations and I believe are material comments which should be known to the Board. I urge the Board to extend the comment period on this Policy to at least January 20, 2016 or at some future time after the final decisions about school property closures, if any, are made. In the interest of an open and transparent process regarding the current rationalization of district property, I have the following particular concerns:
1. this policy revision, adopted at a Board meeting June 8, 2015, may have been circulated to partner groups at the 2.
3.
4.
5.
very end of the school year, when a PAC meeting may not have been planned in that month or at all over the summer these revised items may have therefore gotten missed in the excitement of “end of school” and didn’t make it back on “new PAC” agendas. As you are aware, many PACS have their elections either very late in one school year or very early in another. In the changeover of volunteer PAC members, these items may have been overlooked. at no time in the October 14 meeting or October 26 meeting was it stated that this policy was actually in the revision process and had a very proximate comment closing date of October 31, until that issue was raised by me in a question. the handout materials both for October 14 and October 26 were lacking one full page of Policy 750, through copying error the handout materials for either date made no mention of this policy being in the revision process
Since Policy 750 (current version) is in force, I draw the Board’s attention to the following items:
1. section 1(a)(iii) states that “The process of decision‐making will be preceded by a feasibility report developed by the Superintendent (or designate) that outlines (iii) how the proposed closure would affect district’s catchment boundaries”. In none of the material presented October 26 was there any specific details about the catchment boundaries, other than some “would be effected”. 1
Page 14
2. section 1(a)(vii) states that this feasibility report will also outline “alternate potential uses of the facility”. In none of the material presented October 26 was there any description of alternate potential uses of the facility. 3. section d(ii) provides that , when inviting written response to any proposed school closure, the “information and directions will advise potential correspondents that their written response may be referred to at subsequent public forums respect the closure”. There is no such advice in the materials of October 14 nor October 26, nor is it contained on the website instructions about providing input. The Survey Monkey link page states in its header: “The Board of Education welcomes your feedback and/or suggestions to the options provided. Please provide your comments/thoughts in the boxes below. All feedback, suggestions, and comments will be reviewed by the Board of Education before the final decisions expected to be made at the January 20, 2016 special Board of Education meeting.” 4. section d(v) describes that to be included in the public meeting discussions are “implementation plans including time of the closure” and “possible future community growth in the area of the school”. There was no information in the materials October 14 nor October 26 describing any timing of any closures, other than a verbal answer given to a question on October 14 that nothing would happen this school year and that things might be impacted for September 2016. While possible future community growth was canvassed in some measure in Mr. Skinner’s report presented October 14, there was, in my view, insufficient information about possible future community growth in certain geographic areas. 5. section d(vi) describes that records of all consultation would include “a record of individuals attending public community consultation meetings”. No attendance records for the individuals attending (other than, I would assume, the recording of Board and staff members present) for either October 14 nor October 26.
The draft Policy 750 makes some significant changes to the process for decision‐making regarding the closure of a school. I have particular concerns that the following three items appear to be demoted in importance, to become other factors that just “may” be considered. These include :
(iv) the estimated number of students who would be affected in the catchment area and surround schools; (v) an evaluation of the physical condition of the school; (vi) the educational program/course implications for affected students;
The draft Policy 750 completely removes “(vii) potential parental and community support”. The draft Policy 750 also removes many prescriptive elements of what the public meeting discussions must include including “contents of written submissions presented to the Board by members of the community” and removing the prescriptive elements of what the “records of all consultation” must consist of. These draft changes, in the aggregate, if allowed to be in effect after the October 31 notice period and therefore be in force before and while the final decision(s) are made, I believe have significantly negative “optics”, as these draft changes would lead a reasonable person to conclude that:
1. the Board will not factor in parental and community support in its final decision 2. the Board may not factor in the number of students affected, the physical condition of the school(s), nor the educational/course implications for affected students in its final decision 3. the Board may or will determine internally what the “complete records of all consultations” will contain 4. the Board may not or will not provide in the public meeting discussions certain prescribed things, including implementation plans, timing, options in the alternative, or possible future community growth. 5. the Board may not or will not provide back to the public any written submissions made by the public during the consultation process. I therefore urge the Board to:
1. extend the comment period on Policy 750 to after January 20, 2016 or after such time as a final decision(s) has/have been made during a special Board of Education meeting or any other meeting, to whichever date is later; and 2
Page 15
2. adhere to the requirements of current Policy 750 as it will be in force throughout the consultation process and through the time of a final decision(s) of the Board
Respectfully submitted, L. Karen Henderson 910 Gulch Raod Box 186 Naramata, BC V0H 1N0 250‐496‐5222 khsc@vip.net
3
Page 16
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#750
School Closure
RATIONALE
The School Act and the ministerial orders that support the Act place the responsibility for school
closure on the local Board of Education. In particular, the Board must develop and implement a
policy that includes a public consultation process with respect to permanent school closures and
make the policy available to the public.
POLICY
The Board of Education of School District No. 67 (Okanagan Skaha) recognizes its responsibility
under the School Act for the effective and efficient operation of schools in the school district.
The school closure policy applies when the Board is considering the permanent closure of a
school. Closing a school permanently means the closing, for a period exceeding 12 months, of a
school building used for the purposes of providing an educational program to students.
Though there may be many reasons for closing a school, the Board of Education commits to a
complete public consultation process with all members of the affected communities prior to any
final decision being made.
ADOPTED:
September 8, 2003
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act
Page 17
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
REGULATIONS AND PROCEDURES
POLICY
#750
School Closure
There are three distinct stages involved in the decision-making process: 1) decision to consider
school for closure; 2) consultation process; and 3) final decision on closure.
1.
Decision to Consider School(s) for Closure:
a. The process of decision-making will be preceded by a feasibility report developed by
the Superintendent (or designate) that outlines:
i.
ii.
iii.
iv.
Specific school(s) being considered for closure;
Detailed reasons for the proposed school closure(s);
How the proposed closure would affect district’s catchment boundaries;
The estimated number of students who would be affected in the catchment area
and surrounding schools;
v. An evaluation of the physical condition of the school;
vi. The educational program/course implications for affected students;
vii. Alternate potential uses of the facility;
viii. Potential parental and community support;
ix. Enrolment projections;
x. Effect on transportation services;
xi. Financial impact of the closure;
xii. Impact on district capital plans; and
xiii. Other factors relevant to whether the particular school(s) should be considered
for closure may include but are not limited to:
 The estimated number of students who would be affected in the
catchment area and surrounding schools;
 An evaluation of the physical condition of the school;
 The educational program/course implications for affected students.
b. The Board will consider the information provided and decide whether to consider to
close the school(s). The decision for consideration will be made at a public meeting
of the Board.
2.
Consultation Process:
a. Public consultation will be undertaken by the Board prior to making a final decision on
any proposed closure of a school.
b. The process of consultation for school closure shall require at least 60 days
commencing from the time when the Board provides public notice as to which
specific school(s) is/are being considered for closure.
c.
The process of consultation will provide an opportunity for those who will be affected
by a proposed closure to participate in the process. Such participation could include
parents, students, community members, trustees, district staff, school staff members,
Formatted: Right
Page 18
employee groups, partner groups, First Nations, local government, community
organizations or business organizations.
Policy #750 Regulations and Procedures – Page 2
d. The Board will take the following steps to ensure that an open and meaningful public
consultation has taken place:
i.
Make available to the public, the facts and information received by the Board with
respect to the initial decision to ‘consider a school for closure’ as outlined in
Section 1a-b.
ii.
Provide an adequate opportunity for affected persons to submit a written
response to any proposed school closure and information and directions on how
to submit a written response to the Board. The information and directions will
