COLLEGE IMPROVEMENT COMMITTEE
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2015-2016
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
September 29, 2015
Members Present: Cheryl Bowman, Vanessa Camacho,
Sabrina Campbell, Xiomara Chianelli, Mary Ervin, Rocio
Fierro, Robbie Kitchen, Gerry Perez, David Rivera, Osvaldo
Rodriguez, Patrick Rosser, Dr. Ron Stroud, Dr. Dolores
Gross
a.
Housekeeping -- Members present introduced selves and
stated which campus was being represented.
d.
b.
c.
B.
I.
Overview of the CIC Charge
II.
Election of Chair
Items will go to the Sheriff’s
Department for distribution
Deadline to donate is
November 5, 2015
Blankets must be new, but
coats can be new or gently
used.
Donations can be left at any
ISC or Campus Police Office
MdP
1.
MdP CIT bought a scale for the gym
with the last of their discretionary
funds for 2014.
2.
Mr. Tracy Von Maluski is Chair of
MdP CIT
Postponed until next meeting
3.
Andrea Areola is Co-Chair
2015-2016 Planning
4.
Vera Araiza is Financial Officer
Postponed until next meeting
III.
IV.
Election of Secretary and Co-Chair
A.
Dr. Gross spoke on the monies available for
each campus to fund projects on said
campuses.
B.
We can call Dr. Gross’ office if we have
questions on the process. Exts: 2122/2109
C.
We need to make sure submitted plans have
supervisor approval
D.
Plans are due November 3, 2015
E.
Need vendor code and commodity code with
our plans
C.
D.
V.
NWC
1.
Gerry Perez is Chair
2.
Mary Ervin is Co-Chair
3.
Elvia Guzman-Jarnagin is Financial
Officer
4.
Lorely Ambriz is Secretary
RG
No report as no one from Rio Grande was in
attendance
Campus/Site Improvement Team Reports
E.
A.
TM
ASC
1.
Employee of the Month – Patty
Sayers from IT
2.
PSA is kicking off a blanket and coat
drive with the Police Department
1.
Vanessa Bretano Monroy was elected
Secretary
2.
Dr. Hyung Park elected Financial
Officer
3.
Committee discussed the Police
Department is considering a move. If
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the committee decides to support this,
then it goes to the Chief.
4.
b.
G.
Dr. Gross stated that the CITs
can work with the Police to
help inform the campus
communities about open-carry
Dr. Stroud stated the procedure
called Weapons on Campus
will change within the next 18
months
VI.
VV
1.
Chair is David Rivera
2.
Chair will get the word out on the
monies available and get ideas
moving and flowing
SGA
1.
SGA is looking into creating a student
union at each campus. The student
union at VV is operational. Next is
hoped to be Transmountain
3.
SGA is working on making itself
more visible at every campus.
4.
SGA is working on creating Safe
Zones for the LGBT community at
each campus.
5.
SGA is looking at ways to get
students to stay on campus longer.
Committee is concerned with the
upcoming open-carry law on campus
a.
F.
2.
SGA will leave on September 30 for a
conference in Washington D.C. Will
meet with Congressman O’Rourke re:
Veteran’s Center, Immigration, and
Open Carry among other items.
Other Business
Please get each Campus Team’s minutes to Dr.
Stroud’s office as soon as possible after they are
approved.
VII.
Adjournment



Motion to adjourn made by Gerry Perez
Second to motion by Mary Ervin
Meeting adjourned at 4:40 p.m.
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October 27, 2015
recommended Kharisma discuss issue with
Nancy Gamez, IMS.
Members Present: Cheryl Bowman, Vanessa Camacho,
Xiomara Chianelli, Argelia Duarte, Mary Ervin, Alvino
Hernandez, Kharisma James, Cynthia Kabariti, Eugene
Minott, Gerry Perez, David Rivera, Osvaldo Rodriguez,
Patrick Rosser, Mathew Smith, Ron Stroud, Tracy von
Maluski
Members Absent: Lorely Ambriz, Sabrina Campbell, Saul
Candelas, Maya Cordero Rios, Rocio Fierro, Carmen Garcia,
Dolores Gross, Robin Kitchen
I.
F.
IV.
Common Metrics Vocabulary
A.
Dr. Ron Stroud presented information and
handout regarding creation of a glossary of
terms to use in different areas like grants,
proposals, and curriculum.
B.
Dr. Ron Stroud’s office is developing
glossary and has sought approval from
different entities.
C.
Glossary will be available on My EPCC at
the end of October 2015.
D.
A committee member asked who will
maintain glossary and if contact information
will be included. Dr. Ron Stroud said system
allows for links and contact information.
Election of Chair
Gerry Perez nominated Cheryl Bowman; Osvaldo
Rodriguez seconded. Cheryl Bowman elected Chair.
II.
Election of Secretary and Co-Chair
A.
B.
III.
Tracy von Maluski nominated Vanessa
Camacho as Secretary. Vanessa Camacho
elected Secretary.
Mary Ervin volunteered to serve as Co-Chair.
Eugene Minott seconded. Mary Ervin elected
Co-Chair.
A committee member asked about procedure
to vote on proposals within campus
Improvement Teams. Dr. Ron Stroud
recommended recording vote in minutes and
ranking proposals.
2015-2016 Planning
V.
A.
B.
C.
D.
E.
Dr. Ron Stroud provided update from Dr.
Dolores Gross regarding proposals. As of the
meeting date, she had only received two
proposals.
A committee member asked about locating
approved vendors. Dr. Ron Stroud
recommended getting reasonable estimates
for proposals and talk to Purchasing with
vendor questions.
A committee member reminded committee
that Dr. Dolores Gross will check all
proposals with Physical Plant and to include
as much specific information as possible.
A committee member asked about proposing
speed bumps on Oregon Street near the Rio
Grande campus. Dr. Ron Stroud
recommended calling Sandra Mejia. Cheryl
Bowman recommended talking to Police
Department because it is a major city street.
A committee member asked about proposing
speakers on all campuses to stream EPCC
radio and clarification regarding form and
process. Dr. Ron Stroud recommended
calling Sandra Mejia. A committee member
Campus/Site Improvement Team Reports
A.
ASC
PSA Blanket/Coat Drive continues until
November 10. Presentation to Sheriff’s
Department is on November 23 and
everybody is invited.
B.
Mission
1.
Community garden proceeding very
slowly.
2.
Committee will place suggestion box
in cafeteria, add deodorizer to gym,
request baby changing station in
restrooms, and planning social event
for students.
3.
September Employee of the Month:
Michael Bluth from ISC.
4.
A committee member asked about
Center for Students with Disabilities
tables. Gerry Perez said they need to
be built and will soon be delivered.
5.
Also noted that their restrooms are not
ADA compliant and was considering
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submitting proposal to make them
compliant.
F.
SGA
1.
C.
D.
Northwest
Working on building a Student Union
at each campus.
1.
Gerry Perez reported on proposals the
committee might submit.
a.
2.
October Employee of the Month is
Gerry Perez.
Focusing on Northwest where
the existing space is too small
and can’t accommodate
activities.
b.
3.
Team discussed their recent
experience with a campus threat,
lockdown, and problems with Tejano
Alerts.
Transmountain’s Student
Union should be completed by
Spring 2016 and are planning a
big celebration.
1.
2.
E.
2.
Students interested in serving on the
Task Force regarding campus carry
law.
3.
Leadership Conference next month.
4.
Northwest Pancake Breakfast on
November 4.
5.
Holding voter registration drives.
6.
For Veteran’s Day, planning events to
recognize veterans.
Rio Grande
The team elected officers and have no
Employee of the Months to report.
The team discussed the recent campus
carry law passed in Texas and safety
concerns with Rio Grande’s campus
layout. Police Department will do a
presentation to their team.
3.
Raised the question if the Fort Bliss
campus will open in 2016.
4.
Considering sale of the Stanton
building.
5.
Discussed proposals asking for more
charging stations since they are very
popular with students, speed bumps,
and commercial grade window tinting.
Police Department conducted an
active shooter presentation at their
meeting.
a.
b.
2.
3.
Discussed doors that don’t
lock and if college had plans to
change that.
VI.
Striping for parking and speed limits
is being completed.
b.
Creating Hero Wall for people
to post pictures of veterans.
Attended SGA Leadership Conference
in Washington, D.C. -- Met with
Representative O’Rourke.
8.
Opened Veteran Resource Center at
Valle Verde and intend to open one at
each campus.
Other Business
A.
Gerry Perez noted corrections to minutes.
Mary Ervin motioned to approve. Seconded
by Cynthia Kabariti. Approved by
committee.
B.
A committee member asked about placing
notices to acknowledge site proposal
improvements that were donated by El Paso
Electric.
C.
A committee member asked about the
emergency call box at ASC. Cheryl Bowman
reported there is a problem with the
emergency call box, but it should be resolved
soon.
Video posted online shared
with committee.
For Campus Site Improvement
Proposals, the committee is
considering charging stations, seating
in various buildings, shading for
motorcycle parking, and in
automotive.
At Northwest, lunch social and
informative booths for
agencies that can help.
7.
Valle Verde
1.
a.
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4.
A committee member recommended
creating general recommendations
that would be customized for each
campus.
D.
A committee member requested a
presentation of the Master Plan to CIC.
Cheryl Bowman will look into identifying
who could conduct this presentation.
E.
Cheryl Bowman asked if CIC wants Police
Chief to do presentation concerning issues
like Northwest campus lockdown and SIM
card for ASC emergency call box.
a.
Dr. Ron Stroud advised asking
the Police Chief what existing
plans are in place before taking
next step to draft new plans.
1.
A committee member mentioned
NMSU classrooms have campus maps
to designate meeting places outside in
case of emergency.
b.
Discussion whether Safety
Committee should address
these concerns.
2.
A committee member noted that the
Safety Committee seems to no longer
be used to coordinate response to
emergencies on campus.
VII.
3.
Adjournment



Motion to adjourn made by Mary Ervin.
Second to motion by Matthew Smith.
Meeting adjourned at 4:35.
The committee discussed various
challenges each campus poses for
each danger—fire, bomb, active
shooter.
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November 24, 2015
$3600 w/out canopy; total cost with canopy
$5,382. Both totals do not have installation
costs. Rick Lobato inquired as to the
installation cost of greenhouse and the
number of greenhouses. Gerard Perez
reported that the proposal requested five
greenhouses. Rick Lobato said he will ask
campus techs to help put the greenhouses
together, so the NW IT doesn’t have to worry
about installation cost. Dr. Dolores Gross
thinks all four proposals can be funded even
though it is above the total cost because other
campuses might have money left. Mary Ervin
mentioned the furniture is necessary to help
students sit together and have a place to
work. At NW the Dean’s Area Lobby is a
prime location for students to study. The
Dean’s area is also extensively used for
community events such as the blood drives
and early elections. A committee member
asked if furniture was leather; Gerard Perez
said it’s imitation leather. Rick Lobato
commented that you need sturdy furniture
because students abuse the furniture. Rick
Lobato commented they have tried to stay
away from imitation leather because it is not
durable and asked that Physical Plant be
consulted to select most durable furniture.
Committee discussed furniture pricing. Rick
Lobato offered to work with NW IT to cover
the furniture cost. A committee member
asked about durability of greenhouses and
how they are secured. Committee unsure, but
will make sure they are anchored. Osvaldo
Rodriguez made motion to approve four
proposals, Patrick Rosser seconded, motion
approved. Mary Ervin and Gerard Perez
abstained.
Members Present: Lorely Ambriz, Cheryl Bowman,
Vanessa Camacho, Sabrina Campbell, Xiomara Chianelli,
Mary Ervin, Rocio Fierro, Dolores Gross, Alvino Hernandez,
Robin Kitchen, Eugene Minott, Gerry Perez, David Rivera,
Osvaldo Rodriguez, Patrick Rosser, and Tracy von Maluski.
Guests Present: Rick Lobato, Police Chief Jose Ramirez.
Members Absent: Saul Candelas, Argelia Duarte, Kharisma
James, Cynthia Kabariti, Mayra Cordero Rios, Carmen
Garcia, Mathew Smith, Ron Stroud.
I.
Call to Order
Proxy and Votes: Argelia Duarte will not be in
attendance; Al Hernandez is her proxy.
II.
Campus Improvement Plan Approval-Dr. Dolores
Gross explained the process and asked that
individuals from a campus not vote for their campus
proposals. Thanked Rick Lobato for reviewing the
proposals and attending today’s meeting. Rick
Lobato thanked committee for bringing certain
issues on each campus to their attention.
A.
B.
Mission Del Paso - Tracy Von Maluski
reported that their campus would like
enhancements to teaching/community garden
(plants on perimeter) and will take the entire
$5,000 for that purpose. Rick Lobato raised
concerns regarding completion date of garden
for next February/March. He was unsure
how the garden fits with existing irrigation
plans and that planting the garden in the
windy season as the temperature rises can
risk the survivability of the plants. Rick
Lobato will work with MdP IT committee on
their proposal and to get money spent by end
of fiscal year. Dr. Dolores Gross reinforced
that trees and plants must be purchased and
delivered by July 31. A committee member
confirmed that this project was an extension
of an already existing garden. Committee
decided to vote on each measure as they are
presented. Cheryl Bowman asked for
additional discussion and none was raised.
Gerard Perez motioned to vote to approve,
seconded by Mary Ervin. Motion approved.
Tracy Von Maluski abstained.
Northwest – Gerard Perez. NW IT approved
four proposals, including charging stations as
top priority, biology greenhouse (still need
installation cost), lobby furniture for Dean’s
office (existing furniture is old, heavily used
and in need of replacement), outdoor canopy
for outside of library/C building. Total cost
C.
Rio Grande – Argelia Duarte absent; Al
Hernandez is her proxy and presented
proposals. Al Hernandez reported committee
backing away from pursuing speed bumps
issue for now and will do research with
police department into issue. Also did not
select the emergency call box proposal
because of cost, but want CIC to know Rio
Grande is concerned about safety on their
campus. Proposal is for window tinting of all
windows on campus. Physical Plant weighed
in and estimated cost at around $2,000.
Physical Plant also will be responsible for
preparing windows and installation for a total
of $2,500 to cover 120 windows over Rio
Grande campus. Will not cover first floor
windows due to safety issues. Cheryl
Bowman inquired if Police Department is
able to fund an emergency call box at Rio
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Grande. Police Chief Jose Ramirez could not
commit funds for Rio Grande call box due to
other projects that need to be funded. Rick
Lobato raised another project at Rio Grande
involving exterior replacement of windows in
one of the buildings. Rick Lobato can cover
cost of window tinting for those windows
affected. A committee member asked when
those exterior windows will be replaced;
Rick Lobato not sure because other projects
are currently underway, but estimates it will
get started before the spring. Rick Lobato
discussed new system to schedule and
complete projects college-wide. A committee
member asked what “job order contract”
system will entail and Rick Lobato explained
it has to do with negotiating contracts for
certain projects that moves quicker through
Purchasing. Dolores Gross asked if Rio
Grande should reserve funds; Rick Lobato
said he will cover entire cost of window
tinting and allow RG IT to consider other
proposals to fund other projects. RG IT
accepted Rick Lobato’s offer and asked
permission to table the funding of their
proposals to consider which other projects to
fund. Police Chief Jose Ramirez asked if Rio
Grande had other proposals than emergency
call box. RG IT will hold another meeting to
discuss issue.
D.
Transmountain – Vanessa Camacho
reported that TM IT want to fund chairs for
Center for Students with Disabilities and the
testing lab. TM IT’s 3rd option was
originally for a picnic table and canopy,
however are now considering a canvas
canopy. Gerry Perez reported that the canvas
canopy at NW has held up. Canvas canopy
has a warranty for 2 years from that vendor.
A committee member raised the concern that
ultraviolet rays makes them more fragile and
they end up tattered. NW quote has 4 year
warranty. Rick Lobato stated that 4-5 years
of use is not bad and noted that NW has
canopies outside of cafeteria and those have
held up at least 5 years. Dolores Gross
wondered if there was a less windy spot to
place the canopy in. Example: portables, by
theater. Rick Lobato agreed that placement
was key. Vanessa Camacho asked CIC to
approve their first and second choice for
proposals and would like to work with Rick
Lobato to see if we can get the canvas
canopy. A committee member asked if chairs
are in master plan for all campuses. Rick
Lobato said they are working with an
architectural firm to get an estimate for cost
of new furniture, but won’t have figures till
early next year. Will probably fund furniture
in Phase I of master plan, which is a year to a
year and a half away. It was noted that Center
for Students with Disabilities chairs are
chairs within the office. Dolores Gross stated
that last year TM funded chairs and blinds for
PD and that this year, it’s for Center for
Students with Disabilities chairs for students
taking exams there. Does not think this
furniture would fall under master plan.
Vanessa Camacho proposed that TM IT
would like to purchase chairs for Center for
Students with Disabilities and testing services
as the two clearly selected proposals. Then,
TM IT will work with physical plant
regarding the canopy. Motion made by Mary
Ervin, seconded by David Rivera, approved
by committee. Vanessa Camacho, Xiomara
Chianelli, Robin Kitchen abstained.
E.
Valle Verde – David Rivera requested
Center for Students with Disabilities chairs,
but adjusted amount to fund their first and
second choice of proposals, the second
choice being shade for motorcycle parking
area. VV IT strongly supported these two
proposals. Dolores Gross asked if VV IT can
work with Police Department to make sure
shade and parking area is properly marked.
Both parties agreed. A committee member
asked why shading is necessary and David
Rivera said it was a comfort issue with
motorcycles getting very hot in direct sun and
uncomfortable for drivers. Rick Lobato
raised concern that people might call for
shade for the entire parking lot. A committee
member thinks the funds can be better used
for other projects. A committee member
asked if instead of shade, maybe install solar
paneling that could double as shade and
electricity. Rick Lobato said he had been
approached by a solar panel company
interested in installing panels on EPCC
campuses to provide less expensive
electricity to EPCC. El Paso Electric is
currently changing rates for power, so
company backed off on deal with EPCC.
Rick Lobato doesn't know cost of solar
panels as shades because of upcoming
changes with EP Electric rates. Rick Lobato
said this is of major concern for EPCC
because a high rate increase could
dramatically increase the electric cost for the
college. A committee member asked if VV
IT prioritized proposals. David Rivera said
they did. A committee member asked about
condition of tables in Advanced Technology
Center. David Rivera said they need to be
replaced because old. Rick Lobato said he
will pay for tables. A committee member
asked if the funds released by the tables
could pay for all the chairs. A committee
member proposed to approve the full amount
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of chairs and not the motorcycle shade.
Police Chief Jose Ramirez raised concern
that security cameras would not be able to
see motorcycles with shading. David Rivera
would like to adjust request to fully fund
chairs proposals and table motorcycle
shading. Shading for parking will be
discussed at next month’s CIC meeting after
further thought and discussion. Gerard Perez
moved to approve chairs, Mary Ervin
seconded, approved by CIC.
F.
III.
ASC – Sabrina Campbell said proposals were
not ranked in order of priority. Priority is
emergency call box in B Building parking
lot. The emergency call box is now
functional at A Building. Police Department
will fund the rest of the cost of the
emergency call box. Sabrina Campbell
reviewed the other proposals, which included
campus/building directory, and charging
stations. Dolores Gross asked about how
emergency call boxes are better than calling
an emergency on a cell phone. A committee
member said it can be used if you get locked
out of the building after hours. Dolores Gross
also said emergency call box is more direct
way to get assistance. Dolores Gross noted
that all campuses need emergency call boxes,
so it is a district wide need and that needs to
be met by the college/Board of Trustees
rather than funded by the Campus Site
Improvement Proposals. Dolores Gross
advised the committee that they should make
a recommendation to the Police Department
and president that they need to pursue this
issue. The CIC agrees it is a
recommendation they want to make. A
committee member raised another districtwide issue regarding doors that can lock
within offices and office suites. Cheryl
Bowman asked to pause the discussion on
that issue until later in meeting agenda. Mary
Ervin made the motion, Rocio Fierro
seconded, motion approved. Rick Lobato
raised locking doors issue in offices and
classrooms again to alert CIC that he is in
discussion with Police Department and that
administration is willing to fund this issue,
they just need to research cost and create a
timeline. These discussions, along with
second exits in offices, are preliminary.
Follow-Up from previous meetings
A.
NWC incident - Chief Ramirez. Cheryl
Bowman brought up that NWC incident was
discussed in last meeting and Police Chief
Jose Ramirez is here to address it. The NWC
incident was a prank call, but how does
EPCC PD respond to calls of people with
weapons after law goes into effect? Chief
Ramirez also recognized the concern
regarding concealed guns on campus.
Police Chief Jose Ramirez said the issue of
locking doors was raised out of this incident
and cost of installation around $100,000. He
is also looking into proposal to replace 33
existing call boxes district-wide, but the cost
is high. Police Chief Jose Ramirez said
EPCC PD needs to change their response
method to incidents. A committee member
raised two issues: NW IT will do campus
walk through to examine campus security
and Police Chief Jose Ramirez will assist in
that walk through and NW IT wants to
identify which doors should be changed to
locking doors during that walk through. A
committee member requested specific
emergency plan per buildings on each
campus to address active shooting, fire, and
other emergencies. Police Chief Jose
Ramirez said he presented to Board of
Trustees an existing plan and timeline in
September 2015. Police Chief Jose Ramirez
said training for active shooter situations are
planned. Police Chief Jose Ramirez said
presentation is on college website for
reference. Police Chief Jose Ramirez also
said PD is offering training for groups and
encouraged people to make a request for an
active shooter presentation for further
information. Police Chief Jose Ramirez also
recommended thinking through how you will
respond to these situations to prepare
yourself.
Next year, a task force will be established to
designate gun-free areas and will pass those
recommendations to president, then board of
trustees. Already identified areas that are
gun-free are early college high school and
daycares. Law covers K-12, but not
community colleges. Efforts are being made
outside of college to repeal law, but Police
Chief Jose Ramirez does not think it will be
repealed because governor supports the law.
Police Chief Jose Ramirez reinforced that the
law’s purpose is to allow students to have
guns in classrooms, so cannot make
classrooms gun-free areas. Dolores Gross
mentioned high school age students in
cafeterias, so could argument be made for
those areas to be designated gun-free. A
committee member asked how gun-free
zones could be enforced. Police Chief Jose
Ramirez said these regulations will be
enforceable, but details are dependent on the
task force. Funding source for fund
infrastructure to enforce regulations. Still
need to be identified. Police Chief Jose
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should serve on Task Force to keep CIC
informed. Chief Ramirez agreed.
Ramirez said UTEP is working on the issue
right now because they are affected before
EPCC and could be a model for EPCC’s task
force. A committee member asks if faculty
will be notified which students will be
carrying weapons; Police Chief Jose Ramirez
says no. Police Chief Jose Ramirez will
respond and disarm individual until issue is
resolved.
A committee member said student
government representatives definitely need to
be involved in task force and also encouraged
Chief Ramirez to have diversity in
membership among all college people.
Dolores Gross asked for clarification
regarding conceal/open carry. The law allows
concealed weapons within purses and
backpacks. Police Chief Jose Ramirez
clarified it is prohibited to have weapons
visible. Any incidents where weapons are
visible will have to be investigated by the
EPCC Police Department.
Police Chief Jose Ramirez said EPCC PD
needs to change their response method to
incidents. The NWC incident was a prank
call, but how does EPCC PD respond to calls
of people with weapons after law goes into
effect? Task force will discuss that issue as
well, as well as if alerts will be issued each
time. The task force has not been created.
Police Chief Jose Ramirez asked for an email
request from people who are interested in
serving. The task force responsibilities will
include participation in discussions and open
forums for public comments.
Dolores Gross asked if other states have
experienced a similar law. Police Chief Jose
Ramirez said Colorado and Mississippi have
similar laws. Police Chief Jose Ramirez said
according to law, EPCC will not be able to
designate many gun-free zones or do
anything that might be interpreted as
obstructing the law. A committee member
asked what criteria will be used for
designating gun-free areas and brought to
attention areas where liquor is allowed in B
Building. Police Chief Jose Ramirez said a
certain percentage of profits must come from
liquor sales in order to be designated gunfree, similar to bars. Police Chief Jose
Ramirez emphasized the task force will make
these important decisions, but so far
classrooms with chemicals are clearly gunfree. The President and Board of Trustees
will need to approve the task force
recommendations. The task force needs to
follow a timeline to make college ready 90
days prior to law going into effect (law goes
into effect in August 2017). Police Chief Jose
Ramirez says instructors cannot issue their
own restrictions on guns within classrooms
because that is against the law. Cheryl
Bowman proposed one member of CIC
IV.
B.
Rio Grande Traffic. Cheryl Bowman
provided information about process to
request speed bumps on public streets from
the city.
C.
District Safety Committee. Cheryl Bowman
reported that this committee does exist and
has committee members and a chair, Nancy
Tharp. Cheryl Bowman spoke with her
regarding safety concerns, which is under
that committee’s purview. Cheryl Bowman
said Nancy Tharp would like to be a resource
for this committee. Mary motioned to make
Nancy Tharp a resource for CIC. David
Rivera seconded. Motion passed.
Minutes
Meeting of 10/29/2015 Vanessa Camacho. A
committee member asked for clarification for ASC
Campus/Site Improvement Team report. Mary Ervin
made motion to accept minutes, Eugenie Minott
seconded, committee approved.
V.
Campus/Site Improvement Reports
A.
Northwest: Mary Ervin reported that
campus conducted a fall clean-up of a section
of the Rio Grande and moved into canal area
because they had such a good turnout.
Dolores Gross recommended getting
marketing involved in clean-up to show how
students are involved in community.
B.
Rio Grande: Eugenie Minott reported they
held student health fair.
C.
Transmountain: Vanessa Camacho
reported that Employee of the Month
Luncheon is scheduled for 12/2, held clean
up on 11/19, voted to recommend relocation
of police department, December Employee of
the Month is Carolyn Pufal.
D.
Valle Verde: David Rivera reported they
worked on proposals and will offer massages
for students during finals week. Currently
voting for Employee of the Semester.
E.
ASC: Sabrina Campbell reported they
discussed proposals. October Employee of
the Month Rachel Lozoya. November
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Transmountain and Northwest to level
sidewalks. Cheryl Bowman felt that Campus
Site Improvement Proposals are empowering
people to identify and implement
improvements on their campuses. Mary Ervin
said students are providing positive support
for the improvements funded by the
proposals on their campus.
Employee of the Month is Letitia Alvarez
and celebration scheduled for December.
Designated school for Secret Santa is Zavala
Elementary and Secret Santa party with
students is scheduled for December 11 with
entertainment.
F.
VI.
Mission Del Paso: Tracy Von Maluski
reported they prioritized projects and held
active shooter presentation for MdP IT.
B.
Other Business
A.
Cheryl Bowman will be meeting with the
College President on December 10. She
asked for suggestions for the top 3
compliments/concerns for her meeting with
President Serrata. Top CIC concerns
revolved around said safety concerns,
including emergency call boxes, locking
doors and active shooter planning at each
campus. Top compliments included the role
that the CIC Improvement Projects have
played in improving each campus by
highlighting pressing campus needs and
promoting better working relationships with
Physical Plant and the IT committees. These
discussions have brought key concerns to the
attention of Physical plant and allowed them
to undertake improvements within their own
budget. For example, sidewalk repairs at
Cheryl Bowman reminded for each campus
committee to submit their individual minutes
and names of Employees of the Month to
Ron Stroud for each month so they can be put
on the web. Dolores Gross recommended
telling marketing about EOM’s for website
news. Campus Events that involve the
community such as the Rio Grande Clean Up
should be conveyed in advance to the
Marketing Department. Cheryl Bowman
asked CIC if they want Joyce Cordell to be
invited to next meeting to discuss marketing.
CIC says yes.
VII.
Next Meeting: December 15, 2015 3-5 p.m. A137.
VIII.
Motion to Adjourn made by Mary Ervin, seconded
by Eugenie Minott, and approved.
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December 15, 2015
well. Dr. William Serrata provided
information on locks that will be installed in
classrooms in the near future. The CIC's
concerns about the need for new emergency
call boxes on each campus were raised with
the president. Unless additional funding is
possible, it would take years given the
limited CIC resources. Dr. William Serrata
stated that he will discuss with cabinet a plan
to replace all emergency call boxes on a two
year plan. Dr. Serrata also will help ensure all
employees are given opportunities to attend
the Police Department's trainings and safety
events.
Members Present: Lorely Ambriz, Cheryl Bowman,
Vanessa Camacho, Sabrina Campbell, Argelia Duarte,
Cynthia Kabariti, Dr. Ron Stroud.
Members Absent: Saul Candelas, Xiomara Chianelli,
Mayra Cordero Rios, Mary Ervin, Rocio Fierro, Carmen
Garcia, Dr. Dolores Gross, Alvino Hernandez, Kharisma
James, Robin Kitchen, Eugene Minott, Gerard Perez, David
Rivera, Osvaldo Rodriguez, Patrick Rosser, Matthew Smith,
Tracy Von Maluski.
I.
Call to Order at 3:15 p.m.
Proxy and votes. Gerard Perez and Mary Ervin will
not be in attendance. Lorely Ambriz will serve as
their proxy.
II.
IV.
Campus/Site Improvement Team Reports
A.
Rio Grande: Argelia Duarte reported that the
committee celebrated five EOM's and
provided cake, certificate, and the committee
created a PowerPoint presentation. Held
meeting in December to discuss Campus/Site
Improvement Plans. Argelia Duarte raised a
question regarding speed bump issue with
Rio Grande Campus. Cheryl Bowman will
provide Argelia Duarte with information
regarding process to request speed bumps
through City of El Paso.
B.
Transmountain: Vanessa Camacho reported
that there was no meeting in December.
EOM luncheon held on December 2, 2015 to
commemorate August through December.
Met with canopy vendor and Campus Dean
Jan Eveler to discuss location and size. Dean
Jan Eveler showed interest in providing
additional funding for a larger canopy and
Vanessa Camacho will contact Dean Jan
Eveler to get her decision.
C.
Valle Verde: No committee members
present
D.
ASC: Sabrina Campbell reported that
January EOM is Alfonso in IT. December
EOM is Tish Alvarez, Benefits Coordinator.
ASC's EOM's event is campus-wide,
alternating brunch and afternoon snacks and
they receive certificates and EPCC mugs.
Sabrina Campbell also reported they
sponsored a Secret Santa event with Zavala
School kindergarten and first grade where
children ate pizza, heard stories, and received
gifts. Sabrina Campbell received
contributions from all EPCC vice-presidents
for children's gift bags.
Minutes
Meeting of 11/24/2015 Vanessa Camacho.
Revisions suggested.
Ill.
Follow-Up from previous meetings:
A.
B.
C.
Campus Improvement Plan Update: ere
reviewed almost finalized proposals, but
some questions remain with some campuses.
Cheryl Bowman proposes tabling the
discussion of the plans since representatives
are missing from some campuses where key
decisions have to be made regarding how to
spend their funds. Dr. Ron Stroud
recommended campus committees be made
aware they have money left over to spend on
additional projects and to make those
decisions before the next ere meeting in
January. Vanessa Camacho made motion to
table until January, Lorely Ambriz seconded,
motion passed.
Approval of EPCC Police Task Force
Volunteer: Cheryl Bowman said Lorely
Ambriz volunteered to serve on Task Force
as a CIC representative. Cheryl Bowman
asked if there were any other volunteers from
CIC. Cheryl Bowman clarified that Lorely
Ambriz will be the official CIC
representative, although any committee
members can volunteer through their
constituency groups and other designations.
Sabrina Campbell made motion for Lorely
Ambriz to be CIC representative for EPCC
Police Task Force. Argelia Duarte seconded,
motion passed.
Report of 12/10/15 meeting with Dr. Serrata:
Cheryl Bowman reported meeting went very
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V.
E.
Mission Del Paso: Cynthia Kabariti reported
campus did not meet in December. Cynthia
Kabariti discussed their campus EOM
recognition. Each EOM receive a clock to
commemorate their honor.
F.
Northwest: Lorely Ambriz did not remember
if they awarded a November or December
EOM. They did hold a Thanksgiving and
Christmas luncheons that were well attended
and received. Working on creating a Little
Free Library in Dean's office. Received a
donated rack for books from Valle Verde.
Cheryl Bowman said that several boxes of
adult/children's books and magazines were
sent from the ASC Little Free Libraries.
Lorely Ambriz reported they did a Secret
Santa project with Damian Elementary and
Davenport Elementary. Their gifts will be
delivered this week to the school for
distribution.
giveaways, tablecloths with EPCC logo,
pamphlets, etc. Another committee member
shared this committee member's concerns
based on their own experiences at community
events representing EPCC. A committee
member reported that individual employees
purchase items to give away because they
cannot get enough items from marketing or
elsewhere in the college. A committee
member suggested a central repository of
items that employees can check out for
events. Dr. Ron Stroud recommended
inviting Joyce Cordell to the next CIC
meeting to discuss marketing. Cheryl
Bowman reported that Joyce Cordell is
scheduled to attend a future meeting to
discuss how to access marketing. A
committee member suggested the creation of
a common budget for these materials rather
than pulling from individual program
budgets. Cheryl Bowman asked for
committee members to make a list of
marketing expectations and requests to
present to Joyce Cordell. Vanessa Camacho
made motion to put this issue on CIC's
February agenda and Argelia Duarte will
serve as lead person on this issue. Cynthia
Kabariti seconded, motion passed.
Other Business
A.
B.
A committee member raised concerns
regarding misspellings in EPCC materials
that are seen by the public, including
newsletters, website, flyers, etc. This issue
will be placed on an agenda for a later CIC
meeting.
Concerns were raised regarding how
counselors and other EPCC
departments/programs are sent to community
events without any giveaways for potential
students. The committee member wanted to
know how this issue could get attention from
administration to get a budget specifically for
materials to represent EPCC at community
events. These materials could include
C.
The CIC's chair's next meeting with Dr.
Serrata is scheduled for February 1, 2015.
VI.
Next Meeting: January 26, 2016 from 3-5 p.m. in
A137
VII.
Adjourn at 4:50. Cynthia Kabariti made motion to
adjourn, Lorely Ambriz seconded, motion passed.
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5/6/16
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January 26, 2016
accept these changes; Lorely Ambriz
seconded. Motion passed.
Members Present: Lorely Ambriz, Cheryl Bowman,
Vanessa Camacho, Xiomara Chianelli, Eugene Minott,
Osvaldo Rodriguez, Dr. Ron Stroud, Tracy Von Maluski
Cheryl Bowman asked Dr. Ron Stroud if
proxy votes are necessary to protect each
campus’ interest. Dr. Ron Stroud said there
was no policy on proxy votes and CIC can
establish a policy if they want. Dr. Ron
Stroud said the Institutional Effectiveness
webpage has a Proxy Form available. CIC
committee members agree that members who
will miss meetings should designate a proxy.
The committee discussed the procedure to set
up a proxy and agreed that members should
send an email to the CIC chair, as well as cc
Dr. Ron Stroud and campus Improvement
Team chair, that states the meeting date they
will miss and who they designate as a proxy.
Cheryl Bowman will investigate and will
work with Dr. Ron Stroud to create a form
through MYEPCC.
Members Absent: Sabrina Campbell, Saul Candelas, Mayra
Cordero Rios, Argelia Duarte, Mary Ervin, Rocio Fierro,
Carmen Garcia, Dr. Dolores Gross, Alvino Hernandez,
Kharisma James, Cynthia Kabariti, Robin Kitchen, Gerard
Perez, David Rivera, Patrick Rosser, Matthew Smith.
I.
Call to Order at 3:15 p.m.
II.
Minutes -- Meeting of 12/15/2015, Eugene Minott
motioned to approve without revisions. Lorely
Ambriz seconded. Motion passed.
III.
Follow-Up from previous meetings:
A.
B.
Campus Improvement Plan Update: Dr.
Ron Stroud provided a general update on
status of plans. Dr. Ron Stroud notified
committee that Dr. Dolores Gross is not in
charge of site improvement plans as of the
beginning of the Spring semester. His office
will take over and he has reviewed all the
campus-approved projects. Valle Verde
Improvement Team has not finalized their
projects and has a remaining balance. There
was not a representative from the Valle
Verde Improvement Team at this meeting, so
Cheryl Bowman proposed tabling discussion
of the Valle Verde Improvement Team
projects until the next meeting. Their projects
must be reviewed and approved by the CIC
before all the projects can be presented to
cabinet. Dr. Ron Stroud requested Cheryl
Bowman contact the Valle Verde
Improvement Team chair to complete the
process for the next meeting.
Proxy, votes and quorum: A committee
member asked about the next Improvement
Team meeting that coincides with
Professional Development Day, February 9.
Dr. Ron Stroud advised that each team’s
chair can reschedule the meeting (or any
meeting) for another day. Cheryl Bowman
asked CIC to review meeting schedule and
make suggestions for changing dates to better
fit the academic schedule. A committee
member suggested canceling May 31 because
that date was the first day of Summer I
minimester. A committee member proposes
keeping the June meeting, making the July
meeting tentative, and canceling the August
meeting. Tracy Von Maluski motioned to
Cheryl Bowman asked Dr. Ron Stroud if
there is a quorum requirement for the
committee. He said there is no policy and the
CIC can create a policy if it deems necessary.
Cheryl Bowman said special meetings that
discuss important or sensitive matters should
have a quorum. Vanessa Camacho made a
motion that regularly scheduled monthly
meetings do not have a quorum, members
anticipating absences can designate a proxy
using the proxy form, and special meetings
require a quorum consisting of at least one
representative from each campus
Improvement Team. Eugene Minott seconded
and motion passed.
IV.
C.
Gun Free Task Force Update: This task
force has not met yet. Lorely Ambriz is the
CIC representative for this task force. Other
members can volunteer through constituency
groups or campus deans’ offices.
D.
Marketing: The Marketing Department will
attend the March CIC meeting to clarify how
CIC and Campus Improvement Team can
alert the department about events and news,
particularly about the positive impact of the
Campus Site Improvement Plans. Cheryl
Bowman asked committee members to send
her questions for marketing beforehand.
New Business
A.
Employee of the Month Forms availability
on District Forms: Employee of the Month
forms are not available on EPCC’s District
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Forms web page. CIC agrees that this form
should be available online. Cheryl Bowman
informed the committee that each campus
uses different versions of the form and
inquired if all versions should be placed
online. A committee member asked why
several versions of the forms existed and Dr.
Ron Stroud advised that each campus
Improvement Team could tailor the form to
their campus. Cheryl Bowman suggested
putting all versions of the form online as
soon as possible and tabling the discussion of
the Employee of the Month nomination form
until next meeting so the committees can
decide between one version for all or separate
versions for each campus.
B.
C.
implementing unisex and family bathrooms,
and making sure bathrooms are ADA
compliant. Cheryl Bowman said she would
follow-up on emergency call box plan,
classroom locks, and update Dr. Serrata on
progress on Mission del Paso’s teaching
garden.
V.
Employee of the Month Procedure: Cheryl
Bowman requested that each campus team
review the Employee of the Month policy
since it was last reviewed in 2007 and several
areas need clarification. For example, the
policy might be revised to reflect part-time
employees, require a certain length of
employment at the college before becoming
Employee of the Month, removing the annual
Employee of the Month luncheon since it
does not take place, and designating that
employees under disciplinary action cannot
be Employee of the Month. CIC will review
campus recommendations at the next
meeting.
Next Meeting with President Serrata
scheduled for February 1, 2015: Cheryl
Bowman asked for top three concerns and
kudos among CIC members that can be
shared with Dr. Serrata. Committee members
suggested discussing CIC changes to
Employee of the Month procedure, CIC
efforts to work more effectively with the
Marketing Department, clarifying Phase One
of the Master Plan, inquiring into
rehabilitation of the Valle Verde restrooms,
Campus/Site Improvement Team Reports
A.
Transmountain: Vanessa Camacho
reported that Deans Jan Eveler and Rick
Webb will provide additional funding to
supplement the Campus Improvement Plan
funding for a canopy on their campus.
B.
Valle Verde: No representatives present.
C.
ASC: Reported their Employee of the Month
and update on emergency call box for B
building.
D.
Mission Del Paso: Reported on Employee
of the Month, progress of teaching garden,
and arrival of new tables and chairs for
classrooms.
E.
Northwest: Did not hold a meeting in
January.
F.
Rio Grande: Finalized how to use Campus
Improvement Plan funds and settled on new
furniture and charging stations.
VI.
Next Meeting: February 23, 2016 3-5 p.m. in A137
VII.
Adjourn at 4:50. Lorely Ambriz made motion to
adjourn, Osvaldo Rodriguez seconded, motion
passed.
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February 23, 2016
Members Present: Cheryl Bowman, Vanessa Camacho,
Sabrina Campbell, Xiomara Chianelli, Mary Ervin, Alvino
Hernandez, David Rivera, Osvaldo Rodriguez, Dr. Ron
Stroud.
seconded. Mary Ervin and Gerard Perez
abstained. Motion passed.
B.
Gun Free Task Force Update: Cheryl
Bowman received official notification that
CIC’s representative Lorely Ambriz was
approved by President Serrata. A committee
member asked for clarification for what the
task force’s purpose and Cheryl Bowman
provided what Chief had stated. The task
force should meet in the next month or so.
Cheryl Bowman advised that each team
should forward questions for the task force to
Lorely Ambriz and cc Cheryl Bowman.
C.
February 1, 2016 Meeting with President:
Members Absent: Lorely Ambriz, Saul Candelas, Mayra
Cordero Rios, Argelia Duarte, Rocio Fierro, Carmen Garcia,
Dr. Dolores Gross, Kharisma James, Cynthia Kabariti, Robin
Kitchen, Eugene Minott, Gerard Perez, Patrick Rosser,
Matthew Smith, Tracy Von Maluski.
I.
Call to Order at 3:12 p.m.
II.
Proxy and votes: Gerard Perez designated Mary
Ervin as his proxy. Robin Kitchen designated
Vanessa Camacho as her proxy.
III.
Minutes -- Meeting of 1/26/2016: Revisions
suggested. Alvino Hernandez motioned to accept
minutes with revisions; Mary Ervin seconded.
Motion passed.
IV.
Follow-Up from previous meetings:
A.
Campus Improvement Plan Update: Dr.
Ron Stroud has been reviewing the price
quotes within the plans to make sure they are
correct and to finalize spending. He provided
an overview of the campus plans and noted a
couple of revisions. The committee will need
to review and approve any changes or
transfer of funds from one campus to another.
Dr. Ron Stroud assured the committee that
there is enough time to finalize quotes, get
CIC approval, and present to cabinet. The
committee discussed Valle Verde’s proposal
for approximately $1270 for a water bottle
refill dispenser and plans to secure additional
funding for additional dispensers. Mary Ervin
motioned to approve Valle Verde’s proposals
of CSD chairs and one water bottle refill
dispenser. Xiomara Chianelli seconded.
David Rivera and Osvaldo Rodriguez
abstained. Motioned passed. Cheryl Bowman
noted that Northwest has a balance remaining
on their approved proposals and suggested
tabling final spending amounts until Dr. Ron
Stroud’s office confirms quotes. A committee
member wondered if there is a way to
expedite process, however, recognizes that
proposals are older than 30 days old and need
to be confirmed. Dr. Ron Stroud mentioned
that CIC could approve over email to
expedite the process and perhaps present to
cabinet sooner. Osvaldo Rodriguez motioned
that any leftover funds up to $382.96 would
be applied to Northwest. Sabrina Campbell

Board Presentation-Teaching Garden:
President Serrata pleased with
improvements. In accordance with CIC’s
efforts to promote improvements, EPCC
TV would like to film a promotional
piece on the Teaching Garden. President
Serrata would like a presentation to the
board about the Teaching Garden.
Cheryl Bowman suggested all campus
IT’s make presentations to the board
reflecting the improvements on their
campus and advised them to start
thinking about what each team will want
to showcase.

Status of locks for classrooms:
Approximately 1/3 to ½ of the locks
have been purchased. The plan is to
have them installed by end of Spring
semester.

Master Plan/Town Halls: President
Serrata will address Master Plan in the
Town Halls that he will hold on each
campus in April.

Evergreen: The finalization of the
Evergreen class and compensation study
is close and it will be discussed in the
Town Hall meetings.

EOM Letters and Yearly Luncheon:
Cheryl Bowman asked each campus to
make sure they send Dr. Ron Stroud
EOM’s names so they can be forwarded
to President Serrata. Let him know if
your campus doesn’t designate an EOM
for a certain month, too. President
Serrata plans to reinstate the luncheon.
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D.
with campus committees if the public
(external to the college/non-employee or
student) can nominate.
Employee of the Month Procedure and
Form(s): Dr. Ron Stroud and Nancy Nelson
met and discussed the Employee of the
Month procedure. Dr. Ron Stroud advised
that a designated contact be established to
revise the Employee of the Month procedure.
A designated contact should be assigned to
facilitate SACS accreditation review,
although an Employee of the Month
procedure is not required by SACS. Cheryl
Bowman asked if Dr. Ron Stroud will make
sure a designated contact person is assigned;
he agreed. A committee member provided
copies of suggested revisions from her team
to use as a starting point. Committee agreed
to consider the revisions, then leave final
approval to the next meeting. Cheryl
Bowman started the procedure review with
I.A.

