Dear Candidate:
Welcome to the Student Government Association! The El Paso Community College Administration would like
to thank you for your interest in becoming a part of our Student Government. The team we will assemble is
essential in making the Student Government Association successful. We are extremely excited for the year
ahead.
The Student Government Association offers a variety of positions to student leaders, all designed to better serve
the students of El Paso County Community College District. Please remember that your application should
reflect your interest and passion for your desired position to include information you believe will demonstrate
the qualifications for the position that you seek.
Packet Contents
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Candidate Registration Form
Candidate Petition Form
o Each candidate for President or Vice-President must be enrolled for a minimum of six (6) credit
(academic, non-remedial/non-ESL, Continuing Education, Early College High School) hours,
have a minimum grade point average (GPA) of 3.0.
o Each candidate for Secretary, Treasurer, Parliamentarian, Historian, and Senate Campus
Representative must be enrolled for a minimum of six (6) credit (academic, non-remedial/nonESL, Continuing Education, Early College High School) hours, have a minimum GPA of 3.0.
o Each candidate for the position of Senator must be enrolled for a minimum of six (6) credit
(academic, non-remedial/non-ESL, Continuing Education, Early College High School) hours,
have a minimum GPA of 2.5.
Candidate Release
o This release allows the Director of Student Leadership and Campus Life to confirm that you
meet the minimum academic requirements.
Election Guidelines-Will be received at the mandatory campaign meeting on Wednesday, April 13,
2016. **You are responsible for knowing everything contained in the election guidelines.
**You are also responsible for having the ENTIRE packet completed and turned in to one of the following
locations by 5:00 pm on Friday, April 8, 2016:
 Office of Student Leadership (Valle Verde, Room C107)
 Office of Campus Life
o Valle Verde, Room C105
o Rio Grande, Room B101
o Northwest, Room M11
o Transmountain, Room 1701
o Mission del Paso, Room C143
The campaign meeting is mandatory: Wednesday, April 13, 2016, 5:00 p.m. at the Valle Verde Campus, Student
Union. Campaigning may NOT begin before this meeting.
If you have any questions about SGA and/or the election procedures, please let me know. I may be reached at
831-2712.
Thanks!
Arvis C. Jones, Director
Student Leadership & Campus Life
Election Committee
Revised 3/21/2016 Candidate Descriptions as stated in Article VII of the Constitution of the
Student Government Association of El Paso County Community College
District
Article VIII – Duties
Section - 1
The President shall be the presiding officer of the SGA without the right to vote except in the
case of a tie. The President is the official student representative of the College and shall act as
such when the occasion arises. It shall be the President’s duty to appoint senators to committees
and dissolve such committees. The President shall appoint members to vacancies within the
Executive Council with the approval of two-thirds (2/3) majority vote of the Senate. All
appointments must meet election code criteria.
Section - 2
The Vice-President of the SGA shall act as assistant to the President and carry out the
responsibilities of the President in the President’s absence.
Section – 3
The Secretary shall be responsible for keeping accurate minutes, records, and all SGA
correspondence.
Section – 4
The Parliamentarian shall assist the presiding officer in conducting the meetings of the Senate in
accordance with the articles of the Constitution and By-Laws of the SGA of the EPCCCD and
Robert’s Rules of Order Newly Revised. The Parliamentarian shall have in their possession at
all meetings: copies of the Constitution, “Robert’s Rules of Order Newly Revised,” and any
standing rules the SGA may adopt.
Section – 5
The Treasurer shall maintain a budget of the SGA funds. The Treasurer will give an informal
report of the finances at each meeting of the SGA and will make a full financial report annually.
This report will include the total funds available, spent and encumbered. The EPCCCD Business
Office shall monitor the funds and finances of the SGA and the official records shall be
maintained by the College Accounting Department.
The SGA Advisor’s office shall provide copies to the Treasurer of all transactions from all the
entities that are funded with SGA program funds. A general ledger shall be kept by the
Treasurer so that all financial transactions can be recorded accurately. All purchasing
procedures of the College will be adhered to.
Section – 6
The Historian maintains all records of the El Paso Community College Student Government
Association (EPCC SGA) events through written words, this is to include but not limited to all
newspaper articles, flyers, brochures, videos, and pictures. The historian submits these
descriptions and pictures to the administration or another designated body to preserve the
accomplishments of the EPCC SGA when necessary.
These items will be used towards the Texas Junior College Student Government Association
(TJCSGA) state competitions, to include but not limited to the development of the scrapbook,
Revised 3/21/2016 essays, and video of the year, as well as a presentation during the annual SGA Banquet at the end
of the year.