advise potential correspondents that their written response may be referred to at
subsequent public forums respecting the closure, unless the correspondent
specifically states in their written response that the correspondent wishes his or
her name and address to remain confidential.
iii. Hold at least one public meeting to discuss the proposed closure, summarize
written submissions, and listen to community concerns and proposed options.
iv. Advertise the time and place of the public meeting(s) (with at least 7 days notice)
to ensure adequate notification to affected persons in the community. Generally,
this will mean a letter to parents of students currently attending the school, a
clearly visible notice in a local newspaper and a notice on the school district’s
website. Specifically notify, in writing, any potentially affected local governments
and First Nations of the time and place of the public meeting.
v.
Include in the public meeting discussions the implications of the closure,
implementation plans including timing of the closure, options that the Board
considered as alternatives to closure, possible future community growth in the
area of the school, and contents of written submissions presented to the Board
by members of the community.
vi. Maintain complete records of all consultation meetings including agenda,
minutes, dates of consultation working group and public community consultation
meetings, copies of information provided at these meetings, names of
trustees/district staff who attended these meetings, a record of individuals
attending public community consultation meetings, record of questions asked,
concerns raised, options proposed and a record of transition plans/activities
identified for parent/staff/students at both the school considered for closure and
the school to which the students would be moved.
Formatted: Indent: Left: 1", Tab stops: Not
at 1"
3.
Final Decision on Closure:
a. Following the public meeting(s), the Board will give fair consideration to all public
input prior to making its final decision with respect to any proposed school closure(s).
Fair consideration includes the concept that the Board’s proposal to close a school
could be changed or reversed.
Page 19
b. The final decision of the Board on a school closure shall be by Board Bylaw. The
first reading of the Bylaw at a public board meeting will be at least fourteen (14) days
prior to the final reading of the Bylaw.
Policy #750 Regulations and Procedures – Page 3
c.
If the Board decides to permanently close a school under Section 73 of the School
Act, the Board will, without delay, provide the Minister with written notification of the
decision containing the following information:
i.
ii.
iii.
iv.
ADOPTED:
Formatted: Font: Italic
The school's name;
The school's facility number;
The school's address; and
The date on which the school will close.
September 8, 2003
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act
May 19, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\P-R 750 School Closure for June 8, 2015
Mtg.docx
June 3, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\P-R 750 School Closure for June 8, 2015
Mtg.docx
Formatted: Font: 6 pt, Not Bold
Formatted: Font: 6 pt, Font color: Green
Page 20
Adey, Daphne
From:
Sent:
To:
Subject:
Alison Reigh <c.a.reigh@telus.net>
Monday, October 05, 2015 7:34 AM
Adey, Daphne; Roller-Routley, Bonnie
Draft Policies 750 and 760
CUPE 523 brings forward the following comments and concerns regarding the Policies mentioned below: Policy 750 School Closures CUPE 523 objects to the changes in Part 1. Items i through xii need to be considered and justification needs to be laid out for each of them. It should not be a choice as to whether or not to consider any of these items. CUPE 523 also objects to the elimination of point 2.d.v. and the changes to point 2.d.vi. Honesty and transparency in the process is extremely important in the public sector Information needs to be brought forward to the public and shared with them. CUPE 523 strongly requests that this Policy remain in place as written, and that the draft changes be reversed. Policy 760 Disposal of Property CUPE 523 objects to the new addition to point 3 (“School property disposed of to another board…or independent school…”) which allows for a sale at less than fair market value. This works against the public K‐12 system. It also does not give an parameters on what qualifies as an independent school. CUPE 523 trusts that their comments and concerns will be properly addressed on these Policies. We anticipate providing comments on Policies 290 and 725 before the deadline of October 31. Sincerely, Alison Reigh, Unit 67 Chair, CUPE Local 523 1
Page 21
Adey, Daphne
From:
Sent:
To:
Subject:
Attachments:
Roller-Routley, Bonnie
Friday, October 30, 2015 8:53 AM
Adey, Daphne
FW: CORRECTED COMMENTS; POLICIES UNDER REVIEW; POLICY 760
closures-disposals-qa.pdf
From: Karen Henderson [mailto:khsc@vip.net]
Sent: Thursday, October 29, 2015 12:36 PM
To: Roller-Routley, Bonnie
Cc: optionsfeedback
Subject: CORRECTED COMMENTS; POLICIES UNDER REVIEW; POLICY 760
Here is my corrected version, with apologies. Karen Henderson On 2015‐10‐29, 11:51 AM, "Karen Henderson" <khsc@vip.net> wrote:
Dear Ms. Roller‐Routley, I wish to provide the following comments to Policy 760 (Disposal of School Property) which is currently open for comment until October 31, 2015. I am providing them by email as described on the SD67 “Policies Under Review” webpage. I have copied this email to the “optionsfeedback” email address, as these also pertain directly to the current round of community consultations and I believe are material comments which should be known to the Board. In the interest of an open and transparent process regarding the current rationalization of district property, I have the following particular concerns:
1. this policy revision, adopted at a Board meeting June 8, 2015, may have been circulated to partner groups at the 2.
3.
4.
5.
very end of the school year, when a PAC meeting may not have been planned in that month or at all over the summer these revised items may have therefore gotten missed in the excitement of “end of school” and didn’t make it back on “new PAC” agendas. As you are aware, many PACS have their elections either very late in one school year or very early in another. In the changeover of volunteer PAC members, these items may have been overlooked. at no time in the October 14 meeting or October 26 meeting was it stated that this policy was actually in the revision process and had a very proximate comment closing date of October 31, until that issue was raised by me in a question. the handout materials both for October 14 and October 26 did not include Policy 760. They contained the Ministerial Order 194/08 School Opening and Closure Order, effective September 3, 2008. the handout materials for either date made no mention of this policy being in the revision process
It was described in the minutes of the Business Committee as a Whole, May 26, 2015 that “Disposal of Property, which includes a name change to “Disposal of Land or Improvements”. Ms. Roller Routley added that these suggested changes 1
Page 22
would bring the policy in line with the Ministry of Education policy. In response to a trustee question, Ms. Roller Routley explained where the funds from a sale of land or buildings would go.” The minutes reflect that the revised Policy 760 was approved in principle, and then the June 8, 2015 Board minutes state “”Disposal of Land or Improvements be approved in principle and forwarded to partners group until the end of October 2015 for any suggestions for changes”. I wish to draw to the Board’s attention a “Closures‐Disposals‐QA” document published by the Ministry of Education (and regarding M194/08), which is attached in full. I note this particular question:
13. There is a public consultation process required for school closures under the School Opening and Closing Order (M194/08) and a broad consultation required for the disposition of school property under the School Building Closure and Disposal Policy. Can these consultations be the same? No, these consultations must be undertaken separately and sequentially by a board. As provided under s. 5 of the School Opening and Closure Order, the public consultation process for the closure of a school must include: (a) a fair consideration of the community’s input and adequate opportunity for the community to respond to a board’s proposal to close the school permanently; (b) consideration of future enrolment growth in the district of persons of school age, persons of less than school age and adults; and (c) consideration of possible alternative community use for all or part of the school. As established by recent court decisions, a public consultation process with respect to surplus or underutilized school space must be completed prior to any final decision on closing a school being rendered by a board. Only after a decision to close a school has been finalized and the school has been properly closed in accordance with s. 5 of the School Opening and Closure, should the question of the potential disposition of the property be appropriately considered. Similarly, procedural fairness would dictate that a predetermined decision regarding the disposal of a school property should not be made prior to considering the results of broad consultation. As such, the school closure consultation and property disposal consultation should not be done simultaneously. The draft Policy 760 makes some significant changes to the content, including provision for disposing of land and improvements at less than fair market value in certain situations. While these draft revisions appear to me to be consistent with Ministry requirements in M194/08, I have some concern about these amendments potentially occurring at the same time as amendments to Policy 750 (School Closure). I particularly note that “consideration of possible alternative community uses for all or part of the school” forms part of the public consultation process under s.5 of the School Opening and Closure Order M194/08,; therefore the current public consultations regarding school closures MUST INCLUDE discussion of “alternative community use”. This can include the use by other educational boards, community entities, a local government, etc. This therefore means, to me, that Board or public discussion of potential leasing arrangements of less than 10 years with Interior Health (as an example) would not be prohibited as they would expressly constitute consideration of an “alternative community use” for all or part of a particular school property. Also, I raise concern that the “sequencing” of how the Board would address property disposal only AFTER making a final decision on a school closure has not been made clear to the public attendees. Since it would appear from this Ministry FAQ to be a requirement to have two, unique consultation processes, this should be made clear in your materials, communications, website, and meeting comments. I also suggest that it should also be made clear that “alternative community use” MUST BE considered in the school closure consultation process. 2