Para I.A. Cheryl Bowman suggested
changing the committee name to reflect
the correct name. Committee agreed.

Para I.B., suggestion to specify “current”
employee and “work studies,” and omit
“outsourced company employees.”
Committee discussed and noted that the
outsourced cleaning company now
recognizes their own employee of the
month. Suggestion to reword the rest of
I.B. in order to define “employed” as
having at least twelve months of service
to the College. A committee member
suggested adding posthumously to
individuals who could be honored. A
committee member suggested including
retiring employees as well. A committee
member suggested making current
employees an item as I.B.1. and
posthumous and retired employees a
separate item as I.B.2. as well as
designating a four month window from
the time of death or retirement for
allowing the nomination and honor.

For I.C., no revisions.

For I.D., suggestions were to add
“current” and “work studies” and
omitting “outsourced company.” A
committee member stated her committee
voted against allowing non-employees to
nominate but asked the College
Improvement Committee to consider
allowing a non-employee to nominate an
employee. Committee discussed
concerns and agreed that current student
and work studies should be able to
nominate and should be added to the
wording. IT members need to discuss
Cheryl Bowman raised the issue of the
nomination form and asked committee
members if each campus wants to use
the standard form that is attached to the
procedure. Cheryl Bowman suggested
omitting the lines to facilitate filling out
the form as a PDF. A committee
member suggested separating each
criteria into separate spaces, so they are
more easily addressed individually. A
committee member suggested revisions
of each criteria. A committee member
suggested each team should consider
omitting the description of each criteria
and keeping the titles only. A committee
member asked what happens after the
Employee of the Month is selected.
Cheryl Bowman clarified that the chair
emails Dr. Ron Stroud’s office. The
committee agrees that directions for the
form should be simplified, criteria titles
should be retained without descriptions,
and criteria should not be placed into
separate spaces. Also, form will be
converted so it can be filled out and
saved as PDF. Committee agreed that it
should be clarified that a department or
group cannot be selected and that this
statement should be moved to another
part of the procedure.
A committee member again raised the
issue of non-employees nominating
employees. The committee agrees that
each campus should discuss and bring
their conclusions to the CIC.

For I.E., a suggestion was made that the
term be extended to 60 months.
Committee discussed that this term
would be too long to accommodate
smaller campuses that have less faculty
and staff. Considering this concern,
committee agrees to keep the term to 24
months.

For I.F., Cheryl Bowman notified the
committee that Human Resources does
not make a note on an employee’s
Human Resource file that they were
honored as Employee of the Month.
Human Resources agreed to make the
note on the employee’s file, however,
they want Dr. Ron Stroud’s office to
notify them of the honor. Dr. Ron Stroud
agreed to forward this information and
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information in a timely manner to Dr. Ron
Stroud.
the committee agrees that the procedure
should be revised to reflect this change.

For entire II section: II.A. will be revised
to retain criteria and eliminate
descriptions of each criteria.
V.
Next meeting with President Serrata scheduled
for March 17, 2016: A committee member
requested Cheryl Bowman raise the issue of
installing cameras on campuses for security. Cheryl
Bowman said Safety Committee and Task Force was
considering this issue. A committee member raised
the question of designating unisex bathrooms as
EPCC policy. Per the CIC request in the last
meeting, Cheryl Bowman discussed with President
Serrata that bathrooms should be designated unisex
as well as include baby changing stations. No
determination if this change is reflected as an EPCC
policy or just recent practice in response to requests.
Cheryl Bowman inquired into a report about the
Teaching Garden and Osvaldo Rodriguez said an
event was scheduled, but was moved elsewhere. The
Teaching Garden will be presented to the Board on
March 23. Cheryl Bowman would like to report to
President Serrata additional positive impacts on the
campuses. The committee shared ideas from their
campus: charging stations, flags at the Americana
Village, Transmountain Butterfly Garden/rainwater
collection system. Cheryl Bowman asked that a
campus team member and the individual who
submitted the proposal be present at the April Board
meeting to discuss the improvement.
Committee discussed how these
revisions should be presented to cabinet.
This presentation needs to be done after
each CIC representative has discussed
the revisions with their team.
Committee discussed how to state that
employees in good standing should be
eligible for Employee of the Month.
Discussion included how to determine if
an employee is in good standing and if
Nancy Nelson needed to review
nominees and selected individuals to
avoid an employee who is not in good
standing from being selected as
Employee of the Month. A committee
member suggested it was the
responsibility of the campus team to
remove employees not in good standing.
A committee member raised the
question that committee minutes and HR
files are open records. Committee
considered if this was a good reason to
not record Employee of the Month in
HR files. After discussion, committee
agreed that Employee of the Month
should be included in the HR file and
will forward the honoree’s name to Dr.
Ron Stroud’s office.
A committee member proposed that an
honoree should be reviewed by the
appropriate office to ensure they are in
good standing, however, the committee
decided to table the issue until the next
meeting and suggested that each
representative address it with their team.
E.

For II.D., will be left in the procedure,
per President Serrata’s request.

For II.E., will be left in the procedure,
per President Serrata’s request.
New Business
VI.
Campus/Site Improvement Team Reports: Due
to the meeting extending beyond two hours, the
committee decided to table reports until the next
meeting.
A.
B.
C.
D.
E.
F.
Valle Verde
ASC
Mission del Paso
Northwest
Rio Grande
Transmountain
VII.
Next Meeting: March 29, 2016, 3-5 p.m. A137
VIII.
Adjourn at 5:39 p.m. Sabrina Campbell made
motion to adjourn, David Rivera seconded, motion
passed.
Submission of EOM names and CIC
minutes to IE office: Cheryl Bowman
reminded representatives to submit this
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5/6/16
17
COLLEGE IMPROVEMENT COMMITTEE
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
October 28, 2014
Members Present: Cheryl Bowman, Vanessa Camacho,
Sabrina Campbell, Lorene Chavez, Mayra Cordero, Argelia
Duarte, Mary Ervin, Rebecca Escamilla, Christy Garza, Brian
Kirby, Tracy von Maluski, Gerry Perez, David B. Rivera,
Osvaldo Rodriguez, Rick Torres, Shanan Valles, Dr. Ron
Stroud
A.
Dr. Gross stated that when it is time for each
individual campus team's plan, that the team
from the plan being voted upon please
abstain from voting.
B.
Mayra Cordero and Rick Torres will speak to
Facilities concerns.
C.
Rick Lobato and Rick Torres gave feedback
before today's vote on the plans
Guest of the Committee: Dr. Dolores Gross
I.
Welcome and Introductions
II.
Approval of Minutes
1.
Ill.
IV.
A.
Motion to approve minutes - Cheryl Bowman
B.
Second - Mary Ervin
C.
Minutes approved by voice vote
a.
20 adjustable tables for
students in classrooms.
($2463.80) -- Dean will pick
up the cost of one table
b.
Butterfly and Hummingbird
Garden with integrated
rainwater collection ($991.00)
c.
Semi-permanent campus
directories ($1120.00)
d.
Police Office Upgrade
($535.00)
e.
Total- $5109.80 ($109.80
funded by Rick Webb, Campus
Dean)
Election of Secretary and Co-Chair
A.
Secretary- Gerry Perez
B.
Co-Chair- None elected at this time
Chair Report
A.
Presidential approval of Campus
Improvement Teams budget
1.
2.
B.
Each campus is approved for the
regular yearly budget of $975
This budget is separate from the
$5000 budget set for campus
improvement plans
2.
Northwest Campus Plans Approveda.
10 benches for students to use
for studying/relaxing
($2500.00) -- Rick Torres will
pay for half the cost of the
benches
b.
Campus Directory for Main
building ($1065.00)
c.
Chihuahuan Desert garden.
($1400.00)
d.
Total - $4965.00
Each Team needs an elected Financial
Officer
Each site team needs to elect a Financial
Officer to keep track of expenditures and
account balances, and to present copies of all
receipts of monies spent to Dr. Stroud's
office.
V.
Transmountain Plans Approved-
Selection of Campus Improvement Team's
Recommended Site Improvement Plans
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18
3.
a.
b.
4.
5.
Police Chief Jose
Ramirez.
Rio Grande Plans Approved19 adjustable tables for
students in classrooms
($2340.61)
2 docking (charging) stations
for student/staff electronic
devices to be located in the B
and H buildings ($2000.00)
6.
b.
Little Free Library ($250.00) -Paid for by remaining balance
from other projects
c.
Total - $5250.00
Valle Verde Plans Approved-
c.
Magazine racks in student
areas ($450.00)
a.
Flags for Americana Village($1773.33)
d.
Total - $4790.61
b.
Accessible classroom tables
(16 approved) ($1971.04)
c.
Osmosis Water Fountain
($1250.00)
d.
Total - $4994.37
Mission del Paso Plans Approved
a.
Greenhouse Project ($4349.00)
b.
40" flat screen TV for Library
($638.99)
c.
Total - $4987.99
VI.
New Business: No new business
VII.
Next Meeting: November 25, 2014
VIII.
Adjournment
ASC Plans Approveda.
Emergency Call box for ASC
parking lot "A"
A.
Christy Garza moved meeting be adjourned
(1)
Total cost of this item is
$8500.
B.
Second by Sabrina Campbell
C.
Meeting adjourned at 4:58 p.m.
(2)
Approved for $5000
with the remaining
$3500 being paid by
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November 25, 2014
Members Present: Barry Bogie, Vanessa Camacho, Lorena
Chavez, Argelia Duarte, Rebecca Escamilla, Christy Garza,
Brian Kirby, Gerry Perez, Aditi Sarkar, Shanan Valles, Tracy
von Maluski, Dr. Ron Stroud, Marvin Reynolds
B.
Northwest Campus
1.
Guest: Dr. Dolores Gross
I.
Welcome: Meeting called to order at 3:09 p.m.
II.
Approval of Minutes
A.
III.
IV.
Brian Kirby moved minutes be approved as
written.
B.
Second by Lorena Chavez
C.
Minutes approved at written
Co-chair- Rebecca Escamilla
A.
Dr. Escamilla has volunteered to be the cochair.
B.
Motion to approve made by Brian Kirby
C.
Second by Christy Garza
D.
Approved by voice vote
Reported back to campus team about
the funded proposals.
a.
One member of the team
inquired as to how each
proposal was selected and why
each proposal had to go before
the entire District committee
and not just each site
committee.
b.
Chair stated that this was
perhaps a checks and balances
method -- insures all ideas are
reviewed and thus none can be
pushed aside.
c.
Dr. Gross stated that this
process eliminates people
pushing for pet projects at the
expense of other, perhaps more
needed, projects. Also prevents
people from choosing/pushing
friends' projects.
2.
Campus Resource Fair held at NWC
on October 15, 2014. Chaired by
Gerry Perez.
3.
There is a mosquito problem in B
building. Recommended that Norma
Dragon at the Physical Plant be
informed.
4.
Elvia Guzman was elected Financial
Officer for the NWC CIT.
5.
A portion of the Rio Grande River
was adopted by the Biology
Department of NWC. They will clean
that portion up approximately once
per semester.
6.
NWC will host a Secret Santa project
for Canutillo Elementary School's
Kindergarten class.
7.
Dr. Gross suggested we contact
Marketing to get our events and any
pictures online. It is good P.R. for the
campus and for the College.
Campus Site Reports
A.
Transmountain
1.
Reported back to campus team about
the approved projects
2.
Active shooter presentation by EPCC
Police Department: Spoke about
reinstating fire drills, perhaps during
the second week of class. Decision
was made to speak to campus dean
about this.
3.
4.
Safety Wardens: Were once a staple
on each campus but have since fallen
to the wayside.
Discussed the need for more cameras
on campus.
a.
Parking fees are supposed to
pay for this.
b.
Suggested chair speak to Rick
Lobato and/or the Chief of
Police about this.
C.
Rio Grande
1.
Discussed approved proposals at the
last meeting.
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2.
EOM was discussed as there are
problems getting submissions of
names for same.
3.
Roberta Rodriguez was elected
Financial Officer.
4.
D.
There was a presentation about the
Student Resource Fair made and the
CIT will donate funds to help it be
held.
1.
Best meeting EVER!
2.
Voted to keep a folder of proposed
projects and projects funded and
completed.
G.
b.
Instructors were not informed
that Placement had been
moved to ASC.
c.
Remember that Student
Services building will be
closed down and renovated for
about one year.
One concern is that our funded
projects not take the burden off
the College for things that the
College SHOULD be funding.
SGA
Marvin Reynolds is the SGA representative
and is based at Rio Grande
V.
New Business
A.
Dr. Gross informed the committee that we
have more money available!
1.
b.
Committee is hoping to
conserve $1000 to help one
project.
Dr. Serrata stated that some of the
things approved should be paid for by
the College and not the CIT funds.
a.
The campus committee is happy with
the projects that were approved. Rick
Lobato has agreed to do the
previously unapproved projects.
Dr. Serrata took this proposal
to the .Cabinet and announced
that they approved paying for
the tables for students that
were proposed by CSD.
b.
An unused store room was discovered
and will be used to store Christmas
items.
There is now $6677.68 left
after funding the other
proposals.
c.
Dr. Gross presented the
committee with two
spreadsheets showing what
was funded but without the
tables included.
d.
Valle Verde, Transmountain,
and Rio Grande now have
more money.
e.
Do not need to decide today
what to spend the money on.
The Teams with more money
can go back to their Campus
teams and discuss where and
what to spend the money on.
This must be done and ready to
be presented at the January
meeting.
f.
Dr. Gross asked that we
document things that have
been done because we brought
ASC
1.
2.
F.
Also, no department has been
told when they will be moving
into the new spaces provided
for them.
Mission del Paso
a.
E.
a.
3.
ASC will also have Secret Santa
project but have yet to designate
which school will benefit.
4.
Keith Gutierrez was elected Financial
Officer
Valle Verde
1.
Approved projects were relayed and
discussed.
2.
December 9 is during dead week so
no meeting will be held at VV.
3.
There was a discussion about the
Student Services building as no one is
sure what will be done with the empty
space.
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5/6/16
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(2)
it to someone's attention. This
can be used to show the
effectiveness of this
committee.
g.
Argelia Duarte brought up that
people at Career Day,
Recruitment Fairs and other
College sponsored events
cannot always get adequate
supplies to give away (pencils,
etc.) Is there a budget for this?
(1)
Dr. Gross suggested
that different
departments can pool
money and buy needed
supplies through the
College and save
money
Dr. Stroud suggested
talking to one's
supervisor and
encourage that person
to talk to Dr. Gross.
VI.
Next Meeting: Next meeting will be held Tuesday,
January 27, 2015.
VII.
Adjournment
A.
Lorena Chavez moved meeting be adjourned
at 4:15 p.m.
B.
Second by Argelia Duarte
C.
Meeting adjourned at 4:17 p.m.
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January 27, 2015
E.
Members Present: Barry Bogle, Cheryl Bowman, Sabrina
Campbell, Lorena Chavez, Argelia Duarte, Mary Ervin, Dr.
Rebecca Escamilla, Nancy Gamez, Christy Garza, Gerard
Perez, Osvaldo Rodriguez, Aditi Sarkar, Shanan Valles, Dr.
Ron Stroud, Marvin Reynolds, Dr. Dolores Gross, Mayra
Cordero
I.
Welcome: Meeting called to order at 3:17 p.m.
II.
Approval of Minutes
III.
A.
Mary Ervin moved that the minutes be
approved with corrections
B.
Argelia Duarte seconded the motion
C.
Minutes approved with corrections.
Progress of CIT’s Recommended Site Improvement
Plans
A.
Some teams may need more time to generate
reports
B.
Trans Mountain has submitted new proposals
to use the monies freed when the College
funded the tables requested by CSD.
IV.
C.
2.
Sharon Valles stated that a survey was
done to see where students plugged in
the most and it was the B building.
Therefore additional stations will be
located there but on different floors.
Project after that is the osmosis water
fountain
2.
Mayra Cordero stated that the
fountain can be purchased and then
stored until it is time to install.
Dr. Gross stated that the finances were
delayed as there is currently an audit
happening.
G.
Valle Verde will keep the committee posted
as to what they decide to do with the funds
freed up.
H.
Rio Grande will hold off on submitting their
new plan until Valle Verde is ready with their
plan.
Campus Reports
A.
Trans Mountain
Maria Guererro and Teresa Banks were
celebrated at Employees of the Month
B.
Cost is $1000 each
1.
F.
Rio Grande decided to fund two more
charging stations
1.
Dr. Gross stated that Valle Verde CIT should
check with the Physical Plant to see if atomic
clocks (next on VV’s list of projects) can be
approved.
Northwest Campus
Lucy Luevano was Employee of the Month
C.
Did not have a meeting last month
D.
3.
D.
Proposal was brought to a vote and
approved.
1.
The Police needed to go through the
approved vendor for the College to
buy the blinds funded.
2.
They are requesting $2202.83 for the
Butterfly and Hummingbird garden
Mission del Paso
No meeting last month
E.
Christy – TM
Rio Grande
ASC
Employee of the Month is a group and not a
person. GCS cleaning crew day shift from
both buildings will be honored.
F.
Valle Verde
Did not have a meeting last month
a.
b.
Chair called for motion to
approve
Approved by voice vote
G.
SGA
Next week will select students to go to
Austin to talk on a bill exempting textbooks
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Marvin Reynolds stated that he will check
on that and report back to the committee.
from taxes. Will have town hall meetings
with students to talk about same.
V.
C.
New Business
A.
Who owns the approved projects? The
Campus, the person who submitted the idea?
1.
Dr. Stroud stated that the teams can invite
others to come to the meeting and can invite
guest speakers if they so choose.
Dr. Gross stated that ideally we
should have a few people involved
who will keep track of the project.
Also, the person who submitted the
proposal will fill out the form that
tracks how the project went from
conception to reality.
2.
Shanan Valles stated that each campus
should discuss who will maintain the
items purchased.
3.
Shanan also stated that for the next
go-round, the teams need to remember
that ASC also has students.
4.
Mayra Cordero stated that February
19, 2015 will be the campus clean-up
day at Trans Mountain.
D.
VI.
b.
B.
April will be Earth Day and
also clean-up day at the other
campuses
Mayra works with Campus
Life at each campus and they
choose the day for the clean-up
day.
Mayra Cordero thanked everyone for
participating in the Christmas toy/clothing
drive and the gift giving project.
1.
An email was sent to the college as a
whole to show what was done at these
events.
2.
Cheryl Bowman also suggested
marketing be informed of events such
as these.
Next Meeting
Next meeting will be February 24, 2015
VII.
a.
Cheryl Bowman asked why there is no
resource person on our site committees. (i.e.
Physical Plant representative)
Adjournment
A.
Nancy Gamez moved meeting be adjourned
B.
Second by Sabrina Campbell
C.
Meeting adjourned at 4:42 p.m.
Dr. Sarkar asked why the ASC doesn’t have a
SGA representative
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February 24, 2015
Members Present: Barry Bogle, Cheryl Bowman, Vanessa
Camacho, Sabrina Campbell, Lorena Chavez, Argelia Duarte,
Nancy Gamez, Dr. Daniel Gutierrez, Osvaldo Rodriguez,
Aditi Sarkar, Shanan Valles, Dr. Ron Stroud, Dolores Gross,
Tracy von Maluski, Dr. Rebecca Escamilla, Freddy Ali, Jose
Pacheco and Brian Kirby
I.
Welcome: Meeting called to order at 3:05 p.m.
II.
Approval of Minutes
B.
C.
Minutes were not ready, it was decided the
committee would approve them at the next meeting.
III.
IV.
Progress of CIT’s Recommended Site Improvement
Plans
A.
No update on the availability of funds for
improvement plans.
B.
A couple of campuses have been in contact
with or have been visited by Facilities to
gather information regarding the
improvements.
D.
Campus Reports
A.
Transmountain
1.
No meeting held.
2.
Irma Sanchez was Employee of the
Month.
3.
Reported activity in the Butterfly
Garden.
Northwest
1.
The Rio Grande Clean-up will be held
April 18th, 9:00 – 11:30am. This is a
part of the Tejano Passport Program
2.
Campus Police received a donated
wheelchair; they are currently looking
for blood pressure cuffs.
3.
Science Café – Urban Agriculture, in
collaboration with Transmountain on
March 27th and April 24th.
Rio Grande
1.
New water fountain was installed in
the A building.
2.
RG counseling department will be
hosting a Resource Fair on March 3rd
with a Mardi Gras theme.
ASC
1.
Raul looked at Certified Habitat
requirements and the design of the
landscape.
2.
Facilities Reps will be present at ASC
IT meetings.
E.
3.
Multi-passenger vans are being
purchased, these vehicles can be
borrowed.
4.
Follow up with the ‘ownership’ of
projects was brought up. Facilities
mentioned at the ASC IT meeting that
they will oversee the upkeep of
improvements.
5.
Nancy Gamez brought up a concern
of her staff almost being hit by cars
while trying to cross the ASC campus.
Staff walking from Bldg. A to Bldg. B
was nearly struck by car. The
walkway between the two buildings is
not very well marked. This is a safety
concern for pedestrians and we need
better marked crosswalks.
Mission del Paso
MDP is looking to purchase a TV for
students. Nancy Gamez stated that there is
not Cable or Satellite service at any campus.
MDP would need to take on the cost of the
subscription.
F.
Valle Verde
1.
With extra the extra Campus
Improvement Money that Valle Verde
has, they would like to purchase a
charging station.
2.
Nancy Gamez asked Freddy Ali if
SGA would be willing to purchase a
second charging station. He would
look into it.
3.
Claude Mathis was going to look into
having the crosswalks by the gym
repainted.
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4.
G.
SGA
1.
V.
SGA concerned with the garden at
Northwest. SGA was looking into
adding a student union.
2.
Presenting a proposal to install
speakers to stream EPCC radio – at
VV, RG and TM campuses.
3.
No SGA rep at ASC, possibly looking
into Architect Society to find
interested students.
New Business
A.
B.
wondering if the committee members had
heard talk about it.
There is concern over ticketing at the
VV campus. Faculty is being ticketed
for parking in student parking. Some
faculty are parking in the residential
area to avoid being ticketed. Concern
was brought up, why would this
policy only apply to one campus?
Shattered Dreams event had taken place the
same day. Very realistic with helicopters,
ambulances, PD and FD. Cameras were
showing students live feed of the experiences
of those involved (ex: jail, hospital,
helicopter, and morgue). Mass Comm
students shooting and editing, will release a
movie.
Brian Kirby mentioned the following day is
National Adjunct Walk-Out Day. He was
VI.
C.
Nancy Gamez mentioned the IT Committee
will be hosting an IT Vendor Fair featuring
NBC Learn. Fair will take place on March
2nd from 9:00-4:30 in the ASC Auditorium.
D.
Lorena Chavez announced the changes in the
Summer Sessions. There are now 3, 5-week
sessions and 1, 10-week session.
E.
Dr. Stroud mentioned we are still waiting on
the approval of funds for the Site
Improvements. He mentioned we need to
work with approved vendors.
F.
SGA is offering an Emergency Book Loan
for students up to $300. In addition, they are
still looking into making EPCC a smoke free
campus.
Next Meeting
Next meeting will be Wednesday April 1, 2015
VII.
Adjournment
A.
Cheryl Bowman moved meeting be
adjourned
B.
Second by Sabrina Campbell
C.
Meeting adjourned at 4:15 p.m.
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April 28, 2015
Members Present: Shanan Valles, Brian Kirby, Rebecca
Escamilla, Jose Pacheco, Cheryl Bowman, Tracy von
Maluski, Mayra Cordero, Mary Ervin, Vanessa Camacho,
Christina Garza, Jose Pacheco, Cheryl Bowman, Dr. Ron
Stroud
o
ASC – April EOM is Maria Elena Salazar. Physical
Plant talked with them about plants, but railing on side of
the building must be installed first. Little Free Library is
coming along nicely and Art Department will decorate
shelves. Emergency Call Box has been ordered.
New Business
Approval of Minutes from April 1, 2015 Meeting

Campus Improvement Team’s Chair Report
o
o
o
o
o
VV – Employee of the Semester Celebration was held.
Extra funding to purchase extra charging stations.
Signage for No Smoking Areas have been installed. Free
media in the B bldg.
1)
2)
3)
4)
5)
TM – EOM for April is Jay Bryant. Tree planting
Ceremony with a plaque dedicated to Mr. Bryant will be
installed. Earth Day celebration was a success. Orange
flags need to be removed.
6)
Rio Grande – Employee Celebration will be held in
August (upon approval). Waiting on charging stations
and magazine racks. Lifts are being spec’d out for bid.
Lack of space for faculty offices, asking for volunteers to
move to Stanton Building – need phone and furniture,
but there will be 8 offices available.
NW – EOM for April is Belinda Alvarez. Waiting for
word on signage, benches are on hold, garden must be
moved – has been approved by the dean. Benches are on
loan from VV, are they NW campus property? Received
a wheelchair from donation, PD is very grateful. Issues
with water fountain in C bldg. and students are
complaining. Earth Day was successful. Science Café
was a success – 200+ participants with 47 poster
presentations.
Shanan Valles will email Dr. Gross to report back on the
following issues/recommendations for next year’s Site
Improvement Proposals:
7)
8)
What will be the deadlines for Site Improvement
Proposals for next year?
Will the funding be the same?
Will the process be the same?
Will the forms be the same?
Do committees reject forms based on lack of
signatures or if they are late?
Can the committee get access to the Approved
Vendor list?
Can purchasing address the committee to clarify
concerns?
CIC asked if this can be the new process for the
forms:
Proposals to Deans for signature – Proposals to Dr.
Gross’s Office – Proposals then forwarded to
Physical/IT – Proposals returned to Campus Teams
for Voting

Next meeting is June 30th
Motion to adjourn: Brian Kirby, Second by Mary Ervin
Meeting ended at 4:39 p.m.
MDP – Donating CIT monies to the gym. Rockwall and
gate have been installed.
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27
INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2013-2014
October 8, 2013
Members Present: Gabriel Camacho, Sabrina Campbell,
Mayra Cordero, Rebecca Escamilla, Nancy Gamez, Christina
Garza, Brian Kirby, Veronica Miramontes, Cecilia Montoya,
Sylvia Peregrino, Jennifer Perkins, Gerard Perez, Osvaldo
Rodriguez, Shanan Valles, Daniel Vasquez, Dr. Ron Stroud
B.
It was suggested at the last Faculty Senate
meeting that it would be a nice idea if
retiring faculty and staff were recognized at
the campus from which they retire. Faculty
is already recognized at the Faculty
Development Dinner and at Board
meetings, but it would be nice to have
specific areas set up at each campus to
recognize and honor them and any staff that
retire. The issue of funding this was also
brought up at the Faculty Senate meeting to
see if the DIE would like to help fund this
(plaques, etc.) or if perhaps Dr. Serrata
could provide funding.
C.
It was suggested by Gerry Perez that this be
brought up at each campus I.E. meeting to
see what area and or item (plaques) could
be used, and then each team will report
back to the DIE at the November meeting.
Meeting started at 3:15 p.m.
I.
Introductions
Members present introduced themselves.
II.
Review of Handouts and Overview of IEC Charge
A.
DIE Roster
B.
Institutional Effectiveness
Review of calendar--March 11 meeting
falls during Spring Break. It MAY be
rescheduled.
C.
III.
Standing Committee Improvement Report
for 2012-2013-- Quick review and
explanation
V.
Campus/Site IE Team Reports
A.
ASC
1.
Many members of the ASC team are
new. Introductions were made.
2.
A few problems were discussed
Agenda
A.
Election of Chair
a.
Speed bumps on the road into
ASC are not uniform and
have caused some damage to
vehicles entering from
Viscount. The team would
like to see if these speed
bumps can be made more
uniform.
b.
The plumbing from the
restrooms in the B Bldg. are
exhausting into the building
and creating very unpleasant
smells. This is a special
concern as the Culinary Arts
department and the restaurant
for same are located in this
building.
c.
The furniture in building B
needs to be more cohesive as
Brian Kirby was suggested as Chair and he
volunteered. At this point, Brian Kirby took
charge of the meeting.
B.
Secretary
Gerard (Gerry) Perez was suggested as
Secretary and he accepted the position.
C.
Co-Chair
There were no volunteers for this position
and so position was not filled.
IV.
Campus Recognition of Retiring Faculty and Staff
A.
Gabe Camacho spoke for Blayne
Primozich.
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it is now a mixture of many
styles and colors. There also
needs to be furniture set up
outside the B building for
students/faculty/staff to use
during breaks to eat and/or
relax.
d.
B.
D.
Northwest IE team also had a short
meeting.
Arvis Jones of Campus
Life/Student Government had
previously said she was
ordering new benches for the
ASC but there is now no
funding. They are currently
looking into alternative
funding sources.
Mission del Paso
E.
Theirs was a short meeting, however,
several items were discussed.
1.
C.
There are two back roads into MdP.
One is paved and one is not and
during the recent heavy rains, they
were both flooded. It is a concern
that people can be trapped on
campus if this situation happens
again. The Army Corps of Engineers
is in charge of paving roads in that
area, but there seems to be a mixture
of jurisdictions in the area as well.
They would like to see if Dr. Serrata
can make this a priority for the
District.
2.
Tables for students with disabilities
are needed in all classrooms on
campus.
3.
The MdP team had considered
conducting a survey of students to
see what is considered a priority, but
found that surveys need approval
from the IRB (Institutional Review
Board) to be conducted. This is
Federal law as was explained by Dr.
Stroud. Dr. Carole Kay is the person
to go through for this. It was
suggested that the MdP team contact
Dr. Kay to see if a similar survey
was conducted in the past and if so,
this could be used instead of starting
from scratch.
At this point, Dr. Stroud interjected that
previous IE Teams had been allowed a
budget but that said budget has not yet been
approved.
Northwest
F.
1.
Introductions of new team members
Dr. Rebecca Escamilla and Della
Truman were made.
2.
Veronica Miramontes was elected
Chair of the NWC IE Team with Dr.
Escamilla being elected Co-chair
and Gerry Perez elected Secretary.
3.
All other business was deferred to
the regular October meeting.
Rio Grande
1.
Last financial report showed that
RG had fifty cents left from last
year’s budget. Flags were purchased
and they also held an ice cream
social.
2.
The library has leaks in the roof and
there is now a mold problem. The
library will have to be closed in the
future to correct this problem and
also for extensive construction to fix
other problems.
3.
The Little Temple is now open!
4.
The handrails in the stairways to the
fourth and fifth floors of the AB
building are coming out of the wall
and constitute a safety hazard.
5.
There is a problem with some of the
media carts at RG. Software is not
updated on some of them and others
need to be rebooted constantly.
Transmountain
1.
Employees of the Month were
chosen for September and October.
2.
The fitness trail at TM needs to be
refurbished. Some of the equipment
is in disrepair and some of the trail
has washed away. SGA reported
same to the Dean at TM and also to
the Physical Plant. It was reported at
the last meeting that it would cost
$22,000 to fix and they are trying to
find funding from outside sources
including the Optimist Club. They
are also trying to decide if the trail
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can be fixed all at once or if it needs
to be done piecemeal.
G.
VI.
A.
Nancy Gamez requested that RG IE email
their concerns with the media carts as this
is something with which she can help.
B.
If the DIE wishes to have speakers invited,
please contact Mayra Cordero
Valle Verde
They had a short meeting. Officers were
elected and the rest was deferred to the next
full meeting in October.
H.
Other Business
Student Government Association
1.
2.
VII.
Adjournment
In regards to the benches needed at
ASC, they are currently looking into
moving benches that are no longer
used at RG to ASC.
A.
Jennifer Perkins moved that the meeting be
adjourned at 3:58 p.m.
B.
Second by Sabrina Campbell
SGA is continuing work on making
all campuses of EPCC smoke-free.
C.
Meeting was adjourned at 4:00 p.m.
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November 12, 2013
Members Present: Brian Bogle, Gabriel Camacho, Sabrina
Campbell, Mayra Cordero, Rebecca Escamilla, Nancy
Gamez, Christy Garza, Brian Kirby, Veronica Miramontes,
Cecilia Montoya, Sylvia Peregrino, Gerry Perez, Blayne
Primozich, Aditi Sarkar, Shanan Valles, Daniel Vasquez,
Robin Kitchens, Ron Stroud
they are not going to be using it to its full
potential.
B.
Sustainability Project
1.
Video presentation by Mayra Cordero
on the damage to the environment that
is caused by plastics usage.
2.
Plastic made from oil/petroleum
which can leech into the water. Also
adversely affects oil prices
3.
BPA – estrogen-like chemicals that
elevates estrogen levels in men and
lowers them in women.
4.
Would like to see I.E. committees
stop bringing water in plastic bottles
that are thrown away after use. To that
end, Ms. Cordero gave each
committee member a reusable plastic
container to use for water.
5.
Funding for water fountains to refill
reusable containers is being sought.
6.
Would also like to perhaps stop
selling water in plastic bottles entirely
at the college.
7.
Mayra Cordero moved that plastic
water bottles be banned at the DIE
meetings.
Meeting started at 3:06 p.m.
I.
Approval of Minutes
Nancy Gamez moved minutes from 10-8-13 DIE
Meeting be approved. Second by Daniel Vasquez.
Minutes approved by voice vote with no dissention.
II.
Chair’s Report on Meeting with Dr. Serrata
Chair introduced himself to Dr. Serrata, however,
meeting was very brief with no discussions taking
place.
III.
Old Business
A.
Funding Questions
No word on campus I.E. budgets. Dr. Stroud
stated that Dr. Serrata had asked for a
breakdown of how said monies had been
spent last year. Money is from President’s
unallocated funds.
B.
Retirement Recognition
1.
2.
C.
No new business to report on this and
there is nothing new from the Faculty
Senate.
Blayne stated that this effort is
coming from the Nursing Department.
They have many small offices with
only one or two people and when
someone retires, often no one
notices/knows.
8.
C.
b.
Motion passed by voice vote.
No dissention.
Would also like to see other
committees avoid plastic bottles so it
was suggested this be brought up to
all committees of which members are
a part.
Rio Grande Campus
1.
Building Maintenance - as to the WiFi problems – incidents of problems is
being recorded to include time,
building and room number
2.
Nancy Gamez stated problems are
being addressed by the IT department.
They are dropping one data line in
classrooms that are not smart rooms at
Site Reports
A.
Second by Gabriel Camacho
Co-Chair of DIE
Shanan Valles of Rio Grande has volunteered
to fill this position.
IV.
a.
Northwest Campus
Career Center – Dean Tena will go to
Leadership, then Dr. Serrata to discuss the
Career Center only being open twice a week
and the need to use their office at NWC if
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a safety problem. A mirror is
requested. TM IE Chair will look at
prices for a large mirror with Ms.
Bustillos.
NWC and MdP. This is only for
classrooms, not labs at present.
a.
b.
3.
D.
There is a project to expand
wireless starting in the Spring
of 2014 to include access
points and B and G grade
netcarts.
At this point Blayne Primozich
stated that Ft. Bliss does not
have enough bandwidth and
that Park University has Wi-Fi.
There was a very successful campus
clean-up held this past Friday (11-0813) Worked with Recycling program
and SGA. A flyer was sent out and
announcements were made to classes.
5.
Survey mentioned at last meeting has
been scrapped. As to the roads, there
is only one official entrance/exit to
MdP campus.
F.
CSD Campus Rep, Juan Segovia,
states there are not enough free
standing tables in classrooms for
students with disabilities. MdP IE is
questioning who will purchase more
tables.
G.
Advised to go through the Dean’s
office and also to check the Physical
Plant warehouse for available tables.
E.
4.
Primarily students were involved.
Some professors offered extra credit.
Instructor support is vital.
MdP is planning on contacting Texas
House Representative, mayor of
Socorro, and County Commissioner
for the area to fix the roads and help
create another entrance/exit.
2.
TM IE is planting 6 new trees for
Employees of the Month recognition.
Ceremony will happen at the end of
the current semester.
Past report on building problems came
from people walking around with
phones and cameras and taking
pictures of problems, then forwarding
them to be reported.
Mission del Paso
1.
3.
Mayra Cordero stated that she is
willing to arrange a clean-up day at
any campus, but needs staff and
faculty support.
Valle Verde
1.
Short meeting. They had a visit from
Mayra Cordero.
2.
Privacy concerns in women’s
restroom in the B building. There are
no doors to the restroom, so a beeper
will be placed to alert those inside that
someone else has entered the
restroom.
ASC
1.
Dr. Sarkar substituted for Jennifer
Perkins.
2.
Vapor cigarettes are a concern. There
is no policy to prohibit use.
Transmountain
1.
Ongoing effort to find funding for this
project. Local clubs/businesses are
being approached. Dr. Konings is
mentoring the process.
2.
a.
There IS a policy that covers
this. Dr. Stroud suggested
Linda Gonzalez be contacted
directly about this.
b.
Chair suggested this could be
covered in each class syllabus.
Presentation was done at the last
meeting re: upgrading/repairing the
track around campus. Cost will be
around $22,000.
Presentation by Crystal Bustillos.
Concern re: adjunct professor’s office.
Currently all desks face away from
the door so professors are unaware
when someone enters. This is seen as
H.
SGA
SGA is working on a smoke-free college -The petition for same will be restarted. Could
perhaps push for enforcement of current
policies to keep areas clean, however, the
Chief has stated there are not enough
personnel to enforce.
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V.
E.
Other Business
A.
B.
Gerry Perez brought up that at his staff
meeting, it was stated that the President does
not want counselors to do personal
counseling for liability issues. This is a
concern as some students are required to
meet regularly with CSD counselors for
disciplinary reasons. It is also a concern
because of returning veterans who may have
PTSD.
Gerry Perez stated that staff computers are
very old and some websites no longer support
the Operating System.
b.
D.
An email will be sent through
Community Affairs
announcing same.
Sabrina Campbell stated that the ASC has
Secret Santa trees set up. The children will be
here on December 6th and they adopted a
school in a depressed area.
NWC – uses the standard form. 3 of
the 5 categories MUST be filled out
completely and are then emailed to a
subcommittee that votes.
3.
Each campus is free to tailor EOM to
fit their unique desires/situation.
Veronica Miramontes spoke of using the TVs
in the NWC cafeteria for informing students
of important dates such as graduation/
registration/deadlines. Currently, TVs are off
at all times.
Nancy Gamez stated that we need to
purchase a few items to be able to do this.
She will need to meet with the NWC Dean to
discuss this. Dean will need to purchase a
switcher and need a dedicated computer to
use.
VI.
Any clothing donated should
be new, but used will be
accepted. Toys donated must
be new.
2.
G.
This year, Houchen Center in the 2nd
Ward and places in Juarez will benefit
from this drive. She is asking for
donations of new toys. We are
welcome to come and help/watch the
distribution. December 11, 2013 is
the last day to donate. The distribution
will be on the 18th.
a.
TM – EOM is open to all. They send
out flyers, then vote in IE committee
Dr. Stroud stated that handouts from the first
meeting are still available and may be picked
up at the end of today’s meeting.
Mayra Cordero stated that she is collecting
toys for the children’s crisis centers and
shelters.
1.
1.
F.
Nancy Gamez stated that perhaps purchasing
more RAM would help.
C.
Sandra Peregrino asked how each campus
handles the Employee of the Month.
Adjournment
A.
Next meeting will be December 3, 2013 due
to finals being held during regularly
scheduled meeting time.
B.
Blayne Primozich moved that meeting be
adjourned.
C.
Second by Sabrina Campbell
D.
Meeting adjourned at 4:45 p.m.
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December 3, 2013
Members Present: Barry Bogle, Mayra Cordero, Rebecca
Escamilla, Christina Garza, Brian Kirby, Veronica
Miramontes, Cecilia Montoya, Sylvia Peregrino, Blayne
Primozich, Dr. Ron Stroud, Daniel Vasquez, Nancy Gamez.
I.
Meeting called to order at 3:14 p.m.
II.
Approval of Minutes.
A.
B.
III.
Minutes from last meeting were emailed and
circulated earlier.
Cecilia Montoya moved minutes be approved
as written. Sylvia Peregrino seconded.
Minutes approved by voice vote.
Old Business
DIE Chair Meeting with the President
Brian Kirby, Chair of the District IE Committee, has
yet to meet with the President, Dr. Serrata. The
President has been extremely busy and traveling and
will meet with Brian Kirby at a future date. Dr. Ron
Stroud inquired whether the President has been
receiving the minutes and Brian Kirby said he has
sent the minutes to the President.
IV.
New Business
A.
IE Committee Funding Update
Dr. Ron Stroud gave an update on the
funding available to the IE Committee and
teams. There is $6000.00 from the
President’s personal unallocated account to
be used for the campus IE teams. Before
funding could be approved, Dr. Ron Stroud
had to account for all funds utilized in the
prior year to the President and the VP of
Budget Financial Services. In addition, in
prior years there was no report on what
couldn’t be done in terms of utilization of
funds. Dr. Ron Stroud also advised that
Campus/Team IE Committees cannot order
catering, as well as spend funds prior to
approval from the President.
Dr. Ron Stroud mentioned that it was very
difficult to keep track of utilization of funds
for so many people. For this reason, he is
establishing the position of Financial Officer
for every campus team. The duties of the
Financial Officer will be: 1) the contact point
between the campus team IE and the DIE
Committee, and 2) in charge of all paperwork
to show every dollar spent, which must be
accounted for. Dr. Ron Stroud will need all
the original receipts.
Dr. Ron Stroud also requested that all
purchases be done locally. It is easier for the
Purchasing Office to deal with local
suppliers.
Dr. Ron Stroud must sign all paperwork; the
Purchasing Office wants all paperwork.
Dr. Ron Stroud said that Purchase
Requisitions are needed; cannot use checks
or petty cash for orders over $500.00; petty
cash only for purchases between $0.00$100.00; check requests for purchases
between $100.00-$500.00; Dr. Ron Stroud
also mentioned that it is easier to use petty
cash for quick purchases, but if it costs more
than allowed we need to go through the
Purchasing Office and ID a vendor, all of
which takes time. In addition, we must notify
Dr. Stroud as well.
Lastly, funds can no longer be used for
catering.
Brian Kirby stated that understood that
college must keep purchasing local. But some
non-local companies have deals where they
do not charge for shipping and handling. Will
this be considered?
Dr. Stroud stated we need to call Purchasing
Office to be sure.
Dr. Stroud suggests all campus/teams to elect
an Financial Officer. Brian Kirby stated that
all Team Chairs will report back to their
Campus to elect a Financial Officer, then
report back to the DIE Committee at the next
meeting in Jan.
Sylvia Peregrino stated she contacted Dr.
Stroud about something they wanted to do
earlier, so what is allowed?
Dr. Stroud replied that Board Policy stated
what can’t be purchased, which includes: gift
cards, lotteries, non-Pepsi
products/beverages, catering and luncheons.
If it is not on the list, then it should be okay.
Does Financial Officer have to contact prior
to purchase? Who signs for the petty cash?
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SGA has own budget (spent for the students)
and maybe they can help us.
Dr. Stroud stated that Yes, financial officers
need to contact prior to purchase, and the
Dean signs for petty cash.
B.
Brian Kirby stated that it is for student’s
sake, signage should be a concern.
Signage
Dr. Stroud suggested to designate signage as
high priority to least priority, and work from
the outside to inside in the report. Sylvia
Peregrino asked to incorporate a map in the
report. Dr. Stroud stated that we need to
ensure that the reports all look uniform.
Dr. Stroud provided signage plans from
Transmountain and Northwest campuses. Dr.
Stroud stated that the plans were on the IE
website under the link to Beautification.
Blayne Primozich stated that from some of
the leftover business from last year included
Rick Lobato’s Master Plan of signage; this
Master Plan is part of the Master Planning
architectural firm for Ft. Bliss campus and he
is planning on putting a proposal together for
all campuses.
Dr. Stroud stated that it is difficult to direct
people to locations by pointing at current
signs and often require direct guidance to the
locations.
Christina Garza suggested color coding
signage. In addition, it is a safety issue for
directing of emergency personnel.
Brian Kirby stated that for the next semester
meetings, we need to elect a Financial
Officer for Jan. meeting, and have a signage
report for each site team for Feb. meeting.
Reports will be edited and made to look
uniform after each team submits an initial
report.
C.
Campus/Site IE Team Reports
1.
SGA: Robbie Kitchen not present to
report.
2.
NW: Veronica Miramontes
Blayne Primozich asked how to proceed with
signage?

