POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Coordinator, Scheduling
Non-Exempt
CATEGORY:
GRADE:
Classified
E
JOB SUMMARY: Coordinate, organize, and monitor the finalization of the District’s instructional
schedule by verifying schedule materials and making changes as appropriate.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
45%
1.
Coordinate, organize, plan and delegate to ensure that all job tasks relating to
scheduling are completed in a timely manner, to include the coordination with
Deans, Vice President for Instruction and Publications for the finalization of
the instructional schedule, preparing schedule/materials etc. for submission to
be published, and assist with proof-reading and verification of schedule
materials.
2.
Plan and maintain district wide campus room charts for room assignments for
both credit & non-credit courses; coordinate with Student Services Manager
any outside organization or activities requiring use of rooms.
20%
3.
Enter information on credit and non-credit classes on schedule (i.e.,
prerequisite/corequisite/requirements/ lab fee/mal practice fees and room
assignments.
20%
4.
Enter CRN and course numbers, which ensure lecturer and lab code lock in
the system together to facilitate telephone and late registration.
5%
5.
Update schedule modifications submitted on Schedule Revision Forms
(SRFs).
5%
6.
Process Special Registration Requests forms for Deans and Vice President of
Instruction, prepare information for computer entry, such as, reporting year
semester, number of weeks, census dates and withdraw dates.
5%
REPORTING RELATIONSHIP: Assistant Registrar for Registration
SUPERVISORY RESPONSIBILITIES: Provides work direction to assigned staff.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Associate’s degree.
EXPERIENCE: Four (4) years experience.
Effective: 9/1/00
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SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Strong interpersonal skills, good written and oral communication skills, must
be detailed oriented; ability to make sound judgments, ability to plan and schedule work
assignments, ability to solve problems effectively and perform effectively under pressure.
2.
Equipment Used: Personal Computer, fax, telephone, copier, and other equipment
associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties require little physical effort in work with light (up to 10lbs), easy to handle materials.
Duties performed causes light fatigue of eyes, fingers, or other faculties due to long periods of
standing, sitting, and/or repetitive motion.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional distractions such as
noise, interruptions, or congested work areas with exposure to some disagreeable elements.
Effective: 9/1/00
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