Classified Staff Association General Meeting
Minutes: Friday, September 26, 2014
10:00 a.m. / ASC A200/Board Room
Committee Members Present:
Jessie Arellano, Laura Gaither, Luci Gallardo, Christina Garza, Laura Gonzalez, Mary
Jáuregui, Robbie Kitchen, Cynthia Madrid, Cecilia Montoya, Barbara Moreno, Marisol
Negrete, Evangelina Rangel, Clara Topete
Absent: Jennifer Campbell, Gina Chavez, Elvira Fernandez, Rosario Pulido
Quorum present? Yes
Non-Members Present: Rosa Chavez, Rocio Del Villar, Irene Escalante, Laura
Estrada, Lourdes Flores, Elva Gutierrez, Belinda Quinones, Teresa Reyna, Sandra
Rodriguez, Laura Saldaña, John Webber
Proceedings:
I.
Call to Order- Mary Jáuregui, President
Meeting called to order at 10:05 a.m. Welcome made by Mary Jáuregui. Mary
thanked everybody for taking the time to attend the meeting.
II.
Introduction of Newly Elected/Appointed Officers
All Newly Elected/Appointed Officers were sworn in by Belinda Quiñones, former
CSA President.
III.
Approval of July General Meeting Minutes
Motion was made and seconded to approve the minutes from the General
Meeting held on July 25, 2014. Motion was passed. Minutes can be found at the
CSA website: http://www.epcc.edu/CSA/Pages/default.aspx.
IV.
Financial Report
A breakdown of the revenue and expenses was discussed by Luci Gallardo.
As the fiscal closing process is underway, totals reflected preliminary balances
for year-end 2013-2014. The Employee Relief Fund has a present balance of
$38,836.54. The Fundraising Account has a balance of $4,142.79. The
Operational Account has a current balance of $334.67.
V.
New Business
1. Review of accomplishments by previous council
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Turkey Drive 2013
The CSA solicits monetary and turkey donations for this event.
The total monies collected were $416.00 and 11 Turkeys were
received. With the money collected, CSA was able to buy 27
additional turkeys. The El Pasoans Fighting Hunger Food Bank
received 13 turkeys, the Rescue Mission of El Paso received 12
turkeys and The Center Against Family Violence received 13
turkeys.
Christmas Dance 2013
Total Expenses for the Dance including cost of hall, decorations,
and door prizes was $2198.55.
ERF disbursements
During the two year term, Council awarded $27,050.00 to
applicants who were approved for funding. Financing for this is
provided by revenue generate by the VV Craft Fairs.
Classified Employee of the Year (EOY)
Each year applications are submitted by staff members
nominating a colleague for recognition as Employee of the Year.
Applications are reviewed and voted upon by an independent
committee and is based upon the application narrative, job
performance, and work ethic.
Last year’s EOYs were:
Mireya Sandoval, Information Technology/PT ($150.00 award)
David Rodriguez, Information Technology/FT ($250.00 award)
Money awarded considered bonus to the employee; therefore, it
is paid through payroll and subject to tax.
Various Donations
o Visiting Nurses Association (VNA) $200.00
Gift baskets were purchased by the VNA for the less
fortunate in the community.
o Soldiers Luncheon $100.00
Sponsored by Culinary Arts and supports Ft. Bliss
soldiers who are unable to spend the Thanksgiving
Holiday with their family.
o Hispanic Heritage Dinner/Scholarship Fund $1,200.00
A portion of the ticket sales proceeds support scholarship
fund
o EPCC Staff Retreat $125.00
Donation used by facilitators to purchase door prizes for
participants.
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Revisions to ERF application (confidentiality, limits, restrictions)
The application, narrative, and supporting documentation is not
shared with or submitted to anyone outside of Council. This
allows us to be in compliance with HIPAA regulations and
maintain the confidentiality of the applicant. If requested, items
may be provided to external fiscal auditors.
2. Turkey Drive 2014
Turkey Drive -- Attendees were notified that the Turkey Drive is underway.
Donations will benefit select non-profit organizations within El Paso County.
Turkey donations will be accepted on the morning of Monday, November 24 and
will be distributed later that afternoon. Monetary donations may be received by
any CSA Officer and a receipt given for every donation. The individual or
department who contributes the most will be recognized.
3. Christmas Dance 2014
Annual Christmas Dance -- Funds to hold event are generated solely by craft fair
revenue. CSA is expected to, at minimum, break even. If approved by the
Comptroller’s Office, the event will be held on Friday, December 19th from 8:00
pm – 1:00 am. Tickets will be $10 per person and is opened to the public.
4. Aspen Institute
EPCC has been selected as a top 10 finalist for the Aspen Prize for Community
College Excellence. This is a national recognition for which over 1,200 colleges
are eligible to compete. The candidates were narrowed to a listing of 150, from
which EPCC made the top 10. Constituency presidents will meet with
representatives from the institute on Wednesday, September 24th. Site visits will
be conducted at the VV and TM campuses. In addition, the culinary department
will showcase the 1309 restaurant by providing lunch for the representatives.
The college selected for this recognition will also receive a $1 million dollar
award; winner to be announced in the Spring of 2015.
5. Classification and Compensation Study
An independent Class & Comp Study will be conducted by Evergreen Solutions.
Each job description will be reviewed and employees will be given an opportunity
to complete a survey detailing the actual work performed. CSA will serve on a
focus group (each constituency group make up a focus group). Additional focus
groups will be offered to EPCC employees. Orientations will be held throughout
the college. CSA encourages all employees to be thorough when completing the
survey and to seek out assistance if needed.
VI.
Discussion
Monthly General Meetings are conducted on the last Friday of each month
(excluding November and December). The General Meetings are open to all
EPCC employees and to the community; topics discussed typically deal with
employee issues or are of interest to the general public.
Meeting was adjourned at 11:45 a.m.