Contacted Nancy Gamez about
utilization of TV’s for campus
Brian Kirby suggested to invite Rick Lobato
to the next DIE meeting; Daniel Vasquez also
advised inviting Rick Lobato; Mayra Cordero
stated that the signs are changing at the
Physical Plant, Lobato was supposed to come
but is currently on medical leave. Sylvia
Peregrino stated she contacted him about
signage and Lobato reported it was up to the
Master Planning.

Still looking into finding benches
for student use in the halls

Signage and Smoking are a
problem at NW campus; Dr. Stroud
stated smoking procedures have
been revised and is currently posted
on the web under College Policies,
a definition was added in part I,
discusses what smoking is and
includes e-cigarettes and electronic
smoking.

Staffing at Career Centers is PT
and should be 2 days a week, but
currently is only 1 day a week.
Brian Kirby is requiring that each site team
create a report or plan like the examples
provided earlier (Transmountain and
Northwest) by the Feb. meeting.
Dr. Stroud suggested making the plan like
Transmountain example for each site; if all
teams do this it will be hard to say no; Dr.
Serrata will be more willing to spend the
money; in addition, Dr. Ramirez can mention
this to the Board at the next meeting;
essentially the company is looking into the
campus needs.
Reminded that this is the first year Dr.
Serrata is running the budget process; it was
also suggested that an IE member should be
on the Master Planning team.
3.
Sustainability: Mayra Cordero

4.
The new water tank to fill student
water bottles has been installed at
VV cafeteria on the 1st floor; 332
bottles filled in 2 weeks; they will
look into adding these at other
campuses.
Rio Grande: Brian Kirby

Erin Montes from SGA reported
student concerns about parking
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availability, providing disinfectant
at cafeteria tables, and providing
lockers for student use
5.
7.
IV.
Mission held no meeting, but the
email about the budget has been
forwarded, and she will send an
email about the signage report
Transmountain: Christina Garza

Signage discussed

Tree planting done

Employee of the month celebration
to designate trees/shrubs to the
employee of the months was done
No meeting held; will send an
email to the committee about the
signage report
ASC: Not present to report
Other Business
A.
C.
Dr. Stroud recommends filling out Spring
Employee Surveys with these issues. Be sure
everyone writes down the same thing across
the campus. Dr. Stroud says that the report
results are sent to all employees and are easy
to understand; these reports are reviewed at
the Administration Meetings so feel
confident that these suggestions are taken
seriously.
Blayne Primozich suggests that Brian Kirby
attend these Administration Meetings and ask
the President, Dr. Serrata if it is okay to
attend.
Valle Verde: Daniel Vasquez

8.
Offices are scheduled to be cleaned (carpets
vacuumed and floors waxed) over the
holidays. You can request office to be
cleaned by contacting Israel Banuelas,
Custodial Manager (Coordinator) at 915-5492987. You can also call to complain if it was
not done.
Mission del Paso: Sylvia Peregrino

