EL PASO COMMUNITY COLLEGE PROCEDURE
For information, contact Institutional
Effectiveness: (915) 831-2614
4.11.01.10
Use of Commercial Vendors
for Fund Raising/Sales and
Solicitations
APPROVED: September 27, 1996
REVISED: May 8, 2001
Year of last review: 2011
AUTHORIZING BOARD POLICY: 4.11.01
Designated Contact: Vice President of Student Services
OBJECTIVE:
To establish guidelines for College organizations, non-College organizations, and individuals seeking fund
raising sale or solicitation in the El Paso County Community College District. No other organization or
individual will be allowed except as described within.
PROCEDURE:
I.
The College promotes and supports recognized student and staff organizational fund raising efforts. The fund raising
activities are essential for campus organizations to reach their objectives. However, campus organizations do not have
an implicit right to use the campus for fund raising activities. Therefore, all campus fund raising efforts must be
approved by the President’s designee, the Associate Vice President of Auxiliary Services.
II.
Off-campus organizations, individuals, and commercial enterprises are not permitted to sell, solicit or advertise on
campus except under special conditions approved by the President’s designee (the EPCC Police Dept. will be notified
of any exceptions):
A.
There shall be no door-to-door solicitations of any kind in any College District facilities for personal
financial gain or as means of employment.
B.
Solicitations when approved shall be made in a manner that will not infringe upon the rights of individuals,
infringe on traffic lanes, use overzealous or confrontational techniques, or create excessive noise or
disturbance in the designated solicitation areas.
C.
Solicitation through printed materials (flyers, signs, etc.) is permitted for approved activities through the
appropriate office (Student Services Managers and or Student Leadership and Campus Life for VV, TM, RG
& NW, the top-ranking individual at Administrative Services Center and ALPHA Centers), when content of
material is in good taste and conforms to acceptable community standards. Material is posted on bulletin
boards or locations specifically designed for such use. (Materials may not be affixed to sidewalks, windows,
doors, walls, power poles, trash cans, traffic signs, etc.) Sponsors are responsible for removal and disposal of
material after the activity. Printed material may not be placed on motor vehicles.
D.
Campus organizations are not permitted to represent commercial vendors and sell their products on campus.
However, they can invite commercial organizations to their organizational activities for the purpose of
affording fund raising opportunities up to once a month per campus per organization. No vendor or group of
vendors shall be given an exclusive right to participate in such fund raising activities. Campus organizations
must complete the attached Fund Raising/Sales Approval Form and submit it to the Office of AVP, Auxiliary
Services for approval.
E.
College sponsored fund raising off campus must follow College Procedure 4.11.01.14, College Sponsored
Sales for Fund Raising.
III.
Individual students and employees are permitted to advertise personal items or services for sale at selected campus
locations, approved first by student services managers, Student Leadership and Campus Life, or top ranking
individual at non-campus sites.
IV.
There shall be no sales/solicitation, on or off the campus that use College facilities, name, reputation, etc., which
result in personal financial gain to any individual.
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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For College Procedure 4.11.01.10:
Use of Commercial Vendors for Fund
Raising/Sales and Solicitations
CAMPUS ORGANIZATION
FUND RAISING AND SALES APPROVAL FORM
SUBMIT THIS FORM TWO WEEKS PRIOR TO ACTIVITY
Requestor: ____________________________________
Phone No._________________________________
Sponsored by: _______________________________________________________________________________________
Campus Organization
Name of Commercial Vendor: __________________________________________________________________________
Date of Event: ________________________________
Time of Event: ____________________________
Campus:
( ) Mission Del Paso
( ) Transmountain
( ) Administrative Services Center
( ) Rio Grande
( ) Northwest
( ) Valle Verde
Campus organizations will be allowed
only ONE activity per month per campus.
NOTE: If form is incomplete, it will be returned to requestor, delaying the process.
FOR OFFICE USE ONLY
Approved:
Yes_________
No______
If No, reason: _________________________________________________________________________________________
_____________________________________________________________________________________________________
Approved by: _____________________________________________
Associate Vice President, Auxiliary Services
Original: Requestor
Yellow: Manager, Student Services
____________________________
Date
Green: AVP, Auxiliary Services
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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