Dear Candidate:
Thank you for your interest in serving in the Student Government Association! If elected, you will be a
member of the El Paso County Community College District Senate-your specific candidate description
forms can be found in this packet. As a member of SGA, you should seek to be an advocate for the needs
and interests of the student body. Welcome to the fun and challenges that lay ahead!
Packet Contents
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Candidate Registration Form
Candidate Petition Form
o Each candidate for President or Vice-President must be enrolled for a minimum of six (6)
credit (academic, non-remedial/non-ESL, Continuing Education, Early College High
School) hours, have a minimum grade point average (GPA) of 3.0.
o Each candidate for Secretary, Treasurer, Parliamentarian, Historian, and Senate Campus
Representative must be enrolled for a minimum of six (6) credit (academic, nonremedial/non-ESL, Continuing Education, Early College High School) hours, have a
minimum GPA of 3.0.
o Each candidate for the position of Senator must be enrolled for a minimum of six (6) credit
(academic, non-remedial/non-ESL, Continuing Education, Early College High School)
hours, have a minimum GPA of 2.5
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Candidate Release
o This release allows the Director of Student Leadership and Campus Life to confirm that you
meet the minimum academic requirements.
Election Guidelines-Will be received at the mandatory campaign meeting on Tuesday, April 7,
2015. **You are responsible for knowing everything contained in the election guidelines.
**You are also responsible for having the ENTIRE packet completed and turned in to one of the following
locations by 5:00 pm on Thursday, April 2, 2015:
 Office of Student Leadership (Valle Verde, Room C107)
 Office of Campus Life
o Valle Verde, Room C105
o Rio Grande, Room B101
o Northwest, Room M11
o Transmountain, Room 1701
o Mission del Paso, Room C143
The campaign meeting is mandatory: Tuesday, April 7, 2015, 5:00 p.m. at the Valle Verde Campus, B241.
Campaigning may NOT begin before this meeting.
If you have any questions about SGA and/or the election procedures, please let me know. I may be reached
at 831-2712.
Thanks!
Arvis C. Jones, Director
Student Leadership & Campus Life
Election Committee
Revised 3/19/2015 Candidate Descriptions as stated in Article VII of the Constitution of the Student
Government Association of El Paso County Community College District
Article VIII – Duties
Section - 1
The President shall be the presiding officer of the SGA without the right to vote except in the case of a
tie. The President is the official student representative of the College and shall act as such when the
occasion arises. It shall be the President’s duty to appoint senators to committees and dissolve such
committees. The President shall appoint members to vacancies within the Executive Council with the
approval of two-thirds (2/3) majority vote of the Senate. All appointments must meet election code
criteria.
Section - 2
The Vice-President of the SGA shall act as assistant to the President and carry out the responsibilities
of the President in the President’s absence.
Section – 3
The Secretary shall be responsible for keeping accurate minutes, records, and all SGA correspondence.
Section – 4
The Parliamentarian shall assist the presiding officer in conducting the meetings of the Senate in
accordance with the articles of the Constitution and By-Laws of the SGA of the EPCCCD and Robert’s
Rules of Order Newly Revised. The Parliamentarian shall have in their possession at all meetings:
copies of the Constitution, “Robert’s Rules of Order Newly Revised,” and any standing rules the SGA
may adopt.
Section – 5
The Treasurer shall maintain a budget of the SGA funds. The Treasurer will give an informal report of
the finances at each meeting of the SGA and will make a full financial report annually. This report
will include the total funds available, spent and encumbered. The EPCCCD Business Office shall
monitor the funds and finances of the SGA and the official records shall be maintained by the College
Accounting Department.
The SGA Advisor’s office shall provide copies to the Treasurer of all transactions from all the entities
that are funded with SGA program funds. A general ledger shall be kept by the Treasurer so that all
financial transactions can be recorded accurately. All purchasing procedures of the College will be
adhered to.
Section – 6
The Historian maintains all records of the El Paso Community College Student Government
Association (EPCC SGA) events through written words, this is to include but not limited to all
newspaper articles, flyers, brochures, videos, and pictures. The historian submits these descriptions and
pictures to the administration or another designated body to preserve the accomplishments of the
EPCC SGA when necessary.
These items will be used towards the Texas Junior College Student Government Association
(TJCSGA) state competitions, to include but not limited to the development of the scrapbook, essays,
and video of the year, as well as a presentation during the annual SGA Banquet at the end of the year.