6.
B.
There is an issue with empty Disinfectant
containers in the halls. Need for them to be
filled. Suggested to call x2280 and request
transfer to custodial services; request
custodial services to fill them up.
V.
The next DIE meeting will be January 14, 2014 from
3-5 p.m.
VI.
Call for Adjournment
Blayne Primozich moved to adjourn the meeting.
Barry Bogle seconded.
Meeting adjourned at 4:35 p.m.
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February 11, 2014
Members Present: Barry Bogle, Gabriel Camacho, Sabrina
Campbell, Mayra Cordero, Rebecca Escamilla, Christina
Garza, Brian Kirby, Veronica Miramontes, Aaron Montes,
Cecilia Montoya, Sylvia Peregrino, Blayne Primozich,
Osvaldo Rodriguez, Aditi Sarkar, Ron Stroud, Shanan Valles,
Daniel Vasquez.
I.
Welcome and (Final) Approval of Minutes
II.
Chair’s Report on Meeting with Dr. Serrata: no
meeting scheduled.
III.
District-wide IE, Campus/Site Teams’ Signage
Reports and Updates
A.
B.
Northwest Campus (Veronica Miramontes)
D.
1.
E.
F.
Nominated/discussed EOM.
SGA (Erin Montes in for Robbie Kitchen)
1.
Reported that SGA will host Texas
primary debates in the ASC
Boardroom.
2.
Discussion and planning for
installing bicycle racks in, around
the EPCC campus (with exception
paid to RG due to City of El Paso
zoning issues).
Valle Verde (Daniel Vasquez)
1.
Chose a financial officer
1.
Financial Officer—Pilar Gimble
2.
Would like to add maps on one of
their main walls.
2.
Inquired about the use of funds
(student-centered rather than
facility-based).
3.
Discussion of new/differing
approaches to EOM.
4.
New donated filtered-water fountain
installed, a project coordinated by
Mayra Cordero that, with additional
donations, may reach all campus
sites.
Transmountain (Gabe Camacho)
1.
Art Instructor improved a dozen or
so campus trash-cans by painting
them in new and appealing ways.
2.
Financial Officer—Zaira Crisafulli
3.
Further discussion on Designated
Smoking Areas.
4.
Raul Lucero performed extensive
landscaping around the TM campus.
G.
C.
ASC (Jennifer Perkins)
Rio Grande (Brian Kirby)
1.
Financial Officer—Roberta
Rodriguez will remain.
2.
Reported that Daniel Curiel
coordinated earlier Signage
implementation efforts
Mission del Paso (Sylvia Peregrino)
1.
Financial Officer—Vera Araiza
2.
Discussion to change EOM
recognition/process.
3.
Back road to MdP remains an issue
(awaiting word from District
IE/Master Planning).
Distributed updated Signage Report
that was authored in years 20052008, 2013, and again in 2014.
4.
Discussed the frustration of the
recruitment of faculty and staff by
higher administration for input on
such things as “signage” and
“planning” only to have many hours
of work seemingly go ignored.
3.
4.
Discussion to provide naming the
streets that run through MdP
(Blayne Primozich mentioned street-names already exist and appear on
earlier minutes of IE meetings and
suggested that present-day MdP IE
team table that issue until street
names are verified).
H.
Director of Institutional Effectiveness (Ron
Stroud)
1.
Advised that a Minutes-writing
Template will be forwarded to
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Standing and Campus committees
Chairs in order to create a lessburdensome mode of generating
meetings’ minutes. Minutes-writing
Template will be available on the
website as well.
IV.
Other Business: conflict resolved for March
meeting. The second Tuesday falls during College’s
scheduled spring break; committee voted to meet
one week prior, March 4, 2014.
V.
Adjournment: 4:25 p.m.
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June 10, 2014
The introduction, call, development, and deadline
for SIP Proposals to the 2014-15 campus/site IE
teams allows for a few, focused meetings. So, in the
June 10th meeting, we discussed the possibility of
campus chairs of the IE Committee introducing and
explaining the SIP process at the August 21, 2014
Division meetings. In addition to announcing the
SIP Proposal at Division Meetings, the IEC
discussed establishing September 9, 2014 for
District-wide IE Orientation because one-third of the
committee’s members will be new (or returning) and
replacing those members whose IE-tenure has
completed.
Members Present: Barry Bogle, Brian Kirby, Mayra
Cordero, Mary Ervin, Rebecca Escamilla, Christina Garza,
Brian Kirby, Veronica Miramontes, Aaron Montes, Cecilia
Montoya, Sylvia Peregrino, Blayne Primozich, Osvaldo
Rodriguez, Ron Stroud, Shanan Valles, Daniel Vasquez,
Delores Gross (guest), Nancy Gamez.
I.
Welcome and Approval of Minutes: a Secretary
designate was suggested. Chair Brian Kirby offered
to continue preparing minutes with the Committee
gladly agreeing.
II.
Overall, general query-items from the IE Districtwide Committee included “what constitutes
appropriate expenditures of IE funds?”
III.
It’s important to consider that September 30, 2014
may very well be the deadline for SIP Proposals,
therefore it’s crucial to update all campus/site teams
during Faculty Development Week and/or Division
Meetings.
Site-Improvement Planning Template: Dr. Gross
informed the Committee of the valuable utility of
this approach, should, of course, the IE Committee’s
budget experience the increased funds (initial
discussions among leadership seem to indicate a
five-to-ten-fold increase of the present-day budget).
The District-wide IEC also discussed The Tuesday
Switch: wherein the District-wide IE Committee
would meet on the LAST Tuesday of the month,
while campus/site teams will meet on the second
Tuesday of the month (which means an August 26th
meeting for campus/site IE teams). Committee
Chair, Brian Kirby, suggested a request that the
current District-wide IE Committee meet the last
Tuesday of this month (July 29th) to get things in
place for the fall semester (for example, establishing
the criteria for what exactly qualifies as an
expenditure for the SIP and doesn’t conflict or fall
under the umbrellas of Master Planning, the IT
Committee, Facilities, etc.).
The Committee, with Dr. Gross’ guidance, discussed
Special Allocation Planning (a plan to enact and
improve the student experience while on any of the
EPCC campuses and/or sites). Historically, such
funds included addressing the Testing Center’s basic
needs like individual study carols (?) and technology
updating.
The Committee further discussed Site-Improvement
Planning (SIP) language: improvements should
impact and be available to faculty, staff, and
students alike. All of these discussions, it’s noted,
are funding-contingent. But, in a best-case scenario
(the budget sees its considered increase), how should
the Committee respond? What are some elements to
consider and prioritize?
September 1, 2014 is considered the budget’s new
year, and with that, it’s necessary for the IE Districtwide Committee to meet during that month.
Furthermore, by utilizing as templates Dr. Gross’s
Site Improvement Plan documents, the IE
Committee is developing and editing similar forms
as procedural guidelines for each campus/site team
to use in the upcoming academic year.
We went on to discuss the implementation of the
SIP and possible timelines, especially for SIP
Proposals’ submission to the district-wide IE
Committee for consideration. In this aspect the
district-wide IE Committee would (akin to the
College’s IT Committee) vote on and prioritize siteteams’ proposals and allocate the necessary funds.
The Committee agreed: we can and should have
some electronic discussion before our 3 p.m.
meeting on July 29th.
IV.
Campus/Site-teams Reports:
A.
Northwest Campus: nothing new to report.
B.
Transmountain: nothing new to report.
C.
Mission del Paso: nothing new to report.
D.
ASC: nothing new to report.
E.
SGA: Aaron Montes would now serve as IE
Committee member, replacing Robbie
Kitchen.
F.
Valle Verde: nothing new to report.
G.
Rio Grande: nothing new to report.
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H.
I.
College Recycling/Sustainability Project:
Mayra Cordero reports the coordination of an
Office Supplies Drive and to please contact
her about any donations to be made.
V.
Other Business: no new business
VI.
Next Meeting: July 29, 2014 at 3:00 p.m. in the
President’s Conference Room of the ASC.
Director of Institutional Effectiveness:
nothing new to report.
VII.
Adjournment: 4:55 p.m.
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July 29, 2014
ASC, Building A, A400
Committee discussed the accreditation issues, along
with other possible ramifications, that may arise
with its current title (Institutional Effectiveness). A
motion to change the name of the district-wide IE
Committee from “Institutional Effectiveness
District-wide Committee” to “College Improvement
Committee” was brought, seconded, voted, and
approved. Additionally the motion to change the
names of each campus’s individual “Institutional
Effectiveness Committee” was brought, seconded,
voted, and approved, therefore, for example “Rio
Grande Improvement Team” replaces its earlier,
“Rio Grande Institutional Effectiveness Committee.”
Members Present: Barry Bogle, Brian Kirby, Mayra
Cordero, Rebecca Escamilla, Christina Garza, Brian Kirby,
Veronica Miramontes, Aaron Montes, Cecilia Montoya,
Sylvia Peregrino, Blayne Primozich, Osvaldo Rodriguez, Ron
Stroud, Shanan Valles, Daniel Vasquez, Delores Gross
(guest), Nancy Gamez, Gerry Perez, Aditi Sarkaun, Gabriel
Camacho, and Dr. William Serrata.
I.
Welcome with gratitude extended to EPCC
President, Dr. Serrata.
II.
Approval of Minutes: a Secretary-designate was
suggested. Chair Brian Kirby offered to continue
preparing minutes with the Committee gladly
agreeing.
III.
IV.
Overall, general query-items from the IE Districtwide Committee: included “what constitutes
appropriate expenditures of IE funds?” Discussion
included the importance of designating what areas
specifically fall under the purview of the IE Districtwide Committee versus those areas that would fall
under the consideration of Master Planning, for
example.
The newly renamed College Improvement Team
established a timeline to implement the SIP, and
volunteers were sought to share the news during
Faculty Development Week’s Division Meetings.
V.
A.
B.
C.
D.
E.
Site-Improvement Planning Template: Committee
committed to adopt Dr. Gross’s Site-Improvement
Plan (SIP) template and to move forward with those
items discussed in June’s special meeting, especially
with the consideration that Dr. Serrata availed an
increase in the Committee’s budget ($30,000.00).
Committee went on to deliberate the positive
consequences of the windfall and to establish
“campus improvement” and “small project”
definitions (and provided many examples of each).
Dr. Serrata suggested the Committee’s consideration
of PenView, a Smart-Classroom-compatible
electronic device developed by InterFaze of Dallas,
TX. PenView is an inexpensive piece of technology
that would allow instructors and professors some
extra mobility while utilizing the features of a
Smart-Classroom.
Campus/Site-teams Reports:
F.
G.
H.
I.
Northwest Campus: nothing new to report.
Transmountain: nothing new to report.
Mission del Paso: nothing new to report.
ASC: nothing new to report.
SGA: Aaron Montes would now serve as IE
Committee member, replacing Robbie
Kitchen.
Valle Verde: nothing new to report.
Rio Grande: nothing new to report.
College Recycling/Sustainability Project:
Mayra Cordero questions the viability to
petition the reinstatement of the Green
Committee. .
Director of Institutional Effectiveness:
nothing new to report.
VI.
New Business: no new business
VII.
Next Meeting: July 29, 2014 at 3:00pm in the
President’s Conference Room of the ASC.
VIII.
Adjournment: 5:04 p.m.
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2012-2013
October 9, 2012
Members Present: Keith Gutierrez, Nasser Hamdan,
Jennifer Perkins, Barry Bogle, Sylvia Peregrino, Clara
Topete, Jose Pacheco-Lucero, Gerard Perez, Brian Kirby,
Charles Fitzgerald, Nader Rassaei, Blayne Primozich, Alma
Valadez, Fariba Ansari, Kathleen Bombach, Daniel Vasquez,
Consuelo Gonzalez, Ron Stroud, Veronica Miramontes,
William Serrata (Guest)
Absent: Christy Garza, Saul Candelas (Cabinet liaison)
I.
Call to order
Ron Stroud, Director of Institutional Effectiveness,
called the meeting to order at 3 p.m.
II.
IV.
Election of District-wide IEC Committee officers
The IEC members introduced themselves, their
positions, and their home campus. Elected by
acclamation to the IEC committee officer positions
were as follows:
•
•
•
At this point, Blayne Primozich became chair of the
meeting and initiated a discussion of 1) internal
working processes of the committee; 2) ideas for
new initiatives; and 3) review of past year’s Plans of
Action.
Introduction of the President
1.
Ron Stroud introduced Dr. William Serrata,
President of El Paso Community College. Dr.
Serrata gave welcoming remarks to the committee
members. Because of a scheduled meeting with the
UTEP president, he explained that he was forced to
leave early and made a commitment to meet for a
longer period of time at the next meeting.
III.
Chair: Blayne Primozich
Co-chair: Jerry Perez
Secretary: Kathleen Bombach
Overview of the IEC
Ron Stroud provided an overview of the
responsibilities and charge of the District wide IE
committee (IEC). He reviewed each of the
following documents and provided copies to all
members present:
•
•
•
Organizational structure of District IE
committees, committee charge, meeting dates,
FAQ about the institutional committee system,
and history of IE at EPCC from 1993 to the
present;
FAQ on documenting institutional improvement
through standing committee service (synopsis of
College Procedure 2.01.01.14 Committees),
Response and Outcomes form;
Institutional Effectiveness committee (Districtwide) standing committee improvement report
for 2011-2012 (including the Plan of Action.
Internal working process of the IEC committee
IEC committee members addressed the process
for bring issues to the Committee. Blayne
pointed out that there was a fine balance
between bringing up issues with District-wide
concern versus reporting on campus-specific
issues that are the purview of the campus IE
teams. Discussion ensued, with committee
members pointing out that issues that appear to
be campus specific (e.g. potholes at Valle
Verde) may reflect District-wide concerns
(potholes on all the campuses). Possible ways
to address this balance include:
•
Reviewing campus reports posted on the
main IE websites for common issues;
•
Limiting campus representatives’ reports to
the District-wide IE committee to one issue
per meeting;
•
Identifying a campus team leader
(presumably the chair) to report at each
District-wide committee meeting;
•
List items for discussion on the agenda
each meeting and stick to the list. New
items would go on the next meeting
agenda.
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2.
in 2011-2012. Discussion ensued on how
and why this responsibility is contained in
the committee’s charge, and reasons it may
not have been fully implemented. Because
the charge only allows recommendations
and comments by the committee, it can and
should be implemented for this year’s
District planning process. Blayne
Primozich, chair, will address this issue
with Dr. Serrata.
Ideas for new District-wide committee
initiatives
The committee entered a freewheeling
discussion of possible new initiatives for this
year’s activities, including addressing the
District’s public and student communication
strategy by developing and implementing a
comprehensive signage plan, including wall
maps; introducing a CTV system on all
campuses, with monitors in areas where
students congregate, such as Smart classrooms,
cafeterias, student service centers, student
unions, and so forth; and barcoding student
registrations and proving a smart phone
application that would allow students to map
themselves on campus to locate classrooms and
offices. Nasser Hamdan informed the
committee that the Banner system would
support such a function, and that other
technology-based solutions to student and
visitor communication needs were feasible.
Discussion: In response to a request for
clarification, Ron Stroud briefly
summarized the Committee’s charge. The
Committee is responsible for advising the
District on improving its effectiveness in
meeting its mission. In order to meet this
charge, the Committee serves as an
independent reviewer of College planning
and continuous improvement efforts as part
of the Area Effectiveness Planning process.
The Committee’s comments and
recommendations go to area administrators
and budget heads for their consideration.
Ron emphasized the dialogic nature of the
Committee’s role.
Additional ideas named were moving to a
campus-wide software-based classroom
scheduling system to improve space utilization,
and improving the navigation schema and
search engine functionality of the College’s
website. Interest in creating employee
health/exercise centers exists on multiple
campuses and at ASC. The facilities that do
exist are fully scheduled for classes.
Blayne provided a recent history of change
to the procedure for District-wide
committee input into the District’s planning
process. Ron Stroud, Dolores Gross
(Director of Community and Institutional
Planning), and Blayne worked together to
modify the District planning procedure to
incorporate this charge. The Committee
will review area plans to provide
suggestions and comments for
consideration by each area’s planning team.
Finally, members identified that many of the
issues that students and campus faculty and staff
face are best addressed in the design phase of a
campus, such as the need for student study
areas, the placement of white boards and
projectors, Wi-Fi access, cafeteria and library
size, along with myriad other issues that affect
the quality of the College’s delivery of services.
The new Ft. Bliss campus provides an
opportunity to survey faculty, students, and staff
to provide input to the campus design to avoid
these challenges, large and small.
3.
c.
Ron Stroud was asked to update the team
on the status of the $6,000 allocated in the
past to the IE teams. He stated that the
request in under consideration by the
President, and that he will notify the teams
once he has a response.
Review of prior committee Plans of Action
Several items were identified as successfully
integrated into campus IE efforts, including
campus beautification and Employee of the
Month selection and recognition.
a.
b.
Meeting room directory: Blayne will ask
the previous year’s contact person for a
status update so that the meeting room
directory could be completed and posted on
the web.
Pre-planning review of the College’s seven
budget areas: A pilot review was conducted
Update on IE team funding
V.
Campus reports
A.
Rio Grande: RG is continuing Employee of
the Month recognitions. There are concerns
about repairs at the Little Temple.
B.
Mission del Paso: MDP is continuing to
identify an employee of the month. Concern
exists about broken furniture in classrooms.
On the one hand, anyone can call 2280 to
report a maintenance issue; on the other hand,
faculty rushing from classroom to classroom
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broken furniture in classrooms, which has
been reported to Norma Dragon in
maintenance.
often cannot call in a timely report. MDP is
also concerned about the lack of signage.
C.
Valle Verde: VV’s IE team has met and
selected officers for the 2012-2013 year. The
officers were introduced.
D.
Student Government Association: No report
was heard from SGA as the election process
for this year is not complete.
E.
ASC: ASC has parking and construction
concerns, especially because large public
meetings are still being held at ASC.
F.
Transmountain: TM is continuing recognition
for the Employee of the Month. The campus
is concerned about inadequate signage and
G.
VI.
Northwest Center: Northwest is continuing
Employee of the Month recognition.
Northwest is concerned about several baby
rattlesnakes found on campus, which may
indicate a nest on or near campus which could
pose a threat to students, faculty, and staff.
The meeting adjourned at 5:20 p.m.
Submitted by Kathleen Bombach-Muro, Secretary
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November 13, 2012
Members Present: Kathleen Bombach, Fariba Ansari,
Jennifer Perkins, Keith Gutierrez, Brian Kirby, Gerry Perez,
Veronica Miramontes, Jose Pacheco, Daniel R. Vasquez,
Clara Topete, Sylvia Peregrino, Consuelo Gonzalez, Alma D.
Valadez, Blayne Primozich, Ron Stroud.
IV.
Dr. Serrata thanked the committee for its support for
the institutional effectiveness process at EPCC. He
then opened himself up for questions from the
members present. Blayne then provided a recap of
the discussion, to wit, that there is an institutional
planning review process for administrative areas in
place that has never been fully implemented. The
first year, the procedure was created. The second
year, there was a trial run of around two dozen Area
Effectiveness Plans. This year (third year) the
process is on hold, according to Dolores Gross,
Director of Planning. Dr. Serrata stated that he
would follow up at the next cabinet meeting. He
went on to comment that he had experience with a
similar IE committee process and that he thought it
was a good idea.
Absent: Nasser Hamdan, Barry Bogle, Charles Fitzgerald,
Nader Rassaei, Christy Garza, Saul Candelas.
Guest: Dr. William Serrata
I.
Call to Order
Chair Blayne Primozich called the meeting to order
at 3:00 pm.
II.
Approval of Minutes
Fariba Ansari moved to approve the minutes, Gerry
Perez seconded. The motion passed unanimously.
Blayne then continued with old business.
III.
III.
Welcome to Guest Dr. William Serrata
Old Business (Continued)
Old Business
A.
Chair Blayne Primozich opened the discussion of
old business.
A.
Committee role in pre-planning process:
Blayne talked with Dolores Gross, Director of
Planning. According to Dolores, preplanning is on hold. Blayne then reviewed
the institutional planning process as laid out
in BOT procedures. According to Blayne, the
district IE committee is supposed to receive
pre-planning reports from each area in
October. Each report would contain a
comment sheet for the district IE team to
provide feedback to each of the areas. Two
years ago, the district IE committee was
designated to review and comment during the
planning process to meet a SACS
requirement. A partial trial run was
conducted last year. The relevant procedure
laid out a process where the district IE
committee would review Area Effectiveness
Plans from last year along with the data used
to measure attainment. Blayne suggested that
the committee ask the President about the
status of this process when he arrives at the
meeting.
Fariba asked about offices that might block
access to a meeting room. The committee
discussed creating a procedure for requesting
and scheduling meetings rooms to ensure that
all meeting rooms were accessible for College
meetings. Ron Stroud, committee liaison,
stated that such a procedure could be
developed and would give weight to an
orderly system of providing access to meeting
rooms. Blayne stated that there are separate
procedures for the TM forum and the ASC.
Ron also indicated that possibly Banner could
be used to schedule meeting rooms. Brian
Kirby, Kathleen, and Fariba volunteered to
work on a draft procedure, along with any
other committee members who would like to
help.
B.
B.
Beautification: Blayne then brought up the
beautification effort. The committee needs to
consider whether this effort should remain a
priority. At this point, President William
Serrata arrived at the meeting.
Meeting room directory: The meeting room
directory was started two years ago. Previous
district IE committees had assembled lists of
meeting rooms, with information on seating,
media capability, contact information, etc.
Blayne will send us the information collected
so far so that the directory can be finalized
and posted on the College’s website.
Purpose of district IE committee: At this
point, Blayne directed a question to Dr.
Serrata: What is the IE committee’s purpose?
Blayne stated that former president Richard
Rhodes used to set themes, such as signage,
beautification, classroom facilities, all
facilities, etc. He pointed out that funds had
not been made available for these projects,
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discussion. It was unclear how this was being
implemented at the College, as several faculty
members commented that they had never
heard of this requirement. Consuelo
Gonzalez, SGA interim president, commented
that students have complained that unnamed
faculty members have used books not on the
authorized list. Further discussion was tabled
for the next agenda.
and that facilities manager Rick Lobato had
his own list of facilities’ maintenance items
that may not match those of the IE teams.
Dr. Serrata replied that he would like the
committee to review what has been done to
address these projects to see what we still
need to do in order to finish these efforts. By
bring these past efforts back to life, we can
finish them and move on to new projects.
Ron Stroud described a previous effort
around ten years ago. Approximately
$100,000 was allocated for proposed campus
improvements selected by the campus IE
teams. The district IE committee ranked
these projects for implementation, which took
four to five years to complete. Ron stated
that the procedure for allocating these funds
had been removed from the web. Committee
members expressed a strong desire to
continue this process. Dr. Serrata stated that
he will look at renewing this effort in next
year’s budget. He likened it to an internal
grants process.
V.
C.
First week parking permit enforcement:
Committee members asked Dr. Serrata if
parking restrictions for faculty and staff could
be enforced the first week of school. Dr.
Serrata said yes.
D.
Items sent back to campus IE committees for
discussion: The following items were
recommended as more appropriate for
campus IE committees to discuss: paving the
road from North Loop to Mission del Paso,
raw sewage odors at ASC-B, seating for
students in long lines at VV, nominees for the
possible space allocation committee, and
creating study space for students on each
campus. Each campus representative will
report back on these items to the district-wide
committee from their campus IE teams.
E.
Late registration: Dr. Serrata brought up the
issue of banning late registration once classes
start except for truly exceptional cases. He
will be reviewing the data on student success
for students who register late. If these
students are generally not successful, late
registration is likely to be stopped.
F.
Space allocation: Kathleen pointed out that
the College was mandated by the legislature
in the last biennium to create and offer Non
Course Based Options (NCBO) for each
developmental field. Reading and Math had
lab facilities in which to offer the NCBO, but
writing lacked any lab facilities. Study space
for students at VV and other campuses was
also needed.
New Business
Blayne Primozich, chair, then asked for any new
business.
A.
B.
Bookstore issues: Jose Pacheco, representing
the Northwest campus, brought up problems
with the bookstore. The bookstore is not
ordering a sufficient quantity of some
textbooks and students spend hours waiting in
line to buy books which are sold out by the
time they get to the head of the line. The
committee discussed ways to notify students
that a book was gone before the student
waited a long time. Blayne said that at TM,
books are listed by instructor so that students
could check online for book supply. Other
committee members said that the early high
school students sometimes wait six weeks for
books. Kathleen said that the English
discipline textbook committee had met two
years ago with Par Rodriguez, manager of the
bookstore. Pat had explained that the
bookstore cut all orders because students had
many other options to purchase or rent books
and many would shop elsewhere. The
committee decided that Pat Rodriguez would
be invited to attend a future meeting to
discuss these issues.
HB 33: House Bill 33 requires that books and
their prices for each class must be posted
online at least 30 days before the start of
classes. Rob Stroud said he would send a
copy of HB 33 to everyone for future
Dr. Serrata stated that he plans to create a
space allocation committee to redistribute
space made available when new buildings are
built on established campuses, thus freeing
vacant space. He requested a nominee from
IE to serve on this committee. This item will
be referred to campus IE teams for
recommendations to the district wide IE
committee.
G.
Potential projects: The committee discussed
potential new projects, such as involvement in
the design phase of the possible new campus
at Ft. Bliss. Blayne suggested that the IE
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committee become involved in a project to
document the history of EPCC since its
inception. This would go beyond the catalog
listing to actually chronicle people and events
that were key to the College’s creation and
development. This item will be referred to
the campus teams for consideration.
VI.
Next Meeting: Tuesday, December 4, 2012 at
ASC A400.
VII.
Adjournment
Move to adjourn made by Gerry Perez, seconded by
Keith Gutierrez. Meeting was adjourned at 5:00
p.m.
Submitted by Kathleen Bombach-Muro, Secretary
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December 4, 2012
I
Blayne Primozich called the meeting to order at 3:00
pm.
II.
Approval of Minutes for November.
RG: Landlocked, limited space.
MDP: Lack of space.
VV: Yes, space problems.
Motion to approve made by Charles Fitzgerald,
seconded by Sylvia Peregrino. Motion passed
unanimously. III. Bookstore Issues
Jose Pacheco stated that faculty from Northwest
Center met with Pat Rodriguez, campus bookstore
manager. The following improvements were agreed
to:
1.
2.
3.
The bookstore will post a daily list of sold out
books on the billboard and window of the
bookstore so students won't wait in line to
find out that the books are sold out.
The bookstore will run two cash registers and
have one staff member man the line so wait
times can be reduced.
On the College’s part, the Early College High
School coordinators are not always meeting
ordering deadlines. These deadlines must be
met if books are to be ordered on time.
Blayne Primozich stated that he had met with the
TM bookstore to clarify the so-called 30 day rule of
book selections for courses. The bookstore assured
him that we were meeting all legislative
requirements. Sylvia Peregrino from Mission del
Paso stated that they had the same problems as
NWC with bookstore hours, staffing, and sold out
books. MDP IE committee will follow through with
the bookstore.
IV.
Blayne discussed his upcoming opportunity to meet
with President Serrata to convey information from
the District IE. The primary items he will take
forward are the development of a comprehensive
communication plan for the college and the issue of
formal reviews by the committee of area plans.
Nader Raissai moved to approve; the motion was
seconded by Brian Kirby and passed unanimously.
V.
Blayne gave the committee a heads up about a new
procedure relating to communications that will be
released in early spring 2013. This new procedure
will mandate the use of college email accounts,
including student live.epcc.edu accounts, for all
official business electronic communications between
employees and between employees and students.
These email messages are governed by FERPA. A
question arose about internal Blackboard messages.
These messages are examples of internal email.
VI.
Student study areas: Each IE team reported on their
campus. IE committee discussed this issue.
TM: TM will identify areas.
ASC: IE hasn’t met, but not an issue in the A
building.
VII.
Volunteers for the district space allocation
committee: Valle Verde IE is the only campus
which forwarded a name: Kathleen Bombach.
VIII.
College history project: VV IE supports this project.
The other campuses have yet to discuss, but
sentiment of the district IE members is favorable.
Members discussed the creation of a standard
questionnaire that could guide interviews with long
serving staff and former students, the identification
of interviewees, a similar video created by UTEP
that could be useful, the participation of our history
department, and the participation of students,
including media classes to create videos and catalog
materials. Members pointed out that external
resources existed at the Borderlands Collections at
UTEP and at the El Paso Public Library.
IX.
Blayne Primozich's meeting with Dr. Serrata:
Blayne will present the idea of a college history to
Dr. Serrata in his upcoming meeting. Dr. Serrata had
requested that the committee look at previous IE
plans in order to finish up any action plans that may
be unfinished before it takes on any new projects.
Ron Stroud suggested that Blayne show Dr. Serrata
the previous years' plans from IE that show that all
have been accomplished. Members pointed out that
TM and MOP had large electrical signs installed for
each campus, but the sign at TM was not functional.
VV has such a sign and members pointed out how
useful it was to announce events and deadlines.
X.
New items from campuses:
NWC: Jose Pacheco asked about the designation of
smoking areas to contain smoking on campus, or
even making the entire campus smoke free. This
topic quickly became a general discussion for all
campuses. Connie Gonzalez, SGA president, stated
that SGA was looking into this issue. She stated that
65 campuses in Texas are smoke free. Blayne
pointed out that current BOT policy already required
that these smoking areas be designated, and that
policy says walkways are non-smoking areas. The
IE committee needs to tell the deans to follow
through on this. Enforcement is also important, and
non-smoking areas are apparently not enforced at
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aware that these counselors are available. The idea
of holding social service fairs with all the relevant
agencies and groups present would enable students
to become informed about and access external
resources to help them with their problems and
issues. Information on the availability of crisis
counselors on campus, who are knowledgeable
about community resources, could be made part of
faculty development so that students can be referred
for assistance. Many of the issues students face that
impact their retention and persistence in college are
outside the parameters of an educational institution,
such as legal services, while specific agencies in the
community do provide assistance. The college could
also prepare a resource handout for students. The
United Way provides a directory of service entities
in the community, which could be the basis for this
resource handout.
this time. Signage is limited, and students assume
that, so long as they are not near a doorway, they are
free to smoke. No designated smoking areas exist
that students could be directed to.
Blayne stated he will bring this issue to Dr. Serrata's
attention, since BOT policy is clear and
comprehensive.
Longer term, with so many staff and students are
concerned, campus IE teams can discuss the idea of
creating smoke free campuses throughout the
district. District IE could then look at the results of
this canvass, and forward it to the president.
VV: The VV IE committee is concerned about
attendance and lack of a quorum. Ron Stroud stated
that there was no quorum rule for IE in the
procedures. Participation in IE is a work
responsibility for those appointed by the college
president. Committee members asked about the idea
that campus IE team chairs meet with cabinet.
Cabinet is a very small group; probably the
communication should be with the president's
administrative team, which meets every two weeks
and includes many more departments.
MdP: MDP has identified meeting rooms. This
brought up several other rooms that were not on the
directory: in the new student union at VV and C428, which can be scheduled through Elvia (no last
name). Blayne asked that this information be
forwarded to him.
XI.
RG: RG campus IE brought up the need to assist
students experiencing personal crises. The college
has a Crisis Intervention Response Team, formed by
the Crisis Intervention committee. Crisis counselors
are also designated on each campus, although
faculty and staff dealing with students may not be
The meeting was adjourned at 4:50 p.m.
Submitted by Kathleen Bombach-Muro, Secretary
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February 12, 2013
Members Present: Blayne Primozich, Daniel Vasquez,
Jennifer Perkins, Keith Guiterrez, Barry Bogle, Sylvia
Peregrino, Ron Stroud, Charles Fitzgerald, Nader Rassai,
Fariba Ansari, Jose Pacheco, Veronica Miramontes, Gerard
Perez, Alma Valadez, Connie Gonzales, and Brian Kirby.
I.
Welcome, approval of minutes from December 4,
2012 meeting. NW campus requests inclusion on
smoke-free campus agenda. Minutes were approved.
II.
Chair Blayne Primozich’s Report of his meeting
with Dr. Serrata
A.
Faculty Parking: Dr. Serrata supports
restricting students’ access to faculty parking
during opening two weeks of the semester.
Dr. Serrata proposed that during Week One of
the semester if students park in faculty spots,
offending student should be issued a warning.
After the first week, students will be issued
citations for parking in faculty spots.
B.
Signage: Dr. Serrata liked the scan-code idea
proposed by Nader Rassaei. Also discussed
was the district-wide master plan for
improved signage based on IE’s proposal.
C.
D.
E.
Student Study-areas: The Chair reminds us
that each of EPCC’s campuses are landlocked and finding additional space is not a
real possibility and that initiative could be
better evaluated once the master plan has
been completed and submitted.
Smoking: Dr. Serrata would support a smokefree-campus suggestion from IE. Nader raises
the question of current smoking policies
enforcement. The committee discusses ideas
regarding enforcement, signage, and,
ultimately, the smoking issue will be handled
on a campus-by-campus basis.
Crisis Counselors: The Chair reports that Dr.
Serrata explained that he will meet with Linda
Gonzales and Steve Smith to further
investigate the team query about a Crisis
Response Team. Discussion among IE
members ensues and ideas are presented.
Perhaps, at New Student Orientation, students
can be made aware of the counseling services
available. The question is raised about
existing resources; additional suggestions
include the possibility of Social Services
Fairs to be held at the individual campuses.
The current protocol for referring students in
crisis for counseling services is explained.
III.
F.
Mission del Paso Road and the Electronic
Marquee: The Chair reports that Dr. Serrata
will follow up with Rick Lobato and that Dr.
Serrata has copious notes on the subject and
needs additional time before commenting.
G.
Space Utilization Committee: The Chair
reports that Dr. Serrata asked if the IE
committee has representation from Valle
Verde and suggested that there be a Districtwide representative for the long-term. Gerry
Perez (from the Northwest campus) is
recommended.
H.
Funding: The Chair reports that Dr. Serrata
holds a favorable viewing of an IE budget of
$5,000.00 to $6,000.00. Nadir asks, “by
whom would these funds be controlled?”
Other members ask if more funds ought to be
requested. The Chair responds he feels
requesting a higher amount might not be
appropriate as district-wide budget
discussions begin in March (presumably, this
refers to the Board of Trustees).
I.
Beautification Plans: The Chair reports Dr.
Serrata believes that each campus’ IE
Committee should offer their own
suggestions/proposals, that signage should be
a primary concern when considering
beautification plans, and that beautification
ought to be handled on a campus-by-campus
basis.
J.
EPCC History and Other Projects: The Chair
reports that Dr. Serrata was impressed with of
all the suggestions brought to him and was
especially enamored with the EPCC History
Compilation Project. Dr. Serrata suggested
that a district-wide committee is formed to
tackle this project.
Old Business
Barry Bogle offers there is crisis-intervention
training (including methods to address mental health
issues) available for EPCC’s police force and that
this information be passed along to the Chief of
EPCC Police. Discussions continue on this subject
and questions arise, like “should CERT be
involved?” Dr. Stroud explains that “CERT is not a
‘committee’ but has the status of a Standing
Committee.”
More police-and-crisis-related topics arise. Concerns
exist, especially since the video presentation on
“Active Shooters,” about the safety of EPCC
faculty, staff and students. The Chair explains he
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part-time to no-time. IE members
ask under whose administrative
umbrella do the career centers
belong and answers will be
presented at our next meeting.
will relay these concerns during his next meeting
with Linda Gonzales and Dr. Serrata.
A.
Discussion of Campus/Site Compliance with
EPCC Smoking Procedures and Possible
Smoke-free Campuses: The Chair urges that
each campus-IE committee should compel
their deans to strongly consider this change.
Valle Verde reports that no formal discussion
has been held in their recent IE meetings;
Mission reports they’ve also held no formal
discussion. Northwest reports voting
unanimously for a smoke-free environment.
Rio Grande reports that nothing official was
cast but majority of its IE members are in
favor of a smoke-free campus.
Discussion continues on the ramifications of
not changing policy for a smoke-free
campus—that the UT system risks losing
federal funding should their campuses not
make the change to smoke-free. Additional
discussion on designated areas, common
pathways, one procedure for all campuses,
city and state laws, college compliance,
“smoke-free” in other work-places, “smoking
licenses,” signage with a stronger/clearer
message, and inviting EPCC Police officers to
attend IE campus meetings.
B.
IV.
Faculty Parking Enforcement at the
Beginning of the Semester: Suggestions are
made that include creating two versions of the
parking signs with each version designating
the hours certain types of parking’s available,
and allowing individual faculty, staff, and
students to purchase individual parking spots.
Concerns are the impact on visitor parking,
developing assigned parking for employeesof-the-month, lighting issues in some parking
lots.
Items Forwarded by the Campus/Site Teams
A.
Northwest Campus
1.
2.
Expansion of Faculty Parking:
Northwest IE committee found an
original plan dated 2006, curious as
to its impact.
Closures and Limited Hours for
Career Center: the Career Center
(CC) has closed due to its director’s
(the name escapes me) illness and
has remained closed. Some faculty at
NW have incorporated the CC into
their curricula, and sending students
to other campus’s career centers is
not feasible. Northwest has
“campus” status and should have a
career center. Staffing for those at
NW’s CC went from full-time to
B.
V.
Valle Verde Campus requests a Discussion on
Security Issues, including the need for alarms
and the ability to lock classroom doors. IE
member Barry Bogle assures that the EPCC
Police Chief is aware of these issues and is
looking into them.
Other: Valle Verde IE members raise their concern
about available reliable EPCC transportation (to be
used for clubs/organizations’ transportation needs).
Apparently there are four 15-passenger vans located
at VV, but they are not in working order. One van’s
exhaust system is so sub-standard that it causes its
driver severe nausea and head-aches. It is mentioned
that Student Leadership has a bus, but there is no
CDL driver available to drive the bus. According to
college policy any CDL driver must also be an
employee of EPCC. It is stated that there are too
many clubs, too many organizations at a college as
large as EPCC for there to be just the one bus (with
the no driver) and four broken-down vans.
Mission IE members inquire about the protocol for
having two large classrooms converted to “SMARTcapable.” Other IE members suggest asking the
Mission campus dean or the IT committee about
such a conversion.
Rio Grande IE members raise concerns about
possible health issues on its campus. A lot of its
buildings have restrooms that have no hooks/hangers
on which faculty, staff, students can hang their
purses, book-bags, or coats. Setting such items on
the floors could prove health-hazardous.
Northwest IE member express concerns that the
Active Shooter video presentation is “too general”
and does not address the possibilities/dynamics that
exist for EPCC’s unique campuses. It is learned that
the EPCC Police Department is developing a course
for faculty, “Last Resort against an Armed
Assailant.”
The meeting winds down with conversation
surrounding the START RITE Committee, Room
Directories, the Social Services Fair project
implementation, and, finally, compiling a list of
names for the EPCC History Project (including Ted
Johnston, Manfred Silva). The Chair recommends
creating an interview-template for this History
Project so that there is a sense of cohesion from one
filmed interview to the next.
The meeting concludes at 4:44pm on the 12th day of
February, the year 2013 with minutes recorded by
Brian Kirby, assistant professor of English at
EPCC’s Rio Grande campus.
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March 12, 2013
G.
Members Present: Barry Bogle, Charles Fitzgerald, Gerry
Perez, Sylvia Peregrino, Blayne Primozich, Nader Rassaei,
Ron Stroud, Alma Valadez, Daniel Vasquez
III.
I.
Old Business: Social Service Fair
Welcome and Approval of Minutes
This is our main project now. Brian Kirby will chair.
We should be thinking now about who to invite. If
anyone has the name of a person or organization
they would like to see invited, please send the names
to Brian or to Blayne. Location is still undecided.
May have it in one central location or rotate
campuses but this will depend on who is invited and
their schedules.
Minutes not yet approved for February DIE meeting.
II.
The history project will go to a District
committee under Dr. Giron. It will include
Mr. Dominguez from the board.
Chair’s Report from the March Meeting with Dr.
Serrata
A.
Did not discuss parking issue.
B.
Campuses are split on the smoking issue. The
President will support whatever we decide as
a group. Rio Grande is having problems
identifying designated smoking areas as
everywhere is next to a “common walkway,”
though Chair states this is a matter of
interpretation. As this is an ongoing issue,
perhaps we can figure it in with the signage
issue – need no smoking signs and designated
smoking area signs.
C.
IV.
Career Center Closure at NWC is a priority.
Chair will follow-up with Linda Gonzales,
VP of Student Services, and Steve Smith, VP
of Instruction. Chair will try to bring this
issue up at next meeting with President.
D.
The Police Department is working on a Core
Intervention team/First Responder Training The Chief will speak on this. He states we
will have a long range plan for same in the
next year. Currently there is no emergency
plan to close the college. The CERT
committee is for AFTER a problem/incident
has occurred.
E.
The vehicles that were mentioned last
meeting that were not working have been
serviced for Campus Life. The college can
pay to train someone to drive the large bus
that we currently have no one licensed to
drive. Any Department or Club can request
said training.
V.
F.
Any problems with the restrooms cam be
reported to Rick Lobato’s department at 2280.
One current problem is the lack of shelves in
some restrooms. The last ADA inspection
stated said shelves were too high, but instead
of lowering them, they were removed
entirely.
Items forwarded by Campus/Site Teams
A.
Northwest Campus door problems – NWC
will continue to work on this problem. Some
suggested solutions include a small wall
being built and plastic stripping. A petition
from people working in the area stating that
the problem is causing health concerns might
be beneficial. Rick Lobato was asked for a
representative to attend IE meetings for such
concerns.
B.
Valle Verde’s visit from Chief Ramirez – The
concern that some doors do not have locks
was explained as a fire code issue. Current
code does not allow the doors to be locked.
(This information was contested by Kathleen
Bombach in the IE meeting on April 9, 2010,
who stated that this information was not
based on a review of the City’s building
code.) Chair stated that it was suggested that
new staff be required to view an active
shooter video.
Other
A.
RG – Employee of the Month Committee is
open for suggestions on a designated EOM
parking spot. Suggestions included a portable
sign or a portable cover for a sign to designate
a moveable parking spot. Some people at RG
are very strong in their desire for this perk for
EOMs.
B.
The question was raised as to why the IE
team budgets do not roll over. Dr. Stroud
explained no budget rolls over at the end of
each fiscal year. Another related question was
if the IE teams do not use up all their budgets
in a given year, can this money be pooled to
solve one larger problem at one campus? Dr.
Stroud responded in the affirmative. He also
stated that this was something that could be
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They need to include prices and pictures of
signs requested.
asked of the President at the next meeting
with the DIE Chair.
C.
The Chair stated that we need to create a list
of rooms available for meetings district-wide.
He would like to see this finished by the end
of the semester. The list would include:
1. who reserves the room for others
2. who is responsible for the room
3. when the room is available
4. size
5. equipment
6. capacity
Dr. Stroud stated that we need someone
assigned to this task. He suggested that
perhaps Dr. Serrata’s office needed to do this.
D.
The signage project needs to be finished as
soon as possible. Chair would like to see it by
the end of April. If we have old plans
available, they need to be updated. The plans
also need to be specific for the President.
VI.
E.
Master Plan Process – This is a district-wide
committee. People present to the committee
who then decide what to include. Planning is
done up to 2025. Digital signage should be
part of this process. We need to put in writing
what we want to accomplish
F.
Saul Candelas spoke on how Valle Verde has
a Welcome Team at the beginning of each
semester. He would like to see each campus
do this with maps, pencils, and other items to
give away. He stated that there is currently no
concerted effort to do this and he would like
to see it standardized at every campus. Gerry
Perez stated that this has been done at NWC
for the past 9 years.
Adjournment
Meeting was adjourned at 4:40 p.m.
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April 9, 2013
Members Present: Blayne Primozich, Gabriel R. Camacho,
Sylvia Peregrino, Alma Valadez, Gerry Perez, Kathleen
Bombach, Charles Fitzgerald, Jennifer Perkins, Keith
Gutierrez, Ron Stroud, Alicia Salcedo, Nader Rassaei, Fariba
Ansari.
I.
IV.
Two campuses had items to report. At NWC,
parking spaces for designation for faculty and staff
have been identified, but there is no money to pay
for the signs. Kathleen Bombach clarified that any
allocated and unspent institutional funds disappear at
the end of each fiscal year. They cannot be carried
over into a new fiscal year. She suggested that the
committee pool any unexpended campus IE funds at
the end of the year to address a campus need, rather
than lose the funds. Ron Stroud will check to see if
any campus has allocated funds that won’t be
expended this year. Campuses whose IE teams do
not meet in the summer may have funds they will
not expend.
Welcome and approval of minutes
The meeting was called to order at 3:10 p.m.
Minutes were approved by unanimous vote: Charles
Fitzgerald made the motion, Alma Valadez
seconded.
II.
Chair’s report
Chair Blayne Primozich will meet with President
Serrata on April 25. At that meeting, he will bring
up the Northwest Campus door issue.
III.
At Valle Verde, Fariba Ansari brought up the need
for improved communication within departments
because of the incident where she was not informed
that the college vans were not working when she had
a scheduled student trip. Valle Verde’s IE team
decided to develop a new process for designating an
employee of the month each month for the next
school long term. The VV representatives asked the
other campus for suggestions on a new EOM
process that VV might want to consider. The
numerous suggestions were recorded and will be
transmitted to the new VV EOM subcommittee chair
at VV.
Old Business
A.
Signage: Each campus needs to update their
signage reports so that a district wide report
can be updated. The signage reports should
include on campus signage and directional
signs. Physical plant should have campus
layout diagrams.
B.
Social services fair: Brian Kirby is the
subcommittee chair. Because he was
absent for this meeting, this item was
tabled.
C.
D.
The committee agreed on a May meeting
on Tuesday, May 7.
Meeting room directory: Blayne will
assemble a draft of the meeting room
directory.
Campus reports.
Blayne excused himself to attend another meeting
during the VV discussion and handed the gavel off
to Gerry Perez.
V.
Adjournment
Gerry adjourned the meeting after a motion by
Jennifer Perkins, seconded by Fariba Ansari, and a
unanimous yay vote.
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2011-2012
February 14, 2012
8.
Members Present: Alicia Salcedo, Mary Beth Haan, Hilda
Taylor, Jose Pacheco-Lucero, Jesse Ramirez, Robert Ferrell,
Nader Rassaei, Charles Fitzgerald, Gertrud Konings-Dudin,
Alma Valdez, Blayne Primozich, Fariba Ansari, Angie Ruiz,
Crystal Ontiveros, Dr. Ron Stroud
Dr. Roberts supports the Employee of the
Month. Dr. Roberts was open to suggestions
to improve or modify an employee
recognition endeavor.
Absentees: Nora Servin, Melissa Laibinis, Kimberley
Golucke, Clara Topete, Consuelo Gonzales, Darcy
Traffansted
9.
Members Absent with Notice: Roy Tuberville
Cabinet Liaison: Saul Candelas
10.
Call to order:
The meeting was called to order at 3:05 p.m. by
Mary Beth Haan.
II.
The Committees discussed the role of the
District IE Committee and the Campus IE
Teams.
These committees are vehicles to improve the
institution. Dr. Roberts was open for concrete
suggestions to roles and charges for the
Committee and Teams.
Guest: Dr. Ernst Roberts, Dr. Dolores Gross
I.
The Committee discussed the Employee of
the Month
The Committee discussed the Planning
Procedure with Dr. Roberts.
A concern was brought up about changes
made in the planning procedures that are now
posted on the web site. Dr. Roberts explained
that we could and should be open to review
and for revisions.
Mary Beth Haan introduced President Dr. Ernst
Roberts
President gave an update on the state of the College:
11.
1.
The purchase of the Stanton building and the
plans to renovate. For some of the Rio
Grande programs
2.
Fort Bliss project may be up through a bid
process. EPCC may have to walk away
3.
Physical plant has reduced the number of
vehicles and has implemented GPS on the
cars to save on fuel.
4.
He stressed how important cost saving is.
Doing things smarter can assure the
institution savings.
5.
Saving institution resources, because staff
deserve a pay increase / salary enhancement
6.
Tuition may be raised
7.
Stem Grant available for 6 years making it
possible for EPCC and Texas Tech to relocate
to the Union Depot.
III.
Dr. Roberts thanked the Committee for their
work
Approval of Minutes:
Nader Rassaei made the motion to approve the
minutes for December 13, 2011, Hilda Taylor
second the motion. The minutes for December 13,
2011 were approved.
IV.
Old Business:
Discussed that the Pre Planning would continue and
Dr. Stroud handed out the comments to the
committee to be reviewed and for discussion on our
next meeting.
District Directory:
Samples were handed out for review and the
Committee requested to have it send out
electronically.
V.
New Members:
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1.
2.
VI.
Charles Fitzgerald- Rio Grande
Blayne Primozich- Transmountain
Campus Reports:
A summary of the Campus IE reports were
discussed and distributed.
VII.
VIII.
Adjournment: Hilda Taylor moved to adjourn and
Jose Pacheco seconded the motion. Meeting was
adjourned at 5:05 pm.
Angie Ruiz, Secretary
Next Meeting: TBA (ASC 3 to 5 p.m.)
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March 20, 2012
that budget. Mary Beth will ask Dr. Roberts about
considering the re-instatement of the Special
Allocations budget.
Members Present: Nora Servin, Mary Beth Haan, Clara
Topete, Hilda Taylor, Jose Pacheco-Lucero, Robert Ferrell,
Gertrud Konings-Dudin, Roy Tuberville, Fariba Ansari,
Angie Ruiz, Consuelo Gonzales, Crystal Ontiveros, Darcy
Traffansted, Dr. Ron Stroud
Mary Beth provided the Response Outcome form to
be used for by standing committees for
recommendations.
Absentees: Alicia Salcedo, Melissa Laibinis, Charles
Fitzgerald, Alma Valdez, Blayne Primozich
Mary Beth suggested that she could invite Ms.
Josette Shaughnessy from finance to a meeting, so
she can provide more information about budget and
related items. Jose Pacheco noted he would like
District IE to continue to invite others to speak at the
District IE meetings. They could bring in some
ideas and suggestions for the charge of this
committee.
Members Absent with Notice: Nader Rassaei, Kimberley
Golucke, Jesse Ramirez,
I.
Call to order:
The meeting was called to order at 3:06 pm by Mary
Beth Haan.
II.
Hilda Taylor made the motion to approve the
minutes for February 14, 2012, Crystal Ontiveros
seconded the motion. The minutes for February 14
were approved.
III.
Employee of the Month was discussed, and the
thought that the process should all be standardized
throughout the District was mentioned.
Approval of Minutes:
IV.
The condition of flags across the District was
mentioned. It was thought that the Police
Department might be in charge of the flags.
Pre-Planning - Discussion
Mary Beth congratulated the committee on the
comments made on the pre-planning review
documents. Dr. Ron Stroud appreciated the
comments.
V.
Campus Reports:
A summary of the Campus IE reports was discussed
and distributed.
VV Campus- Roy Tuberville informed the
committee that we got the side walk. The walks
throughout the campus will start up again. The
construction of the building has started. Parking
lights have been replaced. Clocks have been
replaced.
Committee decided to let Dr. Dolores Gross take all
of the comments forward to the seven budget heads.
The Committee requested that feedback be received
from the specific departments.
District Directory - Discussion
Dr. Stroud suggested that the chair meet with Dr.
Roberts. Darcy Traffansted will research to see if
there is an existing district directory. If there is, then
can it be made electronically? Darcy Traffansted
moved to have chair meet with President as Dr.
Stroud suggested and Nora Servin seconded the
motion.
New Business
RG Campus received the pencil sharpeners
VI.
Next Meeting: April 10, 2012 (ASC Bldg A - 400 3
to 5 p.m.)
VII.
Adjournment: Roy Tuberville moved to adjourn and
Clara Topete seconded the motion. Meeting was
adjourned at 5:05 pm.
Charge of Committee’s – Discussion
Northwest Campus - Hilda Taylor mentioned that
the IE Team members are not happy the way we do
things now because we submit our request for
repairs and sometimes we do not hear anything.
Before there was a District budget of $140,000
monies allocated for special projects. Dr. Stroud
informed the committee that Dr. Rhodes stopped
Submitted by Angie Ruiz, Secretary
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2010-2011
October 12, 2010
Stroud, one issue common to most campuses has
been that of signage.
Members Present: Dr. Ron Stroud, Blayne Primozich, Kim
Golucke, Erika Gamboa, Ramon Jimenez, Robert Ferrell,
Charles Yakubovsky, Daniel Gutierrez, James Heiney, Jesse
Ramirez, Maria Lopez, Alicia Salcedo, Gabriel Mendoza,
George Lyon
I.
It was reported that Frank Lujan began a facilities
procedure to create a line of communication
between campuses and other entities last year but the
status of the procedure is unknown.
Call to Order:
Action: Blayne will contact Frank on the status and
perhaps the IEC should consider creating a subcommittee to continue work on the procedure.
Meeting was called to order by Dr. Ron Stroud at
3:05 p.m.
II.
Further discussion ensued about having Rick
Lobato, Director of the Physical Plant, attend the
IEC meetings. The Committee would like to have
Mr. Lobato continue to attend the meetings so that
campuses can report any issues to him.
Overview of the Institutional Effectiveness
Committee (IEC)
Dr. Stroud gave an overview and the charge of the
Institutional Effectiveness Committee for the benefit
of the new members. New IEC members introduced
themselves and campus’ they represented.
III.
Action: Blayne will invite Mr. Lobato to the
November IEC meeting to address issues. Blayne
asked that each campus team put together a list or
report addressing their issues and forward it to him
so he may pass this information on to Mr. Lobato.
Election of Chair
Blayne Primozich from Mission del Paso Campus
was unanimously voted in as Chair of the IEC.
VII.
IV.
Dr. Stroud updated the committee on the Going
Healthy initiative. Dr. Rhodes is concerned about
the health of students so this initiative was proposed.
One of the ideas submitted were designated walking
paths inside College buildings. Mr. Heiney related
that the informal route at the ASC ceased due to
complaints. Further discussion ensued regarding
food prices and food choices available at each
campus. The committee also would like to see the
wording in the initiative change taking out wording
that deals the treatment and slaughter of animals
raised for food.
Kim Golucke from Mission del Paso Campus and
Erika Gamboa from Rio Grande Campus were
unanimously voted in as Secretary and Co-Chair
respectively.
V.
Approval of Minutes
Minutes of the August 24, 2010 minutes were
reviewed by members. Of note was Dr. Daniel
Gutierrez was left off as a member present at the
meeting. Motion made by Ramon Jimenez, with a
second by James Heiney to approve the minutes
with corrections. No further discussion. Motion
approved.
VI.
Going Healthy
Election of Secretary and Co-Chair
Action: Blayne would like the Going Healthy
initiative taken back to the Campus teams for
comment and proposed guidelines. Dr. Stroud will
make the recommended changes in the wording and
e-mail out the revisions. The item will be put back
on the November agenda.
Presidential Charge: Beautification
Dr. Stroud discussed the 2008-09 Beautification
Reports. The reports are posted on the website.
Reports need to be updated and Dr. Rhodes would
like ideas submitted. Blayne related to the
committee the IEC has had the beautification charge
for some time and over time it has been geared
toward maintenance of the campuses. Per Dr.
VIII.
Noel-Levitz Student Satisfaction Inventory Survey
Dr. Stroud discussed the strengths and challenges
noted from past surveys. Another survey will be
conducted in Fall 2010. The survey reports District
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Action: Use of funds and alternatives to gift
cards needs to be taken back to campus teams
for recommendations.
results, no individual campus results. It was noted
that some items on the surveys do not change over
the years such as lighting and parking.
B.
Dr. Stroud advised the committee that the
2009-10 Standing Committee Reports will be
out soon.
As many campuses have not yet had their team
meetings no reports were submitted.
C.
Dr. Stroud will advise Dr. Rhodes that Blayne
Primozich has been elected chair of the IEC.
Action: Blayne requested that each team put
together a written report and send to IEC Secretary.
Each team report needs to be narrowed down to
items that need to be addressed by the IEC. Campus
reports will be placed on November meeting agenda.
D.
Dr. Gutierrez requested input on how to
promote participation of campus committee
members. Dr. Stroud suggested that there
may be many different reasons for non
participation and that the campus chairs are
responsible to find out why members are not
attending.
Action: None
IX.
X.
Campus/Site IE Team Reports
Other Business
A.
Dr. Stroud reported there is a $6,000 IEC
budget divided between the six teams. Each
team received approximately $975.00. Dr.
Stroud oversees the budget. Letty Salas in
Dr. Stroud’s office (x2068) is the point of
contact if there are any questions. Campus
teams need to provide receipts to his office so
the budge can be reconciled. Of note is that
gift cards can no longer be purchased. Ms.
Salas is also responsible for the Employee of
the Month (EOM). Blayne asked for
alternatives to gift cards for EOM and
acceptable use of funds.
XI.
Adjournment
There being no further business Ramon Jimenez
motioned to adjourn. Motion seconded and
approved. Meeting adjourned at 4:45 p.m.
Respectfully submitted:
Kim Golucke, RN, CRRN
Secretary, IEC
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November 9, 2010
Members Present: Dr. Ron Stroud, Blayne Primozich, Kim
Golucke, Pat Pynes, John Swisher representing Student
Government, Ramon Jimenez, Roy Tuberville, George Lyon,
Nora Servin, Alicia Salcedo, Daniel Gutierrez, Jesse
Ramirez, Mary Beth Haan, Gabriel Mendoza
Blayne did ask Dr. Rhodes about the name
"Beautification Plans" and if he would be open to
another name. Originally the plan was mainly
focused on landscaping. It is now geared more
toward maintenance and safety issues. Do we want
to consider changing the name to something a little
more appropriate to what the plans represent? Dr.
Rhodes suggested "Campus Development Plans"
which does capture what the Committee is doing.
Dr. Rhodes is receptive to suggestions. Rick Lobato
agreed it was originally geared toward landscaping
but it more like a facility condition report which
encompasses parking, lighting, safety and other
things with facilities. He is in agreement with a
name change that covers the scope of the plan. No
other comments received by the Committee.
Guests Present: Rick Lobato, Saul Candelas
I.
Call to Order:
Meeting called to order by Blayne Primozich, Chair
at 1505 hours.
II.
Approval of Minutes:
Minutes of the October 12, 2010 meeting were
reviewed by members.
Action: Motion made by Ramon Jimenez to
approve. Motioned seconded. No further
discussion. Motion approved.
Blayne asked the Committee members if there were
any other items they would like him to bring up with
Dr. Rhodes. No comments received.
IV.
Business Items
A.
III.
Chair's Report
Blayne updated the Committee regarding his
meeting with Dr. Stroud, Dr. Dolores Gross, and
Mary Beth Haan regarding the SACS accreditation
report. They would like to involve the IE
Committee in the SACS planning and assessment.
Further discussion will take place under Business
Items.
In his meeting with Dr. Rhodes, Blayne brought up
the walking path issue at the ASC. As far as Dr.
Rhodes is concerned it is acceptable if people are
walking on their own time and not when they should
be at their desk.
The healthy foods initiative was discussed with Dr.
Rhodes as well. He was receptive to generic
guidelines. See Business Items.
Blayne asked Dr. Rhodes if there were any
guidelines he wished the Committee to follow this
year. As the College is in SACS mode everything
the Committee does is in preparation for the
accreditation report. This will overlap with what
will be brought up with Mary Beth under Business
Items. Because of this there may be some changes
to the IE Committee charge. Otherwise, continue
with the Beautification Plans and meeting with Rick
Lobato.
Dr. Rhodes did not foresee any new tasks other than
working with the SACS accreditation, nor were
there any new directions the team should take.
I.E. Involvement in College Planning and
Assessment
Mr. Candelas gave the members provided
brief information on the Committee's
background and charge. The Committee
needs a new focus and be involved more in
the operational and strategic planning of the
College. The Committee really hasn't
reached its full potential yet. This is not to
take away from the President's or Board's job
but to be of more help. Dr. Rhodes is
supportive of this per conversations between
himself, Mr. Candelas and Mary Beth Haan.
To begin with, Mr. Candelas suggests that the
Planning Director be brought to IE
Committee to present on what has been done
over the past five years.
The floor was then opened to comments and
questions.
Blayne suggested the real question is how we
do this and who we report to. The possibility
of contacting different administrators and
becoming advisory in nature on certain
projects was suggested. After discussion
among the members, Blayne turned the floor
over to Mary Beth. Mary Beth said we need
to do best practices, get better at
documenting recommendations and
following through on them. Blayne related
that SACS is looking at involvement in the
planning process and not just
accomplishments.
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Immediate things that could be done would
be changing the charge as suggested by Dr.
Rhodes. Suggested new language is noted in
the proposed change to the IEC charge
provided to the members. Dr. Stroud added
changes to the charge have already been preapproved by the President. Mary Beth said
the key words in the proposed change to the
charge are, "shall document a long term
record." Blayne also brought up the fact the
proposed change also incorporated "teams"
into the language. We would essentially be
including all of the six teams in providing
some type of chair's report. What part of the
year would these be done is a question to
answer. Blayne stated changing the charge
ties into SACS accreditation, but how are we
going to document recommendations and
changes. There may be some duplication of
efforts.
C.
As noted above under Chair's Report
D.
Action: Motion made by Daniel to promote
the healthy eating and wellness initiative in
conjunction with health sciences, culinary
arts and other interested parties. The motion
was seconded by John. No further
discussion. Motion passed.
E.
Valle Verde Campus Beautification Plan
Update
Rick Lobato updated the members on the
Valle Verde Beautification Plan. Fountains
are now working. Exterior concrete stairs
have been repaired. Roy advised Rick that
the surfacing is coming off. He is to let Rick
know which ones. The lighting has been relamped and redone. May need additional
lighting. Rick would like to do an evening
walk through with the Campus IE Team to
assess additional needs. Crossing at Phoenix
Street very dangerous. Officers have been
staged there to move people along that are
dropping off students at the Early College
High School. Regarding parking lots, Rick
and the PD both have some budgetary control
over parking lots. Campus PD at VV not
enforcing parking. The parking fee increased
but no decision as to how it will be split up
has been made. Rick has not seen a budget
increase yet. Rick would like to fix the road
coming in off Hunter. Bids are in to fix the
drainage problem at Student Services, but the
College needs additional funding. Rick
hopes to have work started in January or
February. In regards to signage, there are so
many signs that people ignore them.
Suggestions included color coding curbs
instead of signs. Ramon advised that the sign
"President's Office" needs to be taken down.
Rick will go and take a look at it.
Healthy Eating Initiative
In meeting with Dr. Rhodes, Blayne brought
up the concerns that clear directives would
run into problems. These directives would be
beyond the scope of the Committee's charge.
George related the program is to narrow just
focusing on food and beverages. The Green
Committee was able to get some wording in
food service contracts. Is there room for
suggesting options available to students?
Committee members suggested teaming up
with culinary arts and other divisions for
promotional days and events. This would tie
into strategic planning with walking clubs,
improvement of gyms, etc.
Action: After extensive discussion and
comments by members and guests, it was
agreed upon to consider a potential procedure
and a change in the charge at the next
meeting. Dr. Gross will also be invited to the
December meeting, as well.
B.
Consideration of Renaming the
Beautification Plans
Transmountain Campus Request for
School Zones and Crosswalks
George advised members that the City bus is
dropping Early College High School students
off on Kenworthy. It has become very
dangerous. The issue affects not only the
City, but EPISD and EPCC students. It is on
City property. EPISD is recommending and
working on a school zone in that area.
V.
Other Business
Blayne asked if everyone was interested in doing
campus walk-throughs with Rick. All were in
agreement. Rick stated he would have all necessary
people attend.
Blayne reminded members to have the Campus
Team Meeting Reports and agenda items submitted
a week before the next IEC meeting. The
Transmountain team report will be the focus of the
December meeting.
The next meeting date will be on the Tuesday during
dead week. The meeting date will remain December
14, 2010.
VI.
Adjournment
There being no further business, a motion was made
by John to adjourn. Motion seconded and passed.
Meeting adjourned at 1700 hours.
Respectfully submitted:
Kim Golucke, Secretary, IEC
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December 8, 2010
requests are completed these are also sent to
Dr. Stroud.
Members Present: Maria Lopez, Roy Tuberville, Pat Pynes,
Kim Golucke, George Lyon, Daniel Gutierrez, Blayne
Primozich, Mary Beth Haan, Erika Gamboa, Gertrud Konings
C.
Healthy Lifestyles Initiative
Guests Present: Dr. Dolores Gross, Director of Planning
I.
Suggested working with TV station and
KCOS, having walking trails at all campuses.
Gyms – budget cuts may affect improving
them, however Campus Life would help out if
they took over.
Call to Order
Meeting called to order by Blayne Primozich, Chair
at 1520 hours
D.
II.
Approval of Minutes
Looking at Noell Levitz data. It was
suggested that a flow chart or directory be
created on who to contact at College for
various things, i.e. availability of meeting
rooms.
Minutes of November 9, 2010 reviewed by members
of the Committee.
Action: Motion made and seconded to approve
minutes with corrections. Motion carried.
III.
IV.
Action: Items C & D placed on hold until
February meeting.
Chair’s Report
Blayne reported that Dr. Rhodes is happy with the
direction of the Committee
Business Items
A.
E.
Campus Team Concerns
1.
IE Committee Charge and Tracking
Planning Efforts
Dr. Gross addressed the Committee regarding
the IE Committee’s importance in college
accreditation. Dr. Gross proposed adding
simple language to the Committee charge.
Her office can help track Committee
recommendations. Suggested documentation
status and outcomes be tracked through the
TracDac system. Mary Beth provided copies
of an IE Committee Planning and Assessment
tracking form she developed. Dr. Gross also
suggested putting initiatives on the area
assessment plan. Blayne commented there
are two decisions to be made by the
Committee; changing the charge and
documentation.
Action: Motion made by Mary Beth Haan
to create one charge for District IE
Committee to include wording for planning.
Motion seconded. Motion carried.
B.
Identification of Planning Projects for
Spring
Computer Tampering at the
Northwest Campus
Daniel advised of staff concerns that
someone is using computers. The
College police departments stated if a
complaint is filed it is handled
administratively. IT was suggested they
contact Richard Bullard for security
concerns. Additionally, make sure all
staff are logging off their computers.
2.
Graffiti on Campus Buildings and
Property
Northwest is now experiencing graffiti
problems. This has been an ongoing
problem at Valle Verde. It is happening
in private areas like bathrooms. If the
problem continues in the Spring semester
it was suggested that Chief Ramirez
come to the Committee meeting and
discuss the issue.
3.
Rainwater Harvesting at the
Transmountain Campus
Tracking Beautification Report Requests
For Campus teams that come up with
recommendations and request for
beautification, the report should be forwarded
directly to Dr. Stroud. When beautification
Gertrud Konings presented a PowerPoint
on rainwater collection at the
Transmountain campus. This campus is
having problems with flooding and poor
vegetation. A written proposal for
improvement is being considered. It was
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having IE represented during the design
of the new campus.
suggested involving students in the
project, contacting Nancy Tharp with
Risk Management, Grants Management
for money, and Dr. Ahner for green
technology recommendations. Rick
Lobato is aware of the flooding issues on
the campus.
Action: Blayne will include all these
campus issues at his next meeting with Dr.
Rhodes.
V.
4.
Other Business
Plumbing at the Valle Verde Campus
Pat has spoken to Rick Lobato already
regarding this issue. Plumbing not
designed for volume of students. Not
sure how to fix the problem. Will bring
the issue back in Spring. Pat also
brought up the problem of paper towels
being used and thrown into the toilet.
Recommends changing to air dryers.
Erika brought up the fact that the paper
dispensers are new. Mary Beth
suggested the Committee start a list of
issues at other campuses to address for
the new Ft. Bliss campus. Perhaps
Dr. Gross stated she hopes to share the Assessments
Plan for the 10-11 school year with the Committee
in the Spring.
VI.
Adjournment
There being no further business, the meeting was
adjourned at 1715 hours.
Respectfully submitted:
Kim Golucke
Secretary, IEC
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February 15, 2011
Members Present: Dr. Ron Stroud, Blayne Primozich, Kim
Golucke, Pat Pynes, Ramon Jimenez, Roy Tuberville, George
Lyon, Nora Servin, Daniel Gutierrez, Robert Ferrell, Erika
Gamboa, Jim Heiney, Maria Lopez, Mary Beth Haan
B.
Discussion ensued that suggested instead of
rewriting the charges, to just change spacing
so all are consistent. Also, insert wording
approved that was suggested by Dr. Gross. Of
note, this wording was adopted prior to
Committee knowledge of Unit Review
procedure for Non-Instructional Programs.
Guest Present: Saul Candelas
I.
Call to Order:
Meeting called to order by Blayne Primozich, Chair
at 1505 hours.
II.
Action: Blayne will set up a meeting
between himself, Dr. Stroud and Dr. Gross to
filter out excess language. Blayne will also
speak with Dr. Rhodes about wording of the
charge.
Approval of Minutes:
Minutes of the December 8, 2010 meeting were
reviewed by members.
Action: Motion made to approve minutes.
Motioned seconded. No further discussion. Motion
approved.
III.
C.
Additionally, Blayne spoke with Chef Rick Webb
regarding the healthy lifestyle initiative. Rick
advised that Culinary Arts is unavailable in the
Spring due to previous commitments, but would
plan to work on the initiative with IEC in the fall.
Action: Committee members will take back
to their respective campuses to work on and
bring back to the next meeting.
D.
Business Items
A.
Consideration of a Procedure to Involve
the District I.E. in the Evaluation of NonInstructional Programs
A draft of the procedure was distributed to
members. Mr. Candelas advised committee
members the function would be in an
advisory capacity; offer advice and be
engaged with the Board for annual review of
these programs. The process would not
punitive in nature. This is something we need
to do for SACS and the District I.E.
Committee is the most appropriate committee
to do this instead of creating a whole new
committee. Mary Beth stated this would
enhance Area Effectiveness Plans. Dr. Stroud
stated by using this committee it would give a
fresh set of eyes to the non-instructional
programs and what they are doing in the
planning of their program. At this time Dr.
Stroud went through the draft policy and
forms with the Committee.
Action: After extensive discussion, Blayne
asked committee members to please forward
comments, suggestions, and questions to him
before the next meeting in March.
Proposal to Build a College-Wide
Directory of Available Meeting Rooms
Mary Beth provided a draft form for
obtaining information on a meeting room
directory for each campus and asked if this
could be placed on the IE website. Dr. Stroud
said it could and it could be made part of a
procedure to make sure it is kept up to date.
Chair's Report
Blayne did not meet with Dr. Rhodes in January.
However he did meet with Mr. Candelas and Mary
Beth Haan.
IV.
Review of the District I.E. Committee and
Campus I.E. Team Charges
Discussion of Plans for the Healthy
Lifestyles Initiative
There was a brief discussion to form
subcommittees to work on different events. It
was decided to brainstorm ideas and bring
them to the next meeting.
E.
Issues Forwarded by Campus I.E. Teams
Rick Lobato was unable to attend the meeting
today. It was suggested to move beautification
issues to the campus level. Rick will visit each
campus and address issues with campus teams.
Start campus visits in April. Concerns about a
facility representative not attending campus
team meetings and campuses not getting
responses to their concerns or work orders were
brought up. It was felt that Rick Lobato should
meet with District I.E. once or twice a semester.
V.
Other Business
None
VI.
Adjournment
There being no further business, a motion was made
and seconded to adjourn. Motion passed. Meeting
adjourned at 1700 hours.
Respectfully submitted:
Kim Golucke, Secretary, IEC
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March 8, 2011
place. Physical Plant is working with IT to
place work orders online.
Members Present: Blayne Primozich, Kim Golucke,
George Lyon, Roy Tuberville, Pat Pynes, Ramon Jimenez,
Jesse Ramirez, Jim Heiney, Daniel Gutierrez, Maria E.
Lopez, Gabriel Mendoza, Mary Beth Haan, Dr. Ron Stroud
Rick did report on ongoing work at RG to
include that in April a math lab will be going
in the old bakery building, the City rejected
plans for utilizing the empty lot next to the
library due to the site being historical. A
zoning change from residential to commercial
is required so no parking is allowed there.
The multilevel parking garage and Oregon
parking are being re-stripped.
Guests Present: Dr. Dolores Gross, Rick Torres
I.
Call to Order:
Meeting called to order by Blayne Primozich, Chair
at 1515 hours.
II.
Rick suggested that campus teams also go
through the campus technicians when
addressing issues on campus. Those
technicians are Manny at NW, Juan Ruiz at
MDP, Javier at RG and Albert Herr at VV.
Approval of Minutes:
Minutes of the February 15, 2011 meeting were
reviewed by members.
III.
Action: Motion made by Pat Pynes, seconded by
Jim Heiney to approve the minutes of February 15,
2011 with campus summaries to be included at a
later date. Motion passed.
Blayne suggested a procedure to govern
recommendations and responses beyond
facilities.
Chair’s Report:
Action: None
Blayne welcomed guests Rick Torres from the
Physical Plant, and Dr. Dolores Gross.
IV.
B.
Discussion and Approval of Changes to
I.E. Charge
Blayne advised the Committee that Dr. Rhodes
recommends that the Chair of IEC go to the cabinet
meeting once a semester and give recommendations
and reports; perhaps starting in the fall. Dr. Rhodes
would like to meet with IEC on Aril 19th which is
when he will be available.
Blayne met with Dr. Gross and Dr. Stroud
and then with Dr. Rhodes. Dr. Rhodes is
okay with the DRAFT charge. Dr. Gross and
Committee members suggested additional
changes to the charge. After discussion,
Blayne read back the proposed changes.
Business Items:
Action: Motion to approve changes,
seconded. After further discussion the motion
was amended by Roy, seconded by Ramon.
Motion passed. Dr. Gross is to revise the
charge with the approved changes.
A.
Discussion of Beautification Reports with
Rick Lobato
Rick Torres from Physical Plant, representing
Rick Lobato, was apprised of several campus
issues such as faculty parking at MDP and the
funding issue for signs, signage at VV
regarding the President’s office, pot holes
behind Student Services Building at RG,
window cleaning at Northwest, and storage
for equipment at VV.
Rick stated that work orders need to be
submitted. Roy advised that this had been
done several times but nothing has been done.
Rick reported that life safety issues are dealt
with first then due to budget cuts those issues
most necessary are done. It was suggested by
Pat and Blayne that some type of feedback or
notification to campus teams needs to take
C.
Discussion of Potential Changes to I.E.
Committee Membership/Teams
Blayne spoke with Dr. Rhodes, Dr. Gross,
and Dr. Stroud. They would like to consider
permanent three year appointments for IEC.
They still want at least one campus team
member to be on IEC. Dr. Rhodes supports
appointed members. Dr. Stroud said it needs
to be decided on quickly as he is meeting with
Directors on standing committee
appointments. Both Dr. Gross and Blayne
stated this shouldn’t affect campus teams,
however, a structured committee is needed
representing all areas of the College.
Action: None
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D.
Discussion of the Planning Procedure
The most recent draft of the planning
procedure was distributed by Dr. Gross.
Administrators met last week with Dr. Gross
on pre-planning. Administrators are aware
they will have to respond back to IEC
recommendation. Blayne is concerned with
the timelines. The procedure falls in line with
College dates but that turns into having
weekly meetings for this Committee. It was
recommended to change to two different
timelines. Dr. Gross will work with IEC on
timelines, so not to overwhelm the IEC
members.
V.
Other Business
Ramon asked Dr. Gross if she would be available to
talk with the VV Campus Team on 03/29/11 at 3:00
p.m., B240.
Blayne advised that in April, the IE campus team
meetings will be held together at the ASC.
VI.
Adjournment
There being no further business, the meeting was
adjourned at 1720.
Respectfully submitted:
Action: Blayne requested that members read
through the procedure.
Kim Golucke, Secretary, IEC
E.
Update on Campus Meeting Room
Directory
Blayne asked campus teams to continue
working on their directory through April.
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April 19, 2011
Action: Pat Pynes made a motion to realign
the membership as proposed. Second made
by Roy Tuberville. No further discussion.
Motion passed.
Members Present: Dr. Ron Stroud, Blayne Primozich, Kim
Golucke, Pat Pynes, Jim Heiney, Alicia Salcedo, Roy
Tuberville, Ramon Jimenez, Maria E. Lopez, Gertrud
Konings, George Lyon, Daniel Gutierrez, Jesse Ramirez,
Hilda S. Taylor, Gabriel Mendoza, Erika Gamboa
B.
Guest Present: Dr. Dolores Gross
I.
Blayne met with Dr. Gross and Saul
Candelas. Pre-planning reports have been
sent out. There is an issue in keeping standing
committee recommendations in the preplanning reports. There is also opposition to
displaying budget information which at times
displays salary lines. They are leaning
towards questions relating to budgeting
needs, total budget, cost saving initiatives,
and funding priorities instead of a breakdown
of budget expenditures. Then salaries would
not be shown.
Call to Order:
Meeting called to order by Blayne Primozich, Chair
at 1510 hours.
II.
Approval of Minutes:
Minutes of the March 8, 2011 meeting were
reviewed by members.
Action: Motion made to approve by Ramon
Jimenez. Motioned seconded by Roy Tuberville.
No further discussion. Motion approved.
III.
Additionally, dates have been revised with
reports coming in September 15-20, and then
District I.E. Committee will begin review by
November 30. Dates can be tinkered with to
get procedure going and then revised the next
year if needed. Deadlines were needed
however. Dr. Gross commented that the
content is coming together but adjustments
will need to be made after the procedure is
piloted. It was suggested to draft volunteers
from Campus teams to help on subcommittees to do the pre-planning reviews
and only the Committee would do the full
reviews. Gertrud recommended a full report
+ two updates to the Committee when time
for a face-to-face meeting.
Chair's Report
Blayne referred Committee members to Items IV.A.
and IV.B.
IV.
Business Items
A.
Announcement of Changes to District I.E.
Membership
Blayne met with Dr. Rhodes regarding the
Planning Procedure and proposed changes to
the membership of the District I.E.
Committee. Blayne provided Committee
members with latest Planning Procedure draft
and membership roster.
It is proposed that the Committee be
comprised of fourteen (14) appointed
members, each serving three-year terms, and
one (1) representative from each Campus
team, that would change yearly, for a total of
20 members. An alternate is okay to attend
from the Campus team if the member is
absent and may vote by proxy.
Representatives from Campus teams do not
need to be chairs or co-chairs of the team due
to their already heavy workload. The
Campus Team representative has that
continued connection to District I.E.
Committee. Appointments start in October
2011, and Campus teams will select their
representatives in September 2011.
Discussion of Potential Changes to the
Planning Procedure
Dr. Gross did relate to the Committee
information from the SACS Conference, Call
for Proposals: Track #4 deals with College
review of administrative services and Track
#3 deals with SLOs and I.E. connecting to
non-instructional areas. So if asked why we
are doing this, respond that it deals with
accreditation.
Action: Discussion only.
C.
Discussion and Planning for the Review of
Pre-Planning Reports during the Summer
Blayne reported to the Committee that some
reports have been received and he would like
the Committee to look at them this summer.
(See Item IV.G.1)
Action: Discussion only.
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D.
2.
Request to Forward Pictures of Employees
of the Month for Display on the College TV
Channel
Jim Heiney requested that the name, picture,
campus and month of award for Employee of
the Month be sent to Martha Nervaiz at
mnervais@epcc.edu to display on the College
TV channel.
Action: Discussion only.
E.
Action: Motion by Pat Pynes to change the
name to Beautification and Improvement
Plan. Seconded by Roy Tuberville. No
further discussion. Motion passed.
V.
Other Business
Gabriel Mendoza updated the Committee on Oregon
Street issues at the Rio Grande campus. Gabriel
stated that non-EPCC students (residents) were
going to the College and buying parking stickers and
then parking in the College parking lots. Blayne
spoke to Dr. Rhodes about the issue and Dr. Rhodes
is to follow up with Dr. Roberts and Linda Hensgen.
Additionally, many of the stairs do not have non-slip
strips on them. This has been reported several times
and finally some are getting fixed after a student fell.
Gabriel further reported that computers in H014 and
H015 need to be replaced and the problem is
affecting a large number of students. It was
suggested he contact IT, or Dale Najera of the IT
Committee. Additionally, Nancy in Instructional
Media Services should be advised of the problem.
Discussion of Employee of the Month
Nomination Process at the Various Sites
Jim Heiney asked for input by Committee
members on how to get people to nominate
someone for Employee of the Month. He is
having difficulty getting nominations.
Valle Verde sends out e-mails requesting
nominations and nominations come back in
via e-mail. Still they get very few
nominations. At Mission Del Paso each
discipline is assigned a month. The discipline
head sends their nomination forms to
employees to submit nominations to Campus
IE. Northwest experiences the same problem
with receiving nominations. People on the
Campus IE team go through the campus
soliciting nominations. Gertrude suggested
that newcomers might be a good source to
find people who have helped them the most
and ask them to write a nomination. Roy
suggested that perhaps doing EOM quarterly
instead of monthly.
Action: Discussion only.
Pat Pynes stated many people are not happy with
Barnes & Noble and could this be brought up to the
I.E. Committee. Ruben Gallardo in Purchasing
would know if the contract was up or not. Ramon
brought up that many students drop classes because
they cannot pay for the books. Blayne will try and
contact Ruben Gallardo and Claude Mathis to
discuss the problem.
Action: Discussion only.
F.
A recommendation was made to
change the name of the Beautification
Report to the Beautification and
Improvement Plan.
Updates on the Meeting Room Directory
Action: Discussion only.
Blayne asked for everyone to go through
building by building on their campus for
rooms that can be reserved for meetings.
Continue as a summer project to start in fall.
Action: Discussion only.
G.
VI.
Adjournment
There being no further business, a motion was made
by Ramon Jimenez, seconded by Roy Tuberville to
adjourn. No discussion. Motion passed. Meeting
adjourned at 1715 hours.
Planning for Summer Meetings and Goals
for Next Year
1.
There will be no meeting in May. The
June meeting will be held to work on
directories and to pilot the preplanning process by subcommittees to
see how the process works.
Respectfully submitted:
Kim Golucke, Secretary, IEC
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2009-2010
October 13, 2009
Members Present: Olga Tavarez, Jesus Lugo, Baldemar
Perez, Blayne Primozich, Lucretia Thomas, Daniel Gutierrez,
Gerard Perez, Robert Ferrell, Erika Gamboa, Jeffrey Coles,
Charles Yakubovsky, Ramon Jimenez, Maria E. Lopez, John
Swisher, Dr. Ron Stroud
Dr. Stroud — Currently there is no procedure. It
depends on the Deans themselves. If have a
procedure, then maybe it can specify who decides
placement/changes/designs.
I.
Overview of lEC — Dr. Stroud gave an overview of
the District IE Committee and explained its role in the
College.
Chair — Can Dr. Stroud’s office help write the
procedure? Maybe the Administrative Liaison can
report to the Cabinet so they know what is going on,
than can inform the deans.
II.
Election and New Officers for 2009-2010:
Dr Stroud — Explains how procedures are generated.
Presidential Charge — Beautification
All are done by Dr. Robert’s office. For
Example; to have a Beautification procedure,
need to identify a person responsible, make sure
the Cabinet sees it, and then implement it if
approved. Dr. Roberts is responsible to get
approval from the President.
This is the second tab of the binder given to all lE
members — Beautification reports. The President
would like this to be the main concern of the campus
IE Teams.
The Chair can tell the President the IE voted to
recommend a Beautification policy and
procedure and see what the President
recommends. Perhaps Dr. Roberts can do this.
Rick Lobato, Director of the Physical Plant, will be at
our November meeting. He has a copy of the
Beautification reports. Maybe we can give him ideas
and ask any questions at the next meeting.
Then, can take the finished document to the
President and ask for approval (this is a draft)
Olga M. Tavárez — Chair
Erika Gamboa, Co-chair
Gerard (Gerry) Perez—Secretary
All positions approved by voice vote.
III.
Jeff Coles — TM — asked: Are we advisory or do we
make the decisions? He asks as TM wants to have one
character/personality for the entire c pus and currently,
different people are making different decisions. Jeff
has been working on a plan for the past 6 years as to
landscaping, etc., at TM and would like to see that plan
come to fruition where all work done comes from the
same plan. If do not coordinate plans, then there is no
consistency.
Dr. Stroud — When several entities are doing different
things, perhaps need a committee or office for
Beautification to set and keep to one plan. If we want
the campus lEs to be in charge of the plans/decisions,
we need a Beautification procedure. This committee
can write such a procedure. The President needs to
read, agree, and sign off on said procedure and then we
can proceed.
Need to talk about the fate of the old reports and
what happened to them.
Daniel Gutierrez — NWC- Do the reports reflect what
needs to be done or what was requested to be done?
Dr. Stroud. It depends. Some do and some do not.
Daniel Gutierrez — NWC — We talked about many
things. Do not know if our role is advisory or proactive. Maybe we need to make it clearer to the teams.
We need more info on what happens to our ideas.
Dr. Stroud —The President wants all chairs to be
strong chairs and make sure the teams are productive
and get feedback.
There is a feedback form on the IE website. Can
send it to the person receiving recommendations
and ask what has happened, what has been done
and what still is in the process.
Blayne Primozich -- MdP — Shouldn’t the Deans of
each campus have a say?
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D.
Can also look at the standing committee reports.
Chair — Recommends that this form be used. Will
follow up and see what is reported.
V.
Also, some on each committee that have
knowledge of what was written/completed, as
well as the minutes on the web and the standing
committee reports can keep us all aware of what
is up and what is going on.
Mr. Fernie Garcia from the Marketing
Department was contacted to have the ASC IE
group picture taken on October 27.
Other Business
Dr. Stroud — Budget for IE teams
The District IE has no budget. Each campus IE
team has a budget of $975 to be used as we see
fit. All monies must be spent by August 31,
2010. Dr. Stroud is the Budget head.
If have anything for Beautification, write it down and
bring to the next meeting or sent it to Chair.
Each Campus IE needs a Financial Officer. This
can be whoever we choose.
Dr. Stroud —You can invite Dr. Roberts to come with
Rick Lobato to next meeting. Chair can do this.
Dr. Stroud — Employee of the Month
Chair -- Send requested info re beautification to Chair
by noon on Friday October 16, 2009 —what has
happened or not. That way, Rick Lobato has time to
prepare answers.
IV.
Dr. Stroud keeps track of the EOMs.
Monday, October 19, 2009 is the deadline for
applications to the Green Committee. So far there is
one member -- Dr. Dolores Gross
Campus Site Reports
Saul Candelas, VP Research and Development, is the
Cabinet’s liaison to this committee.
RG -- It seems our biggest issue at the moment is the
parking spaces. There’s discussion that faculty and
staff parking may be reduced, but no final word yet.
Chair — If have information that we want relayed to
Rick Lobato, please forward it to Olga Tavares, Chair,
by Friday, October 16, 2009 at 12:00 p.m.
ASC:
A.
B.
C.
A special ASC lE meeting will be held
immediately following the recognition
September Employee of the Month.
Chair — asks: How do we want to handle the
minutes? Do we want them sent by email for approval
or do we wish to approve in person at next meeting?
Angelica Sano will be recognized as the
September Employee of the Month;
ASC IE committee is finalizing the details for
the Thanksgiving Luncheon that will take place
from 11:30 a.m.-1 p.m. on Friday, November 20
at the ASC Board of Trustees Room. We are
looking at the possibility of having the Culinary
Arts department cater the event and if they are
unable to do so at this time, we are considering
Chile Chipotle. Tickets are $10 each. Money
collected will be used for expenses incurred for
the ASC Employee of the Month.
John Swisher-SGA - moves we approve minutes
at next meeting.
Seconded by Maria E. Lopez—VV
Approved by voice vote
VI.
Adjournment
John Swisher — SGA — moved we adjourn at 4:50
p.m.
Second by Ramon Jimenez
Approved by Voice Vote
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November 10, 2009
Members Present: Olga Tavarez, Carolina Perez, Beldemar
Perez, Blayne Primozich, Lucretia Thomas, Daniel Gutierrez,
Robert Ferrell, Erika Gamboa, David Moody, Frank Lujan,
Ramon Jimenez, Mario Lopez, Darcy Traffasted, Dr. Stroud ,
John Swisher and Jeff Coles
I.
II.
Call to order -- Olga Tavarez and roll call by Erika
Gamboa
Last month’s minutes were revised on page 1, 2 and 3.
Ramon Jimenez motioned to approve minutes with the
revisions, Jeff Coles second motion, motion passed.
Olga Tavarez opened discussion asking if minutes
were to be approved via email or during the meetings.
David Moody moved to approve minutes during the
meetings. John Swisher second motion, motion
passed.
III.
Mr. Lobato was not able to meet this month due to
prior engagements. Any concerns that need to be
addressed should be emailed to Olga Tavarez by
Friday, November 20th.
IV.
Olga Tavárez met with Dr. Rhodes in regards to our
charge. Dr. Rhodes asked that concerns be addressed
with their respective Campus Deans before being
submitted to Mr. Lobato. He also suggested that the
Campus Dean be invited to each IE meeting to address
any changes. He didn’t’ see any need for a new
procedure at this time.
A.
Jeff Coles brought forth the issue that for each
major projects funded early enough lose
progress due to the IE’s change of committee
members and the change in chairs. This is
why a notebook was started so that new
members could view the progress that the IE
committee started and earlier types of
concerns. In the past there has been lack of
communication.
B.
Blayne Primozich stated that a procedure
should be put in place to state that any campus
changes must be reported to the Campus Dean
and then to Mr. Lobato.
C.
John Swisher gave the example of the time that
student government purchased tables last year
and students had moved the tables around
without notifying anyone. Things of this
nature would need to go through the Campus
Dean and if necessary to Rick Lobato. Olga
Chavez also included that student government
and maintenance are not required to discuss
decisions with the Campus Dean. Blayne
Prizoch again indicated that a procedure would
alleviate miscommunication.
V.
D.
Dr. Stroud did mention that if a procedure is
going to be created, then maybe a subcommittee might deem necessary so that those
individuals would concentrate specifically on
drafting the procedure. Maria Lopez said that
if one is created, she will be willing to chair it.
E.
Discussion ensued. Blayne Prizoch motioned
to end discussion and to continue it at the next
meeting allowing the chance for Mr. Lobato to
have the opportunity to address the committee.
Darcy Traffasted second motion. Motion
passed.
F.
Ms. Tavárez asked that each I.E. chair
communicate with their respective Deans
and/or V.P.s any concerns they might have in
reference to changes/renovations occurring at
their site campuses as the problem might be in
lack of communication. Ms. Tavárez asked
each I.E. member invite their Deans and/or
V.P.s to their monthly meetings so everyone
was aware of what was happening at their
campuses. She also recommended that it be an
item on their agenda each month.
Updates from each campus member were given.
A.
MDP received new lights around the camps
and the bookstore was expanded. They elected
Pat Duran to be the finance officer. EOM
Officer is Henry Dominguez.
B.
NWC requested 10 more picnic tables, and the
status of the umbrellas is still pending. (John
Swisher is in the process of obtaining quotes).
Pool tables have also been ordered. The ECHS
Principal at Canutillo addressed the concerns
of his students dressing inappropriately and
inappropriate conduct during campus hours. If
need be, Campus Police may site the students.
The Pharmacology Department is in the
process of moving to RG, and currently the
Dean’s office is handling the IE finances.
C.
RG did not have a quorum on the 19th, so no
new decisions were made. There is discussion
that the vacant lot behind the library is being
converted into handicap parking. The elevator
in the B building was out of order due to a
small fire, there are new parts being ordered.
The flowerbox outside the B building no
longer have any plants, there were water issues
that are going to be taken care of. Faculty
brought forth that many classrooms are without
pencil sharpeners. Robert Ferrell is going to
ask the IE committee for permission to
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purchase new sharpeners with the IE budget as
suggested by Dr. Stroud.
D.
E.
The landscaping at the TM campus thus far is
looking great. Jeff Coles suggested creating a
policy specific for landscaping in regards to
which plants and shrubs to purchase that will
help the environment with low-water
consumption.
Frank Lujan reported issues with the campus
such as expired fliers not being removed.
Their finance officer is Charles Miller. He also
mentioned that the supervisor’s of the EOM
should also be notified so that they have the
chance to attend their employee’s celebration.
F.
Student Government reported that their
department ordered large screen televisions for
student’s at VV in the common area. This will
allow students to view what events are taking
place around EPCC.
G.
The ASC will be having a Thanksgiving
Luncheon. The IE committee selected
Anthony Elementary School as their Secret
Santa Project. The annual Christmas tree will
be set-up on the 24th of November, anyone
wishing to participate in donating gifts for the
Secret Santa must do so before the 14th of
December. Three separate design work
requests will be submitted to The ASC liaison,
Dr. Ernst Roberts: (1) requesting a directory at
each main entrance to the ASC A-Bldg; (2) a
monitor in the main entrance to the A-Bldg. so
that anyone who enters may see events that are
taking place in buildings A & B; (3) 3-D
lettering signage in front of each office so that
they are more visible.
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February 9, 2010
Members Present: Jeffrey Coles, Robert Ferrell, Erika
Gamboa, Daniel Gutierrez, Mary Beth Haan, Ramon
Jimenez, Maria E. Lopez, Frank Lujan, David Moody,
Baldemar Perez, Blayne Primozich, Olga Tavárez, Lucretia
Thomas
B.
Northwest – presented by Lucretia Thomas
1.
The skateboarding issue was resolved.
2.
The I.E. team made plans to take a group
picture of its members and officers.
3.
The Employee of the Month is Patricia
Ortiz, lab assistant for Court Reporting.
4.
A Dr. Seuss’ birthday event at the
Northwest Campus library is scheduled
for March 3rd.
5.
The Court Reporting Open House will be
held on February 12th in room M82.
Absent: Jesus Lugo, Gerard Perez, Terry Rivera, Ron
Stroud, John Swisher, Charles Yakubovsky
Guest: Dolores Gross
I.
Call to Order: Olga Tavárez, chair, called the meeting
to order at 3:14 p.m.
II.
Approval of Minutes: A motion was made and
seconded to accept the minutes along with the
suggested changes. The motion passed with none
opposed and no abstentions.
III.
Guest: Rick Lobato was not present for the meeting,
so this item was postponed until the next meeting.
IV.
Chair’s Report: Olga recounted her meeting with Dr.
Rhodes, stating that he was pleased with the progress
made on the Beautification Reports. Dr. Rhodes
suggested that each campus mark off as ‘completed’
or ‘in progress’ each item in the report. Olga also
announced that the skateboarding issue at Northwest
was resolved after a meeting of members of the
Northwest I.E. Team and the principal of the Early
College High School there. The Early College
students were notified that they would be ticketed if
found skateboarding on Northwest Campus grounds;
however, it was noted that the students are allowed to
skateboard on the Early College Campus.
V.
Lucretia asked whether or not I.E. monies
could be used to fund information stations on
campus during the summer semesters. It was
agreed this was an acceptable use of I.E. funds.
C.
Beautification Reports: Ron Stroud asked members of
each campus I.E. team to forward him any revisions or
updates to their Beautification Plans. His office will
post changes on the I.E. webpage using a watermark
or stamp to check off items as ‘done,’ ‘initiated,’ etc.
Olga welcomed Mary Beth Haan and Dolores Gross
and asked them to introduce themselves.
VI.
Rio Grande – presented by Robert Ferrell
1.
The I.E. team discussed plans to replace
the plants in the planters outside the B
building.
2.
The team will invite Rick Lobato to
attend one of their meetings.
3.
The team considered plans to redecorate
the cafeteria.
4.
Robert Ferrell asked for advice on how to
post photos to their I.E. team webpage.
5.
The team might create a pool of
Employee of the Month nominations to
select recipients for January, February,
and March.
6.
Members of the I.E. team were
dissatisfied with Subway and were
interested in bringing in other vendors.
Campus I.E. Reports:
D.
A.
Mission del Paso – presented by Baldemar
Perez
1.
2.
An Employee of the Month would be
selected from the Campus Police
Department.
The committee had made a
recommendation to seek faculty parking
spaces.
Transmountain – presented by Jeffrey Coles
1.
Three proposed landscaping policies were
approved:
a.
Resolved: All future landscaping
must, wherever possible, feature
low-maintenance, low- water use,
local, native plants.
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b.
c.
2.
1.
The Employee of the Month has not been
selected yet.
2.
Something is being planned for faculty to
tie in to the student Mardi Gras parade.
Valle Verde may lose their special events
coordinator at the Valle Verde Campus
Life office.
3.
Campus Police were called to escort
someone from the Valle Verde counseling
center. The Police Office will work on a
webpage listing people who should not be
on campus.
4.
Employees at Valle Verde noticed that
trash is being thrown into the recycling
bins.
5.
Complaints were made about janitorial
services at Valle Verde, and there have
been rumors that the hours have been cut
for janitorial personnel.
Resolved: Use expert desert
landscaping advice wherever
possible.
The following are still in process:
a.
Policies for the use of herbicides
and insecticides are tabled for
further development.
b.
A committee was formed to
investigate possible certification of
the TM Campus by the National
Wildlife Federation as “wildlife
friendly.”
c.
E.
Resolved: All future TM
landscaping must, wherever
possible, conform to best energy
conserving, solar energy, “green”
practices.
Conditional approval was given to
detailed plans for the landscaping
normally seen by an arriving visitor
– the field of vision around the
flagpole and its parking lot. Next,
plans will be submitted for
landscaping around the main
entrance at Gateway North and
proceeding towards the flagpole, so
that the typical arriving visitor will
continually view attractive
landscaping.
3.
The I.E. team voted that the concrete
slabs for our picnic tables shall be round.
The tables should be in their assigned
places as of the end of the semester.
4.
The I.E. team voted to accept donated
cacti and to approve their placement.
5.
Missing signage on the portables has not
been replaced. This issue will be raised at
the next District I.E. meeting.
6.
Cleaning problems at the campus still
exist, probably because this information
is not getting to the appropriate dean.
7.
A full-scale recycling program is
expected to begin during the spring
semester.
8.
Plans to add another parking lot to service
the Day Care are still in progress.
Valle Verde – presented by Frank Lujan
VII.
F.
Student Government Association: There was
no presentation. Dr. Stroud suggested that
Olga contact Arvis Jones to see if SGA will
send a representative to the meetings.
G.
ASC – presented by Olga Tavarez
1.
Terry Rivera was selected as Third
Representative to the I.E. Committee.
2.
The team discussed whether or not to
continue with some events, such as the
Valentine’s Day social, that may not fit
within the I.E. charge.
3.
The March Employee of the Month is
Lou Apple. The team wants to give
supervisors one month advanced notice so
that they can attend the celebrations.
Other
A.
Dr. Stroud distributed handouts containing
blood drive data and announced upcoming
dates for blood drives at each of the campuses.
B.
April is Community College Month. It was
suggested that members of the committee
suggest incorporating that theme into other
events they may have planned.
C.
Addressing planning concerns raised at
Transmountain, Dr. Stroud raised the question
of whether or not a procedure on beautification
might be needed. He also offered to discuss
the issue of tracking progress on beautification
projects with Dr. Dolores Gross.
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D.
It was mentioned that the Nursing Program at
Rio Grande is seeking funding for a crisis
counselor. It also was noted that the College
also approved a new crisis intervention team.
VIII. Adjournment: A motion was made, seconded, and
unanimously approved to adjourn the meeting at 4:17
p.m.
E.
A question was raised about candidates posting
campaign materials within the campuses. Dr.
Stroud offered to follow up on this question
with Ernie Roberts, and Olga volunteered to
take the issue to Dr. Rhodes.
Submitted by Blayne Primozich
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April 6, 2010
Members Present: Jeffrey Coles, Robert Ferrell, Erika
Gamboa, Daniel Gutierrez, Mary Beth Haan, Ramon
Jimenez, Frank Lujan, Baldemar Perez, Blayne Primozich,
Olga Tavárez, Lucretia Thomas, Dr. Ron Stroud
3.
Carpets are being re-done by faculty offices
in the Building.
4.
Lucy Levano was the EOM
Absent: Maria Lopez, Jesus Lugo, Gerard Perez, Terry
Rivera, Charles Yakubovsky
5.
Additional faculty parking spaces are
needed (approx. 16 can be added).
Guest: Dr. Richard Rhodes, Ricardo Chavez
6.
Additional handicap parking is also needed
7.
The Pharmacology Program is moving to
RG by Fall 2010
I.
Call to Order: Olga Tavárez, chair, called the meeting
to order at 3:14 p.m.
II.
Approval of Minutes: A motion was made and
seconded to accept the minutes along with the
suggested changes. The motion passed with none
opposed and no abstentions.
B.
III.
Guest: Dr. Rhodes Discussed the building of the new
Ft. Bliss Campus. It is going to be built on 70 acres of
land. They are awaiting the final signatures for
construction to start. The new campus will
accommodate approximately 10,000 students including
the following programs: EI Paso and Fire Chief Public
Safety Institute, Police Training, EMS Training and
possibly Nursing. There is also a possibility that a
soccer complex may be built (by the city). This will
help in the reduction of the development cost (similar
to the same contract that the Northwest Campus has
with the city). The building will also be adjacent to the
new William Beaumont Hospital. Hotel Dieu property
will become part of RG and the adjacent parking lots.
The Cons Bakery Building has also been purchased by
EPCC, it will be re-renovated and the student service
building will also be re-renovated. There is also a
possibility that the Stanton St. Property (UTEP's) will
be purchased as well. Dr. Rhodes talked about his
meeting with Bill Gates, and those that were present.
He then thanked the IE committee for all their efforts
and ideas. He agreed that Rick Lobato attending the
meetings is a great asset for all the policy and
procedures that need to take place.
IV.
Beautification Reports: These will continue at the next
meeting.
V.
Campus I.E. Reports:
C.
D.
A.
Mission del Paso
1.
David Trimble's membership to IE has been
approved
2.
Speed bumps have been replaced and
renewed and the signs on the street have
been repainted.
3.
Cinco de Mayo Celebration at MOP is on
the 5th
4.
Angel Carrillo is this month's EOM
5.
Need designated parking for Faculty and
Staff
Rio Grande
1.
The cafeteria has been repainted.
2.
Flowers have been ordered for the empty
cement cylinders
3.
More benches are needed outside the
campus, and cameras are being requested
for the garage
4.
Couches have been removed from in front
of the elevators in the A building.
5.
Dress codes need to be reevaluated for
students, faculty and staff (too many
complaints)
Transmountain
Northwest Campus
1.
The parking lights in the evening were not
working.
2.
The C-Building needs additional slab
benches.
1.
Due to the low maintenance landscaping
and the amount of native trees, flowers and
shrubs, TX Parks and Wildlife has certified
the TM campus
2.
Labeling all the native plants is being
discussed to have them as learning tools for
the surrounding schools and community.
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3.
E.
VI.
Other
A.
Frank Lujan and Olga Tavarez suggested a
District wide committee EPCC event, ie. Secret
Santa, etc. They asked ea. campus rep. to take
the suggestion back to their perspective IE
committees for approval.
B.
Frank Lujan will send out recommendations and
policy standards on how policies should be set.
Policies shouldn't be dictated, but form a
harmonious idea and input on how things
should be implemented (i.e., networking and
communication). Ideas don't get funded, those
still need to be found and this policy may help
those needs and requests.
C.
IE Reports will be emailed to Erika for the
minutes.
Valle Verde
1.
The Spring Fling served around 200 people.
It was funded by the IE Committee.
2.
Michelle Ruiz has resigned from the
College.
3.
A Beautification plan will be reviewed
from each building to do a walk-through
and stamp what's been done and to make
suggestions of what needs to e done. ATC
has not been included in the beautification
plan. Long-term plans don't have a budget,
and that too needs to be discussed.
(currently working with Rick Lobato and
Mr. Chavez for funding suggestions).
4.
F.
A sub-committee will assist in the policies
and procedures, and it's being suggested
that they travel to each campus to "see"
what has been completed and what needs to
be done.
Art students want to paint a mural based on
literary art in front of the Dean's office.
Novelist and writers would be drawn to it;
IE has approved it with no cost to the
College. The Art Dept. has suggested
funding it. Dean Mathis has supported it
and Campus Dean Farias will follow the
chain of command.
VII.
Adjourn
Frank Lujan motioned to adjourn, Lucretia Thomas
2nd motion. All in favor, adjourned at 4:50 p.m.
Submitted by Blayne Primozich
Administrative Services Center
1.
The Valentine's Day Brunch had over 100
people attend. Looking into a Mother's Day
Luncheon tickets to be purchased on May
4th.
2.
Alicia Salcedo was EOM
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August 24, 2010
from committee to committee is not always
followed through, better completion of ideas is
needed. Closures on big projects aren’t always
seen as task oriented. Everyone agreed that
having the Maintenance Department at the
meetings was a great idea. Progression has
been made more for some campuses than
others.
Members Present: Jeffrey Coles, Robert Ferrell, Erika
Gamboa, Dr. Daniel Gutierrez, Mary Beth Haan, Ramon
Jimenez, Frank Lujan, Dr. Ron Stroud, Olga Tavárez,
Lucretia Thomas
Guest: Dr. Richard Rhodes
I.
II.
III.
Call to Order: Olga Tavárez, chair, called the meeting
to order at 3:10 p.m.
Guest: Dr. Rhodes reported that enrollment has
increased by 11%. He continued by reporting on the
progress of the Ft. Bliss Campus. The Environment
and Traffic Assessments have been completed; the
paper work should be in Washington, DC. Also he
mentioned that the funding for the future Fine Arts
Complex is being fundraised for by Legacy Art of El
Paso on November 2oth with Armado Pena’s help.
Both he and Olga Tavarez thanked the committee for
all the commitment that each individual had given all
year long.
C.
IV.
Frank Lujan suggested that the upkeep of web
pages for faculty and/or department be placed
into policy and procedures indicating who
should be held responsible. It was mentioned
that some web pages have not been updated
and this information is being presented to the
public. Discussion ensued.
Campus IE Reports:
A.
ASC-- IE met at the end of July and had a
luncheon meeting. The EOM is Lupe Silva, a
celebration will be held for her this Thursday.
Miscellaneous:
B.
RG, MDP and VV didn’t meet.
A.
C.
NWC-- EOM was Elizabeth Scott, no formal
meeting took place.
B.
Dr. Stroud “pitched” the idea of a “Going
Healthy Initiative.” The objective is to
“promote the health of the College’s students
and staff and encourage the humane treatment
and slaughter of animals being raised for
food.” Discussion of costs and choices arose.
Dr. Rhodes didn’t have a comment on this
proposal until more evidence and statistics are
provided. He is all for promoting health and
wellness but not sure how to do it at this time.
V.
Adjourn: Ramon Jimenez motioned to adjourn,
Robert Ferrell second motion. Meeting adjourned at
4:55 p.m.
General feedback was given by committee
members. Concerns about information shared
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2008-2009
October 14, 2008
Members Present: Frank Munoz, Carolina Perez, Joshua
Villalobos, Blayne Primozich, Nader Rassaei, Gerard Perez,
Ruben Villalobos, Lillie Johnson, David Moody, Cristina
Sharp, Dr. Richard Falvo, Georgia Sinclair, Saul Candelas
Dr. Stroud – There is no written statement as to where
to spend money, but traditionally is spent on each site.
ASC used for events (dinners, celebrations, etc) if we
change, will upset some.
Guests: Dr. Dolores Gross, Denise Juarez
Saul Candelas – Money used for campus, spending in
community could get out of hand.
Meeting called to order: 3:08 p.m.
Georgia Sinclair – can ask chair to ask Dr. Rhodes.
Dr Stroud began:
Saul Candelas – Better if people donate instead of
spending IE money.
I.
Guests: United Way, Denise Juarez. Introduced by Dr.
Dolores Gross
Discussion Consensus – Better to use institutional
money on institutional items.
U.W. will visit each campus during I.E. Team meetings.
Denise Juarez – The United Way will benefit El Paso
charities. “Live here, Give here.”
II.
Dr. Stroud – Explanation of why chair meets the
President monthly.
Carolina Perez – Wants to include B building, will ask
ASC Chair to meet with District IE chair.
Dr. Stroud
Handouts – Committee Roster, Web Page screen
capture, Letter from Mike Biegler -- web page for each
campus.
September Employee of the Month – Ray Aguilar
Suggestion -- Web page for each campus.
Meeting focused on 4 things:
III. Election of Chair
David Moody nominated by G. Perez. elected Chair by
acclamation.
Mission del Paso – Joshua Villalobos
A.
Road - taken care of
B.
Student Restaurant – taken care of
C.
Signage – legal issues at Mission concern Socorro
not El Paso County.
D.
Beautification – plans submitted but no action.
Where are the plans? Request to find them.
IV. Chair asked for clarification of Duties. Chair called for
nominations or volunteers.
Nader Rassaei nominated G. Perez for secretary.
Georgia Sinclair nominated and elected by acclamation
as Co-Chair.
V.
ASC -- Frank Munoz gave report – Question: Is
building B separate for IE?
Northwest – Nader Rassaei
System for appointing officers – previously people
moved up from Secretary, now secretary stays. Chair
and Co-Chair will be selected/voted on.
Dr. Stroud – recommend through Dr. Stroud to talk to
President who he wants to nominate ASC, Building B,
all one group.
New Marquee at NWC
Caroline Perez – Monies given to IE are spent only on
employees or on community?
Transmountain – David Moody - chair
Minutes will be kept in a central location.
New Officers, Jeff Cole- Chair-elect
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Discussing beautification – replacing dying trees,
adding waters hoses – containers.
Diplomatic, assertive way to communicate and express
our desires.
Valle Verde – Rick Falvo
Very powerful committee.
Differences, now two chairs for special activities and
events. Lilia Medrano and Mary Lou Gambee
Can work on improving campuses, can bring different
people to each campus to deal/talk about/solve
problems and concerns.
Elected Chair, Rick Falvo; Frank Lujan, Co-Chair;
Richard Stevens, Treasurer; Georgia Sinclair, Secretary.
DIE does not dictate to site teams, can work together
and leverage to get things done.
Focus on Campus Improvements:
Be reasonable.
-walkways between Early College and College
-furniture for classrooms
-drainage for campus
-beautification
-slip resistant fixtures on steps
Future Improvements:
Idea – Invite principal from Early HS to join site IE.
Call David and Georgia if we are going to be absent.
Dr. Stroud -- Can recommend to President to change the
selection so that there will be representation from each
part of ASC (A and B Buildings).
-designated smoking areas
-part-time faculty cluster office space
-student union
Dr. Stroud e-mails report of vacancies to committees,
ensures representation happens from different groups.
Rio Grande – Ruben Villalobos, Chair, and Patricia
Shanaberger, Chair-elect.
Rick Falvo – Do we wait for official charge from
President or do what we want?
24% of students go through Rio Grande
Oregon St. to Arizona St. will be rebuilt and become 2way.
El Paso St. – our parking lot is sinking
Student Service Center – Old building, people are
getting sick. You can see the mold around the
ceiling.
Saul Candelas – You go ahead, this is bottom-up.
Carolina Perez – Moved that we adjourn.
2nd by Ruben Villalobos
Passed Unanimously.
No Student Government Association Representative
Saul Candelas – DIE expresses our self governance - all
are equal on this committee.
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November 11, 2008
I.
3:07 p.m. meeting called to order
July 8th minutes were approved
Motion to approve Ruben Villalobos
II.
Approval of October 14th minutes with corrections.
III.
Handout consumer advice-- How to avoid Phishing
Scans.
IV.
Dr. Stroud wants to make sure we are all using the
same form.
Handout -- EOM form from VV.
Ask Dr, Stroud if we need to all do the same.
Gerry suggests a letter thanking all supervisors for
allowing us to participate. Secretary can write, draft
letter and chair will discuss with Dr. Stroud.
Gerry moved
Nadar 2nd
Passed by acclimation
Discussion
MISSION DEL PASO: EOM -- Muhammed Akhtar
Chair will ask Dr. Stroud about this.
New road at Mission – not sure who is responsible for
cleanup of the shoulders.
V.
Will we get a new charge for DIE? No.
VI.
Will extend old charge for this year?
Tim Nugent is the person we go to for
changes/improvements
Each site has autonomy on this.
Darcy Traffansted and Terry Mann from TM suggest
clean road need to determine boundaries.
Marianne Matthews -- H.C. parking spaces. 2 extra
spots at MdP.
Ask two things:
Gerry says at NWC parking limits College President,
city manager, Peter O’Rourke to see what’s up.
1.
2.
Faculty Senate President talked to them to see what s
up.
Not only what is wrong but how to fix it.
Please keep cost in mind
Ask Dean to contact Tim and see what the status
is.
Did any campus get the old plans? Not known
what happened to plans. Repeats were
written, turned into the Deans who then were
to turn into President.
Chair will meet with Dr. Stroud to see what
happened to the binders and see if need to
ask President.
Please be patient.
John Swisher -SGA: campus maps are old and
unorganized. How can we correct this situation?
Chair will speak to Dr. Stroud.
VII.
ASC is asking for DIE’s support in getting supervisor
support to allow IE members to participate in IE events
(ex. Halloween carnival)
President appoints members, so supervisors should
allow members to participate.
NORTHWEST
RIO GRANDE: October 28: 1st meeting. Lt Stella
Williams get the design for parking garage. M-F, 6-10
p.m. request for gates when facility is closed. Faculty
Senate asking for faculty/staff parking.
December 15 maintenance will see if/why new
health/science building is sinking.
Student Service Center – 3rd floor renovation for old
building. New ceilings, carpet, paint.
DIE is glad that SGA is represented. John Swisher is
at TM
EOM: celebrations will continue in same manner
Stephanie Johnson - MDP, Darcy Traffansted - SGA
President
If lunch Dec. 4 for all staff, $6 each, 12-3 effort for all
staff to mingle
ASC: successful Halloween carnival
TG land 21st
Secret Santa Dec. 7 Douglass Elementary will be
hosted.
VALLE VERDE: meeting -- United Way guest
speaker say committees
EOM – 3 EOMs:
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Staff -- Guadalupe Alvarado
FT faculty -- Jose Maldonado
PT faculty -- Maria Vasquez
Change -- convey concern to team on what happens to
the reports. Continuing projects signage, cafeteria
remodel, campus repairs beautification
Checking with Ken Gorski – architectural plans
converting A Building bathroom. Make big one for
ladies and then make ladies for men (in front of
automotive)
Richard Webb – EOM –culinary arts
Nov 25 celebration
Beautification – Jeff Coles spearheading this
Sent work proposal to get irrigation system working
again
Also proposing rest area/three around campus
Diane Jones – TM ECHS to be on IE said will send rep
starting next month.
4:15 p.m. Dr. Stroud --EOM form asking, must we all have
form
Web EOM form different from what was presented.
Looking to bring back recycling. Valerie Joosten -Environmental Services -- since last contractor retired.
No new one.
Letter sent to Dr, Rhodes through David Moody,
however learned must use chain of command.
Missing books – Should we have an archive instead of
just losing things? Dr. Stroud’s office is repository for
all IE stuff. Frank Lujan will check with Letty about
having things archived. If not, should we do so?
Procedure written by committee – ask David to speak to
President and see if we must follow form.
How do we make sure this is not a popularity contest?
Chair feels we should review procedure and then
come back.
2 issues: standard form and student involvement
Adjournment -- Nadar motion
Baldamar Perez second
Passed by acclimation.
TRANSMOUNTAIN: United Way presentation
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January 6, 2009
Members Present: David Moody, John Swisher, Georgia
Sinclair, Joshua Villalobos, Dr. Rick Falvo, Lucretia Thomas,
Cristina Sharp, Carolina Perez, Saul Candelas, Dr. Ron
Stroud, Nader Rassaei, Darcy Traffansted, Ivette Moreno
(guest)
Absent: Jeffrey Coles, Lillie Johnson, Frank Lujan, Frank
Muñoz, Baldemar Perez, Gerard Perez, Bonnie Prieto, Blayne
Primozich, Patricia Shanaberger, Ruben Villalobos
Memorandum from Nancy Nelson
David Moody, started the meeting by letting the committee
know that Nancy Nelson, Department of Employee Relations,
was going to give a presentation but would not be attending
the meeting and on her behalf he passed around a
memorandum. The memo is in regards to a Sexual
Harassment Prevention Poster Distribution that will be
circulating soon. The memo indicates that each I.E.
committee is responsible to post the poster(s) in an
appropriate place for employees to view. Members are asked
to contact Vicky Lipscomb and let her know how many
posters each committee needs. These posters will be
distributed by campus mail to each chair of the I.E.
Committees. The Deans already have the posters and know
about this distribution that will be taking place soon.
Beautification Reports
Everyone in the committee should have a copy of the
beautification plan report by site.
I.E. Binders
Dr. Ron Stroud gave an I.E. binder to each committee
member present. The Northwest binders were missing, but
Dr. Stroud stated that he will send those binders by campus
mail to each I.E. member from Northwest Campus. It was
also stated that Dr. Stroud would also send via campus mail
the binders for Rio Grande I.E. members that were not
present the day of the meeting. He talked about the different
tabs that were in the binders and the possibility if members
wanting to expand the binders. John Swisher, SGA, at
Transmountain Campus, indicated that the campus maps
should be added in the Beautification Project Tab. Someone
suggested that they can be printed off the internet, but others
said that they cannot be printed especially if it would be used
in a presentation. Mr. Saul Candelas volunteered Dr. Ron
Stroud to work on that project. Copies are needed for the
orientation (yearly) program hand-out for I.E. Teams. Also,
under the EOM Procedure Tab of the binders that were
distributed, it should indicate that the nominee needs to attend
all meetings and participate in the activities to meet the
purpose of being on a committee(s).
During the meeting a memorandum was circulating to review
the format to see if everybody agrees if they want to use the
memo for the upcoming activities. Dr. Rick Falvo suggested
that the memo needs a new sentence to be added to
emphasize the determination of their participation and how it
is greatly appreciated. Once the sentence is added, it will be
sent to David Moody for review. Members also decided that
the memo needs to emphasize of Dr. Richard Rhodes’ formal
approval of the committee appointment. David Moody stated
that he will work on the sentence to emphasis Dr. Rhodes’
support. Mr. Moody and Dr. Falvo will each be working on
the new sentences to include in the memo first, and then give
to committee members for review. This memo needs to be
sent to Dean(s) at the beginning of September (yearly).
Everyone decided that in the 2nd paragraph, 2nd sentence the
order should be 1st Faculty, 2nd Professional, 3rd classified
staff, and 4th students. The committee also stated that Dr.
Rhodes may add one or two more sentences to put more
weight on the memo. A signature that indicates the nominee
agrees to responsibilities in the committee(s).
Report on meeting with Dr. Rhodes
It was discussed that more handicapped parking spaces would
be put in during the Christmas holidays for the Rio Grande
Campus. The Board approved the renovations for the
Culinary Arts Department, thus allotting for 200 more
students. Critical issues include safe and secure energy
sufficiency. The College has been approved to apply for a $5
million loan for energy sufficiency. At Fort Bliss the traffic
impact survey has been done by engineers on Montana and
Lee Trevino and it’s ready to start building. Dr. Rhodes has
met with Jose Manuel de la Rosa, Associate Dean at Texas
Tech, to move the Rio Grande Nursing programs to that
location. El Paso Community College will offer all low level
nursing programs. Financial and legal aid will take place.
Dedicated and shared space used by both institutions will be
assigned. The Texas Education Agency (TEA) planning
grant for the 5th early college site starts on September of this
year in Fabens.
Everyone in the I.E. committee needs to be
aware of the EOM procedure and be
prepared to discuss it at the next meeting.
New Business:
Student Government Association (SGA)
John Swisher and Darcy Traffansted stated that between the
tunnel and building A there is an empty space that can be
used productively for students to hang around. It has been
discussed with Tim Nugent, Arvis Jones, and Rick Lobato
(Physical Plant) to use that space as a Union or recreational
area for students.
Supervisor Support for I.E. Activities
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Transmountain Campus
They are looking at a site for potential renovations next to
where the pool table is located. It has also been discussed
with Steve Smith and Rick Lobato for more productive use.
Mission del Paso Campus
Caroline Woolf-Garley, Coordinator, talked to faculty about
Learning Communities at MdP. The I.E. discussed the
District I.E. committee report and the Treasurer’s report. The
MdP Campus police will be locking building doors at 9:30
p.m. Another item that was discussed was the smoothing out
the speed humps on the side road. Cynthia Kabariti, was
nominated EOM.
ASC
The I.E. committee held their Secret Santa Project on
December 9, 2008; hosting 60 underprivileged Douglass
Elementary School children. The children enjoyed Santa and
Mrs. Santa’s (Mr. Blevins and wife) visit and were given
toys, clothing, and bags with goodies. For security purposes,
the EPCC Physical Plant Department has been contacted with
the request to install lighting poles along the Cosmetology
area and along the stairs by the south parking lot. TJ Ferrer,
Pay Systems Manager was nominated EOM for November.
He was honored with a reception.
Northwest Campus
At the November 25 I.E. meeting they discussed that the
cafeteria should expand. There will be a Cultural Information
Center right next to the library.
plans in place to repair sewage between Building A & Gym.
Building A bathroom conversions are expected to be funded
at next Board meeting. $62,000 will be up for approval.
Roofing Repairs have been underway throughout the year.
Buildings A, B and C roofs are replaced. Dr. Falvo is
checking with City of El Paso to see if contractors can reestablish recycling on campus. Students started their own
recycling project with Master Fibers, Incorporated. Arvis
Jones suggested Student Life continue to be the contact with
recyclers. Arvis Jones will get recycling bins for the A
Building – First Floor. There is no consistent cleaning or
trash removal by maintenance staff in three portables next to
ATC complex housing six classrooms (used by Fire
Technology). Students end up cleaning some rooms.
Sometimes trash is not emptied for days. This will be looked
into. Most audio-visual equipment distributed by
Instructional Media Services (IMS) is falling apart and does
not work consistently. This unreliability is causing problems
in classrooms and hinders teaching and learning. IMS needs
adequate funding to maintain quality and purchase new
equipment when necessary. Surveys will be sent to faculty to
determine severity of problems, and to seek suggestions or
immediate actions.
Other
Mr. Saul Candelas talked about the Noel-Levitz (survey)
findings with the strengths and challenges for El Paso
Community College beginning Fall 2002-Fall 2008. He
stated that the information is available for everyone to view
and that Georgia Sinclair is the person in charge of these
findings.
The meeting was adjourned at 5:10 p.m.
Valle Verde Campus
Dr. Rick Falvo reported that gym drainage sewers are fixed.
Over Winter break, repairs will be made to Building A pipes;
Minutes respectfully submitted by: Ivette Moreno
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February 10, 2009
Members Present: Bonnie Prieto, Baldemar Perez, Blayne
Primozich, Nader Rassaei, Lucretia Thomas, Gerard Perez,
Patricia Shanaberger, Lillie Johnson, David Moody, Dr.
Richard Falvo, Frank Lujan, Georgia Sinclair, Darcy
Traffansted, John Swisher, Carolina Perez, Joshua Villalobos,
Cristina Sharp, Dr. Ron Stroud.
Answer: Although the budget for the cafeteria
renovation has been approved, the design
process has not yet started. It will be
approximately 8 months before construction
starts.
IV.
A.
David Moody reported that Dr. Rhodes would
like us to add sentences to the Letter of
Appointment to IE Committees stating
members are expected to attend Committee
meetings and IE events. If supervisors still
refuse to allow attendance, letters will also go
to affected supervisors to explain that they
need to support IE events. If this doesn’t
work, in the future, supervisors must sign an
agreement that they have read letter of
appointment and will allow members to attend
meetings, and perform necessary duties, and
events.
B.
Dr. Stroud stated that the 2009-2010
Solicitation Form’s first paragraph says
supervisor must agree anyone on committee is
allowed to serve. The solicitation form is for
all committees, not only IE.
C.
Currently supervisors are being informed when
the President appoints someone to a
committee.
D.
Georgia Sinclair moved that we add same
language as in Solicitation Letter to
Appointment Letters. Carolina Perez
seconded. Approved by voice vote.
A.
Blayne Primozich states that classes end at
9:40 p.m. at MDP, but doors are locked at 9:33
p.m. People cannot re-enter the building if
they forgot something or to return things. He
is asking that IE see if there is a means to keep
the doors open until after all classes end.
B.
David Moody states that the time that doors
are locked for the night is not consistent across
the District. The MDP Dean was not informed
about the problem.
C.
Darcy Traffansted – Take the suggestion to
change the time to the Chief of Police. Also
SGA needs to be involved. Perhaps all doors
should be locked at 10 p.m. across the District.
D.
David Moody suggests a representative from
MDP (Blayne), one from SGA (John Swisher)
and a DIE representative should meet with the
Chief.
A.
David Moody brought up that last time DIE
heard about what was wrong with EOM
(Employee of the Month). Need to know the
issues. Each site has flexibility to address sitespecific issues.
Guests: Rick Lobato, Diana Rios
I.
Meeting started at 3:10 p.m.
II.
A.
Frank Lujan moved to accept the minutes from
November 2008 meeting with corrections.
Seconded by Dr. Falvo. Approved with
corrections by unanimous voice vote.
B.
Ruben Villalobos stepped down as chair at
RG. He will stay on the RG IE, but will no
longer be chair. The RG IE Team will have an
election to replace him.
C.
III.
Minutes from the January 2009 meeting were
accepted as pending clarification/modification
by Georgia Sinclair.
Guest Speaker –Rick Lobato – Director of Physical
Plant.
A.
Maintenance and Construction and Repair
personnel have many things to work on at all
campuses, however funds are limited. Please
bring life-safety problems to the attention of
the Physical Plant.
B.
Mr. Lobato will soon send out a survey to
assess needs/weaknesses at all campuses.
C.
Mr. Lobato will start to visit individual
campuses for a walk through with the campus
Dean/Campus Physical Plant personnel to see
what needs to be worked on. In February, he
will walk through Valle Verde. Trans
Mountain is scheduled for March. He will also
do a night time tour of the campuses to assess
lighting needs.
D.
Question: Will Rick meet with the campus
IEs? Answer: yes, as his schedule allows.
E.
Question from Darcy Traffansted: Asked
about progress on handrails in the mall/food
court area at TM. Darcy is worried about
students getting hurt.
Answer: No, Plexiglas will be used to repair
the handrails. Mr. Lobato is examining wood
or metal paneling as he feels they are better
replacement materials.
F.
Nader asked about cafeteria renovations at
NWC and when they will begin.
V.
VI.
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B.
VII.
EX: All sites not using the same criteria.
Nomination criteria should be consistent
District wide. Not all sites use the same form.
The Nomination form in the EOM procedure is
not email friendly. Some would like the
Nomination form to vary according to campus
needs.
C.
David Moody asked us to go back to site
committees and see what we want for EOM.
D.
Blayne stated all forms attached to procedures
should be used as is.
E.
David Moody – Leave procedure as is for now,
and inform sites that they need to create an
electronic version of the Nomination form. He
also asked sites to read through the EOM
Procedure then come back with any
recommendations/suggested changes.
Remember, we don’t change procedures; we
can make suggestions for changes.
As time ran out, Georgia Sinclair moved that the
sites email their reports to the Secretary for inclusion
in the minutes. Seconded by Darcy Traffansted.
Approved by voice vote. *
VIII.
A.
Darcy moved that we adjourn at 4:55 p.m.
Seconded by John Swisher. Approved by
voice vote.
B.
Meeting adjourned at 4:56 p.m.
* Site reports received March-August, 2009
ASC