Page 23
I therefore urge the Board to: 1. ensure that “alternative community use” must be expressly considered by the Board during the public school closure consultation process in compliance with M194/08 and in keeping with current and draft revised version Policy 750 1.(a)(vii) 2. communicate at future school closure consultation meetings, on the SD67 website, and in materials, that the property disposal consultation process (if OTHER than as an “alternative community use”) would only occur after the school closure consultation is complete and the final decision(s) have been made and only after the proper filing of a School Closure notice per section 7 of the M194/08. Respectfully submitted, L. Karen Henderson 910 Gulch Road Box 186 Naramata, BC V0H 1N0 250‐496‐5222 khsc@vip.net
3
Page 24
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#760
Disposal of Property Land or Improvements
RATIONALE
The school district owns a number of properties. The sale of property or the granting of rights-ofway or easements may limit future opportunities for the Board of Education.
POLICY
In accordance with Section 96(3) of the School Act, the Board will consider the following
procedures prior to approval of a property disposal bylaw.
ADOPTED:
October 3, 2005
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act, Section 96(3)
Disposal of Land or
Improvement Order
Formatted: Font: Italic
Page 25
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#760
Disposal of Property Land or Improvements
1. 1.
Only in exceptional circumstances should a board consider permanently
disposing of school property. Without the approval of the Minister of Education, a board
may only sell land or buildings to another board (including the Conseil scolaire
francophone) or independent school for educational purposes. A board may lease
property for under 10 years according to its own policies and procedures to an entity for
an alternative community use.
The Minister may approve a sale or lease of 10 years or more to an entity for use other
than alternative community use. When such exceptional circumstances occur, a board
must confirm that the board will not require the land or improvements for future
educational or community purposes.
Formatted: List Paragraph, Numbered +
Level: 1 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: 0.25" +
Indent at: 0.5"
Formatted: Font: Arial
Formatted: Font: Arial
Formatted: Font: Arial
Formatted: Font: Arial
Formatted: Indent: Left: 0", First line: 0"
2. School property disposed of to an entity for use other than an educational or alternative
community use must be sold through public tender or other competitive bidding process
to ensure fair public access and market value is obtained.
Formatted: Indent: First line: 0"
3. Disposal of land includes the sale or the granting of a registered easement or right-of-way
on the land. Prior to the disposal of land or improvement under Section 96(3) of the
School Act, a bylaw describing the disposal will be prepared. The disposal must provide
for:
Formatted: Indent: Left: 0", First line: 0"
a)
b)
c)
Cconsideration of the future educational needs of the school district,
Ddisposition of land or improvements through a public process, and
Ddisposition of land or improvements at fair market value.
“Fair market value” for the purpose of this policy means the amount, price, consideration
or rent that would be obtained by a board of education in an arm’s length transaction on
the open market between willing parties acting in good faith.
School property disposed of to another board (including the Conseil scolaire
francophone) or independent school for educational purposes; or local government or
community organization for alternative community use, may be sold at less than fair
market value.
2.
Formatted: Font: Arial
For grants of leases, rights-of-way, easements, and other interests in property, the Board
of Education will consider the impact of market value of the subject site.
ADOPTED:
October 3, 2005
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act, Section 96(3)
Disposal of Land or
Improvement Order
May 21, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\P-R 760 Disposal of Property.docx
Formatted: List Paragraph, Numbered +
Level: 1 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: 0.25" +
Indent at: 0.5"
Formatted: Font: Arial
Formatted: Indent: First line: 0"
Formatted: List Paragraph, Numbered +
Level: 1 + Numbering Style: 1, 2, 3, … + Start
at: 1 + Alignment: Left + Aligned at: 0.25" +
Indent at: 0.5"
Page
Page26
1
​ OARD OF EDUCATION
B
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
BOARD CORRESPONDENCE - OPEN MEETING
Monday, November 9, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
Correspondence Requiring Action
2.
Correspondence TO the Board of Education
2.1
2015-09-25 Highlights of Sept. 25 Board of Directors Meeting
1
BCSTA Board of Directors Meeting highlights
2.2
2015-09-29 BCSTA Ministry of Education Sector Advisory Council
3
The minutes of the Ministry of Education Sector Advisory Council meeting
held on September 29, 2015
2.3
2015-10-21 BCTF to Select Standing Committee on Children and Youth
8
A letter to school districts enclosing a copy of the brief forwarded by BCTF
to the Select Standing Committee on Children and Youth Mental Health
2.4
2015-10-21 BCTF to Select Standing Committee on Finance
17
A letter to school districts enclosing a copy of the brief forwarded by BCTF
to the Select Standing Committee on Finance and Government Services
2.5
2015-10-22 Bill Laven
39
A letter from Bill Laven, a teacher, regarding the difficulties associated
with MyEdBC and requesting funding to help teachers work through the
intricacies of the software
2.6
2015-10-25 Volleyball Summerland Middle School
A letter from Pamela Hinchliffe regarding the use of Summerland Middle
School gym for volleyball
41
Page
Page27
2
2.7
2015-10-30 BCSTA Re Review of FOIPPA
45
A letter from BCSTA advising the special committee of the Legislative
Assembly appointed to review the Freedom of Information Protection of
Privacy Act has started its work and that the consultation period closes on
January 29, 2016; if the Board wishes to make a submission, it should do
so prior to that date
2.8
2015-10-30 BCSTA Highlights
46
BCSTA highlights of the BCSTA Board of Directors meeting held on
October 23, 2015
3.
Correspondence COPIED to the Board of Education
3.1
2015-08-06 SD91 (Nechako Lakes) to Minister of Education
48
A letter forwarded to the Minister of Education extending best wishes on
his appointment as the new Minister of Education
3.2
2015-09-01 SD27 (Cariboo-Chilcotin) to the Attorney General and
Minister of Justice
49
A letter forwarded to the Attorney General and Minister of Justice
requesting that the penalty for driver infractions against Section 149,
Meeting School Bus of the Motor Vehicle Act be reviewed to increase the
penalty
3.3
2015-09-22 SD74 (Gold Trail) to the Premier
51
A letter forwarded to the Premier endorsing and supporting the Truth and
Reconciliation Commission Report
3.4
2015-09-24 SD38 (Richmond) to Select Standing Committee
52
A letter to the Select Standing Committee on Finance and Government
Services regarding recommendations for education funding
3.5
2015-10-06 SD72 (Campbell River) to the Minister of Transportation
55
A letter to the Minister of Transportation requesting that the fine
associated with Section 149 "Fail to Stop for a School Bus" be increased
from $167.00 plus three points to $368.00 plus six points
3.6
2015-10-08 SD46 (Sunshine Coast) to Select Standing Committee
A letter to the Select Standing Committee on Finance and Government
Services providing input on the budget
57
Page
Page28
3
3.7
2015-10-12 SD43 (Coquitlam) to the Select Standing Committee on
Finance
59
A letter to the Select Standing Committee on Finance and Government
Services outlining three serious concerns about the state of education
funding in BC and specifically their district: Underfunding; Funding
Protection; and CommunityLink Funding
3.8
2015-10-19 SD91 (Nechako Lakes) to Minister of Justice
62
A letter to the Attorney General and Minister of Justice requesting that the
fine associated with Section 149 "Fail to Stop for School Bus" be
increased from $167.00 plus three points to $368.00 plus six points
3.9
2015-10-19 SD23 (Central Okanagan) to Minister of Transportation and
Infrastructure
64
A letter to the Minister of Transportation and Infrastructure requesting an
increase to at least double the fines/penalties for "Fail to Stop for School
Bus"
3.10
2015-10-19 SD23 (Central Okanagan) to Minister of Education
65
A letter to the Minister of Education outlining the many problems staff are
encountering with the performance of the MyEducationBC student
demographic system which was implemented over the summer months
3.11
2015-10-20 SD8 (Kootenay Lake) to the Minister of Education
67
A letter to Minister of Education Bernier welcoming him as the new
Minister and extending an invitation to visit any and all schools in their
district to see the tremendous accomplishments of students and
educators
4.
Correspondence FROM the Board of Education
4.1
2015-10-06 Letters Re Public Meeting October 14
Letters to Mayor and Council, City of Penticton; Mayor and Council,
Summerland; Board Chair, Regional District of Okanagan-Similkameen;
Chief Jonathan Kruger, Penticton Indian Band; MLA Dan Ashton; and
MLA Linda Larson inviting them to the public meeting on October 14 to
receive the consultant's presentation regarding the district's Long Range
Facilities Plan
68
Page 29
Page 30
Page 31
Page 32
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#500
Personnel Principles
RATIONALE
The Board recognizes that education is a personnel intensive industry and that sound and fair
practices are important in assuring the best working environment for the delivery of quality
education services to students. The foundation principles for such practices shall be extended to
all aspects of the workplace including the creation of collective agreements.
POLICY
Personnel practices shall reflect the Board’s belief in:

the recruitment and retention of the best qualified personnel;

the provision of equal employment opportunities;

the aspects of natural justice;

employee consultation;

the need for clearly defined regulations and procedures;

the primary importance of student welfare;

the professionalism of teaching; and

the confidentiality in relationships.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
Page 33
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#505
Hiring or Promoting School District Employees
RATIONALE
Staffing processes must be designed to provide the best possible educational and support
services to students.
POLICY
A set of broadly based selection procedures will be clearly followed when hiring or promoting
personnel to fill district vacancies. The Human Resources Department is responsible for
implementing and coordinating appropriate procedures and processes.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
February 9, 2004
Page 34
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#505
Hiring or Promoting School District Employees
VACANCIES
1.
Vacancies should normally be advertised both inside and outside the district pursuant to
the provisions of the Collective Agreements.
2.
Interviews of candidates for positions should involve the human resources department
and site supervisor.
3.
Selection committees can be comprised of trustees, senior executives, principals, vice
principals, staff and other stakeholders, depending upon the nature of the position.
4.
For positions drawing many applications, a resume screening committee may be created
for the purpose of recommending a short list.
5.
Reference checks must always be done for external candidates.
6.
Successful external candidates who are not covered by the Criminal Records Review Act
will be required to have a local criminal record search completed., as well as complete an
authorization for criminal records search under the Criminal Records Review Act.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
February 9, 2004
Formatted: Font: Italic
Page 35
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#515
Principals/Vice Principals/Directors of Instruction
RATIONALE
Principal, vice principal, and director of instruction responsibilities are established by the School
Act, board policy and contract. They are based on meeting the educational needs of students.
POLICY
The Board will establish clear selection processes to ensure that the best possible candidates are
advanced to district leadership positions. The highest standards of professional leadership in
instruction, administration and supervision are the expected result of this selection and the
ongoing personnel practices of the district.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
February 9, 2004
School Act
Page 36
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#515
Principals/Vice Principals/Directors of Instruction
1.
The principal/vice principal/director of instruction will advance and endeavour to maintain
an educational program in the school which is designed to challenge and meet the needs
of its pupils.
2.
The principal’s, vice principal’s, or director of instruction’s educational leadership role
should be reflected through the maintenance of an active public relations program with
particular emphasis on parent/teacher relations in the school's community.
3.
Professional development efforts for and by principals, vice principals, and directors of
instruction shall concentrate on his/her future role as an educational leader in the school
and district.
4.
The selection process for principals, vice principals, and directors of instruction shall be
objectively based and shall be as broad as possible in order to ensure that the very best
candidates are selected.
a)
b)
c)
Competitions will normally include both internal and external (to the district)
advertising.
It shall be the superintendent's responsibility to coordinate the process. The
superintendent may involve principals, vice principals and others in the screening
process as he/she deems advisable.
The Board will conduct interviews of the short-listed candidates and will make the
final appointments. The Board will participate in the interview process of the
short-listed candidates and provide input to the superintendent.
The
superintendent is responsible for appointing principals, vice principals, and
district staff. The criteria used in selection will normally be wide ranging,
objective, and will include consideration of the elements of ethics and integrity.
5.
Lateral transfers (i.e. those not involving any promotion) need not be circularized or
advertised.
6.
The superintendent or his/her designate will be responsible for the supervision and
evaluation of principals, vice principals, and directors of instruction. Supervision will
normally include the establishment of goals and a measure of attainment of those goals.
Supportive professional development suggestions may be used, as may any corrective
steps needed for performance improvements. Other evaluation processes are covered in
the contract.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
February 9, 2004
School Act
October 22, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 515 Principals Vice Principals Directors of
Instruction.docx
Page 37
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#570
Long Service and Retirement Recognition
RATIONALE
The Board annually expresses its appreciation to teaching and non-teaching personnel who have
given the district long years of service.
POLICY
All long service and retiring employees shall be recognized for their years of service in the district.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
Page 38
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#570
Long Service and Retirement Recognition
A dinner shall be held annually in June to recognize long service and retiring employees.
Formatted: Indent: Left: 0", First line: 0"
Long Service
Formatted: Font: Bold
1.
Employees completing 15, 20, 25, 30, and more than 30 years of employment with the
Board will be recognized as long service employees. Such employees and a guest shall
be invited to attend the recognition dinner.
2.
Long service employees shall receive an appropriate certificate or memento from the
Board upon completion of their 15th, 20th, 25th, 30th or more years of service.
Retirement
1.
Each retiring employee who has provided at least five eight years of service (unless
stipulated differently in a personnel contract or collective agreement) shall be invited to
attend the recognition dinner with his/her guest.
2.
Retiring employees shall receive a letter of recognition and an appropriate memento from
the chairperson.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
October 27, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2015-16\P-R 570 - Long Service Recognition.docx
Formatted: Indent: Left: 0", First line: 0"
Page 39
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#312
District Discipline Committee
RATIONALE
The Board of Education believes that the consequences of student misconduct are best
addressed at the school level. If, however, the conduct of a student poses a serious threat to
students and the safe and orderly conduct of a school’s environment the Board believes that such
behaviour may benefit from additional consideration and measures taken by the District Discipline
Committee. The purpose of this policy is to establish a District Discipline Committee, to set out
how that Committee operates, and to elaborate considerations the Committee may take into
account when responding to serious student misconduct.
POLICY
The Board of Education shall establish a District Discipline Committee to review serious student
misconduct. Where appropriate, the Committee should consider addressing student misconduct
through preventative and restorative measures and should provide students with the opportunity
to correct behavioural issues. The Committee may also impose other consequences, including
suspension and exclusion from school where appropriate. In all cases the Committee will make
decisions which balance the rights of the individual student with those of the larger educational
community.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
June 11, 2001
September 10, 2007
April 6, 2009
Page 40
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
#312
District Discipline Committee
Committee Composition
The District Discipline Committee shall be comprised of the following:




2.
The Committee Chair (Director of Instruction, Student Services
Superintendent/Designate);
The Director of Instruction responsible for district discipline;
One School-Based Administrator (from a school not attended by the student);
Other personnel as may be deemed necessary.
Purpose of the Committee
The purpose of the District Discipline Committee is to determine the appropriate
consequences and measures that should be taken in response to serious student
misconduct, including whether the student’s continued presence in the school will be
detrimental to the well-being of the student or to other students, or to the overall school
environment. Those consequences and measures will be determined at a meeting of the
District Discipline Committee which the student and his/her parents/guardians should
attend if at all reasonably possible. When meetings of the District Discipline Committee are
held, the Committee will:
3.
2.1
Endeavour to ensure both school and student have an opportunity to present
information about the nature and circumstances of the student behaviour, along with
relevant background information and the impact of the situation possibly requiring
further disciplinary or other measures;
2.2
Allow both school and student to answer questions that the Committee may have
regarding the incident;
2.3
Make a decision about any additional consequences and/or remedial/preventative or
restorative or other measures that should be taken to address the student conduct,
including whether there should be any change or conditions made regarding the
student’s educational program and/or placement.
Referral Process
3.1
The Principal of the school where the student is enrolled is responsible for making an
initial determination as to whether a student’s referral to the Discipline Committee
may be warranted.
3.2
Before the decision to refer the student is made, the school Principal must consult
with the Director of Instruction responsible for district discipline to determine whether
the referral is appropriate.
Page 41
Policy #312 Regulations and Procedures – Page 3
3.3
Upon a decision being made by the Director of Instruction to refer a student to the
District Discipline Committee, the parent(s)/guardian(s) shall be provided with written
notification of this referral by the school Principal advising them of the decision. The
letter should cite details of the student misconduct under investigation and shall cite
relevant provisions of the School Act and/or School/District Codes of Conduct.
3.4
The Principal shall ensure that all necessary information and documentation relevant
to the student conduct in question, and which will be considered by the District
Discipline Committee, is forwarded to the Director of Instruction responsible for
district discipline in a timely manner. The Director of Instruction shall, in advance of
the District Discipline Committee meeting, provide this information to the student
and/or parent(s)/guardian(s). The information shall include:
a)
Identification of the student – birth date, address, telephone number, parents’
or guardians’ names, school and placement;
b)
Copies of relevant school records – permanent record card, attendance
records, discipline records, report card marks, and relevant medical records,
student individual education plan (if relevant);
Anecdotal record of the incident that was recorded as soon as possible after
the incident occurred.
c)
4.
3.5
The Director of Instruction responsible for district discipline will advise the school and
the parent(s)/guardian(s) of the date, time and location of the meeting of the District
Discipline Committee and will made a reasonable attempt to schedule the meeting at
a mutually convenient time for the District and the student’s parents/guardians;
3.6
The student and at least one parent/guardian should attend the District Discipline
Committee meeting if at all possible, but the meeting may proceed in their absence
provided that they had reasonable notice of the meeting and chose not to attend;
3.7
A student who has been referred to the District Discipline Committee and who
voluntarily withdraws from enrolment in the School District prior to the District
Discipline Committee meeting will not be re-admitted to any District school or
program until he/she has met with the committee.
Meeting Process
4.1
At a meeting of the District Discipline Committee, the Committee Chair will outline the
purpose of the meeting;
4.2
The school Principal (or designate) will be provided with an opportunity to present the
Committee with information regarding the student misconduct that resulted in the
referral to the Committee.
4.3
The student will be provided with an opportunity to share his/her perspective on the
incident in question.
4.4
Parent(s)/guardian(s) will be given the opportunity to raise issues and/or provide
other relevant information.
4.5
Committee members may ask questions of the student, parent(s)/guardian(s), and
Principal/designate to gain clarification or additional perspective.
Page 42
Policy #312 Regulations and Procedures – Page 4
5.
4.6
The student, parent(s)/guardian(s) and Principal/designate will be asked to leave the
meeting and the Committee will review the material that was presented and make a
decision regarding what, if any, further consequences or measures should be taken
in response to the student behaviour, including whether there should be any change
to the student’s educational program and placement.
4.7
As soon as is practical, the Director of Instruction responsible for district discipline will
advise the school Principal and parent(s)/guardian(s), by telephone, of the
Committee’s decision. A letter formalizing the decision will be forwarded to both the
school Principal and the student’s parent(s)/guardian(s) as soon as is practicable
thereafter.
4.8
The decision of the committee will be reported to the Board at its next in-camera
meeting.
Decisions of the District Discipline Committee
5.1
Following a meeting as described in this regulation, the District Discipline Committee
may direct:
a)
b)
c)
d)
e)
f)
6.
7.
That a student continue in, or return to school on the basis of his/her agreeing
to adhere to specified conditions;
That a student be suspended for an extended period of time or that a current
suspension be extended;
That the student be placed in another district school or educational program;
That certain conditions be met prior to the student being re-admitted to a
district school/program;
That the student, where appropriate, be excluded from receiving an
educational program in a district school or program;
Any other measures which are appropriate and warranted.
5.2
The committee may seek the input of other district employees or agencies involved
with the student prior to making a decision regarding the student.
5.3
In the event that a student under the age of sixteen (16) is denied access to a schoolbased educational program, the District acknowledges its responsibility to make an
alternate form of program delivery available to the student.
Denial of Access to Educational Program
6.1
In the case of a student sixteen (16) years of age or older, the Committee may decide
that the Board refuse to offer an educational program to the student;
6.2
In the event that a student is denied access to an educational program in the District,
that student shall not be re-admitted to any District school or program without first
meeting with the District Discipline Committee and receiving its approval for readmittance.
Right to Appeal
Procedural Bylaw #3 – Appeals, states, “A student entitled to an educational program in the
school district, or a parent or guardian of such student, may appeal a decision of an
Page 43
employee of the Board of Education which significantly affects the education, health or
safety of the student.”
The student and/or parent(s)/guardian(s) will be advised by the Director of Instruction, in
writing, of their right to appeal any decision made by the District Discipline Committee.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
June 11, 2001
September 10, 2007
April 6, 2009
School Act
Page 44
U:\SBO-ST-Data\DA\Policy Manual\P-R 312 District Discipline Committee.doc
Page 45
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#471
Copyright Laws
RATIONALE
The Board recognizes that the technology related to the storage, retrieval and dissemination of
information is continuously changing and that the copying or use of print materials, electronic
media, electronic databases and computer software must respect copyright protections.
POLICY
In compliance with the Canadian Copyright Law, the Board specifies that the use or reproduction,
by any means and in any quantity, of copyright material by Board employees will be permitted
only when written permission of the copyright holder is obtained that use is in compliance with
permissions granted under the Copyright Act, or when specific licenses have been secured.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
Formatted: Strikethrough
Page 46
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#471
Copyright Laws
1.
Principals and other senior management personnel shall ensure that the contents of this
policy are made known to staff in their areas of responsibility and that compliance with
copyright laws is routine.
2.
The material covered by this policy includes, but is not limited to, audio and video tapes,
computer software, electronic data bases, photocopies, facsimile machine copies,
handwritten or typed copies, translations, adaptations, and performances.all copyright
protected work, regardless of format. Details regarding copyright compliance can be
found at www.cmec.ca.
ADOPTED: November 8, 1999
Reviewed/Revised:
Formatted: Strikethrough
Formatted: Underline
Page 47
Statutory Reference:
Page 48
School
District
No.
67
(Okanagan
Skaha)
FROM CHALLENGE TO OPPORTUNITY!
Your input is needed...get involved in the process!
STEP 1 APRIL 2015 to
SEPTEMBER 2015
• Identify need to update
Long Range Facilities
Plan (LRFP)
• Engage HS Facilities
Planning to update and
present LRFP with
summary and
recommendations
• Board identifies issues
and opportunities
coming from the LRFP
• Board receives a first
look at options presented by senior management
• Develop Decision Making
Criteria
• Develop Initial Options to
be presented to the
public
• Begin Information
Presentations to the
public and stakeholder
groups
• Begin Consultation Meetings
PUTTING
EDUCATION
FIRST
STEP 2 OCTOBER 2015 to JANUARY 2016
Options will be presented so that consultation and feedback
can ensue. Following is the meeting schedule:

October 14, 2015, 7:00 to 9:00 p.m. – Public Presentation of
Long Range Facilities Report; present background information,
Decision Criteria and Next Steps. Location: IMC

October 26, 2015, 7:00 to 9:00 p.m. – Public Meeting; present
Initial Options to public with time for Q & A to clarify the options.
Location: Shatford Centre

November 12, 2015, 7:00 to 9:00 p.m. – Public Consultation
Meeting – Summerland; “Think Tank”. Location: Giant’s Head

November 19, 2015, 7:00 to 9:00 p.m. – Public Consultation
Meeting – Penticton; “Think Tank”. Location: Queen’s Park

November 23, 2015, 7:00 to 9:00 p.m. – Public Consultation and
Feedback, “Just Listen”; public feedback forum. Location:
Queen’s Park

November 30, 2015, 6:30 p.m. for staff, 7:00 p.m. for public –
Public Consultation Meeting – Possible School Closure, McNicoll
Park Middle; at the school

December 1, 2015, 6:30 p.m. for staff, 7:00 p.m. for public –
Public Consultation Meeting – Possible School Closure, West
Bench Elementary; at the school

December 3, 2015, 6:30 p.m. for staff, 7:00 p.m. for public –
Public Consultation Meeting – Possible School Closure, Giant’s
Head Elementary; at the school

December 7, 2015, 6:30 p.m. for staff, 7:00 p.m. for public –
Public Consultation Meeting – Possible School Closure, Parkway
Elementary; at the school

December 8, 2015, 6:30 p.m. for staff, 7:00 p.m. for public –
Public Consultation Meeting – Possible School Closure, Carmi
Elementary; at the school