Revised 3/19/2015 Section - 7
The Campus Representative shall be the official representative of Senators at their respective campus.
They shall be the official liaison between the Executive Council and the campus senators. The
Campus Representative shall conduct meetings with their Senators at least every two weeks and report
the results to the full Senate at the General Session.
Section – 8
The Senator shall assist in the organization of events and activities and attend all assigned committee
meetings. Each Senator shall report on all business and activities conducted to their respective
Campus Representative.
Section – 9
The term of office for all elected/appointed positions shall be one (1) year from the date of the
installation banquet.
Section – 10
Any member of SGA, who has missed three (3) general sessions and/or special meetings, SGA events
or activities during any semester, shall be referred to the Judiciary Committee for consideration of
disciplinary action.
Section – 11
The Director of Student Leadership and Campus Life shall serve as the Advisor for the Student
Government Association and will be required to be in attendance of meetings and activities held by the
SGA. In case the advisor is unable to attend a meeting, a staff member will be assigned by the Advisor
to represent him/her. The Advisor will be responsible and be held accountable for approval of all
financial expenditures and actions approved by the Senate. The Advisor has the authority to override
the Senate’s decision. The decision can be appealed to the Vice-President of Student Services.
Revised 3/19/2015 Application for El Paso Community College Student Government Association Please complete all information as thoroughly as possible. Portions of this form along with a photo, will be displayed during Campaign Week, neatness in completing this form is appreciated. Please type or print (ink). Name: __________________________________
Student ID # _________________________
Address: ______________________________________________________________________
City: _____________________ State: ___________________
Zip Code: _______________
Telephone Number: _________________________________________
E‐Mail: ____________________________________________________________ Please check the position you are filing for: President:___ Vice President:___ Treasurer:___ Secretary:___ Campus Representatives:___ Historian:___ Parliamentarian:___ Senator:___ What is your major or career field? ________________________________________________________ How many hours are you currently enrolled? ______________________________________credit hours Do you work? _______ Yes ______ No (If yes, how many hours?) ________hours Have you attended El Paso Community College before this semester? ________ Yes _______ No Please answer the following questions, and you must use a minimum of 40 words. 1. How would you like to see Student Government contribute overall to the quality of Campus Life? ____________________________________________________________________________________ ____________________________________________________________________________________
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____________________________________________________________________________________ 2. Briefly describe your past experience or involvement in student activities or clubs (include high school, college, community involvement, etc.) Organization Years Position/Duties Revised 3/19/2015 3. Why is representing students important to you? ____________________________________________ ____________________________________________________________________________________
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____________________________________________________________________________________ 4. Why would you be a good Student Government member? ____________________________________ ____________________________________________________________________________________
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____________________________________________________________________________________ 5. What will you do to strengthen the image of Student Government? ____________________________ ____________________________________________________________________________________
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____________________________________________________________________________________ 6. If elected how will you combat student apathy on El Paso Community College Campuses? ____________________________________________________________________________________
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____________________________________________________________________________________ 7. What are some student issues that are of interest to you? ____________________________________ ____________________________________________________________________________________
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____________________________________________________________________________________ All information contained herein is correct and accurate to the best of my knowledge. I am fully aware that misrepresentation of information about myself on this form is grounds for penalty up to and including disqualification by the Election Commission. Attach additional sheet if necessary. _________________________________________
Candidate’s Signature Date Revised 3/19/2015 To: Director of Student Leadership and Campus Life
From:
ID#:
RE: Release
Date:
My signature below indicates my authorization to the Director of Student Leadership and Campus Life
to verify that I meet the minimum cumulative GPA requirement of 3.0 and am a student at El Paso
Community College enrolled for a minimum of six (6) credit (academic, non-remedial/non-ESL,
Continuing Education, Early College High School) hours in order to be eligible to campaign in the
Student Government Association (SGA) elections.
__________________________________________
Signature
To: Director of Student Leadership and Campus Life
From:
ID#:
RE: Release
Date:
My signature below indicates my authorization to the Director of Student Leadership and Campus Life
to verify that I meet the minimum cumulative GPA requirement of 2.5 and am a student at El Paso
Community College enrolled for a minimum of six (6) credit (academic, non-remedial/non-ESL,
Continuing Education, Early College High School) hours in order to be eligible to campaign in the
Student Government Association (SGA) elections.
__________________________________________
Signature
Revised 3/19/2015