Our employee for the month of February was Fred
Ornelas; he was honored with a reception.

Our annual Valentine Brunch will be held in the
Board room of the ASC.

A concern at the ASC building over the very
slippery floors. Mr. Lobato has been informed.
MdP
MdP IE Team Budget -- planned expenditure is the gift
cares for total cost of $320.00.
Cafeteria Expansion -- expansion has been approved by
Dr. Rhodes.
Employee of the Month -- Jaime Valadez - November,
Henry Dominguez - January
NW

Old beautification report was found and will be
reviewed.

Renovation to Building B at ASC has been
approved.

Lone Star has $5 million for energy efficiency
projects.

The Nursing Program has a conceptual agreement
with Texas Tech. There will be a legal, financial
and curriculum alignment and square footage will be
allocated for use by the EPCC Nursing Program at
Texas Tech Medical School.

SGA President Darcy Traffensted said they are
looking for space for a Student Union on campus.

There was a student survey given that asked about
the challenges for EPCC. Some of the items
mentioned were Financial Aid, Counseling, and
parking.

We will invite the principal from the NWC Early
College High School to join the NWC IE.

Kim McBroom brought up that it will soon be the
15th anniversary of NWC. It was agreed to have a
cookout for students and staff.

Employee of the Month for February is Lucretia
Thomas.
RG
The RG IE Team did not meet in Jan. 2009.
TM
Beautification – Gathering places have been chosen.
Student government has made 10 tables and benches
available for the project. Kelli Wood will finalize the
project.
Math Lab Location – A task force was formed to look
at locations for a proposed math lab at TM funded by a
grant. Volunteers are Terri Mann, David Henry, Darcy
Traffansted, John Swisher, Thomas McIlwan, Joanne
Peeples, and David Moody
Landscaping – There is a landscaping project taking
place near the forum that no one was consulted about.
David Moody, Jeff Coles, and Steve Smith with meet
with head landscaper to discuss these plans.
EOM Procedures – TM IE wishes for the procedures
to remain as is but with the addition of an emailfriendly nomination form.
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VV

Employee of the Month: November’s Employees of
the Month were Alma Valadez and Guadalupe
Rodriquez.