Section - 7
The Campus Representative shall be the official representative of Senators at their respective
campus. They shall be the official liaison between the Executive Council and the campus
senators. The Campus Representative shall conduct meetings with their Senators at least every
two weeks and report the results to the full Senate at the General Session.
Section – 8
The Senator shall assist in the organization of events and activities and attend all assigned
committee meetings. Each Senator shall report on all business and activities conducted to their
respective Campus Representative.
Section – 9
The term of office for all elected/appointed positions shall be one (1) year from the date of the
installation banquet.
Section – 10
Any member of SGA, who has missed three (3) general sessions and/or special meetings, SGA
events or activities during any semester, shall be referred to the Judiciary Committee for
consideration of disciplinary action.
Section – 11
The Director of Student Leadership and Campus Life shall serve as the Advisor for the Student
Government Association and will be required to be in attendance of meetings and activities held
by the SGA. In case the advisor is unable to attend a meeting, a staff member will be assigned
by the Advisor to represent him/her. The Advisor will be responsible and be held accountable
for approval of all financial expenditures and actions approved by the Senate. The Advisor has
the authority to override the Senate’s decision. The decision can be appealed to the VicePresident of Student Services.
Revised 3/21/2016 Application for El Paso Community College Student Government Association Please complete all information as thoroughly as possible. Portions of this form along with a photo, will be displayed during Campaign Week, neatness in completing this form is appreciated. Please type or print (ink). Name: __________________________________ Student ID # _________________________
Address: ______________________________________________________________________
City: _____________________ State: ___________________
Zip Code: _______________
Telephone Number: _________________________________________
E‐Mail: ____________________________________________________________ Please check the position you are filing for: President: ___ Vice President:___ Treasurer:___ Secretary:___ Parliamentarian:___ Campus Representatives:___ Senator:___ MDP___ NW___ RG___ TM___ VV___ MDP___ NW___ RG___ TM___ VV___ What is your major or career field? ________________________________________________________ How many hours are you currently enrolled? ______________________________________credit hours Do you have reliable transportation? ________ Yes _______ No Do you work? _______ Yes ______ No (If yes, how many hours?) ________hours Have you attended El Paso Community College before this semester? ________ Yes _______ No Please answer the following questions, and you must use a minimum of 40 words. 1. How would you like to see Student Government contribute overall to the quality of Campus Life? __________________________________________________________________________ ______________________________________________________________________________
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______________________________________________________________________________ 2. Briefly describe your past experience or involvement in student activities or clubs (include high school, college, community involvement, etc.) Organization Years Position/Duties Revised 3/21/2016 3. Explain how you expect to grow and be challenged by your service to SGA:_________________ ______________________________________________________________________________
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______________________________________________________________________________ 4. How do you feel you will contribute to SGA and why is representing students important to you? ______________________________________________________________________________
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______________________________________________________________________________ 5. What are your past accomplishments and experiences, and how will they help you succeed if selected for your desired position? _________________________________________________ ______________________________________________________________________________
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______________________________________________________________________________ 6. Describe at least three (3) goals you have for position you are applying for:_________________ ______________________________________________________________________________
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______________________________________________________________________________ 7. What are some student issues that are of interest to you? _______________________________ ______________________________________________________________________________
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______________________________________________________________________________ All information contained herein is correct and accurate to the best of my knowledge. I am fully aware that misrepresentation of information about myself on this form is grounds for penalty up to and including disqualification by the Election Commission. Attach additional sheet if necessary. _________________________________________
Candidate’s Signature Date Revised 3/21/2016 To: Director of Student Leadership and Campus Life
From:
ID#:
RE: Release
Date:
My signature below indicates my authorization to the Director of Student Leadership and
Campus Life to verify that I meet the minimum cumulative GPA requirement of 3.0 and am a
student at El Paso Community College enrolled for a minimum of six (6) credit (academic, nonremedial/non-ESL, Continuing Education, Early College High School) hours in order to be
eligible to campaign in the Student Government Association (SGA) elections.
__________________________________________
Signature
To: Director of Student Leadership and Campus Life
From:
ID#:
RE: Release
Date:
My signature below indicates my authorization to the Director of Student Leadership and
Campus Life to verify that I meet the minimum cumulative GPA requirement of 2.5 and am a
student at El Paso Community College enrolled for a minimum of six (6) credit (academic, nonremedial/non-ESL, Continuing Education, Early College High School) hours in order to be
eligible to campaign in the Student Government Association (SGA) elections.
__________________________________________
Signature
Revised 3/21/2016