EL PASO COMMUNITY COLLEGE PROCEDURE
For information, contact Institutional
Effectiveness: (915) 831-2614
2.03.02.10
Career and Technical
Education Advisory
Committees
APPROVED: July 13, 1988
REVISED: June 8, 2012
Year of last review: 2012
AUTHORIZING BOARD POLICY: 2.03.02
Designated contact: Deans and Workforce Directors
OBJECTIVE:
To establish the criteria and procedural guidelines for the establishment and functions of advisory
committees.
PROCEDURE:
I.
Definition of Career and Technical Educational Advisory Committees
A group of persons are selected from the community to advise the District concerning specific workforce
(occupational) education programs and courses. Advisory committee members primarily include employers,
practitioners, and supervisors within that occupation. Students, graduates, and consumers may also be represented on
the committee. Members of the College staff may serve as liaisons or ex-officio members of the committee.
Guidelines for Career and Technical Education Advisory Committees are established by the Texas Higher Education
Coordinating Board in the Guidelines for Instructional Programs in Workforce Education (GIPWE).
II.
Advisory Committee Member Selection
A.
Membership
While most advisory committees have five to nine members, an effort is made to include a diverse group of
advisory committee members who are representatives of the community. The El Paso County Community
College District will be represented on each committee by the Dean/Director(s), the discipline/program
coordinator(s), and appropriate continuing education Director/coordinators. Counselors may also participate
in some Advisory Committees. Full-time District employees may serve only as ex-officio (non-voting)
members of the advisory committee.
B.
Qualifications
The District will establish separate program advisory committees for each career and technical education
program or cluster of closely related programs.
1.
The advisory committee will be composed of persons who broadly represent the demographics of
the College's service area as well as the occupational field and who are knowledgeable about skills
used in occupations for which training is being provided.
2.
Members will be drawn from the public and private sectors, with emphasis on business, industry and
labor membership. Membership will represent the needs of special population students.
3.
Tech-Prep program advisory committee members will represent secondary education and higher
education as well as business and industry.
4.
Programs with articulated or dual credit courses with the high schools should have representation
from appropriate independent school districts.
5.
Full-time faculty and staff of the District will serve only as ex-officio members of the committee.
6.
Each program advisory committee member will advise in curriculum development and program
revision relative to current and future trends in the field, equipment acquisition, external learning
experiences and student employment and placement.
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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7.
Characteristics desirable in a committee member include:
a.
b.
c.
d.
C.
Interest in the specific goals of the program as an employer, consumer or practitioner;
Competency and experience in the career area;
Adequate time available to participate in the advisory committee activities;
Willingness to share advice and concerns with District personnel.
Term of Office
Members will be selected for two year terms with the option of reappointment.
D.
Reimbursement
Advisory committee members serve without pay.
III.
General Functions of Advisory Committees
A.
B.
IV.
It is recognized that advisory committee members are representatives from the community who volunteer
their time and energy to assure quality instructional programs. This outline of general functions is presented
with the understanding that requests for time and effort from the advisory committee members will be
reasonable in nature. Following are some specific functions:
1.
Serve as a communication liaison between District and community career groups to relate
instruction to the current and future needs of the community.
2.
Review current curriculum, recommend changes, and approve recommended changes suggested by
instructional staff. Changes in curriculum may include changes in curriculum organization, course
revisions, new courses and/or changes in degree(s) offered.
3.
Assist in new program development.
4.
Validate specific skills required of graduates and suggest related technical information and general
education content for the course/program.
5.
Offer suggestions for the selection of equipment.
6.
Assist in the acquisition of equipment, supplies, and other donations from the community.
7.
Recommend competent personnel from the occupation as potential instructors.
8.
Assist in relaying current job opening information to students and graduates of the program.
9.
Assist in providing cooperative educational, clinical, or externship sites.
10.
Inform the District of changes in labor market: specific educational needs, surpluses/shortages of
personnel, national/regional trends, etc.
Advisory committees may perform additional duties and functions in accordance with guidelines from
specialized accrediting agencies.
Operating Procedures
A.
Term of Committee
The term of the advisory committee shall run concurrent with the academic year.
B.
Advisory Committee Selection Process
1.
By August 1 of each year, discipline/program coordinators shall submit to the following
information:
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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C.
a.
Recommendations for advisory committee appointments for the following academic year
will include name, employer, mailing address and phone number. Discipline/program
coordinators may have previously contacted potential members to determine their
willingness to serve.
b.
Expiration of terms for advisory committee members with the dates of District service
noted.
2.
The Dean/Directors shall submit recommendations to the appropriate Vice President by September
1. The Vice President will submit the recommended advisory committee members to the President
by October 1. Once approved by the President, a list of advisory committee members will be
submitted as an information item for the Board of Trustees.
3.
The appropriate Dean/Director shall send letters confirming appointment to the new advisory
committee members.
4.
Letters of appreciation or certificates will be sent by the Dean/Director for non-returning members.
Meetings
Once established, an advisory committee shall usually meet at least once per year during the academic year.
Additional meetings may be scheduled as necessary to meet program needs. The Dean/Directors, or his/her
representative, will attend the advisory committee meetings. Agendas will be distributed prior to the
meeting.
D.
1.
Each advisory committee will select a member of the committee to serve as elected chair of the
committee. The chair will generally serve for one year.
2.
The Dean/Director or discipline/program coordinator, in collaboration with the elected chair will
mail announcements of each advisory committee meeting to current approved members at least two
weeks prior to the scheduled meeting. The elected chair with the input from the discipline/program
coordinator and Dean/Director, will select the best date and time. College staff will make necessary
arrangements (e.g. room reservations, catering requests). A telephone call to committee members
the day before the meeting is recommended to confirm attendance.
3.
Minutes of the meeting will be completed for each meeting. A copy will be submitted to the
Dean/Directors within ten (10) days of the scheduled meeting. Copies will also be provided to the
advisory committee members.
4.
The Office of Institutional Research will conduct a survey of advisory committee members annually
and will prepare a report, by committee, on the results of each survey. A copy of the report will be
distributed to the appropriate Dean/Director(s) and Vice President.
Handbook
A.
An Advisory committee handbook will be prepared and updated annually.
B.
A copy of the handbook shall be provided electronically to all advisory committee members and posted on
the College’s website.
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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