Updates on the Beautification Reports continued,
with the following areas discussed:
Stairwells – stairs are uneven, broken steps need safety drips
and walls need to be painted to be kept clean and lit. Parking
lot -- Several potholes throughout campus. Rain runoff is an
issue in front of Gym and between Building A and B by
Automotive Technology. There is a need for additional
faculty and staff parking spaces. All ground markings
(wording, stripes, arrows) need to be repainted. Cleaning &
Maintenance -- Bird droppings need to be cleaned and dry
gum removed. Vertical blinds need to be replaced, vending
machines need to be checked and cleaned, bulletin boards
need to be cleaned, clocks need to be replaced. People leave
coffee mugs, furniture, and binders in outside office areas.
Bathrooms -- There is graffiti in SSC bathrooms (mostly the
men’s bathroom). Although there are additional waste
baskets next to bathrooms, not all bathrooms have it. Some
bathrooms have hot water and some do not. Odor elimination
devices should be installed. Landscaping -- Campus needs
more landscaping.
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March 10, 2009
I.
Meeting called to order at 3:10 p.m.
II.
Approval of Minutes
B. Dr. Rhodes is very encouraged by the
beautification push.
C. traffic impact study at Ft. Bliss is complete
Georgia Sinclair moved minutes be accepted.
Second by Dr. Rick Falvo. Minutes approved by
voice vote.
III.
Visitation of Rick Lobato to Site teams
Chair asks that Site Teams please invite Rick Lobato
to visit. Beautification reports have been found and
distributed. Beautification plans will continue. Rick
will meet with the Site Teams to see what we still
need/want done. There are financial limits, but tell
Rick anyway and he will try to find the money.
Patty Shanaberger, RG Team -- Some people are
waiting and have different issues at RG. EX:
Stairwell problems. Safety issues should be reported
immediately to the campus Dean.
David Moody, Chair -- Security and safety issues
will get priority, but must inform campus Dean and
Rick Lobato as soon as possible.
IV.
EOM procedures
Chair passed out ballots to see if IE team wants to
change the EOM procedure. A “yes” vote means
will suggest changes to the policy. A “no” vote
means will keep policy as is. Note: procedures are a
starting point and we can make changes as we deem
necessary.
IE voted to not suggest changes to procedure and
leave it as is.
V.
Report on meeting with Dr. Rhodes -- David Moody
David presented IE Team with the new letter of
appointment from the President with the new portion
to supervisors clarifying the need for commitments
outside of just the IE meetings.
Dr. Rick Falvo moved we accept the new wording to
the letter of appointment. Second by Bonnie Prieto.
Approved by voice vote.
President will see if this new wording helps. If not,
we will move to the next idea.
VI.
Other Business
Dr. Rhodes will be out of the office a lot in the near
future. He had several items to communicate to us.
A. He is working on supervisor support for IE
members
VII.
Site reports
ASC -- Valentine Social was a success. Money left
over will be going to charity like Wish Upon a Star
and Ronald McDonald House.
MdP -- Will buy outside tents for events. Hope to
buy 4 tents. Any money left will be used to buy gift
certificates for the EOM. IE also working on
naming of the roads at Mission. Campus Life will
hold an activity where students will name the roads.
IE wrote a letter to support that employees facing
transfer to other campuses be left at Mission. EOM
was Gilbert Garcia -- Media Specialist.
NW -- Rick Lobato came to last IE meeting. Spoke
on cafeteria renovation. IE made suggestions for
changes and additions. ECHS (Early College High
School) principal nominated to join NWC IE team.
She brought up need for a recycling program. EOM
issue was brought up -- if nominations are made in
secret, how can we know if a student is nominating
or not? Policy states students are not allowed to
nominate. David Moody, DIE chair stated we can
adapt policy to each campus. Also stated SGA is
coming up with a faculty of the Month award for
students to vote on. New EOM nomination form
presented at NWC IE meeting. Also viewed web
page for NWC IE.
RG -- New chair -- Mark Norbeck. RG IE had long
discussion over EOM. Do not wish to change. RE:
MDP doors locked early. RG doors also locked
early, however those in night classes like this for
safety reasons and do not want it changed. RG now
has staff and faculty parking. Students want to
know if can use an empty staff parking space as
parking is very limited at RG. Will also now have
visitor parking for the clinics.
TM -- There is trouble with the wireless internet in
the classrooms behind the main building. If doors to
classrooms are open, WiFi works. If doors are
closed, it does not. Signage needs were discussed.
Past report is still valid, especially for the ECHS.
Beautification is moving forward. Handicap Access
-- some door openers not working in the portables.
EOM -- Socorro Reyes -- ISC staff.
VV -- Spring Fling will be April 19 or April 26.
Frank Lujan is working with other groups to fund
pizza for the event. EOM -- no nominations for
February. March nominations will be collected after
Spring Break. And will be recognized/celebrated in
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April. Beautification -- IE read through all reports
except 1. Will talk about color in the next meeting.
Smoking areas -- need enforcement of policy. Team
is looking into making VV a smoke-free campus.
Room A2714 was upgraded with new furniture and
marker boards -- no blackboards. Financial Aid has
no reps on IE team. Will reduce Admissions
members to one to free space for a Financial Aid
representative. Will take effect in September.
contact Patty Shanaberger and she will set it up. If
yes, will need a 4 hour block of time. Mondays and
Tuesdays are best. Suggested times: 8-12 or 1-5.
The 8-12 time period best for glucose screenings.
VIII.
Adjournment
Georgia Sinclair moved we adjourn at 4:45 p.m.
Second by Cristina Sharp. Meeting adjourned at
4:46 p.m.
SGA -- Very busy. Currently pursuing student
union spaces on each campus. Spring will have
health fairs organized through Campus Life. If we
would like to host one on our campus, need to
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April 14, 2009
I.
David Moody -- If they do not have a reason to be
there, then call the campus Police and let them deal
with it.
Call to order
Meeting called to order at 3:15 p.m.
II.
Approval of Minutes
Dr. Rick Falvo -- Maybe Legal department will have
a better answer, but what is happening with
unauthorized access is not helping the College core
values.
Minutes approved by voice vote
III.
Documentation of Follow-Up on Beautification
Charge
Deadline for the final report is Summer
David Moody -- Ask Police to patrol more. Also
work on cameras. David will bring this up when he
talks to the President on Tuesday.
Campus IEs should have a list of things attempted
and things done. Should also list any problems.
Mark Norbeck -- Will report back to DIE on any
changes/improvements
David Moody -- Documentation makes it easier to
find answers on what is done and what is left to do.
Frank Lujan -- Need to work carefully to not
exclude people who have a legitimate reason to be
on campus. Current policy is to call the Police. May
need to change policy.
Frank Lujan -- Reports disappear. Better to keep
ledgers/notebooks
Dr. Rick Falvo -- Need a file for the original
documents. Perhaps a DOC file?
V.
Mark Norbeck -- Are we doing anything as a
college? We are legally mandated to do something.
September 17, 2009 -- Constitution Day.
David Moody -- Pick and choose from the original
report. What is valid, what was attempted, and what
is already finished.
Dr. Rick Falvo -- Beautification is cosmetics, we
also need to work on campus improvements.
Carolina Perez -- Is there a department to handle
this?
VI.
Dr. Rick Falvo moves we change name to
Beautification and Improvements Report.
Second by Carolina Perez
VII.
Carolina Perez -- three young men were seen
wandering the hallways at ASC. How do we
approach them?
Other Business
Dr. Ron Stroud -- Standing Committee reports.
Binder has a slimmed down version. Reports are due
May 15. Email was sent out re: same.
Security Issues --Mike Norbeck
Safety issue -- RG has a problem with homeless
hanging around campus. They are entering the E
Building and using phones and urinating in the
building and panhandling. Is this a problem at other
campuses? RG IE would like more rounds by the
campus Police and more security cameras. While
College is public space, need to control access. Will
talk to Chief of Police, but wanted to bring to the
DIE. Security system at RG has been offline for the
past 3 years. Weekends/evenings are the worst
problem times.
Report on Meeting with Dr. Rhodes --David Moody
Dr. Rhodes is currently out of town. Will meet with
him this coming Tuesday.
Passed by voice vote
IV.
Constitution Day
VIII.
Site Reports
ASC - Will hold a meeting to go over plans to host
the Mother’s Day Luncheon.
A reception was held on Thursday, March 26,
to honor Mark Negrete, EPCC Media
Producer.
Officer Hector Vasquez has accepted
membership in the ASC IE Committee.
MdP -- IE will purchase 3 tents.
Rick Lobato will speak to the MdP IE in
April
Patty Shanaberger -- Call the campus police.
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VV -- Will have hospitality tables for Summer to
direct lost students
There are loud noises in classrooms that
share walls with the restrooms. Not sure
what to do.
4/30 -- will have a Spring Fling Celebration
EOM - Vera Arriza --Reading Lab
EOM for February/March will be combined.
Same for April/May
NWC -- We will have the 15 year Anniversary
Celebration for NWC on Wednesday, April
15, 2008. Gerry Perez is in charge of same.
Looking at improving color on campus.
IMS Robin Russell, English Instructor,
looking at problems with equipment.
EOM -- Officer Luis Juarez
Library qualifies for $600,000 in HUD
grants. Need community/adult
programming now. Are looking into a small
business learning program.
RG -- Parking problems. Visitor spaces fill up first.
Students are using same. Some emails have
been written, but feel like it is not important
to some in charge. Suggestions?
Rick Lobato will speak to REIE in April
Safety issue with transients on campus.
Discussed in IV above.
TM -- EOM -- Sharla Strosser
Rick Lobato spoke to TM IE -- Landscaping
done. Irrigation system repaired, but need
soaking sprinkler heads as opposed to regular
spray heads. Handicapped door openers not
working correctly. There will be a cacti and
plant rescue done in areas where building.
12 hours week lost, 192 hours per
semester lost due to equipment failure
2.
73% of media carts have problems
3.
40% of Smart Classrooms not
functioning
4.
problems with DVDs, TVs, overhead
projectors, and VHS machines.
VVIE has started a dialogue about green
campus initiative. Recommending a
committee to look at environmentally sound
practices.
EOM --Mary Chavez -- CSD
Most of the faculty/staff parking signs have
been installed. New parking regulations will
be enforced.
1.
IX.
Adjournment
Patty Shanaberger moved we adjourn
Second by Frank Lujan
Meeting adjourned at 4:25 p.m.
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May 12, 2009
I.
Call to Order: By David Moody at 3:10 p.m.
II.
Roll Call -- Present: Carolina A. Perez - ASC,
David Moody - TM, Nader Rassaei – NW, Darcy
Traffansted – SGA, John Swisher – SGA, Mark D
Norbeck – RG, Bonnie Prieto – ASC, Lueretia
Thomas – NW, Ron Stroud – VV, Jeff Coles – TM,
Richard Falvo - VV, Georgia L. Sinclair – VV,
Frank A. Lujan - VV
III.
Approval of Minutes: Rick Falvo – moves to
accept, Frank Lujan 2nds, minutes pass as written.
IV.
Beautification Progress Reports – Dr. Ron Stroud
A.
V.
VI.
B.
Responsible Parties – Rick Falvo – VV,
Mark Norbeck – RG, Nader Rassaei - NW,
David Moody , Jeff Coles, and John Swisher
– TM, Bonnie Prieto – ASC.
C.
Deadline: Aug. 11, 2009
Sales of Faculty Parking Stickers to Students –
presented by David Moody for Patricia Shanaberger.
Do work studies have the right to faculty parking
permits? John Swisher Tabled until better
Clarification can be made by talking to the police
department.
Campus/Site IE Team Reports
A.
ASC - Bonnie Prieto: They sold 100 tickets,
door prizes and carnation were given to mothers
at the Mother’s Day banquet, Employee of the
month Melissa Pierce MGR Gear up
B.
Mission del Paso - Joshua Villalobos: not present
C.
Northwest - Nader Rassaei: 15th Anniversary
April 22, 200 students and faculty hot dogs,
hamburgers, and ice cream given out. April 29,
Nursing health fair, 100 staff and students.
Campus Library movie making and newspaper
and multiple other topics. Will not meet in
summer unless emergency.
D.
Rio Grande – Mark Norbeck: The Rio Grande
Team met on April 28, 2009. We discussed the
following items:
•
We decided to designate five of our ten
visitor spaces in the parking garage for clinic
patients only. We are having a difficult time
keeping students without parking permits
from using all of the visitor spaces.
Hopefully this will help out our clinic
patients.
•
Our Constitution Day items have all been
purchased. A planning meeting will be held
in the summer and will be announced at a
later date.
•
We met with Rick Lobato, Richard Chavez
and Octavio Gonzales about maintenance
issues on campus. They asked for our help in
alerting them about any problems. Our
campus Technician – Chuy, will try to attend
future RG IE meetings. We asked Mr. Lobato
to check the status for our signage project,
the campus master plan, several furniture
issues and painting that has not been finished.
We were also concerned about the cafeteria
which seemed especially dirty. All of our
concerns are being addressed.
•
We spoke to our campus police about safety
issues on campus. Our police tell us they
have met all of our local homeless but they
cannot be banned until they do something to
warrant it. We expressed our concern about
no security cameras in the E Building and the
parking garage, but money is the holdup.
Officer Roy Padilla plans to attend our future
RG IE meeting. One major recommendation
is going to be made to the EPCC Police
Chief. We would like Buck Hamilton, from
Report on Meeting with Dr. Rhodes – David Moody
A.
Constitution Day – Be responsible at own
campus
B.
RG Safety Issues – Wants the Chief to know
what has happened. Officer Roy Padilla said
not to worry about the homeless, can’t get the
cameras since each cost $15,000.00. RG is
unsatisfied with these answers. Buck
Hamilton from Homeland Security could do
a safety survey. Mark was told to by Georgia
to talk to Al Lawrence to help write a grant.
Mark will go talk to Mr. Lawrence to get
grant request.
C.
VII.
Content – Brief summary – Each campus to
report to Dean and Physical Plant and find
out what has and has not been done. Reports
need to be made. Dr. Stroud will be checking
to put things on line at College web site. It is
the responsibility of each site to put things
together.
VIII.
Beautification, Expanded Charge - Will
change Door openings.
Other Business
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4/30/09 Employee of the Month Imelda Elizalde,
Carla Compuzano, Rose Galindo. Beautification
working on that will be presented in June.
Proposal Green Campus starting a list of
initiatives.
Homeland Security to do a free security
survey of our campus and make
recommendations.
•
We did not have any Employee of the Month
nominees this month.
•
We will meet during the summer only when
necessary.
G.
E.
Transmountain - David Moody: All employees
of the month celebration listed and documented.
All Beautification things wanted signage and
more landscaping. Charla Strosser Chaired last
IE Meeting.
F.
Valle Verde - Rick Falvo: Hospitality June at all
building welcome students for summer session.
Change Spring Fling May 7th, about 4 hours.
VII.
SGA - Darcy Traffansted: Talked about student
unions ordering of tables to go NW, MDP, TM
there is no room at MDP. Approval of TV for
the Campuses Leadership and the recycling
program talking to Rick Lobato, Pool tables for
Northwest Campus. Awards at the State
convention, working with IE and the changing of
positions in SGA
Adjournment: Motion by John Swisher and 2nded
by Georgia Sinclair. Adjourned at 4:45
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June 9, 2009
Members Present: Patty Shanaberger, Saul Candelas, Grace
Erivez, David Moody, Mark D. Norbeck, Carolina Perez,
Joshua Villalobos, Bonnie Priet0, Blayne Primozich, Darcy
Traffensted, Cristina Sharp, Frank Lujan, Ron Stroud, John
Swisher, Rick Falvo
arises. Had EOM celebration for Patricia Acosta
on May 12th and selected EOM for the rest of
the academic year as followings:
Month
Name
Served
Patricia
May
Acosta
Guest: None
Absent and called: Rassaei, Nader
I.
Meeting Called to Order: 3:05
II.
Approval of Minutes: Approval of Minutes
(Approved after quorum met)
III.
Meeting with the president: None
V.
Old Business

Ron Stroud stated that the modified letters of
appointment have been sent out and
implemented based on District IE
recommendations.

Ron Stroud requested an follow up on the EOM
procedure for each campus:
1.
ASC: Sends a memo to select a candidate.
If more than one person is chosen it goes
through a process of elimination. $25 gift
card is awarded to the EOM.
2.
MDP: Ballots are sent to EOM committee
and EOM receives a $30 gift card and their
name on plaque is posted outside of dean’s
office.
3.
TM: Solicits members of IE to choose
EOM and twice a year have a party for
EOM‘s and a gives outs certificates along
with a plaque next to ISC and a Applebee’s
gift certificate.
4.
VV: Nomination forms are reviewed and
selected. Certificates matted and framed are
presented to recipients, along with gift
cards. Cake and soft drinks are provided,
along with photographers, to honor
recipients.
5.
NW: pending
6.
RG: pending
Kimberly S.
McBroom
Monica C.
August
Wong
NW: IE meeting in April there was an
unanimous vote that was reflected that they will
not have summer meeting unless emergency
Dept.
Represented
Student
Library
Maintenance
Worker II
Campus
Cashier
Operation &
Maintenance
Accounting
Services
Librarian NW Library

ASC: Pending notes.

MDP: No meeting held.

RG: No meeting held.

TM: No meeting held.

VV: Hospitality Committee is seeking
volunteers for hospitality tables for June 1.
Pizza party was a success. Employee of the
Month Committee has received
recommendations and will have meeting to
select EOM. Facilities and Safety Committee
reported that VV Deans and Rick Lobato
assessed areas needing repairs. Potholes will be
repaired; amphitheater needs seating, and SSC
will have an added area by fall. Portables at
Early College High School will have stucco
applied. Lily mentioned that the SSC needs
student seating indoors. SGA met with Dr.
Rhodes to propose remodeling tunnel area into a
Student Union using SGA funds. Rick Falvo
proposed sending a memo to the District IE to
form a District-wide Green Campus Initiative
Committee to set standards for all campuses. It
was decided to include suggesting that the new
Ft. Bliss campus be a green campus. Rick Falvo
will go over original IE beautification plan to
see what has/hasn’t been done. Paul Covey,
principal of Early College High School, will be
new member for 2009-10. Valle Verde IE team
agreed to include a member from the Office of
Diversity Programs next year. Sidewalks need
to be checked for loose and raised slabs as these
have been safety concerns.
VI.
New Business: No new business
VII.
Other Business

District IE Report:

Arturo Elenes
July
Information: Status of Beautification reports and
the deadline date for their submittal for Dr. Rhodes
meeting with in Fall.
IV.
VII.
June
Title
VIII.
Blayne Primozich suggested IE procedures
needs to be modified to allow students
members to be on District IE even thought
they are on campus IE meeting. No motion
until fall IE meeting.
Adjournment

Motion to adjourn meeting at 4:50
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July 14, 2009
meet monthly.ASC IE requests that a question
be presented at the District IE meeting to
reconsider allowing members to petition for
membership into the ASC IE Committee.
Members Present: Patty Shanaberger, David Moody, Mark
D. Norbeck, Joshua Villalobos, Bonnie Prieto, Frank Lujan,
Ron Stroud, John Swisher, Rick Falvo, Carolina Perez,
Lucretia Thomas, Nader Rassaei
Guest: None

MDP: No meeting held.
Absent but called: ----

RG: No meeting held.
Absent and did not call: ----

TM: No meeting held.

VV: Quorum not met.
I.
Meeting Called to Order: 3:15
II.
Approval of Minutes: Quorum not met.
III.
Information: Dr. Rhodes will be changing the date
of his meeting with IE to the August meeting.
IV.
Meeting with the President: None
V.
Old Business: None
VII.
District IE Report:

NW: No meeting held.

ASC: EOM was Charles Morgan of the IT
support Center. IE prepared an ice cream social
for the A&B building which was a huge
success.IE will also meet in the coming week to
discuss new activities for the coming year. The
ASC IE is also concerned over the low number
of active members. This is possibly due to their
supervisor’s unwillingness to allow them to
VI.
VII.
New Business

Rick Falvo gave a presentation of a Green
Campus Standing Committee for EPCC and
asked the District IE Committee if they would
support the forming of such a committee. The
IE gave Rick Falvo their full endorsement to
discuss the matter with Dr. Rhodes.

ASC members of IE made a request to discuss
the possibility of a day-off for EOM.
Other Business

VIII.
No other business
Adjournment

Motioned to adjourn meeting at 4:04
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August 5, 2009
President Rhodes addressed the possibility of
developing an Early College High School at the Rio
Grande campus. He said that the money has already
been set aside from the Greater Texas Foundation,
but currently there is no room at the campus.
However, a land swap is in the works with El Paso
County. The County needs the land around the
current Mission del Paso High School for drainage.
A proposal has been made to swap this land for the
former Hotel Dieu land north of downtown El Paso,
just a couple of blocks from the Rio Grande campus.
If this goes through a new early college high school
could happen quickly at Rio Grande.
Members Present: David Moody, Chair; Richard I. Falvo;
Frank A. Lujan; Blayne Primozich; Cristina Sharp; Saul
Candelas; Nader Rassaei; Lucretia Thomas; Ron Stroud;
Mark Norbeck; Patricia Shanaberger; Carolina A. Perez.
I.
Meeting Called to Order: 3:15 p.m.
II.
Approval of Minutes: July minutes were approved
after corrections were made.
III.
Green Committee Proposal
David Moody and Richard Falvo met with Dr.
Rhodes to discuss the creation of a Green
Committee at EPCC. Both Moody and Falvo agreed
that the President listened carefully to their
suggestions and appeared to receive their proposal in
a positive light. Dr. Rhodes, however, did have
reservations about the suggested size of the
committee and would rather see a smaller committee
with a staggered rotation. He also mentioned that a
one year pilot program might be the most prudent
way to initiate the program.
IV.
Signage throughout the District was discussed. Dr.
Rhodes realized that it was a problem, but the issue
boiled down to priorities. The money that could be
put into signage has instead been directed into
increasing the number and square footage of
classrooms.
Unified Beautification Report
Dr. Stroud merged all of the campuses’
beautification reports and sent copies to the
President and to each campus chair. He has also put
the reports on the Institutional Effectiveness
Committee website so that it is now part of the
public record and can be referred to by future IE
committee members. The report can easily be
changed and edited in the future.
V.
Dr. Rhodes then explained that the Fine Arts
Building at the Valle Verde Campus and the
restoration of the Student Services Center at Rio
Grande are on permanent hold until funds to
complete the projects are secured.
VI.
Other Business
Dr. Stroud presented the committee with the final
results from the 2008-2009 blood drive. As of
August 3, 2009 there have been 2,309 donations.
Dr. Stroud said that EPCC is the number one blood
donor in the El Paso community. He estimated that
EPCC’s donations helped as many as 6, 927 people
in our area.
Dr. Richard Rhodes
Dr. Rhodes, President of EPCC, met with the IE
committee and thanked everyone for their hard work
and support. He said that our work helped create a
good learning environment for our students. He also
appreciated many of the good ideas coming out of
the committee. Dr. Rhodes then opened the meeting
to answer questions.
When asked about the Green proposal, he said that it
had merit and would probably be proposed to the
Board in some form.
Dr. Rhodes then updated the committee about the
development of a proposed Ft. Bliss Campus, the
Nursing School and working with Texas Tech. He
also addressed the parking situation at the Academic
Service Center. The lower lot south of the building,
we discovered, is actually part of the Farah property
and is loaned to the College by the current owners.
The Valle Verde IE Team has noted that there is a
serious problem with cleanliness at their campus. It
is alleged that some of the contracted janitorial staff
are forced to purchase their own cleaning materials.
In addition, many janitors are bringing their children
to work. One IE team member suggested that the
outside contractor might need to have their contract
reviewed.
An extensive discussion took place; there are
District-wide concerns about the lack of cleanup
services. The committee decided to invite
representatives from the cleaning company and from
the EPCC Physical Plant to the next District IE
Committee meeting to have them listen to the
District-wide complaints.
Saul Candelas suggested that the Faculty Survey is
the best place for everyone to complain in the future
because, right now, the surveys indicate that no
problem exists.
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Rio Grande-The Rio Grande IE Team has not met
this summer, nevertheless, thanks to several team
members, there was a campus-wide barbeque at the
Temple for all staff and faculty. It was a great
success and attended by 116 people.
Nothing more was done on this issue. The
Committee lacked a quorum. Nevertheless,
members of all the IE Teams were asked to see
whether there were any problems with cleanliness
on their campuses and report back to the committee.
VII.
Transmountain-No meetings were held this
summer, thus no report.
Campus/Site IE Team Reports
ASC—Reports that their employee of the month for
July was Edith Reyes, STS Mangers. Edith was
honored with a ceremony, including cake, soft
drinks, balloons and a certificate.
Valle Verde-Stairs between building A and the
parking lot are being repaired.
The ASC still has $153.20 in their account which
will cover the expenses for the July and August
Employee of the Month Celebrations.
Mission del Paso-No meetings were held this
summer, thus no report
SGA-No report
VIII.
The committee will meet on August 13 at 11:00 a.m.
at the Rancher’s Grill to finalize plans for next
year’s events, thank outgoing committee members,
and welcome new members.
Northwest-Kimberly McBroom and Monica Wong
were chosen Employee of the Month for the months
of July and August respectively.
Final Thanks
Committee members expressed their gratitude to Dr.
Stroud and to the Chair, David Moody for all their
leadership and hard work this past year.
IX.
Adjournment: 4:47 p.m.
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2007-2008
October 9, 2007
campus participates in bringing feedback to the
IEC. Fredrick W. Vogt motioned that each IEC
member discusses the procedure with his/her
campus and bring back feedback to the IEC at
the next meeting.
Members Present: Vira Martinez, Brenda Willmarth,
Carolina A. Perez, Edith M. Aguirre, Joshua I. Villalobos,
Timothy J. Quezada, Ruben L. Villalobos, Patricia L.
Shanaberger, Frederick W. Vogt, Lolo Mercado, W. David
Moody, Georgia L. Sinclair, Gail L. Mallinson, Richard I.
Falvo, Dr. Ron Stroud.
Absent, but called: Saul Candelas, Mark D. Norbeck
Motion to Discuss and Review at Next
Meeting: Timothy J. Quezada
Absent: Graciela S. Erivez, Nader Rassaei, Lucretia
Thomas, John Summerford.
Second: Ruben L. Villalobos
The motion passed unanimously.
I.
President's visit: N/A
II.
Minutes for August, 2007 meeting were approved as
corrected by email.
III.
Campus/Site Reports
ASC:
MdP:
NW:
RG:
TM:
VV:
IV.
N/A
N/A
N/A
N/A
N/A
N/A
C.
Dr. Stroud explained the IEC expenditure
process. Dr. Rhodes has re-authorized the IE
Teams’ budget of $6,000, which is divided
equally among the six IE Teams, to support
Team activities consonant with their charge.
Unspent money as of August 31, 2008 will not
be rolled over into the next year’s budget. The
Director of Institutional Effectiveness is the
budget head for the account. Each IE Team
absorbs some $25.00 for the cost of appreciative
plaques or other means of recognition presented
annually to Campus/Site IE Team Chairs.
Therefore, each Campus/Site IE Team can
spend up to $975.00 on its activities for the
academic year.
Other Business
A.
B.
Overview of the IEC and Election of Chair:
Dr. Stroud welcomed all returning and new
members to the meeting. Dr. Stroud gave an
orientation as to the purpose, goal,
responsibility, and membership composition of
the IEC. The first order of business was to elect
officers. Georgia L. Sinclair was elected Chair,
David D. Williams was elected Co-Chair. The
secretary was not elected. The Chair will call
Graciela S. Erivez to see if she is willing to
accept the secretary’s position. If Ms. Erivez
declines, the IEC will elect a secretary at the
November, 2007 meeting. Ms. Sinclair asked
for a volunteer to take the minutes of today’s
meeting. Ruben L. Villalobos volunteered to
take the minutes.
Dr. Stroud discussed the Employee of the
Month procedure. He stated that the President
of EPCC would like the IEC to look at each IETeam’s procedure and requests that each
1.
Each Team must select a financial officer
to administer the Team’s expenditures in
support of its activities. The financial
officer shall be responsible for ensuring
that the Team does not spend more than its
allotted amount. The Team’s chair shall
inform the IE Office of the name of the
financial officer, who shall be so designated
in the Team’s membership roster. The IE
Office shall periodically contact the
financial officer as to the status of the
Team’s expenditures.
2.
The Campus Dean at the site where the
Campus/Site IE Team is located (or
Executive Assistant to the President at the
ASC) should approve, in advance, any
expenditures to ensure compliance with
State laws regarding the College’s sales tax
exempt status and shall forward to the IE
Office at the Valle Verde Campus copies of
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all receipts to verify that the funds were
properly spent.
3.
4.
D.
These monies may only be used for
supplies related to each IE Team’s charge.
The Campus Deans/Executive Assistant to
the President at the ASC must sign all
paperwork.
Motion to ADJOURN: Lolo Mercado
Second: Carolina A. Perez
The motion passed unanimously, meeting
adjourned at 4:32 p.m.
Minutes respectfully submitted by: Ruben L. Villalobos,
Temporary secretary.
The Office of Institutional Effectiveness
shall periodically, though a journal entry,
reimburse the Campus Dean/Executive
Assistant to the President of Team expenses
up to and including $975 for the academic
year.
Fredrick W. Vogt requested an update on the
campus based beautification projects report. He
was under the impression that the report would
be completed and presented before August,
2007. Ms. Sinclair will discuss the above and
other pending projects with the President when
she meets with him.
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November 13, 2007
Board Room – Administrative Services Center
The committee decided that once in a 24 month period
a person can be selected, but can be nominated as
many times as possible.
Members Present: Ruben L. Villalobos, Lolo Mercado,
Fred Vogt, Edith Aguirre, Joshua Villalobos, Mark D.
Norbeck, Patty Shanaberger, Gail Mallinson, Richard I.
Falvo, Grace Erivez, William Suluk, Desiree Cioce, Monica
Robinson, Nita Corral-Nava, Carolina A. Perez, Timothy
Quezada, Nader Rassaei, Lucretia Thomas, Ron Stroud
ASC: Carolina Perez explained that the ASC I.E.
Team is the one who selects the person. If there are no
new nominations the following month then they go
back to the ones they have and select from there.
Excused Absent: Vira Martinez, David Moody, Brenda
Willmarth
I.
RG: Patty Shanaberger commented that RG went
back to selecting once a month. A selection committee
which consists of 3 members from the I.E. Team are
the ones who select a winner. The more the nominator
writes about the person the better chance the person
has to be selected. Another consideration is how many
nominations are received for that person. She also
commented the nomination form is being revised. One
thing that they are considering for those that are not
selected is to send them to Shooting Stars and not add
them again to the pool.
Review and Approval of October Minutes
Meeting started by reviewing the October minutes.
Two corrections were made. Mr. Mark D. Norbeck
called for the October meeting that he wouldn’t be able
to attend. His name needs to be moved from absent to
absent, but called. The other correction was a typo. A
space needs to be deleted to bring up a paragraph. A
motion passed to approve October Minutes as
corrected.
II.
MDP: Edith Aguirre reported that there have been
few nominations at MDP. The method they are using
is to have a vote by every discipline then count the
nominations and majority wins. Another option that
they just started is having the form via email which is
also helping in having more nominations.
A. Election of Secretary
Georgia Sinclair, chair of the committee,
mentioned that a secretary still needs to be
selected. If there are no volunteers then a name
needs to be drawn or have a campus representative
take turns in taking notes. The committee voted to
have a representative of each site take turns in
taking minutes. Teams will go by campus in
alphabetical order.
B. Employee of the Month Procedure
Dr. Ron Stroud brought copies of the procedure
which were handed out to the members.
Ms. Sinclair explained how the employee of the
month is done at the Valle Verde Campus. She
commented that the nominations are received and
reviewed by a committee, consisting of members
from the VV I. E. committee. Each member gives
the nominee a score. The scores are then added
up and the one with the highest score is selected.
A note is send to that individual and the
supervisor. Those not selected are returned back
to the pool for next month’s selection including
those additional that may have been received. Ms.
Sinclair also added that a notice is send to the
supervisor letting them know that an office
member was nominated for EOM and is also
forwarded for recommendation to Shooting Stars.
NWC: Nader Rassaei explained that at the NW, the
nominations go to a box and then they are taken to the
I.E. Team where a person is selected. A question was
brought up as to how many times a person can win.
III.
Report on Meeting with President
One of the items discussed with the President is the
campus beautification. Ms. Sinclair let the committee
know that the architects will be meeting with the
cabinet in November or December to discuss their
recommendations. She also mentioned that the
President would like for the I.E. Teams to work with
the architects and develop a master plan for each of the
campuses.
Another issued discussed is the current news on the
legislative to return $2 million to EPCC. Next year,
funding will be decrease for all community colleges
which means the percent of funding by the state will
decrease again. To make up for the loss, students and
taxes will be affected. The TX legislature and
community colleges are working together to increase
state funding.
The other item discussed is the attendance for the I.E.
committees. Dr. Rhodes feels that it is important for
all members to attend the meetings. He stated that he
will support whatever is decided by the committee to
improve attendance. This will be discussed again later
on the meeting.
Ms. Sinclair also mentioned to the President about the
problems with the Geology workbooks and he asked
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made and passed for Ms. Sinclair to call Ms. Ryan and
discuss this with the President.
for Ms. Sinclair to discuss with the Deans. Members
of the committee mentioned that the Deans had been
notified and are aware of the problem. It seems that
there are not enough workbooks available for the
students. Enough books are ordered, but the bookstore
always gets half of what it is being ordered. Students
can’t go anywhere else since the bookstore is the sole
seller.
TM:
They are also working on the campus wide
beautification by making it more appealing and
helping students feel more at home by bringing more
plants and creating plots for service projects. Another
item being discussed is having a mural for the arcade.
They would like for EPCC art students to paint it.
They are thinking of having it change every 5 years to
reflect the community and current events. Also,
working on school zones and speed bumps for Early
College High School, and would like the use of TV
service to notify students about emergencies. The
employee of the month was also celebrated.
Ms. Sinclair asked that an email be sent to her
describing the problem so she may take it to the
President again.
IV.
Team Reports
ASC: Carolina Perez announced that a Halloween
carnival was held and it went well. They also
celebrated the employee of the month. Other events
that will be happening are the Thanksgiving luncheon,
Secret Santa for under privileged kids, and a can food
drive for the Salvation Army.
VV:
The team is getting supplies and volunteers to
man the hospitality tables set up the first two days of
class to welcome students and guide them to their
class. They also celebrated the employee of the
month. Another item that is in progress is that students
are working to have a student union on each campus.
A master plan is being developed for the early college
high school and the Fire Tech program will be getting
a new facility.
MDP: Edith Aguirre reported that 30,000 signatures
were collected for the Sept. 12 Board meeting for
completing the East Lake road. She also mentioned
that there is a new student representative for Student
Government Association. They also celebrated the
employee of the month. She also let the committee
know that the nomination form for employee of the
month is being sent be email so hopefully this will
bring more nominations.
NWC: Tim Quezada reported that they also
celebrated the employee of the month. On November
5th they also had the ground breaking celebration for
the Northwest Early College High School. He also
mentioned that faculty had a few concerns in having
high school students on campus.
RG:
Mark Norbeck commented that they are
trying to come up with a recycling program. As for
the campus beautification, signs were put up at all
restrooms. He also commented that the RG I.E. Team
is working with the Police Dept in bringing ideas on
how to let students know to contact the campus police
in case of an emergency. There was an incident where
students and faculty called 911 instead of the campus
police. Even though there are signs on the classroom
buildings to call campus police, students, staff and
faculty are not paying attention to them. Lt. Fernandez
has being doing a presentation on what to do in case of
an emergency. It was suggested for the presentation to
be a requirement for all employees as is EEOC
training. Dr. Stroud also let the committee know that
there is a safety committee that will be meeting this
year. Liz Ryan is the administrative liaison. They
haven’t met for a couple of years, but will start this
year by review the procedure and the mission
statement. He suggested for someone to contact Ms.
Ryan and let her know the situation so she could be
aware and see if they can assist. There was a motion
SGA: Students selected a Teacher of the Year.
They also will be meeting with the architects to ask for
them to plan and build a student union where students
can relax, study or socialize. Another project being
developed is having insurance for students on a
semester basis. A Toys for Tots project will be
starting, but ran into a problem with the boxes. They
are too big to deliver to all of the campuses. It was
suggested that SGA call Distributional Services and
check to see if they can deliver them.
V.
A. Attendance and Member Responsibilities
Ms. Sinclair stated that the members have a
responsibility to attend the meetings. After
discussing this item, it was decided that a member
with 3 unexcused absences will be replaced. If a
member is not able to attend, all the person has to
do is call and can be excuse. The person can also
call the same day by 11 o’clock and be excused.
The person to contact is the chair, co-chair, or
administrative liaison. The chair will notify the
administrative liaison of any replacements. For
Faculty who are in a 9 month contract do not need
to attend in the summer. Twelve month faculty
must attend every meeting.
B. Salvation Army request of Dr. Rhodes and
EPCC
Dr. Rhodes would like for I. E. Teams to help out
the Salvation Army by organizing a toy drive, a
food drive for Thanksgiving and Christmas or
volunteer to serve meals on Thanksgiving and
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Christmas day. A contact was given at the
Salvation Army for those who wish to volunteer.
Other Issues:
Mr. Lolo Mercado would like something done about all those
extra copies of the school newspaper. Not only are there
extra copies, but old issues are around campus. It was
recommended to contact Joe Old. Ms. Cioce let the
committee know that newspaper racks will be coming soon.
In reference to the team reports, it was suggested for each
representative to bring notes that can be included with the
minutes instead of having the note taker write everything.
Committee agreed.
Edith Aguirre wanted to know who she could contact about
the television located at MDP. A complaint was received
about showing Spanish programs. She was told to check with
Student Services.
A question was brought up about student representation on
the I.E. Teams having the ability to vote for employee of the
month. The procedure was reviewed and found that it
depended on each of the campus I.E. Teams.
Meeting adjourned at 4:15 p.m.
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December 11, 2007
Board Room – Administrative Services Center
Members Present: Patty Shanaberger, Lolo Mercado,
Ruben Villalobos, Saul Candelas, Grace Erivez, Vira
Martinez, Carolina A. Perez, Brenda Willmarth, Lucretia
Thomas, Timothy Quezada, David Moody, Georgia Sinclair,
Mark D. Norbeck, Nader Rassaei, Joshua Villalobos
District IE Report:

ASC:
1.
Guest: None
2.
Absent but called: Edith Aguirre, Richard Falvo, Gail
Mallinson, and Ron Stroud.
3.
Absent and did not call: None
I.
Meeting Called to Order: 3:05
II.
Approval of Minutes: Motion made by Grace
Erivez to postpone approval of minutes after updates
and corrections were reflected. Georgia Sinclair
motioned to approve of minutes via email. A
unanimous comment was made to change the format
of the minutes to one column and to have page
numbers added.
III.
Information: none
IV.
Old Business




Georgia Sinclair stated that architects will meet
with IE committee chairs in Jan. 2008.
Furniture supplies will be discussed at the
February IE meeting.
Deans were informed on issues of lab books not
being supplied to book stores for the Geology
courses.
MDP: Erivez, Grace
1.
2.
3.
4.
5.

1.
1.
2.
Emergency Training will be conducted at
each campus with 1 person per campus.
The development of an Emergency
Response Seminar at Faculty Development
was discusses or a class for Faculty and
Staff.
3.
4.
Open Discussion:
1.
2.
Georgia Sinclair stated, Joe Old was
contacted to discuss the issue with the over
abundance of campus newspapers being
delivered next to piles of unread old
editions.
Georgia Sinclair stated that recycling still
needs to be discussed with Tim Nugent.
Grace Erivez, reported that the lack of a
road from Mission to I-10 is still an issue.
SGA reported at campus IE meeting that
the bus service to Mission costs SGA $10
K/yr. and that service will be cut starting
sometime in Spring 08.
SGA also reported they are looking into the
possibility of offering health insurance to
enrolled full-time students.
SGA will look into Cable service for MDP
televisions.
EOM was Lulu Melo Biology Lab
Assistant
NWC: Quezada, Timothy
Safety issues:
2.


Vira Martinez, reported that Sandy
McHale, Administrative Associate, was
EOM.
Thanksgiving luncheon was a success and
sold a total of 94 tickets.
On December 11th the ASC held their
Annual Secret Santa. This year ASC
picked the Region 19 Head Start from
Tornillo. They were also very pleased to
have the Executive Director, DR. Blanca
Enriquez join them. It was a very
rewarding experience for the ASC
Building.
5.
6.
New EOM Nomination form will be made
to include nominators’ name.
New outlet mall has added additional traffic
hindrance that should be looked at.
Early College High school and Need for
more Parking space and camera coverage
was discussed.
Identified needs for beautification project
were discussed, to include: Converting
Math lab to chemistry and Gym to be to
math lab.
Welcome table for spring semester for first
two days of the semester will be placed in
main building helping with and offering
directions, water, map, pencils.
EOM was Gerard Perez from Center for
students with Disabilities.
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
RG: Norbeck, Mark
V.
New Business: No new business
1.
VI.
Other Business
2.
3.
4.

VII.

Motion was made to postpone January meeting
to February by Carolina Perez, 2nd by Grace
Erivez

NW to be note takers for Feb. 12th meeting
Adjournment

Carolina Perez motioned to adjourn meeting at
3:50
TM: Mercado, Lolo
1.
2.
3.
4.
5.

Purchasing will add the copier to help
maintain confidentiality and HIPAA
records for the medical clinic.
Officer Michael Lagunas gave a
presentation on campus safety and a
recommendation to give presentation for a
faculty development presentation for
January 10th at the RG campus.
EOM subcommittee (a total of 5 people) is
up and running. Celebration of EOM will
be conducted at the recipients work area
and will be awarded at the next IE meeting
Television in Cafeteria will be repaired.
Mural Class had been deleted and could be
a potential Honor’s Project or Service
Learning for Spring 2008.
Funding for signs around VV is being
sought.
Portable coffee counter is being looked into
due to Subway’s contract prohibiting
competition from vendors selling hot or
cold sandwiches.
EOM: December - Sally Avila & January Sandra Padilla
Computers Labs being open on Sundays to
accommodate ESL students will be
discussed with Dr. Giron.
VV: Sinclair, Georgia
1.
2.
3.
Hospitality report was presented by Susan
Silva, chair. The committee will have
hospitality tables in the classroom buildings
for the start of the spring semester classes.
Georgia announced that Liz Ryan and
Nancy Tharp are coordinating a Safety
Corps at each campus. There was a
discussion about disseminating safety
information, especially the need for
students and staff to call the EPCC Police
Department first in case of emergency.
Employee of the Month: The December
selections are: Edna Castaneda-full-time
staff, Joe Prieto - part-time staff, and
Teresita Munguia - part-time faculty. The
ceremony will be at 3 p.m. on December 4,
2004.
Facilities: Chair met with EPCC Police
Officers to discuss recent thefts of
computers and personal property. The
College is considering different steps to
insure the safety of property in labs, offices,
and classrooms
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February 12, 2008
Board Room – Administrative Services Center
Members Present: Patty Shanaberger, Lolo Mercado,
Ruben Villalobos, Saul Candelas, Grace Erivez, Vira
Martinez, Carolina A. Perez, Lucretia Thomas, Timothy
Quezada, Nader Rassaei, David Moody, Georgia Sinclair,
Mark D. Norbeck, Joshua Villalobos, Gail Mallinson,
Richard Falvo and Dr. Ron Stroud


Guest: None
Absent and did not call: None

There were several questions about who should
be able to nominate EOM and it was agreed by
majority vote that students should be allowed to
nominate EOMs. Some IE members felt it would
be best to send emails to all employees advising
them of the EOM policy.
CF & Associates will be visiting in March and
NW members should have their projected master
plans ready for the new building.
Ms. Wong reported that the library is in dire need
of a remotely-monitored camera system because
equipment and books that are on reserve have
been missing.
I.
Meeting Called to Order: 3:12 p.m.
II.
Review and Approval of November Minutes.
III.
Members who called in Absent: Edith Aguirre
RG: -- Mark Norbeck reported the following
information:
IV.
Safety Note from Ms. Shanaberger:



Stay safe by frequent hand washing
Avoid direct contact with sick people

V.
Discussion
VI.
Report on Meeting with President-there was no
meeting held
VII.
District IE Team Reports:
ASC -- Vira Martinez reported the following
information:



Michelle Beltran was EOM for January of 2008.
Ms. Beltran was provided with a gift bag and a
cake.
A Valentine’s Day Celebration will be held on
Thursday, February 14 from 9-11 a.m. in the
Boardroom.
Building Improvement Suggestions:
-Signage for visitors
-Break room improvements: new TV, lounge
area with sofas, stove installation, new kitchen
appliances
-Parking lot lighting
-Shuttle services when community events or
College events are scheduled
MISSION DEL PASO: Ms. Edith Aguirre was not
present, so no report was provided at this time.

TM -- Lolo Mercado reported the following
information:





NW -- Timothy Quezada reported the following
information:

There was a Christmas Toy Drive held for a local
school and it was a big success.
The copier that we wanted installed in the
medical classroom building is still desired and it
was ready to be installed until ACT, the copier
company, was sold to another company.
We are currently meeting with people from IT so
we should have our website up shortly.
The EOM for January was Robert Pandy. Mr.
Pandy is a counselor at the RG campus. Our
EOM celebration has a new format and it is
being well received.