December 10, 2015, 7:00 to 9:00 p.m. – Public Consultation
Meeting – Final Feedback presentations. Location: Queen’s Park
STEP 3 DECISION DAY—
OPEN PUBLIC BOARD MEETING,
January 20, 2016, 6:30 p.m.;
location: IMC
Meeting Types:
“Think Tank” meetings will be public
meetings where you will have the
opportunity to give input (pros, cons
and/or comments) on every option as
well as other suggestions.
“Just Listen” meeting will have the
Board of Education listening to your
presentations, ideas and general
feedback but will not be engaging in
any questions/answers or debate.
Take this opportunity to let them
hear you.
Individual school closure meetings
are specific to the schools listed. The
Board of Education will be there to
listen and answer your questions.
Final Feedback will be similar to the
individual school closure meetings.
The Board of Education will be there
to listen and answer your questions
and/or comments.
ALL meetings will be facilitated.
Presentations, questions, comments
will be held to 5 minutes per speaker
so that all who wish to speak will
have opportunity to do so.
THOUGHOUT THE PROCESS AND RIGHT UP TO JANUARY 10, 2016
If you can’t come out to a meeting, you can still have a say. Share your ideas and options.
for going forward.
Have your say online:
www.sd67.bc.ca
Look for the SurveyMonkey link
SD67 OptionsFeedbackSurvey
OR Write us at:
OR by Email at:
Options Feedback, School District No. 67 (Okanagan Skaha)
425 Jermyn Avenue
Penticton, BC V2A 1Z4
optionsfeedback@summer.com
Page 49
FIELD TRIP REQUESTS
School Board Meeting – November 9, 2015
1.0
LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL) (PRELIMINARY
APPROVAL FOR LEVEL 3 AND 4 TRIPS)
2.0
LEVEL 2 - LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL
3.0
LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT
4.0
LEVEL 4 - TRIPS REQUIRING BOARD APPROVAL
IN PRINCIPLE / PROCEED WITH PLANNING:
4.1
May 18-21, 2016; Skaha Lake Middle; 45 students (Grade 8 band) to Edmonton
via bus transportation for performance opportunities, sightseeing and attraction;
Dave Brunelle, Will Schlackl plus parent chaperones. Out-of-Province travel –
Board approval in principle required prior to planning.
FINAL APPROVAL:
4.2
February 3-9, 2016; KVR Middle and Summerland Middle; 50 students (Grades 6
to 8) travelling on a cultural excursion to Quebec City to see Winter Carnival,
museums and historial sites; Julie Cornett-Ching, Stephane Delisle plus three
parent chaperones. Board approved in principle June 8, 2015. Final Board
approval requested.
Page 50
-2Don MacIntyre
November 9, 2015
Ref: U:\SBO-DOIC-Data\2015-2016\10000 - 19999 Curriculum\Field Trips\11150-20 fieldtrip 2015-11-09.docx
Page 51
BCSTA Provincial Council: OCTOBER 2015
Synopsis
Introduction
CEO’s report
The following is a summary of the October 23-24, 2015
Provincial Council meeting at the Morris J. Wosk Centre for
Dialogue in Vancouver. Councillors passed four motions.
The meeting agenda and Disposition of Motions are available
online. For more information about any part of Synopsis,
please contact CEO Mike Roberts at mroberts@bcsta.org.
CEO Mike Roberts delivered his report to Provincial
Councillors, and provided an overview of BCSTA’s
strategic plan progress over the past few months. He shared
information on the elements of the strategic plan, including
the timelines of 3, 6, 9, and 12 months, and discussed the
ways in which the BCSTA board of directors and staff will
accomplish the goals set out within those time frames.
Mike also spoke about the many services that BCSTA can
offer member boards, which include, board self-reviews
and partner reviews, general legal advice and background
information covering any number of district functions and
issues, and professional development on a great variety of
K-12 topics.
Ministry of Education presentations
On Friday evening, both Minister of Education Mike Bernier
and Deputy Minister of Education Dave Byng addressed our
Provincial Councillors. Minister Bernier shared information
about his recent visits to school districts across the province,
noting that it was his goal to visit every district in his first
year as Minister. Deputy Minister Byng presented a slideshow
to trustees, which touched on several things, including
key government and ministry priorities as well as key
accomplishments of BC’s public education system.
See the slides from the Deputy Minister’s presentation.
President's report
BCSTA President Teresa Rezansoff addressed Provincial
Councillors on the morning of Saturday, October 24.
President Rezansoff highlighted the work of the Association
since the last Provincial Council meeting in February 2015.
She reported on several areas of progress in regard to the
Co-governance Memorandum of Understanding (MOU),
noting that there have been many productive and regularlyscheduled meetings with the Ministry of Education to help
develop common goals. She stated that trustee input and
concerns are having a real impact on decisions and programs,
and that the MOU has strengthened our voice.
Read the full President’s report.
Read the full CEO's report.
CSBA report
President Rezansoff provided her Canadian School Boards
Association (CSBA) director’s report, in which there was
a summary of the CSBA activities since February. She
mentioned that while most provincial associations are
experiencing a renewed sense of engagement and support
from government, the Quebec School Boards Association
is currently struggling with the potential elimination of
elected boards. She also noted that there have been extensive
conversations about CSBA member fees, and that member
associations will not support an increase in dues. Instead,
they have entered into discussions about strategies that will
help manage costs going forward, while maintaining—and
hopefully increasing—value for membership to provincial
associations.
Read the full CSBA report.
Page 52
Legislative Committee report
Finance Committee report
According to BCSTA Bylaws, the role of the Legislative
Committee is to “examine, correlate, amend, reject, and
report on motions.” Additionally, for Provincial Council
meetings the Legislative Committee is required to determine
whether the motions are of an emergent nature, where
emergent is defined as “matters that if delayed until the AGM
will impact negatively on Boards’ ability to influence public
policy or a public education issue.”
The members of the Finance Committee discussed a number
of factors likely to impact BCSTA’s 2016/2017 operating
budget, such as student enrollment, inflationary pressures,
a one per cent staff salary grid increase to be applied on July
1, 2016, and BCSTA’s Conference within a Conference to
be held in conjunction with the December 2016 Learning
Forward Conference. The Finance Committee asked the
October 2015 Provincial Council for feedback to assist with
the development of the draft budget, which will be forwarded
to the February 2016 Provincial Council for feedback and
receipt. BCSTA’s 2016/2107 Budget will ultimately be
adopted by the April 2016 Provincial Council.
The Legislative Committee does not assess the merits of the
motions that are submitted to Provincial Council.
For this Provincial Council meeting, BCSTA received seven
motions by the motion submission deadline. The Legislative
Committee determined that six of the motions were emergent
in nature and one motion was not emergent. The Legislative
Committee has, therefore, approved for debate by Provincial
Council motions 9.1 through 9.6 which appear in the agenda
package.
Education Committee report
The Education Committee met on Friday, October 23. They
had a full agenda, and began by discussing the activities
that have taken place since they last reported to Provincial
Council in February 2015. Highlights of their meeting
include an exploration of the Trustee Learning Recognition
plan. The committee members will ask for feedback from
their respective branches in the coming weeks, and will bring
this input to their February 2016 meeting. They also talked
at length about the upcoming Trustee Academy, which takes
place November 26-28.
Disposition of Motions
The following motions were carried:
•
•
•
•
9.1 Safe Stop Program- School District 60
9.5 Executive compensation
9.6 Principal and Vice-Principal compensation
10.1 Funding for executive and management staff
compensation
See the full Disposition of Motions.
Read the full Education Committee report.
Aboriginal Education Committee report
The Aboriginal Education Committee met on Friday,
October 23. They discussed many issues, including the
Aboriginal Employment Equity Agreement, and the Human
Rights Exemption. This is an exemption to permit the
preferential hiring of an employee with aboriginal ancestry.
At present, a minority of Districts have such policies in effect.
The committee would like to have this featured as a Pro-D
item at the next AGM.
Read the full AbEd Committee report.
2
Page 53
BCPSEA SYMPOSIUM - October 22-23, 2015
CEO Renzo de Negro informed the group that a separate committee has been set up to
see how the Employment Practice Liability Program (EPLP) fees will be set up. The
committee will work with the Ministry of Education to come up with what the fairest
allocations for fees will be. They hope to have a formula out by January 2016 in time for
budgeting.
The theme of the symposium centred on human resources in education.
Dr. Linda Duxbury, one of Canada’s leading workplace health researchers and
workplace demographic experts, presented the opening plenary –Work-Life Balance
Redefined.
Canadian corporations are losing over $4 billion a year to absenteeism, employee job
satisfaction and well-being must be examined. Work-life imbalance and stress have
increased while job satisfaction and organization commitment have decreased.
Overload is a systemic issue in the Canadian workforce as a whole including the
education sector.
In 2012 one-third of the workforce missed work because it was making them sick and
70% of men and 60% of women are working more than 45 hours/week.
Education has one of the highest workloads for teachers, Principals/Vice Principals and
Senior Staff. Most people can people can work 40-45 hours/week and do just fine,
beyond that if means losing sleep. Six hours sleep is like having three drinks and going
to work.
Downsizing has resulted in overworked staff with unreasonable workloads. Managers
are expected to be on 24-hour call seven days/week.
Keys to moving forward: Identify the source of the problem.
Look at the impact of technology. It works for those who can shut it off but most people
can’t or feel compelled to always be available. Email, messaging etc. lowers
productivity, there is the added expectation of an immediate response, disrupting work.
With today’s technology we can have, someone in our office, incoming phone calls,
voice mails and emails all of which we are expected to respond to at once. There is no
longer any time to sit and think.
Anytime changes are made in a system there is a drop in productivity for the key
performers. Often the top of the structure (i.e. Min of Ed) doesn’t know how difficult
change is to manage for middle managers –P/VP, senior staff, especially with little
support and few resources. Often change is killed before it has been fully instituted
