EPCC does not discriminate on the
basis of race, color, national origin,
religion, gender, age or disability
EL PASO COMMUNITY COLLEGE DISTRICT
Classified Staff Association Charter
El Paso Community College’s Classified Staff Association is to assist, within the framework of the
governance system, the College President in the development and formulation of policies that he/she
recommends to the Board of Trustees for its consideration and adoption.
ARTICLE I – Name
The name of the organization shall be the Classified Staff Association.
ARTICLE II – Objective/Purpose
1. To serve the interest and general welfare of its members and the college as they relate to policy
issues.
2. To encourage Classified Staff Employees involvement in and participation at all levels of College
activities and other general College related information in order to increase Classified Staff
Employees effectiveness and awareness.
3. To provide a forum for communication among the Classified Staff Employees on matters of
mutual interest related to policy issues.
4. To participate with other organizations in the governance system process of advising the College
administration regarding the formulation of policies to be recommended by the President to the
Board of Trustees for consideration and adoption.
ARTICLE III – Membership
Membership is automatically granted to all full-time and part-time classified staff employees. Each
member has one vote on each issue in general meetings. No dues will be charged.
ARTICLE IV – Officers
The officers of the Association shall consist of the following:
President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Vice-President
Secretary
Treasurer
Public Relations
Rights & Responsibilities (2 positions)
Rights & Responsibilities (2 positions)
-
District
Rio Grande Campus
Trans Mountain Campus
Valle Verde Campus
Administrative Service Center
Northwest Campus
Mission del Paso Campus
District
District
District
Rio Grande Campus
Trans Mountain Campus
Amended: 07-11-14
Rights & Responsibilities (2 positions)
Rights & Responsibilities (2 positions)
Rights & Responsibilities (2 positions)
Rights & Responsibilities (2 positions)
-
Valle Verde Campus
Administrative Service Center
Northwest Campus
Mission del Paso Campus
The Council is composed of all elected officers.
(Note: Off-site facilities, Classified Staff Association members will be represented by the nearest
campus.)
A campus Vice-President will be appointed President Pro-Tem by the President during his or her absence.
ARTICLE V – Elections & Vacancies
Notifications will be sent out to solicit nominations of officers for election to vacant positions.
Nominations and elections will be handled by a five member ad-hoc committee appointed by the Council.
All nominations in any form will be accepted. Elections will be conducted by written ballot. Ballots will
be available through the CSA Website. The candidate with the majority votes will be declared the newly
elected officer. All classified staff members may vote for the district wide positions of President,
Secretary, Treasurer, and Public Relations.
Only those eligible classified staff members who work at or who are off-site upon a particular
campus/location are eligible to vote for the Vice-President for that campus, e.g., if your location is Valle
Verde, you may not vote for a Vice-President at Rio Grande.
All elected officers will assume their duties on September 1st of the Fall semester following their election.
(Amended: Fall 1995). All Officers may serve two consecutive terms per election. The President will be
limited to a total of two consecutive terms.
In the event an elected officer leaves El Paso Community College (i.e., sabbatical, medical, etc.) or is
unable to finish his/her term of office, a general meeting will be held to begin proceedings to fill the
vacant position with a campus election. (Exception: Should the President be unable to finish his/her
term, the President Pro-Tem will assume the Presidency and an election will be held to fill the office
vacated by the Vice-President.)
ARTICLE VI – Duties of Officers
The President of the Association will call general meetings. General meetings will be called monthly
(Amended: 09/18/96). The President or President Pro-Tem will conduct the meetings.
The President will appoint a Liaison to assist Council as needed.
The President Pro-Tem will carry out the functions of the President in his/her absence.
The Vice-President will serve as the liaison for their respective campus. He/she will call and advertise
meetings at his/her own discretion. Campus meetings will be coordinated with the Classified Staff
Association President and Council for scheduling.
The Secretary will keep minutes of all district-wide meeting, including a record of those in attendance.
He/she will provide a transcript of those minutes to all members of the Office of the College President via
email and perform general office duties. He/she will notify members of monthly Council meetings via
email. He/she will send out district wide notifications of monthly General meetings via the Community
Announcements.
Amended: 07-11-14
The Treasurer will maintain the budget and prepare financial reports for the Classified Staff Association.
He/she will present reports at the general meetings and at other times as requested by the President.
He/she will process all financial transactions, i.e., journal entries, check requests, requisitions for Purchase
Orders, etc.
Public Relations Officer will perform all marketing duties, i.e., scripting, editing, and arranging production
of newsletters, brochures, flyers, and promotional items for CSA sponsored functions. (All marketing
materials must be reviewed and receive approval from the District’s Marketing & Community Relations
department.) He/she will head the organization and facilitation of CSA sponsored events. He/she will
maintain and update the CSA website.
Rights and Responsibilities Representatives will act as a source of information for the Classified Staff
Association members regarding policy and procedure.
Elected officers will maintain a responsibility to the elected position by participating i.e., attending
Council meetings, general meetings, special functions, during their term. If the Council finds that an
elected officer is not meeting their responsibility, Council reserves the right to remove and appoint an
interim officer until elections are held.
ARTICLE VII – Committees
When requested, the President of the Classified Staff Association will assist in the formation of
committees with the approval of Council. The Association President, with Council approval, will appoint
Ad-Hoc committees.
ARTICLE VIII – Meetings
In addition to the general meetings provided for in Article VI, special meetings will be held when
necessary. The President of the Classified Staff Association will call the meetings. A special meeting
can also be called by petition signed by at least twenty-five (25) members. The petition must be
presented to the President and Council 3 days prior to the meeting.
The general meetings will be well advertised with notices posted on bulletin boards and individual notices
delivered through the campus mail or via Community Announcements at least three full working days
before the meeting is scheduled.
The agenda for the general meeting will be part of the notice. Voting action will be limited to items on
the posted agenda. Members present at the general meetings will discuss and vote on agenda items
presented.
Attendance will be taken and voting record tabulations will be recorded as components of the general
meeting minutes.
ARTICLE IX – Financial Resources and Staff Support
Expenses incurred in the conduct of the Classified Staff Association office business will be funded by the
College. Encumbrances to the Classified Staff Association’s budget and/or the utilization of other
College resources will be authorized and approved in advance by the Classified Staff Association
President and Council.
Amended: 07-11-14
ARTICLE X – Dates of Issue and Expiration
The date of issue of the above Charter is September 1, 1987. The charter will remain in effect until
withdrawn, cancelled, or revised by the Classified Staff Association.
The original Charter for the Classified Staff Association was approved and delivered to the President of the
Classified Staff Association on November 2, 1987.
Amended: 07-11-14