College-wide EOM procedure: The committee
voted to approve our procedures at the November
meeting.
Getting Computer Lab and Library Hours in
sync: On the weekends, students coming to
campus to use the computers end up in the
library, where computers are designated for
research and do not have the same programs as
the computers in the lab because of the difference
in open hours. Terri G. will give Lolo all the
background information and he will contact
Jenny Giron.
Lolo Mercado is the new Chair for the TM IE
Committee. Mr. Mercado is replacing Fred
Vogt, who left the College.
Patty Ortega was unanimously elected as
Secretary with the understanding that she will
only be able to serve for the next six months.
Early College High School: Steve Smith
reported that the location has been chosen, the
curriculum is in place and the principal has been
hired. High school classes should begin in the
fall.
There were no nominations for EOM for
February.
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

Patty Ortega asked if anyone was interested in
recycling. This issue will be placed on the
February IE Team agenda. Ms. Ortega will look
at the VV Campus recycling program and will
find out how much it costs to have recycling
picked up.
Darcy Traffensted announced SGA is circulating
a petition for a Student Union at every campus.
VV -- Georgia Sinclair reported the following
information:

VIII.
be considered for an SGA funds legacy project.
The remodeling of the VV cafeteria was the first
SGA legacy project; the second was the photo
series at TM.
John Burch, representing SGA, reported that the
association will petition as many students as
possible for support for a Student Union at each
campus.
New Business:
CF & Associates’ Scheduled Visits:








The hospitality report was presented by Susan
Silva, chair. The committee had hospitality
tables in the classroom buildings for the start of
the spring semester classes. The committee
received $100 in donations for office supplies
from each of the four deans and candy from Vice
President Saul Candelas. Thank you to all for the
support. The request for volunteers was not
disseminated by the College to very many people
due to computer problems. Dr. Brown thanks
you for volunteering. There must be a more
full-proof means to request volunteers so the
committee will come up with a better way to go
about it.
Special Activities is working on a get-together
during the last week in April. Hot dogs, chips
and drinks will be served by committee
volunteers to all who reserve a meal. Please
make reservations so there will be enough food
for everyone.
The January EOM is Elizabeth Ontiveros and the
February EOM is Paula Chavez.
The Committee Chair met with David Mena and
staff to discuss the handling of ongoing
problems, such as the state of the restrooms in
the A Building. Claude Mathis also met with
EPCC police to discuss recent thefts of
computers and personal property.
The Chair is also concerned about the fact that
grounds maintenance is cutting down oleander
bushes to the ground which makes the
Americana Language area of the College look
extremely bare.
Office 2133 is being redesigned to serve as a
cluster office for part-time faculty who teach in
the A Building at VV. It should hold between
75-100 lockers, 10-15 computer tables and chairs
and have connections for approximately 10-15
computers. We are trying to get a card-reader
lock in order to maintain better security and track
how many faculty members use the facility.
There are funds to purchase tables and chairs for
outdoor spaces, but the committee will ask the
Physical Plant to fund tents for those areas before
purchasing furniture.
The Facilities Committee proposed an art gallery
to display student art work in a protected area.
The committee is going to ask that the art gallery
 Dr. Stroud handed out CF & Associates’
scheduled visits with individual campus/IE team
members and made sure dates and times were
acceptable amongst all members.
Expenses for Individual IE Teams
 Dr. Stroud reminded IE members that $975 is
allotted per year for the individual IE teams and
if all monies are not spent, you can’t keep the
leftover amount for the following year. Also, be
sure to save all receipts for any monies spent.
Replacement of IE Team Members
 Dr. Stroud emphasized that informal
arrangements for replacing members on the IE
teams and other committees can’t be done. The
President is the only person responsible for
adding or removing members on committees.
Members cannot resign without permission from
President. Informal arrangements of replacing
committee members need to stop. Members
wishing to resign continue to serve on
committees until approved by the President.
IX.
Other Business

X.
RG to be note takers for March 12 District IE
meeting
Adjournment


Lolo Mercado motioned to adjourn the meeting.
Meeting adjourned at 4:10 p.m.
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March 11, 2008
Board Room – Administrative Services Center
for the Administrative Waiter’s Lunch are underway
and the web auction still needs donated items. Dr.
Stroud has asked that the digital photographs be sent
to him by March 15th.
Members Present: Vira Martinez, Carolina Perez, Baldemar
Perez, Edith Aguirre, Josh Villalobos, Timothy Quezada,
Nader Rassaei, Lucretia Thomas, Mark Norbeck, Ruben
Villalobos, Patricia Shanaberger, Lolo Mercado, William
Moody, Georgia Sinclair, Gail Mallinson, Richard Falvo.
V.
Team Reports:
Guest: Saul Candelas
Absent but called: David Moody and Dr. Ron Stroud
I.
Meeting Called to Order: 3:10 p.m.
II.
Approval of Minutes: The February 12, 2008
minutes were approved with the following
amendment attached. Mission IE Team asked that
their last report be attached to the February 12th
minutes. They will be emailed to the chair. Patty
Shanaberger approved the motion, it was seconded
and approved.
III.
IV.
Guest Presentation: Mr. Saul Candelas, Vice
President of Research and Development, met with us
and asked the IE Committee to review the District
Strategic Goals first drafted in 1999. He felt there
were too many goals and some should be eliminated.
He asked the committee opinion and the members
concurred. Mr. Candelas then said he wanted to go to
the President and the Cabinet to see if the IE
Committee role could be expanded. Right now we
monitor the College’s work. He would like our
committee to become a College-wide planning
committee in addition to our present work. The
Committee agreed to this new role and gave Mr.
Candelas our blessing to work on his plan.
Chair Report: Georgia Sinclair met with Dr.
Rhodes this past month and discussed several issues.
She was told that the Community College would not
take over the cost of riding buses to the Mission del
Paso campus. The student government will
supplement the fees. The transfer of land to build a
new road to the Mission del Paso campus is almost
complete. Plans for new desks for the College are on
hold for the moment. The part-time faculty room is
being planned at the Valle Verde campus. The
Environmental and Traffic Impact Study for the
proposed Fort Bliss campus has been sent to
Washington, D.C. This could lead to a 2009
groundbreaking. The El Paso Community College is
attempting to purchase the dairy on North Loop
Drive. The hope is to clear the land and erect a new
Performance Art Center. Two early college high
schools are in the planning stage. The College hopes
to establish new schools at the Rio Grande campus
and in East El Paso County near Fabens. Georgia also
reported the campus meetings with CF & Associates
went well. Finally she mentioned that arrangements
ASC: The ASC IE Team reported that the visit with
CF & Associates went well. They also noted that the
two big issues they were looking into are parking lot
lighting and signage. The IE Team sponsored a
Valentine Day Celebration and it was well received.
The campus employee of the month for February is
A. J. Navarro from IT.
Mission: The Mission IE Team reported that Grace
Erivez is no longer on their team and Baldemar Perez
has been appointed in her place. The team also
reported a satisfactory visit with CF Associates. The
team wanted the architects to focus upon the campus
cafeteria, the student union, more faculty offices,
classrooms and labs. In addition they asked for more
space for their tutoring and testing centers. Tim
Nugent reported that a new road to the campus may
begin soon. The campus employee of the month for
February is Graciela S. Erivez from Career Services.
Northwest: The Northwest IE Team reported that
they met to prepare for their meeting with CF &
Associates. They assembled a report with a number
of suggestions to improve their campus. They also
noted that they are seeking to identify an emergency
training and response person for their campus.
Members of the IE Team will be picking up and using
promotional items from the marketing department to
be given to the Employee of the Month. In addition
the IE Team is working with the Student Government
Association to welcome Dr. Lydia Tena, Dean for
Instructional Progress, back after a serious illness.
They are planning a cookout. Finally, the IE Team
announced that seventy-eight students and three
faculty members of the NWC participated in a
science fair at Kohlberg Elementary school. The
NWC library also sponsored a science fair workshop
for 120 students from Davenport Elementary school.
Employee of the month for February is Lourdes
Ambriz.
Rio Grande: The Rio Grande IE Team reported it
had a satisfactory meeting with CF & Associates. It
also reported that the Health Science building has had
its long-awaited copy machine installed. The Team is
looking to get food vending machines, benches and
tables installed in the same lounge area. The Rio
Grande Center for Students with Disabilities has been
getting complaints from pregnant and overweight
people about the desks in the classrooms. The team
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discovered that a request for at least one table and
chair in every classroom was submitted to Tim
Nugent’s office last year. Mr. Nugent was made
aware of this request again and is following up on the
matter. Employee for the month for February is
Robert Pandy of the Counseling Center.
Transmountain: The Transmountain IE Team is
developing specific guidelines and timelines to
beautify their campus. They are also seeking an artist
to create a mural for the campus. The team is also
getting quotes and looking for funds to create banners
with academic logos to hang within the building.
They announced that the Early College High School
groundbreaking will occur on March 6. The IE Team
also met with the CF & Associates. The
Transmountain team is also looking into a recycling
program and the matter has been brought up at the
Faculty Senate meeting. The team has asked the
Computer Lab and library to extend their hours
during finals to accommodate more students. The
matter is under consideration. The Transmountain
Employee of the Month for February is Angelina
Arellanes-Nunez from the English Department.
Valle Verde: The Valle Verde IE Team reported a
satisfactory meeting with CF & Associates. The team
was encouraged by Dr. Rhodes announcement that
the College is trying to purchase Farmer’s Dairy and
hoping to clear the land for the long desired
Performing Arts Center. The Deans at Valle Verde
are submitting plans for a large part-time faculty
room with lockers, tables and computers. The hope is
they will have a better place to do their work. The
Valle Verde Employee for the Month for February is
Gabriel Gaytan from Media Productions.
Student Government: No report this month.
VI.
New Business: No new business conducted.
VII.
Adjournment: 4:05 p.m.
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April 8, 2008
Board Room – Administrative Services Center
was (1.) Roxanne Mendoza. Roxanne works in the IT
Department. (2.) Mother’s Day Celebration was being
organized to take place May 8th. Tickets for this
luncheon will be sold and carnations will be given to
the Mothers at ASC. (3.) Improvements for the ASC
Building will be discussed at our next meeting.
Members Present: Edith Aguirre, Richard Falvo, Lolo
Mercado, David Moody, Mark Norbeck, Carolina Perez,
Timothy Quezada, Nader Rassaei, Patricia Shanaberger, Josh
Villalobos, Ron Stroud, Baldemar Perez.
Members Absent: Gracie Erivez, Gail Mallinson (called in),
Vira Martinez, Georgia Sinclair (called in), John
Summerford, Lucretia Thomas (called in), Ruben Villalobos.
Rio Grande: Mark Norbeck stated that the RG I.E.
Team did not meet last month due to Spring Break.
No new items to report. Next meeting: April 28.
Guest – None
I.
Meeting Called to Order 3:15 p.m. David Moody
resided as District I.E. Chair in place of Georgia
Sinclair.
II.
Approval of Minutes: The March 11 minutes were
approved with the following changes:




Transmountain: David Moody reported that Irma
Sanchez from Registrar’s office was Employee of the
Month for March, Heather Olivo for April. The EOM
party will be Tuesday, April 29, 2008 at 11:30 a.m.
David Henry passed out a Foundation of Excellence
Checklist for Student Success. Jeff Coles reported on
the beautification project of creating a Cacti Garden at
the entrance of TM.
Correction to Tim Nugent’s name from Ted
Nugent.
Employee of the Month of February at NWC was
Lourdes Ambriz, not Lauda Sanders.
Dropped “Dr.” Title on Rio Grande Minutes for
Tim Nugent
Motion was made to approve minutes by Lolo,
seconded by Patricia Shanaberger.
III.
Chair Report: Georgia Sinclair was absent. David
Moody reported they had not had a meeting with Dr.
Rhodes. Therefore, there was no new business from
chair.
IV.
Team Reports:
SGA: No Representation – No Report
Mission del Paso: Edith Aguirre reported the I.E.
Team on March 18. The Treasurer’s report showed
them to have $482.44. Various ideas were discussed
about how to spend the money, such as purchasing a
vacuum or assisting SGA. There was an extensive
report on the poor janitorial services being provided.
Edith brought pictures from her lab top. The
issue/concerns have been relayed to Tim Nugent and
Dr. Stroud. The Employees of the Month were as
follows: January – Guadalupe Loya, February –
Eunice Almaguer, March – Graciela Erivez.
Northwest: Timothy Quezada reported that there is a
need for a walking bridge to connect Canutillo High
School with EPCC. Currently it is too expensive.
There is a Spring event being planned to welcome
back Dr. Perez. Employee of the Month was Hugo
Rodarte.
VV: The I.E. Team recommends converting the men’s
room/shower area across from the Auto Tech Lab into
a women’s restroom. This will alleviate the shortage
of women’s restrooms in the A classroom building –
this recommendation is to be passed to Tim Nugent.
Paul Pearson, principal of the Early College High
School at VV, has become an official member of the
VV I.E. Team. He told the committee of the need for a
pathway between the ECHS portables and the campus.
It was decided that the committee send this
recommendation to Tim Nugent.
Update on the part-time faculty cluster office in A
2130. Deans must put requests in their area plans for
computers, furniture, and lockers for the office area.
There will be a new computer classroom in A 2314 by
fall. The computers have been purchased and there is
an estimate for furniture.
Open Discussion: Dr. Stroud stated that there is a
depository of all I.E. Minutes.
Edith asked how many members are needed for a
quorum. Dr. Stroud said Dr. Rhodes stated it’s up to
each I.E. Team to establish guidelines.
V.
Meeting was adjourned at 4:00 p.m. Move was made
by Patricia Shanaberger, seconded by Carolina Perez.
Approved by all committee members.
ASC: Vira Martinez was absent. Carolina Perez
presented and reported that employee of the month
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May 13, 2008
Members Present: Gail Mallinson, Vira Martinez, David
Moody, Carolina Perez, Timothy Quezada, Nader Rassaei,
Georgia Sinclair, Ron Stroud, Lucretia Thomas, Josh
Villalobos, Ruben Villalobos
Tim Quezada mentioned that the IE members will vote
for officer positions in August. Ron Stroud pointed
out that new members for the 2008-09 year would not
have a chance to vote.
Members Absent: Edith Aguirre (called in), Gracie Erivez,
Rick Falvo (called in), Patricia Shanaberger (called in), John
Summerford
Lucretia Thomas’ Court Reporting program might
receive $600,000 in Congressional funding.
Guest – None
Rio Grande: No report.
I.
Meeting Called to Order: 3:05 p.m. by Georgia
Sinclair, District I.E. Chair.
II.
Approval of Minutes: The April 8 minutes were
approved with the following changes: Carolina Perez
requested that the minutes be signed by the secretary.
Transmountain: David Moody reported for Lolo
Mercado. There is a landscaping plan for the native
plant garden, but a future canopy is being discussed,
and the current sprinkler system needs to be repaired.
III.
Safety Note: Georgia explained swimming pool
safety suggestions.
IV.
Team Reports:
The EOM for the summer will be chosen at the June
meeting. Lolo will inquire about an EOM celebration
in August.
Valle Verde: Georgia reported that the Spring Fling
was a success, but it was scheduled on the same day as
the Scholarship Bowling Tournament. The problem
with the janitorial service was addressed and handled
by the company. The EOM were Lucia Garcia for
April and Amada Marquez and Susan Silva for May.
ASC: Vira Martinez reported that the EOM for April
was Fernie Garcia, photographer. The ASC Mother’s
Day luncheon was a success, and a Father’s Day event
is being planned.
SGA: No Representation – No report
MdP: Campus representatives met with Israel
Banuelos and Ruben Chavez (manager of CGA
Company) where they discussed campus-wide
cleaning issues. The company explained their cleaning
rules, and Ruben Chavez said he will provide more
workers, 3 additional vacuums, and more cleaning
supplies for the campus.
Chair: Dr. Rhodes will meet with the District IE team
members sometime in the summer. Edith Aguirre
discussed problems with janitorial services at MdP
with d Dr. Rhodes and Georgia. The president
suggested that Edith meet with Tim Nugent, as he
would be the best person to tackle the problem. VV
has also had problems, but they have been addressed.
Three additional handicapped parking spaces were
approved.
Georgia reported that the following were listed as
needing to be done on the Chair End-of-Year Report:
IE should be able to give input on remodeling plans.
Signage, beautification, and repair requests from
previous years should be addressed. Safety and
ecological issues must be considered in all planning.
EOM for April was Liz Ramirez, and for MayClemente Samaniego.
A subcommittee will be created to help spend the
remaining IE funds.
V.
Open Discussion: Dr. Stroud stated that there is a
depository of all I.E. Minutes which contain the
information on the employees of the month at each
campus and location.
VI.
New Business: None
Northwest Campus: The Spring Fling was a success.
There is $250 left in the campus IE budget; Tim
Quezada suggested that the IE team purchase cakes,
gift cards, and welcome-back items.
The Early College High School land is cleared and the
campus will be ready in August.
EOM selections were: Julie Ortiz for May; Jesse
Ramirez for June; Karina Porras for July; Mary Miller
for August.
VII. Meeting was adjourned at 3:35 p.m.
Minutes respectfully submitted by Gail Mallinson, May 15,
2008.
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June 10, 2008
Members Present: Carolina A. Perez, Edith M. Aguirre,
Joshua I. Villalobos, Timothy J. Quezada, Ruben L.
Villalobos, Patricia L. Shanaberger,. Georgia L. Sinclair,
Richard I. Falvo, Mark D. Norbeck, Lucretia Thomas, Dr.
Ron Stroud, Patty Ortega (substituting for Lolo Mercado)
SGA:
III.
I.
Approval of May Minutes:
Minutes for May 2008 meeting were approved as
corrected by email.
II.
Campus/Site Reports:
ASC: A Father’s Day Ice Cream Social will be held
on Friday, June 13 at 2:00 p.m. There will be door
prize for the fathers. June EOM = Glinda Jones,
Administrative Assistant -- Comptroller.
MdP: Chair met with regional supervisor for CGA
Janitorial Company (Terry Terhune), and a small
committee. CGA has reimbursed Mr. Casarez for
supplies which were bought for janitorial use, and Mr.
Richard Chavez is currently working on requesting a
credit to be given to EPCC by CGA for spring break
2008 hours at MDP. June EOM = Joel Reyes-Posas
from Campus Life.
Chair Report:
Dr. Rhodes plans to meet with the IE committee
during our regular July meeting, which is scheduled
for July 8, at 3 p.m. in the ASC Boardroom. Unless
absolutely necessary, the July meeting will be the last
for this year.
Absent, but called: Gail L. Mallinson, Vira Martinez, Lolo
Mercado, David Moody, Nader Rassaei.
Absent: John Summerford, Saul Candelas, Frederick W.
Vogt.
N/A
IV.
New Business:
It was brought to the attention of Dr. Stroud that
percentages of actual people donating blood – in
addition to providing raw totals – should be used when
presenting the Blood Drive results for each
campus/location. This may supply more accurate
contexts for proportions of people donating blood from
each campus/location that is not provided with just raw
totals. It may also suggest which campuses/locations
are in greater need for soliciting donors.
Motion to Adjourn: Timothy Quezada.
Second: Carolina A. Perez.
Minutes respectfully submitted by: Edith Aguirre,
Temporary secretary.
NW:
Did not meet in May. June EOM = Jessie
Ramirez from Computer Lab.
RG:
Patricia Islas led a beautification project
which used $184 from RG IE funds. March
EOM=Dolores Robles, a Student Services Assistant II
in Counseling. April EOM= Margie Trimble, RN
Nursing Faculty. Have shortened their EOM form and
decided to meet in summer only if important issues
need to be dealt with. Only EOM will be dealt with
through email. Dr. Mitchell gave facility update
concerning the A, B & E buildings. A grill will be
purchased with the remaining RG IE funds.
TM:
No May meeting. No EOM for May.
VV:
Hospitality tables are needed. No June EOM,
but two selections in July. Facility and Safety
committee’s recommendation to convert the men’s
room/shower area across the Auto Tech Lab into
women’s restroom is on track. Claude Mathis reported
the basketball court will be paved and have a gazebo.
VV campus dean will ask for $9000 to furnish the
part-time faculty office in A building.
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July 8, 2008
Members Present: Patty Shanaberger, Lolo Mercado,
Ruben Villalobos, Vira Martinez, Carolina A. Perez, Lucretia
Thomas, Nader Rassaei, David Moody, Georgia Sinclair,
Mark D. Norbeck, Joshua Villalobos, Edith Aguirre, Saul
Candelas and Dr. Ron Stroud
RG: Mark Norbeck reported the following
information:

The IE team met on July 3rd and the nominations
were confirmed for May, June and July EOMs.
For May, Ms. Randa Khattab, Computer Lab
Assistant, was selected as EOM. For June, Ms,
Martha Sanchez, Academic Resource Specialist,
was selected as EOM. For July, Ms. Veronica
Dominguez, Program Director of the Biology
Department was selected EOM.

The budget was reviewed. $200 was put aside to
purchase items for the Constitution Day
Celebration to be held in September. The rest of
the funds will be used on a Hot Dog Barbecue for
faculty and staff at the RG campus.

The Ice Cream Social will take place on
Wednesday, July 30th from 11:30-1:00 in Room
A-121. A crew of volunteers is currently being
put together to act as set-up and clean-up crews.

The status of the blood drives was discussed and
reviewed the response at the RG.

Discussions were held concerning possible
questions for President Rhodes.
Guest: Richard Rhodes
Absent and did not call: Timothy J. Quezada, Gail
Mallinson and John Summerford
Absent and called in: Rick Falvo
I.
Meeting Called to Order: 3:05 p.m.
II.
Review and Approval of June Minutes: minor
correction by Ms. Martinez to change “prize” to
“prizes”. Mr. Moody moved to approve the minutes as
modified and Mr. Mercado and Mr. Rassaei seconded
the motion to approve the minutes as modified.
Motion passed.
III.
IV.
Safety Note Handout from Ms. Sinclair

Safety in the kitchen

How to keep your kitchen safe from poison
District IE Team Reports:
TM: Lolo Mercado reported the following
information:

Discussions were held concerning their
improvement plan and what they would like to get
accomplished before the end of the year.
The IE team meeting was held on June 24. The
primary topic of conversation was the
Beautification Project. Mr. Mercado will submit a
work order for a sprinkler system.

The TM campus wants to have a District-wide
recycling program.

Maria Olaya Cazares was EOM for June of 2008.


They are hoping to be able to afford a cook-out in
August.
The EOM for May is Dr. Kathleen Devaney,
Geology Instructor. The EOM for June is Mr.
David Henry, English Instructor, and the EOM for
July is Ms. Sandra Holden, Registrar Clerk.

The EOM Celebration will be held on July 29.
There was $320 left so a cake, gift certificate,
plaque and pizza will be purchased.
ASC: Vira Martinez reported the following
information:

MISSION DEL PASO: Mr. Joshua Villalobos
reported the following information:

Ms. Aguirre and the Dean met one-on-one but
there was no formal meeting held with the MDP
IE members.
NORTHWEST: Ms. Lucretia Thomas reported the
following information:

There was no IE meeting held but the EOM for
June was determined at the April meeting. The
EOM for June is Ms. Karina Porras from Testing
Services. Ms. Porras was awarded a gift card and
there was a celebration held and cake was served.
VV: Georgia Sinclair reported the following
information:

There were two EOMs for the month of June. Ms.
Vickie Aguilar, CE Registration Clerk, and Ms.
Desiree Aguilar, Registration Clerk were selected.
The EOMs for July are Jenette Fasolino,
Processing Clerk, and Margaret Saavedra, Testing
Services Clerk.

Hospitality tables are being planned for Fall of
2008
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V.

A small celebration to thank all VV IE Team
members will take place at this month’s IE
meeting.

Potential questions for Dr. Rhodes were also
discussed.

Dr. Rhodes stated the Fort Bliss campus has one
more packet due and the traffic survey has to be
completed by the engineers by next week. They
will have their meeting with the people at Fort
Bliss and we’ll see what the outcome of that is.
The campus will be off of Montana and Lee
Trevino.

Dr. Rhodes mentioned the NW campus would be
first to receive a marquee sign and TM would get
a marquee sign and Mission would get a sign, too.

Dr. Rhodes stated that the Mission Early College
High School received TEA recognition as
exemplary and is being recognized around the
country. The Greater Texas Foundation is so
impressed with the early college high school that
they are providing the $800,000 seed money for
the Northwest Early College High School and
they are also awarding every student who
graduates with 60-college credit hours with a
$2000 scholarship as an added incentive.

Dr. Rhodes mentioned that they’re re-assessing
the District-wide recycling program because the
company was going to start charging us to pick up
materials instead of paying us.

Dr. Rhodes thanked all IE members for their hard
work.
New Business:

Dr. Stroud handed out “Employees of the Month
by Site” Report to IE members to verify its
accuracy. This is the College’s only reliable
report as to who is serving EOM during this
academic year.

Dr. Stroud also handed out the 2007-2008
Summer II Blood Drive Dates. Dr. Stroud briefly
covered the 2007-2008 blood drive results as of
June 30. Dr. Stroud encouraged all IE members to
donate blood and encourage others to also do so.

VI.
eventually get rid of the keys and switch over to
proximity cards so they can keep track of who is
entering and who is not and it helps keep from
continually having to replace the locks and it’s
safer.
Dr. Stroud encouraged IE members to advise their
financial officers to submit all receipts pertaining
to their individual IE budgets to Dr. Stroud’s
office. Receipts should be provided for
everything that is spent. All monies must be spent
by August 31, 2008, because it can’t be rolled
over.
Chair Report/Meeting with Dr. Rhodes

Dr. Rhodes addressed the issue of the architects
who were hired for the new buildings at EPCC.
The architects are going through their drafts for
each campus and are prioritizing the emergency
type things that need to be repaired, i.e., roofs, and
how much that is going to cost. They are trying to
figure out how much will come through the bond
issue proceeds and how much will come through
the Lone Star Program. In August, they will be
presenting their first review to the board and then
will prioritize what needs to be done.

Dr. Rhodes mentioned some classroom furniture
was approved about three weeks ago and recalled
it was spread throughout the District.

Ms. Sinclair mentioned that new lab furniture and
classroom furniture was being purchased for every
site.

Dr. Rhodes was asked about security cameras,
parking lots and garages. Dr. Rhodes mentioned
that the VV campus, B-Building, would
VII. Adjournment

Mr. Norbeck motioned to adjourn meeting. Mr.
Moody seconded the motion.