creating a cycle of change, after a while people don’t bother any more.
Dr. Duxbury advised that it is better to give training for how to manage change and
projects than to bring in consultants as well as training for deadline management.
Require a post mortem analysis of failed change and why the change was needed.
Teaching and nursing have the highest turnover rates. Young people find it is not what
they thought it was and leave. Education has an A+ culture with the resources to do a
B+ job.
Education, healthcare and government are a ‘fishbowl’ culture. There is more time spent
managing the culture outside than inside.
Page 54
Motivation-based Interviewing – Behavior-based Interviewing with a twist.
Georgina Johnson and Deborah Stewart, BCPSEA
BCPSEA will be offering this course in the spring.
The number one reason for turnover of personnel is from hiring practices. Traditional
behavior-based interviewing does a good job of assessing skills; however, skill simply
means a person can do the job- it doesn’t mean they are motivated to do it better than
anyone else. The high achiever/performer should have passion, motivation, skill,
attitude.
Motivation-base interviewing is intended to bring out all these attributes in candidates.
Attached are links to the slides for the rest of the sessions and the Plenary.
Ginny Manning
BCPSEA Representative
Page 55
Recognition of Student|Success
School District No. 67 (Okanagan Skaha)
extends congratulations to the following students|groups
for these outstanding examples of success
DISTRICT NEWS
SISTER CITY EXCHANGE 2015
Twelve students and two teachers from
School District No. 67 were currently in
Ikeda in the 40th year of this sister city
program. The group spent four nights in
Tokyo and six nights billeting with Japanese
families in Ikeda and successfully arrived
home on October 10th.
Pictured above (left to right) are Emma
Thomson (Summerland Princess), Rachel
Stubbert, Mayor Katsui Katsumaru, Don
Grant, Belle Grant (Penticton Princess).
What is Success?
W
The price of success is hard work, dedication to the job at hand, and
the determination that whether we win or lose, we have applied the
best of ourselves to the task at hand.
Vince Lombardi
OCTOBER
SUCCESS 2015
Scarlett Overkill (Shelly Leiding) is the villan in the
movie and the minions are her henchmen. Scarlett
has them in the palm of her hand!!!
WILTSE ELEMENTARY
HALLOWE’EN FUN
Succcess Stories
orie ffor the
Board of Education Meeting
Novem
mber 9, 2015
Page 56
Local Education Agreement
L
nt
S
CHOOL DISTRICT NO. 67 &
PENTICTON INDIAN BAND SUCCESS
Thursday, October 8th marked another positive agreement between School District No.67
(Okanagan Skaha) and the Penticton Indian Band. The two groups have collaborated to
create a Local Education Agreement that outlines the relationship between the two parties
and outlines their common goal of supporting PIB students and families.
In the photo above: Chair of the Board of Education, Linda Van Alphen, Chief Jonathan Kruger, PIB Council
Member Joseph Pierre, School District, Secretary-Treasurer, Bonnie Roller-Routley, PIB Education Director
Kathy Pierre, and School District Superintendent, Wendy Hyer.
This agreement is a model example nationally and signifies the healthy relationship between these two
parties.
PARKWAY ELEMENTARY
•
Hot lunch from Panago was a huge hit. Thanks to Kelly and the crew!
•
Halloween Sing-a-long and costume parade was a great success! Parkway students and staff had some
amazing, creative costumes. Huge thanks to Mrs. Silvius for hosting the sing-a-long.
Page 57
SUCCESS
PARKWAY ELEMENTARY... CONTINUED
•
Thank you to the Paper and Juice recycling teams for continuing to
do a wonderful job with all of the school recycling!
•
Breakfast Club is going really well and we have a larger group of
students than ever before. Thank you to Shelene and Tiffany!!!
•
Thank you to the Grade 5 Bag Lunch team that puts the lunches
together each morning and then delivers them to classes.
•
The choir continues to practice on Wednesdays with
Mrs. Levant. The students sound fantastic! They already
have a couple of Christmas gigs lined up!
•
Bricks4kidz got together after school in the gym!
•
Book Fair was a huge success! Parkway exceeded the goal
of reaching $2200.00!!! Thank you to everyone that came
out and supported the Parkway library.
PENTICTON SECONDARY
Pen Hi Swim Team Wins Okanagan Valley Swim Meet
Pen Hi’s swim team was in
Revelstoke in October this past
weekend. They won the Valley’s
for the third straight year. They
are off to Kamloops, November
13th and 14th for Provincials.
Last year PSS finished 2nd in the
Province!!!
Pen Hi Wins Okanagan Valley swim meet and breaks 9 Records at High
School Regionals
Total Point Scores – Over 20
teams were at the Valleys.
1.
2.
3.
Pen High 499,
Revelstoke 261
Salmon Arm 165.
Individual Records Broken
Boys
100 Brst – Jaren LeFranc 1:07.62,
the previous record was set in
1995.
Boys
100 Free – Riley Wall, 53.90, the
previous record was from 1999.
RELAY RECORDS BROKEN
Girls 200 Medley Relay – Anna Spence, AnnMarie Lang-Hodge, Payton Nackoney and Myah Nackoney.
Boys 200 Medley Relay – Sam Lasinski, Riley Kascak, Xelian Louw, Simon Paisley.
Girls 400 Free Relay – Payton Nackoney, Haley Berrisford, Kristen Vandeweghe and Mackenzie Wallich.
Boys 400 Free Relay – Broke the previous record by 8s. Both the A and B teams broke the record.
A Team – Riley Kascak, Jaren LeFranc, Sam Lasinski, Riley Wall.
B Team – Xelian Louw, Simon Paisley, Wynn Nordlund, Tyler Wall.
Mixed 200 Free Relay – Riley Wall, Tyler Wall, Payton Nackoney and Myah Nackoney.
Girls 200 Free Relay – Payton Nackoney, Myah Nackoney, AnnMarie Lang-Hodge and Anna Spence.
Boys 200 Free Relay – Both the A and B team broke the previous record.
A Team - Riley Wall, Samuel Matthew, Jaren LeFranc and Simon Paisley.
B Team – Riley Kascak, Xelian Louw, Sam Lasinski and Tyler Wall.
SUCCESS
Page 58
PENTICTON
P
E
SECONDARY... CONTINUED
Pen Hi Swim Team Wins
Pe
Ok
Okan
Okanagan Valley Swim Meet
Team Members:
Te
Barnett, Avery
Berrisford, Haley
Clark, Sam
Everton, Dan
Kascak, Riley
Lange-Hodge, Annmarie
Lasinki, Sam
Lefranc, Jaren
Louw, Xelian
Mathew, Sam
Meynen, Braiden
Nackoney, Myah
Nackoney, Payton
Naude, James
Nordlund, Wynn
Paisley, Simon
Peters, Ian
Rabe, Logan
Say, Ben
Souch-Tremblay, Belize
Spence, Anna
Thompson, Riley
Vandeweghe, Kristen
Wall, Riley
Wall, Tyler
Wallich, Machenzie
Wang, Joy
SKAHA LAKE MIDDLE
October 1
Skaha Lake staff along with the staffs from Princess Margaret and West Bench attended a
PIB Family BBQ held at Outma School. This is the second year they have gone on reserve to
meet with their PIB families. SLMA was pleased that attendance to this event was up from
last year.
October 7
SLMS participated in the first ever MD Bus Pull hosted by Princess Margaret.
The students had a lot of fun and they raised significant funds for the Muscular
Dystrophy Foundation.
Page 59
SKAHA LAKE MIDDLE... CONTINUED
SUCCESS
MD Bus Pull
October 15
SLMS participated in the annual BC Shakedown which is their annual earthquake drill. Students
“duck and cover” when the sound of an earthquake is played over the PA system. Once the
earthquake stopped, they evacuated the building in record time!
October 16
Under the organization of Mr. David Bellomo, a Grade 8 humanities teacher at Skaha Lake, the
students participated in a “Student Vote”. There were a number of activities prior to the actual
vote where students learned about the voting system, the federal parties and their leaders. The
students voted on-line and results were made available both at the national and local riding
level. The students got it right by voting in Justin Trudeau’s Liberal Party.
Student Vote
October 21
The Grade 7 students went swimming
at the Community Pool as an extension to their PE and
Daily Physical Activity (DPA) programs.
October 30
SLMS held their annual Halloween
Costume Contest and Parade for all students in the
morning and in the afternoon, Grade 7 and 8 students
attended a Halloween Dance put on by Maggie Band
students as a fundraiser for their band program.
SUCCESS
Page 60
U PLANDS ELEMENTARY
Guitar
At Uplands Elementary they are extremely fortunate to have a specialist teacher on staff who provides
Music instruction to students as part of teacher preparation time. Mrs. Cyndie Salting teaches students in
most grades curricular knowledge and skill in vocal, percussion and instrument strands. Classes learn and
practice school songs as part of Social Responsibility and sing regularly at weekly assemblies.
There are 59 students in two Grade 4/5 combined classes who have already begun to receive guitar instruction and it will continue all year. Students have the opportunity to perform for the school and as part
of a concert in conjunction with the year-end Grade 5 Leaving Ceremony. The progress the children make
over the course of the year is impressive and Mrs. Salting’s patience and passion is commendable. Many
students go on to participate in Band Programs in their Middle School years and we believe many musical
sparks are ignited as part of their experience at Uplands. Thank you Mrs. Salting and students, keep up the
diligent practice!
Choir
Uplands’ students in grade 3-5 have had an opportunity to join the choir under the direction of Ms. Judy
Street. 30 students meet twice a week to learn all aspects of Musical Performances. Ms. Street’s passion for
choral singing, performance art and stage movement is instilled in the minds and hearts of all her travel
with her on this incredible journey. Recently the choir performed for the “Growing Hearts, Inspiring Minds”
conference hosted by the SMARTLearning Leadership team. The group already has future performance
dates booked within the community. If you are interested in having our choir perform for your event
please contact Judy Street jstreet@summer.com or Lisa Edwards ledwards@summer.com.
Page 61
School District No. 67 (Okanagan Skaha)
Recognition of Student Artwork
PENTICTON SECONDARY SCHOOL
School District No. 67 (Okanagan Skaha) extends recognition and appreciation to the following
students/groups of Penticton Secondary School for the artwork they submitted
to be displayed in the boardroom for the month of November, 2015.
Storm Fox
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: Three pumpkins with various
pronounced shapes sitting in front of a picket
fence.
Grade 11
Samantha Oliver
Grade 12
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: Four padlocks together
facing different angles.
Page 62
Penticton Secondary
Mishayla Paulson
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: A varied collection of sunglasses positioned within
small tea-light candles.
Grade 12
Marta Cabezuelo
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: Three pairs of glasses
displayed in various angles up
against a case and cloth.
Grade 11
Page 63
Cassandra MacLeod-Lutz
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: A perspective drawing
of different shaped cylinders
within a grid background.
Grade 12
Constantine Burechailo
A study on: Graphite Studies.
Art piece study: ‘Collections’.
Description: Iced donuts in various shapes
and sizes on a rectangle ledge.
Grade 11
Penticton Secondary