POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Registration Assistant
(Registrar)
Non-Exempt
CATEGORY:
Classified
GRADE:
D
JOB SUMMARY: Responsible for providing skilled technical assistance for the Registrar.
ESSENTIAL FUNCTIONS:
1. Receive, review, maintain, update, input, and proofread the Credit
Class Schedule and Catalog using assigned software; identify and
resolve inconsistencies; and input and communicate necessary
changes. Serve as a liaison with department heads to expedite the
necessary corrections. Sort and input necessary changes for English
as a Second Language (ESOL) Reports by level and campus for the
schedule. Assist the District’s publications in finalizing the schedule
and catalog for print.
YEARLY
PERCENT OF
TIME
30%
2. Assist in coordinating part-time and work-study hiring, scheduling, and
time sheets. Verify the part-time and work-study timesheets for the
Registrar’s office district-wide.
Prepare and revise personnel
documents for new hire, continuing, and separated part-time staff.
Provide work direction and guidance to part-time and work-study staff
with in the immediate area to include job orientation, training, and
scheduling.
20%
3. Answer telephones, handle calls, route to appropriate individual or take
message. Ensure students, staff, faculty, and community members
are handled in a professional and courteous manner.
10%
4. Coordinate, in concert with the Assistant Registrar for Registration,
medium to complex tasks during registration to assure that appropriate
staffing is assigned to the proper workstation during late walk-in
registration. Assist students in obtaining courses and input class
schedule into the system as necessary.
10%
5. Generate and distribute the registration packets to include registration
dates, important phone numbers, listing of counselors, routing sheets,
listing of Instructional Deans and Administrators, tuition rates, and
other important related information.
Disseminate packets to
administrators, campus operators, lead counselors, student service
coordinators, and registration staff.
5%
REPORTING RELATIONSHIP:
Effective: 9/1/01
Registrar
Page 1 of 2
ESSENTIAL QUALIFICATIONS:
EDUCATION: One year of college.
EXPERIENCE: Four (4) years of experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities: Basic computer knowledge, communicate effectively both oral and
written; ability to work independently; and good interpersonal and organizational skills
2. Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3. Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, or other faculties due
to long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing
behavior; and, skills of persuasiveness or assertiveness, as well as sensitivity to the point
of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective: 9/1/01
Page 2 of 2