EL PASO COMMUNITY COLLEGE PROCEDURE
For information, contact Institutional
Effectiveness: (915) 831-2614
APPROVED: September 5, 2003
REVISED:
Admissions/Participation
Year
of
last
review:
2012
Guidelines for Intercollegiate
AUTHORIZING BOARD POLICY: 7.01.01
Athletes
7.01.01.22
Designated Contact: Director of Athletics
OBJECTIVE:
To establish the criteria and process for participation in the Intercollegiate Athletics Program at the El Paso
County Community College District (EPCCCD).
PROCEDURE:
General:
Students planning to participate in the El Paso Community College Intercollegiate Athletics Program must complete the same
application forms, take the same placement tests, and fulfill the same requirements as any other student seeking admission to El
Paso Community College.
General Requirements:
I.
A.
All individuals seeking admissions to El Paso Community College (EPCCCD) with plans of participating in
the EPCCCD Intercollegiate Athletics Program must apply and satisfy all requirements for admission to the
College as specified in the EPCCCD’s College Catalog, El Paso County Community College District’s
Board Policies, and the EPCCCD’s College Procedures. (See College Procedure 7.01.01.10, Admission
Criteria.)
B.
Any individual who is not a citizen of the United States and who does not qualify as a resident alien or an
alien allowed by Acts of Congress to adopt the U.S. as his/her domicile while he/she is here must meet the
admissions requirements for non-U.S. citizens. (See College Procedure 7.01.01.14, Admissions and
Enrollment Requirements for International Students.)
C.
Student-athletes may sign a National Junior College Athletic Association (NJCAA) “National Letter of
Intent,” but the “National Letter of Intent” will be null and void if the student-athlete is unable to satisfy
EPCC admission requirements. The “National Letter of Intent” is filed in the Intercollegiate Athletics
Program Office.
D.
Any student who has signed a “National Letter of Intent” or has participated in an open trial event and was
successful in the open trial event will be accepted by the EPCCCD Intercollegiate Athletics Program.
E.
Student-athletes transferring to the EPCCCD must make initial contact with their coaches or athletic
representatives at the institution where they are currently attending.
F.
A transfer waiver must be completed, and all NJCAA rules relating to transfers must be satisfied prior to
participation in the EPCCCD Intercollegiate Athletics Program.
G.
All student-athletes must have a medical clearance to practice or compete in EPCCCD Intercollegiate
Athletics Program activities.
H.
The Intercollegiate Athletics Program has all student-athletes meet and work with the athletic counselor in
order to help ensure that the student-athletes are successful academically.
Records Retention and Maintenance
A.
Admissions materials submitted to the EPCCCD must be original documents with the original signature of
the applicant included.
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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II.
B.
Applicants must submit official transcripts issued directly from the issuing institutions to the EPCCCD’s
Office of Admissions and Registration.
C.
Admissions applications and supporting documentation will be retained for a period of three (3) years and
then destroyed if the applicant has not enrolled at the EPCCCD.
D.
Provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974 will not permit third party
access to the records or copies of the documents in the records without the expressed written consent of the
applicant/student.
E.
An EPCCCD student may, in person, request to review the record or receive copies thereof, and upon
presentation of acceptable identification to the Executive Director of Admissions and Registration, be
permitted supervised access or copies of the record. The copies will be produced in a reasonable time, not to
exceed 45 calendar days. The student will be responsible for payment of the copying costs at the per page
rate in effect for unofficial transcripts for copies requested prior to release to the student or a third party.
F.
All academic, financial aid, and employment records pertinent to a student-athlete’s record shall remain
confidential. If the student-athlete wishes for the EPCCCD to release confidential information to a parent(s)
or guardian(s), he/she must complete a Consent for the Release of Confidential Information form.
Mandatory Orientation Session
All entering freshmen and transfer student-athletes must attend an Athletic Orientation Session.
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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