POSITION DESCRIPTION
TITLE:
FLSA
STATUS:
Publications Manager
Exempt
CATEGORY:
GRADE:
Professional
E
JOB SUMMARY: Manage the coordination and production of all District publications.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
25%
1.
Coordinate layouts and pre-press scheduling; edit and prepare copy rewrites;
proof final copy; approve all customized publications printing and contracts
external printing services. May arrange delivery and distribution.
2.
Responsible for all aspects of outsourcing printed materials, to include
inspecting for quality; preparing bids; obtaining quotes; and working with
printers to coordinate timelines, specifications, best value and quality;
monitoring invoicing, Board approved bid amounts, and billing.
20%
3.
Consult with Department heads; assess marketing and publication needs;
advise appropriate strategy; develop format, content, cost, timelines, etc., for
various flyers, publications, catalogs, schedules, annual reports.
20%
4.
Manage the daily operations of the Customer Relations and Graphic Arts
components of the Print Shop, including job intake, scheduling, typesetting,
design, proof-reading, quality control and billing.
15%
5.
Develop budget recommendations; manage approved budget.
10%
6.
Develop and present in-house workshops (marketing strategies, publication
writing, etc.) to faculty and administrative staff.
5%
7.
Develop, recommend and evaluate short- and long-range goals and objectives;
ensure staff training and implementation of approved plans; modify as
appropriate.
5%
REPORTING RELATIONSHIP: Associate Vice President of Marketing & External Affairs.
SUPERVISORY RESPONSIBILITIES: Direct supervision as a first-line supervisor to staff assigned.
BUDGET RESPONSIBILITIES: Departmental budget.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s degree.
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EXPERIENCE: Nine (9) years experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Excellent organizational, communication and leadership skills; proficient
computer skills; and ability to interact with individuals at all levels of the institution, to
include faculty and administration.
2.
Equipment Used:
environment.
3.
Software Used: A variety of spreadsheet, word-processing, database, e-mail, and presentation
software.
Personal Computer and other equipment associated with an office
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional distractions such as
noise, interruptions, or congested work areas with exposure to some disagreeable elements.
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