POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Coordinator, Work-Study Program
Non-Exempt
CATEGORY:
GRADE:
Classified
F
JOB SUMMARY: Responsible for the coordination, development, implementation and
management of the Federal and Texas College Work-study program (CWSP) for the EPCC
District.
ESSENTIAL FUNCTIONS:
1. Coordinate all job placement and District’s CWSP daily operations,
including communication of external placement for community services
and non-profit organizations; determine work-study eligibility based on
federal regulations; interview student regarding
qualification/backgrounds; matching and referrals to prospective
openings within the District.
YEARLY
PERCENT OF
TIME
45%
2. Maintain and oversee the District’s CWSP applicant tracking
processing including vacancies, transfers and separations.
20%
3. Authenticates INS I-9 forms for all new student workers; coordinate all
employment documents, review all documents for completeness and
accuracy including submission of Personnel Action Record to the
Personnel Services department.
10%
4. Coordinate and conduct presentation to all student workers on
condition of employment, responsibilities and expectations; provide
guidance, counsel and/or recommendation to student worker and
supervisor assigned in resolution of work related areas, questions and
concerns.
10%
5. Provide personnel management direction and guidance for staff
assigned to section, including orientation, performance appraisal and
coaching.
10%
6. Provide employment verification to the Department of Texas Human
Services and other agencies; compile and prepare State reports for the
Texas Higher Education Coordinating Board; prepare annual contracts
for the America Reads Challenge Program; review and maintain
monthly payroll reports; serve as point of contact for payroll,
accounting services and personnel departments.
5%
REPORTING RELATIONSHIP: Assistant Director, Financial Aid Office
Effective: 03/25/03
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SUPERVISORY RESPONSIBILITIES: Provides work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Five (5) years experience.
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities: Proficient computer skills, effective verbal and written
communication and good interpersonal skills; ability to work on multiple
assignments simultaneously.
2. Equipment Used: Personal Computer, fax, telephone, copier, and other
equipment associated with an office environment.
3. Software Used: A variety of word-processing, spreadsheet, database, e-mail,
and presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle
materials.
Duties performed causes light fatigue of eyes, fingers, or other
faculties due to long periods of standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important to the highest degree due to constant interaction with
other people, at any level within the organization or the community, position’s
accountability for the development, motivation, assessment, and reward of employees,
and to deal with irrational situations where the outcome is unpredictable.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective: 03/25/03
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