Meeting adjourned at 4:00 p.m.
Respectfully submitted, Lucretia Thomas
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2006-2007
October 10, 2006
Board of Trustees Room – Administrative Services Center
Members Present: Olga C. Chavez, Debbie Espinoza, Vira
Martinez, Edith Aguirre, Miguel A. Contreras, Irma R. Hoy,
Gerard Perez, Robert Ferrell, Olga L. Rader, Ernesto Briones,
Glenda Hill, Susan Silva, Georgia Sinclair, Damian Tovar,
Saul Candelas, Dr. Ron Stroud
for the Committee to take on this function.
Members Absent: Dr. Timothy Quezada, Nader Rassaei,
Terri Mann
This would take $36 of the $666 from each campus.
Georgia Sinclair stated that Valle Verde spends every
penny of the allotment. Ernesto Briones asked if some
campuses don't spend all of their money. A motion was
made by Gerald Perez and seconded by Olga Chavez to
table this item until next month pending a discussion by
Miguel Contreras with Dr. Rhodes. A suggestion was
made by Susan Silva that the Chair ask Dr. Rhodes to
increase the budget to $4,200. Olga Rader suggested that
the Chair ask for an increase to set a precedent of getting
an increase every year. Dr. Stroud investigated and
found that $160.80 was NOT spent from last year's
budgeted $4,000. The item was voted on unanimously to
table.
I.
Dr. Ron Stroud welcomed all members to the committee.
The first order of business was to elect officers. Miguel
Contreras, Georgia Sinclair, and Olga Chavez were all
nominated for Chair. Miguel Contreras and Georgia
Sinclair tied on the first ballot. Miguel Contreras was
elected chair on the second round of secret balloting by
the committee.
II.
Miguel Contreras moved that Georgia Sinclair be named
Co-Chair. The motion was seconded and the committee
unanimously voted to elect Ms. Sinclair co-chair.
Miguel Contreras asked for volunteers to be secretary.
Susan Silva volunteered. A motion was made and
seconded to accept Ms. Silva as secretary. The
committee voted unanimously to accept Ms. Silva as the
secretary.
III. Dr. Stroud then reported on the history, meeting times
and places of the IE Team (ASC on the second Tuesday
of every month). The IE Committee was asked to look at
the roster of members' information and check for
corrections. Two issues were raised: Debbie Espinoza's
classification needs to be corrected to Bid Specialist and
the phone number should be 6550. It was also noted that
TM does not have a Co-Chair on their Team. The charge
of the IE Team was pointed out along with procedure
2.01.01.14. A copy of the IE webpage was examined.
Dr. Stroud reminded members of the email he sent to the
Committee regarding Dr. Rhodes' allocation of $4,000 to
be used by IE Teams at the campuses.
Saul Candelas remarked that in the past the recognition
plagues given to Team Chairs per campus and
Committee Chair has previously been paid for by Dr.
Stroud's or Mr. Candelas' budget. The plagues for 200506 recognition cost $154. Mr. Candelas expressed that
really this should be a function of the IE Team and the
committee should therefore pay for the plaques. Mr.
Candelas further expressed that this was an opportunity
Discussion ensued: Was the $154 obligation difficult to
meet? Dr. Stroud suggested that this amount be taken
from the $4,000 IE budget from Dr. Rhodes.
Dr. Stroud continued his report by pointing out the
minutes that had been previously kept by the IE
Committee. The president usually visits the committee
once a semester and can present a charge. There are,
from time to time, special guests and presentations to the
IE Committee.
IV. Campus/Site IE Team Reports:
ASC: Olga Chavez reported that they had a fund raiser
where they raffled off a toy car. This raised $475
for local flood victims. They had chosen their EOM
and were planning the Halloween and Thanksgiving
events.
Mission Del Paso: Irma Hoy reported that Edith Aguirre
had been elected their third representative. Cindy
Kabariti is the secretary. Miguel Contreras stated
that Mission is asking the board to pursue a road
being cut for better access to the campus. D. Tovar
from the SGA stated that this is up to TXDoT. A
suggestion was made by Ernesto Briones that
Mission seeks the help of the Socorro School Board
also.
Northwest: Gerald Perez reported that Becky Ortega
had been named EOM.
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Rio Grande: Robert Ferrell reported that for the whole
summer the campus had been without one of the
elevators. Finally the elevator had been fixed.
There was a collapse in the parking garage and the
bricks that were "donated" were saved. There is a
plan for a study area now just off the elevator on the
2nd floor where their used to be a "recreation area".
Campus Clean Up day will be used for Service
Learning and will be carried out over the month of
April.
Transmountain: Ernesto Briones reported that faculty
parking designated area will be finished soon. The
campus has new furniture and is being enjoyed by
students. Mr. Briones questioned where the College
was on the sign initiative. Miguel Contreras will
bring up the "signage" issue with the president at his
meeting. Mr. Briones also asked about the planned
EOM luncheon and who was responsible for
maintaining information to be supplied for the
yearly EOM luncheon. He had been asked to go
back 2 years and supply names and phone numbers
for all TM's EOM. The District luncheon was
originally scheduled for October 9th, but no word
had been received. Campuses were being asked to
supply the name, phone number, title, supervisor,
supervisor's phone number, and supervisor's email
address of all EOM for the past 2 years. Olga Nader
gave this information. Dr. Stroud stated that there
was no procedure for EOM. Dr. Rhodes had
presented a revised procedure to the cabinet, but no
decision had been made yet. A motion was made
that each IE Team chair maintain a list of EOM
information: name, extension, email, title,
supervisor's name, supervisor's extension, and
supervisor's email. Damian Tovar seconded the
motion and it was unanimously voted for.
EPCC should continue to be the #1 blood donor in the
area. Only the Valle Verde campus had had their blood
drive to date. Dr. Stroud pointed out that TM and
Mission's blood drives were coming up. The Committee
was urged to encourage students to donate.
A questions was raised by Edith Aguirre as to what
qualifies as "supplies" for the IE Teams to buy with the
money budgeted by Dr. Rhodes. Mr. Contreras stated
that any item that was needed to fulfill the charge. Dr.
Stroud also answered that the money could be used to
buy outdoor furniture, as it had been previously.
The meeting was adjourned at approximately 4:45 p.m.
Minutes respectfully submitted by Susan Silva, Secretary
Valle Verde: Glenda Hill reported that at the September
meeting Co-Chair Georgia Sinclair and Secretary
Susan Silva had been chosen. A discussion was had
on membership of the VV IE Team. Meetings were
open to all, but voting was brought into compliance
with the VV IE charter. VV is in the process of
signing up members for sub-committees.
Student Government Association: Damian Tovar
reported that SGA had sponsored: (1) Vote EPCC
and had registered voters on campus, (2) planned a
fall festival (3) will be conducting a student service
survey (4) were sponsoring a candidates forum on
October 18 and 19th at the TM Forum, and the 24th
at ASC. (5)The gyms at NW and MdP were now
being utilized. (6)Valle Verde cafeteria will be
redecorated. (7)There are no SGA representatives at
Rio Grande, Transmountain, and Mission. A request
for help in recruiting even a representative from
those campuses was made.
V. Other business: The fall Blood Drive report shows that
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November 14, 2006
Auditorium – Administrative Service Center
Rio Grande stated that they have suggested
remodeling the bathrooms previously and there is
still a need for that at this time.
Members Present: Olga C. Chavez, Debbie Espinoza, Edith
Aguirre, Miguel Contreras, Irma R. Hoy, Dr. Timothy
Quezada, , Olga L. Rader, Ernesto Briones, Christina Garza,
Glenda Hill, Susan Silva, Georgia Sinclair, Saul Candelas,
Dr. Ron Stroud
C. Signage: Danny Mena will speak with Miguel
Contreras about that issue.
Members Absent: Vira Martinez, Gerard Perez, Robert
Ferrell, Robert Pandy, Fred Vogt, Nader Rassaei
I.
October minutes were approved with corrections of the
spelling of plaques and addition of "the" to the
Transmountain report.
II.
A. Smoking on campus: Mr. Contreras wrote to the
police and found that MdP is not within the
jurisdiction of the municipal laws, but that the
College has ordinance and rules governing
smoking on campus. The police chief confirmed
that if they are needed to enforce the College
smoking policy, the College just needs to call on
them and they will enforce the policy.
Discussion points: The College does have a
policy of 15 feet away from the building. At
Transmountain they thought of having a red line
painted to help enforce the policy. The campus
deans are responsible for setting the designated
areas for smoking. A survey of students has
shown that smoke does drift into the classrooms.
There is a need for a covered smoking area. At
Rio Grande, the dean has ordered signs to show
where the designated smoking areas are. Mr.
Contreras made the suggestion that we bring the
point up with our deans and ask them to have the
policy enforced.
B. Mr. Contreras met with Dr. Rhodes and asked for
a one thousand dollar increase to the IE Teams’
budget. Dr. Rhodes replied that he would get
back to Mr. Contreras on that request.
IEC was given a charge by Dr. Rhodes to look
into the beautification of the campuses/sites. This
may include the adding of memorial plaques in
classrooms and around the campuses. These
could be memorials to past employees or students.
Valle Verde did a survey last semester of
beautification suggestions from outside to inside
throughout the campus.
ASC spoke of this before coming to the meeting
and their site concern was SAFETY and cleaning
the area. They would also like an outside picnic
area. They suggested also having some sort of
permanent art display.
D. Naming of the Roads at Mission. There currently
is no procedure for naming a road on campuses.
A suggestion is made to a campus dean. The dean
would take the suggestion to the Vice President
for that particular campus and the Vice President
presents the suggestion to the Cabinet for
approval.
E. Guidelines for tracking Employee of the Month.
A worksheet was presented by Georgia Sinclair.
Rio Grande has already created a sheet to use at
their campus. Dr. Ron Stroud passed out a report
created for the president to show the employees of
the month. This report is available from the IE
webpage. It includes 2006-2007 Employees of the
Month for all sites.
F. The December meeting for this committee was
cancelled. The meeting would have fallen past the
graduation date and few faculty members will be
available at that time.
III.
Susan Silva passed around a copy of a business card
for a recycling business. Debbie Espinoza informed
the members that there was a bidding process in place
that would close on Friday, November 17, 2006 for
recyclers. She would contact the business on the card,
and if they could submit a bid in time, they would be
considered.
IV.
Susan Silva passed around a copy of a letter she
received from the Runaway Shelter here in El Paso
requesting help with an ink cartridge collection
campaign. This campaign would collect all EPCC ink
cartridges and proceeds would go to the non-profit
organization Safe Place. Ms. Silva raised the concern
that if EPCC were to move into a partnership like this,
we would like to see the benefits stay here in El Paso.
She would contact the organization here in El Paso and
check on that. Most members expressed an interest in
such a prospect. There was a system for recycling the
cartridges District-wide, but that system is no longer
being used. Mr. Contreras will speak to Dr. Rhodes
about this prospect and let the committee know his
findings during the January meeting.
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V.
members of the IE team. He asked if there is a
procedure for replacing IE team members who
leave the College or move to a new campus.
Dr. Stroud asked that Mr. Briones email him
with the name of the IE team member(s) who
needed replacing and a suggestion for the
replacement. The name(s) of the replacement
would be submitted to Dr. Rhodes who would
need to appoint a new member. The departing
member’s name is needed to check the amount
of time that remains of his/her commitment.
Dr. Linda Brown hosted Dr. Rhodes for a look
throughout the TM campus regarding
beautification. She had suggestions and a plan
for landscaping. There is a concern about the
dangerous exit onto Kenworthy from the
campus. Dean Steve Smith will be looking into
perhaps adding a stop sign or stop light on that
street. There was a suggestion to get in touch
with David Mena. The campus may be
converting a few of the planter areas into
student areas. They still need to fix some flood
damage areas. They are waiting on faculty
parking lot poles. The teal colored paint
indicative of faculty parking could be used
while waiting for the poles. Suggestions were
made to give students and non-faculty a few
weeks to get used to the idea and perhaps even
give out warning tickets before ticketing
begins. TM also chose their EOM.
Campus/Site Team Reports:
ASC: Olga Chavez reported that they combined their
EOM celebration with the Halloween party. At
the party if you didn't dress for Halloween, you
were asked to bring a donation for the canned
food drive. The Thanksgiving luncheon was
on November 16, 2006. For Christmas they
will be hosting sixty-two Zavala Elementary
students for snacks and a toy give-away.
Mission Del Paso: Irma Hoy reported that they chose
their EOM. They believe they will be last to
get the signs they need so they have decided to
put up temporary signs on the outside of
buildings. They are investigating getting
portables because they need the classroom
space. Outside furniture is being marked and
marred by students and they will be trying to
put a stop to that. Mission invited 2 members
from SISD to their IE meeting and team. They
held a Pow Wow. This theme was brought into
the classroom and was enjoyed throughout the
campus. Pat Duran led a vigil against drunk
driving. Edith Aguirre was chosen to be the
MdP treasurer.
Northwest: Dr. Timothy Quezada reported that they
have ordered signs to post to help enforce the
smoking policy. The restrooms need shelves
for students and baby stations needs to be
installed in the men's bathrooms. The team
will perform a walk-through to look for needs
of classroom furniture. They will be adding 22
additional staff parking spaces. They will be
looking into utilizing the math lab as a faculty
resource center. Northwest has a public
library. People come to the campus to use the
library, but don't have parking stickers and so
the campus is discussing ways to address this
issue. They chose their EOM. They are
planning a Thanksgiving dinner and talking
about a gift giving.
Rio Grande: Olga Rader reported that a study area
was in the planning stages at RG. This would
be an area where perhaps student might be able
to check out a laptop. A beautification issue
was raised about the pick-up and delivery of
the El Conquistador newspaper. Stacks of old
issues are not currently picked up and new ones
are still delivered, and this creates a clutter
problem. The donated bricks that are currently
being stored at ASC will be used in place of
plain ones where the Health Science building
was damaged. Ms. Chavez wanted to know if
there was a need for more bricks. There is a
courtyard that will display the names of the
donators. Rio Grande chose their EOM. They
are planning a canned food drive.
Transmountain: Ernesto Briones reported that Fred
Vogt and Christina Garza are the newest
Valle Verde: Glenda Hill reported that Damian Tovar
presented visuals and a report of the
remodeling of the VV cafeteria. VV discussed
how best to display a piece of art on the
cafeteria wall. Claude Mathis reported at VV
that the Facilities sub-committee was looking
into getting the large fountains between
Building A and the cafeteria working.
Commercial pumps were needed. Ken Gorsky
and Richard Chavez will be looking into
correcting the fountain situation as well as
landscaping the area outside the gym at VV.
Canopies may be added to the campus and
there will be some thought given to designating
a few for smoking areas. VV discussed
moving portable trash cans 15 feet from the
buildings and securing them to the ground so
that they can't be moved back toward the
building. VV's beautification issues are still
expressed in needing to clean up the campus as
well as the issues raised on the survey taken
last year. A new sub-committee was created at
VV, called the Special Activity sub-committee,
to plan some morale building activities. VV
chose EOMs for October and November and
held that celebration on November 15, 2006.
VI.
Other Business: Irma Hoy asked the committee if
there should be IE team meeting held at the campuses
on "dead week". Chairpersons for the sites expressed
that they would be holding their meetings regardless of
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the fact that a dead week reminder email had just gone
out.
Minutes respectfully submitted by Susan Silva, Secretary.
The meeting was adjourned at approximately 4:55.
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January 9, 2007
Auditorium – Administrative Services Center
wishes for classroom set up (furniture and
configuration). Dr. Quezada suggested that each
IE team develop its own method of survey for
this. There is no target date yet for the completion
of this project.
Members Present: Debbie Espinoza, Vira Martinez, Miguel
Contreras, Dr. Timothy Quezada, Robert Ferrell, Christina
Garza, Glenda Hill, Susan Silva, Georgia Sinclair, Saul
Candelas
Members Absent: Olga C. Chavez, , Edith Aguirre, Irma R.
Hoy, Gerard Perez, Robert Pandy, Olga L. Rader, Ernesto
Briones, Fred Vogt, Christina Garza, Nader Rassaei, Dr. Ron
Stroud
I.
Miguel Contreras called the meeting to order at 3:00.
II.
A. Miguel Contreras reported that the bonds will be
paying for the Beautification Project, including
needed repairs. The Beautification Project
recommendation work is due February 28, 2007.
D. Document Shredding and Recycling: the vendor
awarded to provide bins to EPCC for shredding
sensitive documents and files (all shredded paper
will then be recycled) is Commercial Records
Center (CRC). Budget heads will be responsible
to advise Mr. Jose Arteaga (from Physical Plant)
where bins will be needed at each facility. Mr.
Arteaga will also be the contact in case anyone
accidentally throws away documents that should
not have been thrown into the bins. CRC will also
schedule training which has been tentatively set
for Feb. 1 so that EPCC staff involved will know
what to expect, such as procedures, etc. Please let
Mr. Arteaga know if you require any additional
information. This information was provided by
Debra Epinoza on January 23, 2007 via email to
the secretary.
$1,000 per campus for IE teams to use was
approved by Dr. Rhodes. Contact campus Dean to
find out how it will be distributed.
Dr. Brown will look into the recycling project
presented by Susan Silva in November.
Arvis Jones expressed an interest in having
students recycle aluminum cans. Shredded paper
will be recycled.
B. The Procedure for Employee of the Month was
distributed for approval by campus teams. Please
bring your comments to the next meeting.
III.
There were no campus reports since most sites did not
meet in December 2006. However, Miguel did
mention that the access road to MdP was becoming
more of a reality.
Meeting adjourned at 4:00.
Minutes respectfully submitted by Susan Silva, secretary.
C. Cabinet meeting notes included Dr. Brown’s
discussing the replacement of old classroom
chairs by IE. IE teams also need to gather
information from faculty as to their needs and
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February 13, 2007
Auditorium – Administrative Services Center
Members Present: Olga C. Chavez, Debbie Espinoza, Vera
Martinez, Edith Aguirre, Miguel Contreras, Irma R. Hoy ,
Gerard Perez, Olga L. Rader, Ernesto Briones, Fred Vogt,
Glenda Hill, Susan Silva, Georgia Sinclair, Dr. Ron Stroud
A Motion: Georgia Sinclair made a motion to
take the form back to the IE teams again and
request suggestions. Motion seconded by Ernesto
Briones.
Members Absent: Dr. Timothy Quezada, Nader Rassaei,
Robert Ferrell, Robert Pandy, Christina Garza, Saul Candelas
Sub Committee: Georgia Sinclair, Edith Aguirre
and Olga Rader will make up a subcommittee that
will collect and compile the suggestions from each
campus and report back to the IE Committee in
March.
I.
Miguel Contreras called the meeting to order at 3:00
p.m. The January meeting minutes were approved
with corrections.
II.
A. Report from the president’s office - Miguel
Contreras reported that the committee was given
only two charges from the president:
Beautification and the updating of classrooms.
Beautification reports are due to the president by
February 28th. Susan Silva will pick up reports
from the various campuses and deliver them to
Miguel by the due date. He will then deliver the
reports himself to the President.
B.
IE Teams were to discuss the EOM procedures at
their separate January meetings and report back
any improvement or questions regarding the
procedure:
ASC: There needs to be wording included so that
it is understood that the award is for
individuals, not whole departments.
MdP: Currently wording reads: "IE Nominees
must not have been selected within the
previous twelve (12) months". This needs
to be changed to previous twenty-four (24)
months.
VV:
II Process C now reads "The Campus/Site
IE Team shall forward the names of the
nominees, nominators, and Employee of the
Month to the IE Office. The IE Office shall
compile, but not release, the names of the
nominators." Why does the IE Office need
the names of the nominees? Doesn't the IE
Office only need the name of the selectees,
not nominees? Why does the IE Office
need to compile a list of the nominators?
NW: Can we nominate out-source employees
such as the employees of Subway and the
cleaning contractor's employees?
C. Guests: Sandy Sumner and Laura Rivera from the
Purchasing Department spoke to the committee
about the plans that have been made regarding
acquiring classroom and tutoring lab furniture.
Two vendors' catalogs were given to IE members
present. On March 8, 2007 there will be a
Furniture Showcase Day at ASC in the auditorium
where interested parties can ask questions and
speak directly to vendors. On March 9, 2007
there will be a presentation by the same vendors to
the deans. A sign-up sheet was passed around so
that Ms. Sumner could have a point of contact for
each campus IE Team. The IE Committee
member will disseminate information to faculty
and staff. A schedule for all events concerning
this project is being put together right now.
Sandy also made it known that they want to see
what type of furniture is being used around the
country at comparable College campuses. The
question was raised as to who would be making
the decisions to purchase. The answer is whoever
has the budget. Each campus will make a separate
decision. There is no deadline right now for this
project; however, the furniture needs to be ordered
and delivered for the Fall 2007 semester. The
typical lead time for this is usually 3 months. The
decisions need to be made before school ends in
May 2007. Although there is furniture in the
catalogs for outdoor use, this project is limited to
classroom and tutoring lab furniture only. Laura
will find out more specifics from Dr. Dennis
Brown's office regarding the budget for the project
and the deadlines. There was a discussion about
handicap accessibility in considering and choosing
furniture. The furniture in testing centers at all
campuses has recently been updated, and looking
at those environments may be helpful.
Each campus is to conduct its own survey and
await further information.
TM: Can students be nominated? They have
selected a student as Employee of the
Month at TM.
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III.
Rader are the subcommittee for the update of
the furniture project.
Campus/Site IE Team Reports
ASC: Olga Chavez reported that Brenda Wilmarth is
the EOM for February.
TM: Ernesto Briones reported that they will be choosing the
EOM soon.
They will celebrate Valentine's Day tomorrow.
In December, they exchanged gifts and felt it
was such a good idea that they will be
continuing this practice at other times
throughout the year.
The beautification report for their campus is
being compiled and may include: renovation,
landscaping, improving the portables especially
the blinds, drainage problems, functioning of
double doors, making the campus a smoke-free
environment, replacing plants that were
removed, including a mural, updating the
cafeteria, including more tables and chairs
inside and outside, the use of solar energy,
updating furniture and computers regularly, and
the showing of art around the campus.
They have been working on their beautification
report, and these items will be included: 1)
lights and safety in the parking lot; 2) signage;
3) upkeep of the bathrooms; 4) development of
outdoor seating; 5) controlling noise in the
foyer; and 6) development of a wellness center.
They unanimously voted down the Memorial
plaques at their campus.
MdP: Irma Hoy reported that Dolores Clancy is the
EOM for February.
Mr. Briones again brought up the delay in
installing the poles for the faculty parking area.
The poles are on campus, but they have not
been installed. Miguel Contreras offered to call
David Mena to find out why this has not been
done yet. The police are telling the IE team that
they cannot enforce the parking limitations
unless they have the signs up.
They have also been working on their
beautification report. In the report will be the
following items: shade and outside seating,
outside eating area, design and plans for a plaza
area, art work displayed in the hallways, and a
desire to see more color in the buildings.
Mission also expressed gratitude for the
increase of $1,000 for each IE Team to use.
VV:
NW: Gerald Perez reported that Manfred Silva was
the EOM for February.
There is to be a new building at NW due to the
sale by the College of revenue bonds.
Dub Satterfield and Dr. Timothy Quezada are
collecting information and will compile the
beautification report for NW.
A new sub-committee was formed called
SPECIAL ACTIVITIES. It is chaired by
Charles Williams and will be in charge of
planning two celebrations a year for the faculty
and staff of VV.
A clarification was made regarding the $1,000,
which Dr. Rhodes has given to the IE Teams of
each campus. This was increased from $666 to
$1,000. That increase was reported to the
District IE Committee at the January 2007
meeting.
The beautification report is still being compiled.
The survey was closed Friday, February 9,
2007. Ken Gorski, Architecture faculty, is also
using his students to survey all students as to
their suggestions for the project.
Dr. Quezada, Lucretia Thomas, and Gerry Perez
will be working on the classroom and tutoring
lab furniture project.
RG:
Glenda Hill reported that Hector Arriola,
Rachel Ortega, and Mary Scott were chosen
EOM’s for February.
Olga Rader reported that Pat Rosales is the
EOM for January and Martha Sanchez is the
EOM for February.
The beautification report for RG will include
their concerns about carpets, restrooms, tiles,
and painting. They feel they need a great deal
of repair work and that will be the focus of their
report. Gilbert Rivera, Paula Mitchell and Olga
The VV cafeteria will be remodeled, and there
will be a performing art center planned.
There is a need for a crosswalk on Phoenix
Street.
The parking lot repaving was approved.
Access to the campus during rains brought up
concerns of flooding. The floors inside are also
very slippery when rain is tracked in.
VV will be starting an Early College High
School with the Ysleta Independent School
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District in the fall. It will start with 100
freshmen.
The lamps on campus are being replaced with
more energy efficient bulbs.
The Deans will be designating smoking areas on
campus.
The idea of placing memorial plaques on
campus was also voted down at VV.
IV.
B.
Susan Silva made the suggestion that we
recognize the faculty members who have
received tenure by placing an article in the El
Paso Times. This recognition shows the
College in a good light, and promotes us in the
academic community. Dr. Stroud made the
comment that many people may not even know
that faculty are granted tenure at EPCC. Dr.
Stroud will discuss this idea with Vice President
Candelas.
Other Business
Meeting adjourned approximately 5:00 p.m.
A.
Minutes respectfully submitted by Susan Silva, secretary.
Dr. Stroud reminded everyone that the EPCC
blood drive has begun.
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March 6, 2007
Board Room – Administrative Services Center
Members Present: Olga C. Chavez, Debbie Espinoza, Vira
Martinez, Edith Aguirre, Miguel Contreras, Irma R. Hoy,
Olga L. Rader, Fred Vogt, Georgia Sinclair, Dr. Ron Stroud
Members Absent: Dr. Timothy Quezada, Nader Rassaei,
Robert Ferrell, Robert Pandy, Christina Garza, Saul
Candelas, Susan Silva, Gerard Perez
–
Are we getting furniture for all classrooms?
Miguel is waiting on memo from Dr. Brown
(about exact layout and how it will work for
each campus).
–
Do we look at the design? Do we only get
furniture for what’s broken? For those labs that
have networking? Do we look at design for the
function of classrooms? Is the furniture for
classrooms or labs? Miguel said: I.T. has a
computer initiative, so focus on furniture for the
design of traditional classrooms.
–
Suggestions: Have TM (fashion department) go
to each campus and decide how to layout
furniture.
–
Suggestions: We need a student representative
at the District I.E. meeting to give students’
suggestions.
I. Miguel called the meeting to order at 3:00 p.m. January
meeting minutes were approved with corrections.
II. A. Miguel reported to have beautification focused on
classrooms. Beautification reports turned in to
Miguel Contreras.
B. Dr. Stroud reported about Employee of the Month
(EOM) “tradition” then took suggestions for new
EOM procedures, some include:
1.
2.
3.
4.
5.
6.
Change 12 to 24 months before serving again as
EOM.
Have EOM nominations be for an individual
only, not a group.
TM had nominated students in the past. In
future, non-employed students may not be
nominated.
Keep track of selectees, not nominees.
Have I.E.C. from each campus choose one
EOM (for the year, from those who have
already been honored) so that each campus has
an employee of the year to take a vote from
each I.E. meeting. Also, to put on the form lists
of EOM names. Miguel will ask about this
during his 2:00 pm meeting with the president
on Thursday, March 8, 2007.
Dr. Stroud suggested to pick the year EOM in
August, and will add to the procedure of EOM
the above 1-5 suggestions.
C. On Thursday, March 3, 2007, from 9-3 p.m.,
Purchasing will bring (from a list of 9) furniture
vendors to ASC to answer questions, have
giveaways (prizes). Six or seven workshops will
start at 9:00 a.m. where power point presentations
will explain to us how to purchase their equipment
online.
Also, on Friday March 9, 2007, from 8:30 – noon,
furniture presentations from 7 vendors will be at
ASC, and there is no problem with bringing cameras
to these workshops and taking pictures.
D. Miguel talked about the layout of classrooms and
asked, “What are some ideas to take back to the IE
Team campuses?” Some suggestions and questions
from IE were:
Miguel said: We need input from CSD students
to accommodate their needs, also.
Dr. Stroud called Dr. Brown, who was on a flight,
and the secretary said that the deans are discussing
the exact furniture layout and how the furniture
design will work for each campus. IE is waiting on
an answer from Dr. Brown. IE will table this topic
until the next meeting.
We need to budget our suggestions and concerns (as
Olga suggested).
III.
Team Reports
ASC:
Olga Chavez got the ASC beautification
project completed. The EOM (March) was
Vira Martinez, and 3 people were submitted
for IE committee nomination and forwarded
to Dr. Stroud. Collected fundraising $759,
did the make a wish foundation, Ronald
McDonald $243. IE ASC would like to
develop a website, to publicize to the College
and community. A.J. said that we could all
have websites.
Dr. Stroud found this to be an excellent idea.
Already there is an online a list of members.
But who would maintain the website? This
will be a sub-page of Dr. Stroud’s IE Web
site. Suggestion: for each campus to make a
power point presentation e-mailed for display.
Olga made a motion, “that the IE [Team] at
each campus contribute to the development of
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the IE campus website”. Dr. Stroud said we
will need to add this onto a future agenda,
will check if he can handle these updates, and
said it is a perfect time to incorporate this and
will talk to chains of command of IE to see
the action on this. We need to be careful
about website passwords.
Maybe have A.J. attend IE meeting and have
individual IE teams present. This website
will allow for surveys to be online for I.E.C.,
guest for consulting. We will ask AJ to make
a demo and present to IE. All voted in favor
of this motion.
MdP:
Irma Hoy stated that the EOM is Esther Scott.
The Math tutoring Lab had a health fair
03/05/07, Job fair on Friday 03/09/07. The IE
Team discussed how to spend money.
Confidential papers can now be thrown in
recycling bins. You can retrieve paper by
calling Jose Arteaga. They talked about nonattendance and agreed that 3 missed meetings
by one person will result in notifying them
that they are not part of the IE Team.
NW:
Nader Rassaei: Gerald was absent. The
Team talked about the beautification report:
Canopies will be added. They need signs,
shelves and baby changers in restrooms. Also
give gift certificates. Libraries should have
something for the reading impaired. Faculty
attended a science fair, and volunteer faculty
for Canutillo high school discussed Canutillo
High School charges. The CSD tutoring
program is nationally recognized. The EOM
is Ana Hernandez (Library).
RG:
Olga Chavez reviewed the beautification
report. No changes to report and discussed
classroom furniture. The IE Team asked to
create floor plans for classrooms.
TM:
The campus beautification priority: interior bathroom portables; exterior - landscaping,
signage, flooding. Gave $200 to SGA. The
January EOM was Caroline Pufal
(Counselor). The February EOM is Beatriz
Cuartas. Melissa Whitman is the new
Campus Life Rep. Note: Vendor selection is
not total rep at each campus.
VV:
Georgia: In March, VV will have a picnic
and games for employees. You’ll need
reservations to attend. The EOM honorees
are Mary Scott (Feb), Rachael Ortega
(March), and Hector Arriola (Feb) Testing.
There is no SGA Rep. We need
representation. Arvis Jones needs help to
recruit.
IV.
Other Business
Dr. Stroud mentioned that there are no articles on
newspaper on instructors or about EPCC.
What would the guidelines be?
Dr. Rabab Fares is in charge of press releases.
How do we go about publicizing?
Olga: Do we need a procedure? Maybe marketing
can designate a selection to advertise such events?
George: We can send info at no cost. We need to
speak to Rabab.
Miguel will ask Rabab to come to a meeting at a
future date; will also bring this up with the
President. Irma: Who is not from Ft. Bliss or
Lomaland at our meetings?
Meeting adjourned at approximately 5:00 p.m.
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April 10, 2007
Board Room – Administrative Services Center
Members Present: Olga C. Chavez, Debbie Espinoza, Vira
Martinez, Edith Aguirre, Miguel Contreras, Irma R. Hoy ,
Gerard Perez, Dr. Timothy Quezada, Saul Candelas Nader
Rassaei, Robert, Ferrell, Ernesto Briones, Fred Vogt, Glenda
Hill, Susan Silva, Georgia Sinclair, Dr. Ron Stroud
Members Absent: Robert Pandy, Christina Garza, Olga L.
Rader
I.
March minutes approved with corrections
BPSI has a program available to make an electronic
presentation.
D. President visit - Miguel Contreras reported that the
president did receive the Beautification projects and
has not had time yet to go though them thoroughly.
III. Campus/Site IE Team Reports
ASC - Olga Chavez reported that Angelina Barranza was
named EOM. They are having a BBQ.
II. Discussion Items
A. AVP of Marketing & External Affairs, Dr. Rabab
Fares, presented evidence of publicity and
promotion her office has done for the College over
the past year. The marketing department prepares
and utilizes the local newspapers and magazines,
billboards, and brochures to advertise the College,
its personnel, and its students. The marketing
department prepares lengthy selections to publish in
the local papers, but the editors of those papers
decide what gets in the paper, where it is placed, and
how long the selection will be. If any staff member
wants to promote or publish his or her events they
can call 831-6530, 6531 and speak to her directly or
email her. You may also contact Joyce in her office
at extension 6619. The marketing department works
diligently to advertise EPCC.
B. Update on web page for IE Committee - The ASC
brought up the subject of campuses having their own
IE Website. Dr. Ron Stroud shared with the
committee that he had investigated the idea of
individual campus or the IE Committee itself having
a webpage linked to the EPCC web page. This
would involve training and contacting AJ Navarro,
the webmaster. There is a template and standardized
print font that must be used on all web pages. There
must be a responsible party assigned to care for and
update the page for the IE Committee at each
campus. At this time the ASC and Mission del Paso
are the only campuses that expressed a real desire to
take this on at this point. Other campuses may have
a page with non-changing information on it. It is up
to each individual campus to contact Dr. Stroud to
begin the process. The IE Committee itself did not
express a desire to set up a separate page of its own.
C. Follow up on layout of classrooms - Miguel
Contreras presented a PowerPoint of the choices his
campus is examining to update the ESL lab and
some classrooms. The president has asked that each
campus prioritize its needs and send its vision of the
classrooms and labs by electronic means. There will
be money available for this project. There is no
deadline as of yet for submitting these presentations.
MdP - Irma Hoy reported that they ordered temporary
signs. They did install the NO SMOKING signs.
Thank you for these signs, they are working.
Elvira Escalante is EOM. During the weekend of
Cesar Chavez Day part of the campus was flooded
for the third time. The flood was due to a burst
pipe outside one of the buildings. A Coffee House
celebration was held with live music.
NW - Dr. Quezada reported that Canutillo used to share
their facilities for free, but they were now
requesting fees for the use of audio-visual
personnel and equipment as well as facilities. The
campus was discussing upgraded facilities for
their food service provider, Conchita. The
facilities had suffered a few loses recently and her
equipment needs updating. Campus clocks need
to be synchronized. They are looking into
purchasing atomic clocks that are set
automatically. They are also looking at
establishing more handicap parking spaces. The
EOM was Juanita Maese. They are promoting the
waiters' luncheon. Northwest is planning an end
of semester celebration.
RG - Robert Ferrell reports that the RG EOM is
Abraham Mejia. They will hold a celebration for
all Spring EOM’s in May. The campus has
changed furniture outside of the elevators and is
still planning for a wireless study environment.
TM - Ernesto Briones reported that Javier Chavez is the
EOM for March and Diana Orrantia for April.
They will host an EOM yearly celebration on
April 27, 2007. The Campus IE gave $200 to the
framing project to make photo contest winners a
permanent part of the TM campus décor. Since
the money was College funded, Dr. Stroud
expressed that the frames would then belong to the
College.
VV - Glenda Hill reported that Subway will continue
their contract as our food provider for another 2
years. The special activities sub-committee was
planning for approximately 300 people at the VV
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Spring Fling on April 13, 2007 for faculty and
staff. EOM’s are Joy Myers and Eva Dominquez.
VV is having their parking lots resurfaced. The
fountains are fixed and running. We are having
difficulty with traffic on North Loop and Phoenix.
With the new Early College high school starting
up in fall, maybe the city will help with lights or
crosswalks. VV is looking into the amount of
staff parking currently available. They may need
to investigate if work-studies are being given
parking permits.
IV. Other Business Continued meetings: According to Dr. Stroud the IE is
scheduled to meet through the summer.
Miguel proposed whether there should be an end of the
year meeting at a local eating establishment. There are
some questions as to how a previous such meeting was
paid for. This will be investigated.
Miguel also asked for questions or concerns to be
brought up with the President. Olga Chavez wanted to
know when he will be providing more information on the
Beautification plans that were turned in last month.
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May 8, 2007
Board Room – Administrative Services Center
Present: Olga Chavez, Debbie Espinoza, Vira Martinez,
Miguel Contreras, Irma Hoy, Gerard Perez, Robert Ferrell,
Glenda Hill, Georgia Sinclair, Susan Silva, Saul Candelas,
Dr. Ron Stroud
IV.
ASC - Olga Chavez reported EOM is Mari Reyes from
the staff development office at ASC. There is a pot
luck scheduled for this week as a Mother's Day
celebration, and they are planning a Father's Day
celebration for June.
Absent, but called: Edith Aguirre
Absent: Dr. Timothy Quezada, Nader Rassaei, Olga Rader,
Robert Pandy, Ernesto Briones, Fred Vogt, Christina Garza
I.
MdP - EOM is Jeanette Minnie - Adjunct Faculty.
MdP established a sub-committee to discuss a security
plan (in light of the Virginia Tech incident). They
were notified by the police that this task is within the
duties of the police department and the civilians could
not establish such a security policy. A fundraising subcommittee was established for scholarship funds. The
IE Team has decided that if they have left over funds
they will buy a "boom box" for the campus.
Guest: Webmaster AJ Navarro reported the steps to
set up a campus IE website:
1.
2.
3.
Miguel and Dr. Stroud will set up the main IE
Committee page content.
This will be linked to the main EPCC web page
and contain the capability to link to the separate
campuses. Gabriel Ramirez (X6328) would create
the page using the content and establish the
needed campus links.
Each interested campus would then write up their
own "content" for their web pages and then
Gabriel Ramirez would train a campus website
manager to put the content on the page.
Northwest - Gerry reported that Dean Perez said if
EPCC will go through her office to use any of
Canutillo High School’s facilities, there will be no
problems or charges. The IE Team has provided
Conchita's with locking cabinets for security. There
will be no extra handicap parking established in the
parking lot because there are rules governing how
many slots there may be in any area. The atomic
clocks are still being look into. EOM is Margarita
Avila - court reporting faculty. Smart classroom
"ramps" that were built to hide cords and such are not
AD compliant. Faculty in wheelchairs cannot use this
ramp.
Discussion: One person from each campus must be
the manager. There needs to be an established way to
pass on the management system to new members as IE
team members/website managers leave. The website
would have to be maintained. A suggestion to allow
students to maintain the website for the IE team was
made. There is no established mandatory content.
II.
The April minutes were approved as corrected.
III.
President's visit - Miguel reported that the president
did like Miguel's PowerPoint presentation and is
looking forward to viewing all the campuses'
electronic submissions for the classroom/lab
refurnishing project. There is a committee looking
into the combination Beautification and Repair
projects. An architectural firm will meet with each
campus and discuss the projects that are right for their
environments. Debbie Espinoza added that the process
is underway right now. RFQ (request for
qualification) is the first step and that step will be
closed May 15, 2007. There should be some word
about progress on this project in July 2007. There is
no word on the signage project or recycling
opportunities for the College ink cartridges. Mission
del Paso should have a road soon (Fall 2007). Right
now, there is a question about who actually owns the
land involved (The Shapleigh family has a claim that
came out during the title search stage.).
Campus/Site Reports
Rio Grande - EOM is Leticia Saenz. Dr. Paula
Mitchell is taking responsibility for the classroom/lab
furniture project. There is no deadline set, yet.
Valle Verde - Glenda reported that Laura Gonzalez is
the EOM. Spring Fling went very well. The city
should be helping establish a crosswalk or light on
Phoenix because the Early College High School is due
to start in the fall. The IE has a landscaping subcommittee and they will be looking into VV's special
landscaping needs. VV chose furniture for the
classroom refurnishing project and will need to check
with the Fire Marshall to see if as many desks as
needed can go into the classrooms. A person has been
hired to help keep on top of the cleaning of the
campus.
V.
New Business
A. Invite new president of Student Government
Association to next District IEC meeting.
B. Make sure there is a representative from your
police staff at campus IE meetings.
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C. Should there be IE meetings at campus or District
in the summer months? A letter was sent to Saul
Candelas about NOT meeting in the summer
months since faculty are on a nine-month contract,
End-of-year committee reports are due in May,
and appointments do not begin until September.
Dr. Stroud had already sent a memo to members
of the IE committees quoting the procedures that
the District IE meets the second Tuesday of every
month and Campus IE teams meet the last
Tuesday of every month. In the end, the campus
business continues during the summer months,
and the expectation is that the IE's should meet.
Miguel will contact Dr. Brown’s office to ask for
clarification of some point having to do with the
refurnishing of classrooms/lab project.
Meeting adjourned at approximately 4:50 p.m.
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June 12, 2007
Board Room – Administrative Services Center
oftentimes last longer. The IE Committee comes
directly from the President and the Cabinet.
Members Present: Olga C. Chavez, Debbie Espinoza, Vira
Martinez, Miguel Contreras, Irma R. Hoy, Dr. Timothy
Quezada, Robert Ferrell, Fred Vogt, Glenda Hill, Georgia
Sinclair, Christina Garza and Lucretia Thomas
B. Layout of Classrooms -- Mr. Contreras will meet
with Dr. Brown regarding classroom furniture.
Dr. Brown is not in town, but Mr. Contreras will
send him an e-mail to request a meeting and will
inform us via e-mail.
Absent, but called: Edith Aguirre, Susan Silva
I.
Call to order at 3:06 p.m.
Ms. Sinclair moved to approve the minutes. The
motion was seconded by Ms. Hill.
The May minutes were approved with the appropriate
corrections.
II.
Discussion Items
A. President’s Report -- Mr. Contreras reported there
is a bid for master planning for the Beautification
and Repair/Improvement projects. These two
programs will merge into a big proposal. A
committee will be formed to take care of these
programs. Contractors will meet with individual
campus IE teams in August and September.
Mr. Contreras reported Ysleta ISD’s Early
College High School will be part of VV. The
Early College High School will be located on
Hunter and Phoenix near the portables.
Canutillo’s Early College High School will be
built at NW in time for Fall 2008. TM will
affiliate with EPISD for an ECHS. Mission del
Paso should have a road soon. There is still a
search pending for the title to the property. The
Shapleigh family has a claim to the property. The
President is optimistic this issue can be resolved
by the Fall of 2007.
The issue of conducting IE meetings in the
summer for individual campuses was addressed by
President Rhodes. He stated, “No one should be
pressured to have a meeting.” THIS WAS
ORIGINALLY CORRECT. THE ISSUE AT
HAND IS THAT SOME FACULTY WERE
PRESSURING THE CHAIRS TO NOT HAVE A
MEETING. President Rhodes felt no major
decisions should take place during the summer.
The summer should be legwork time. The Chair
can tell IE teams in September what can be
worked on. President Rhodes will mention this to
the Cabinet. We shouldn’t make a battle out of it.
We should work during the summer, but leave
major decisions for the fall.
IE members should be free to meet at 3:00 p.m. on
Tuesdays. Please do not set any meetings for 2:00
p.m. on Tuesdays because these meetings can
III.
Campus/Site IE Team Reports -MdP -- Ms. Hoy reported a Craft Fair was held on
May 30, 2007. The Summer Bridge Program is being
sponsored by the Student Success Office and Irma
Camacho. The program is a workshop that tutors
students in Math and Education 1300. Socorro
Independent School District seniors who did not pass
the TAKS test are being accommodated with classes
on Reading and English. This is a camp type of
program. These classes are full. The campus had
another main water break. The Employee of the
Month for June is Mansur Syed, Lab Assistant/
Computer Services. Congratulations, Mr. Syed!
Northwest -- Dr. Quezada reported the Early College
High School will begin in the Fall of 2008. Dub
Satterfield (Counselor) and Joseph Hobdy (Student
Government) are teaming up to bring more activities to
the NW campus. The Employee of the Month for June
and July is Isabel Melendez, food service provider.
Congratulations, Isabel!
Rio Grande -- Mr. Farrell reported there was no
meeting held at the Rio Grande campus. There have
been complaints about nothing being done. There is
never a quorum. Mr. Farrell also reported they’re
having problems with their signs.
Transmountain -- Mr. Vogt complained about the
interior signage issues but was has been told by David
Mena from the Physical Plant that there is no funding
available. Mr. Contreras will e-mail this information
to Pam (President’s office) about the TM signage
issues. The lines are faded. Also, there was concern
over the status of designated parking. Signs
desperately need to be ordered, but different stories are
always given concerning what is happening. Mixed
signals are given, i.e., signs have been ordered / not
ordered / signs are here, signs are not here. Are the
signs here or not?
Mr. Vogt received information that circular cement
patio furniture is presently being stored and unused. If
the furniture is not being used and if it is in good
condition, can the TM campus utilize it? Sandy
Sumner at extension 6309 would have more
information dealing with this subject. It’s difficult to
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get participation in the TM Beautification Program
because of a lack of progress, and maybe if someone
would take the initiative then things could get
accomplished.
Mr. Vogt reported that the Smart Stations and
projectors in Rooms 1125 and 1540 (Biology) (and
maybe even more classrooms) are shaking so much
because of the projectors being so old. The equipment
can’t be used. Mr. Contreras will contact Fabiola
Rubio and/or Jenny Giron regarding this issue. Isabel
Flores is also another contact person when equipment
is faulty.
The Employee of the Month for June is Jay Bryant
from the maintenance department. Congratulations,
Jay!
Ms. Chavez announced that several scholarships are
available at the Financial Aid Offices. The
scholarships are for the Fall of 2007. July 10 is the
deadline to submit applications. Starting in October,
students will have access to EPCC scholarships
electronically.
Ms. Sinclair stated the Employee Survey Report, that
gives information to the President and Vice President
and then is distributed to the Cabinet with reference to
EPCC, will be presented to the District IE meeting.
Tables and graphs will be presented to explain the
results. Ms. Sinclair asked for this item to be included
on the agenda for next month so she may make a
PowerPoint presentation at the next meeting on the
survey findings
Meeting adjourned at 4:25 p.m.
Student Government has their representative, Arvis
Jones, who also attends the IE meetings.
Valle Verde -- Mr. Contreras reported that high school
students will have a show on June 14, 2007 at 10:30
a.m. on the Americana Stage. Ms. Hill reported their
IE team did not meet because members were unsure as
to whether or not to meet in the summer. It was just a
glitch. Ms. Hill did state that the landscaping at the
VV campus was worked on and now looks nicer. The
campus was cleaned up. The campus has smoking
signs now. The fountains are not working. Some
plumbing problems have occurred in the bathrooms
because the facilities are so old. The bathrooms are in
bad condition. Mr. Contreras will e-mail Pam
(President’s office) regarding this issue. The
Employee of the Month will be elected this
Wednesday.
ASC -- Ms. Chavez reported their Mother’s Day event
was a success. It was a pot luck luncheon, and IE
monies purchased the main meal and others brought
side dishes. There was a large turnout and in-house
music was provided. No Employee of the Month was
chosen because there are not enough nominees.
There will be an Ice Cream Social for Father’s Day on
Friday, June 15.
Some members were asking for updates on the
Beautification Program and signage feedback.
Some members are wondering why parking decals are
required if parking spaces are so limited. With all the
activities that ASC has, i.e. conferences, seminars, etc,
parking is limited for employees of ASC. There are no
designated parking spaces. In the future, maybe
designated parking for staff members would be nice to
justify purchasing parking decals.
IV.
Other Business
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July 10, 2007
Board Room – Administrative Services Center
position established as their 3rd representative to
the District IE.
Members Present: Debbie Espinoza, Vira Martinez, Edith
Aguirre, Miguel A. Contreras, Irma R. Hoy, Robert Ferrell,
Olga L. Rader, Nader Rassaei , Glenda Hill, Susan Silva,
Georgia Sinclair, Christina Garza John Summerford, Dr. Ron
Stroud
D. Georgia Sinclair presented results of the
Employee Survey in a 13-page, paper copy of a
PowerPoint presentation. Overall the survey
results showed a positive attitude and perception
of working conditions by employees of EPCC,
especially work-studies. An area of concern is:
Auxiliary Support factors at VV.
Members Absent: Ernesto Briones ,Gerard Perez, Olga C.
Chavez, Dr. Timothy Quezada, Fred Vogt, Olga Rader,
Robert Pandy
Guest: Dr. Dennis Brown
I.
Minutes from the June meeting were not physically
available for approval. It was decided that Susan Silva
would email the minutes to the committee and receive
their approval electronically.
II.
Discussion Items
III.
ASC -- hosted an ice cream social for Father's Day that
was well attended. No employee of the month was
named due to a lack of nominees.
Mission -- There are still complaints that there is no
access to I-10 from the campus. On July 3, the campus
hosted a BBQ that was very successful. Evelyn
Estrada was named EOM.
A. Dr. Brown spoke about the furniture project. He
reported that all the deans had turned in their
recommendations to him and that he was at the
stage of presenting the project to the cabinet. In
light of the recent budget cuts, the question was
raised as to whether or not the project would
actually move forward. Dr. Brown expressed that
he did not know for certain if it would. The funds
for the project could come from the restructured
debt money which is earmarked for "facilities"
use.
Northwest -- the campus did not hold a meeting in
June.
Rio Grande -- They had a small meeting in June. In
July, they will host an ice cream social for the meeting.
TM -- parking signs should be in place for the fall
semester since Dean Smith spoke to Mr. Nugent.
EOM is Suzie Holcomb. They will have their July
meeting and host the EOM party next month. There
were bushes to be cut down that have been obstructing
the view of drivers.
Dr. Brown also spoke of the recent budget cuts
and the "soft-freeze" in hiring. He could not say
for certain from where the short fall would be
made up. There has been no expressed intention
to pass on the cost to the employees of the
College.
B. Dr. Stroud gave an update on the campus links to
the IE webpage. The Web Master has set up the
links, but they are blank. The next step is that a
person from each campus must be trained to input
information onto the link. A suggestion was made
to perhaps establish a sub-committee on each IE
team with a chairman of the sub-committee who
would be responsible for updating and keeping the
information on each campus link current.
Nader Rassaei asked what the other campuses
beside NW were doing with this opportunity.
Aside from MdP campus, no other campus had
moved on this issue this summer.
C. Dr. Stroud reminded everyone that the budget
deadline for spending money from IE is August
31, 2007. Vice-President Candelas has
recommended that in future years, each campus
have a Treasurer to keep track of the budget at
each campus. Mission already has such a
Campus/Site IE Team Reports
VV -- held a short meeting in June. Susan Silva
volunteered to be the new chair of the Hospitality subcommittee for 2007/08. Employees of the Month:
Juan Garcia and Roberto Varela were chosen, and
nominations could still be made. Early College High
School with Ysleta is starting at VV in the fall.
IV.
Other Business TM's question of the outside furniture that may be
stored somewhere and is not being utilized was
addressed. Cilyn Myers expressed to Miguel that there
was no furniture "stashed". There are concrete
benches somewhere. It was not established where this
furniture is yet.
The questions of summer meetings of the campus IE
was raised again. Dr. Stroud stated that the chair of
the committee was responsible and could call
meetings. It was the expectation that if a meeting is
called, members attend. The procedure for meetings is
written that IE is to meet the last Tuesday of every
month.
Meeting adjourned at approximately 4:20 p.m.
Respectfully submitted by secretary, Susan Silva
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August 15, 2007
Board Room – Administrative Services Center
Would you speak to the issue of faculty attendance at
committee meetings during the summer? The
procedures (for the IE teams and committee) states
that meetings will be held every month. Perhaps,
the committee or teams could decide to hold off on
any faculty-effecting decisions.
Members Present: Olga Chavez, Debbie Espinoza, Vira
Martinez, Miguel Contreras, Irma Hoy, Robert Ferrell, Olga
Rader, Fred Vogt, Susan Silva, Georgia Sinclair, Saul
Candelas, Ron Stroud
Absent, but called: Gerard Perez, Glenda Hill, Edith
Aguirre
Because of the meetings held this summer and
difficulties communicated, TM's designated parking
was finalized and will be ready for the beginning of
this semester.
Absent: Timothy Quezada, Rassaei Nader, Christina Garza,
Robert Pandy, Ernesto Briones
I.
President's visit: Dr. Rhodes first updated the
committee on a few topics as follows:
What is done to effect change after local and national
survey results are presented? First you share the
information with the concerned parties.
Supervisors, managers, and deans then involve the
concerned parties and let it be known that
improvements need to be made. The data collected
is also used externally to present to other
institutions.
The Board of Trustees has approved an architectural
firm for the new and repair construction project. The
firm will be coming around to ask the different campus
IE teams what will be needed in the way of repairs and
new facilities. The College should see some outcomes
of those discussions by January 2008.
Perhaps the District IE Committee could develop a
plan for improved perceived communication and
relations between student & faculty and between
departments, disciplines, & divisions.
Dr. Rhodes appeared before the Texas State Senate
Finance Committee along with others on August 14,
2007. The governor's office testified first, then the
Legislative Budget Board (LBB). Senators seemed to
be disappointed by the governor's actions. Overall, the
LBB will call a meeting to ask for the restoration of
the funding. A plan to do so will allow Governor
Perry to "save face," and the money to be reinstated.
What about the rules on student activities that might be
attended by faculty or staff? This concern needs to
be investigated by the President. The problem may
be how activities are funded and the guidelines that
must be followed.
Questions from the Committee for the President to
respond to:
What about signage at the ASC to direct people to find
offices? The staff, as well as the President gives
directions to visitors to the ASC.
How long will the "soft hiring freeze" stay in effect?
Until the recovery of the money lost in the veto.
The priority for hiring will be faculty because that
most directly impacts the students.
Will the Governor’s veto put a hold on construction?
The funds that were earned by the restructuring of
revenue bonds should pay for the construction.
What are the current enrollment levels? All signs
indicate the enrollment is nearly equal to that of
this time last year.
What is the progress on the Smart Classrooms? The
project is entering Phase II where the next round of
classrooms will be converted and eventually all
classrooms will be "smart classrooms.”
What is the status of the access road for MdP to I-10?
There is a dispute as to who is the legal owner of
the land on which the road needs to be constructed.
At first Judge Coldwell was thought to have free
and legal title to the land, but that was found not to
be true upon a title search. Right now the
Shapleigh family appears to have a legal claim to
the land and that will have to be settled before
anything more can be done on the matter.
What will be happening with the parking lot at ASC as
more and more departments are added to the facilities?
The upper level parking lot will be developed and
paved to accommodate the new need.
Will RG ever get an Early College High School? The
Greater Texas Community Foundation is the main
funding agent for the Early College High School
programs that exist now at MdP and VV. The
problem is a facility for this to be brought to RG.
There is a dialogue going on about such, but
nothing has developed yet.
II.
Minutes for the July meeting were approved as
corrected.
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III.
Student Services Center needs attention because there
are unused items sitting around in plain view that need
to be placed in storage, but there is no storage area
available. There was a question of what to do about
graffiti seen outdoors on campus. According to Mr.
Nugent, we are to call maintenance, and they will
remove any graffiti.
Campus/Site reports
ASC: Debbie presented a proposed procedure to give
a monetary reward to employees for their suggestions
about improvements to the College that were
implemented by the College. The idea was praised by
all. The proposal needs to be discussed at each IE
Campus Team. EOM is Mayela Loya.
IV.
MdP: Irma reported that the EOM is Dolores Castillo.
They are wrapping up to start the new semester.
NW: no one present
RG: There was an ice cream social at RG that was
advertised and well-attended. The ID's of students
were being checked as ice cream was handed out. The
staff members who tried to participate in the social
were asked to return their ice cream.
TM: Fred reported that the Smart Carts are
functioning as they intended. The designated parking
will be finished by the time the Fall 2007 semester
starts. The physical plant came out and cut down some
bushes that were blocking a clear line of sight around
campus.
Other Business
A. As of today, wait on the campus WebPages until
Dr. Stroud meets with technology people first to
see how training will be conducted.
B. Dr. Stroud presented to the committee EPCC Fast
Facts brochures which include information that
perhaps previously was not available to
employees. These are small color printed
brochures and bookmarks that include facts such
as enrollment figures, the Board of Trustee
members, a list of Community Partners.
C. The minutes from all IE teams are needed for the
calendar year 2006-07 to be posted along with the
complete minutes of the IE District Committee.
The meeting was adjourned at approximately 5:15 p.m.
VV: Georgia reported that there are concerns still
about flooding around campus. The cafeteria
remodeling should be completed for the new semester,
Fall 2007, despite a problem with the carpet. The
Respectfully submitted by secretary, Susan Silva.
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INSTITUTIONAL EFFECTIVENESS COMMITTEE
MINUTES FOR 2005-2006
October 10, 2005
Board of Trustees Room – Administrative Services Center
Members Present: Tonie Badillo, Ernesto Briones, Saul
Candelas, Olga Chavez, Miguel Contreras, Debbi Farrelly,
Lourdes Garcia, Dolores Gross, Irma Hoy, Dr. John Lencyk,
Alma Loya, Dr. Jason Moses, Robert Pandy, Olga Rader, Dr.
Ron Stroud, Sally Sudderth, Damian Tovar,
Members Absent: Mary Chavez, Gerard Perez, Teresa
Nevarez, Dr. Timothy Quezada, Martha Rico-Briones
Dr. Stroud welcomed all returning and new members to the
meeting. The first order of business was to elect officers.
Lourdes Garcia was elected Chair, Dr. John Lencyk was
elected Co-Chair, and no Secretary was elected. Dr. Stroud
asked for a volunteer to take the minutes for today’s meeting
and at the November meeting we will elect a Secretary.
Debbi Farrelly volunteered to take the minutes.
New Business: Dolores Gross is heading up the charitable
campaign and gave a report on employee contributions to
date. $7,000 was raised so far through employee
contributions. Within the next few weeks she will be going
to each campus from 8:30 a.m. to 9:30 a.m. to answer
questions employees may have. The marketing department
has donated gifts for those employees who bring a friend with
them to the question/answer session.
Dr. Stroud discussed the Employee of the Month procedures.
He stated that Dr. Rhodes would like the committee to look at
the procedures and wants each campus to participate. Ernie
Briones suggested that each campus handle the Employee of
the Month their own way. Dr. Lencyk recommended the
committee look over the procedure and discuss it at the next
meeting.
Motion to discuss at next meeting: Dr. John Lencyk
Second: Ernie Briones
The motion passed unanimously.
Dr. Stroud mentioned that the Program Review committee
has decided to start their meetings 15 minutes after the hour
to allow those who teach almost to the time of the meeting to
have the time to arrive at the meeting on time. Ernie Briones
suggested polling the committee for their feedback on
whether we should start our meetings 15 minutes later or not.
Committee members agreed that the 3:00 p.m. start time was
fine.
Motion to start meetings at 3:00 p.m.: Olga Chavez
Second: Dr. John Lencyk
The motion passed unanimously
Campus/Site IE Reports
ASC: Olga Chavez reported that they are planning to
celebrate the Employee of the Month in conjunction with
Halloween. They are also planning a Thanksgiving luncheon,
and in December they will once again have an Angel tree for
a school they adopt. Previously they have adopted a lower
valley and eastside school, this year they want to adopt a
south side school. The ice cream social they had raised $300
for Hurricane Katrina victims. Damian Tovar, SGA
President suggested Aoy School.
Mission Del Paso: Toni Badillo reported that their
committee had a short meeting and discussed a place for
Employee of the Month ballots that would be accessible to
everyone. It was decided that the library is the best place. It
was noted that signage is needed showing the A Bldg.
Rio Grande: Olga Rader stated that Rio Grande will
celebrate their September and October Employee of the
Month recipients the first week in November.
Transmountain: Dr. Jason Moses stated that during the last
meeting the committee elected officers. They are also
planning to do some type of community project which will be
discussed at their next meeting. The Culinary Arts will have
a program for displaced students.
Valle Verde: The Hospitality Committee gave away goodies
and assisted students with information as the Fall semester
began. They are going to try to get some additional
committee members to man tables for the start of the Spring
Semester. This is something they have done for 2-3 years.
The Lomaland facility will be incorporated in the Valle
Verde Employee of the Month process. They are planning a
fall pizza party.
SGA: They are planning a Halloween Festival at Valle
Verde and the Americana Language Village. This event will
be advertised in the El Paso Times to invite the community to
participate. Damian Tovar will be leaving soon to attend the
SGA state meeting. Damian mentioned that students have
brought to his attention that at Mission Del Paso students
need a place to study with a canopy. Valle Verde lower level
is adding soda machines and a place to study for their
students. Rio Grande should invite their numerous clubs to
get involved with SGA.
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Other Business
Olga Rader asked if the several binders given to Rio Grande
should be kept or can they be placed in the Dean’s office.
Does the committee need to keep an archive of all meeting
minutes? Dr. Stroud mentioned that they could be placed in
the Dean’s office. He said it is not necessary to keep an
archive of all meeting minutes because they are posted in the
Board report.
support the team’s activities. As an example he mentioned
that Mission Del Paso purchased a BBQ grill for IE team
activities. It was also mentioned that the committees should
spend their allotted monies because it does not get carried
over from year to year.
The meeting was adjourned at 4:02 p.m.
Minutes respectfully submitted by Debbi Farrelly, Temporary
Secretary
Dr. Stroud stated that a $4,000 budget has been approved for
the 6 campus/site IE teams. It is $666 per campus/site to
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February 14, 2006
Board of Trustees Room – Administrative Services Center
Members present: Irma R. Hoy, Dr. John Lencyk, Glenda
Hill, Miguel A. Contreras, Dr. Jason Moses, Debbie Farrelly,
Alma Loya, Olga Radar, Lourdes Garcia, Olga C. Chavez,
and Mireya Rodriguez, and Damian Tovar
Members absent: Toni Badillo, Mary Chavez, Teresa
Nevarez, Dr. Timothy Quezada, Robert Pandy, Gerry Perez,
Martha Rico-Briones, Sally Sudderth
Ex-Officio members present: Dr. Ron Stroud
Chair Lourdes Garcia called the meeting to order at 3:00.
I.
Approval minutes
A. The minutes were not approved at this time. They
will be approved at our next meeting.
II.
Presidents’ Responses
A. Special Presidential charge to committee:
Gathering Spaces
Dr. Rhodes mentioned that the theme of the
gathering spaces should be modern in nature and
that the furniture and general environment should be
“pro-learning conducive”. David Mena is in charge
of getting samples of furniture to be used for these
spaces. IE Teams will be able to give their input.
Motion to invite Mr. Mena to the March 7th meeting.
Motioned approved
Dr. Stroud discussed a survey that is being given to
some classes (focus groups) to get student ideas.
The focus groups began last week. A national
survey concerning the College experience will be
given along with the survey concerning facilities to
these focus groups. Dr. Stroud gave us some
examples of some of the student’s ideas from a
focus group he had facilitated earlier in the day.



Police to be more helpful – changing flat tires,
higher profile on campus
Librarians could have a better attitude (They
were described as mean)
Make the cafeteria like Barnes and Nobles
committee. The committee discussed the best date
for Dr. Rhodes’ visit. The committee decided that
April 11th would be the best date. A motion was
given to invite Dr. Rhodes to the April 11th meeting.
Motion approved.
Mr. Mena will proceed with the signage project.
The signage project has been introduced to the
Board. Mr. Mena is still in the process of talking to
vendors, and obtaining bids. It was noted that Valle
Verde campus has top priority for implementation of
signage before other campuses.
C. Special Presidential charge to committee:
Employee of the Month
Dr. Rhodes believes that it is important to promote
Employee of the Month at the various campuses.
The question was posed: Do we want a luncheon for
the Employee of the Month honorees?
Chair asked that we e-mail her our responses.
D. Employee Directory
The employee directory is on-line. There is no
“print copy” available right now. A comment was
made that we need to talk to the Webmaster to
determine how often we can update the directory.
Many had comments concerning incorrect directory
information. The committee was also asked if they
would like to have their pictures posted in the online directory.
III. New Business
A. Blood Drives
Dr. Stroud gave us a handout concerning the Spring
Semester blood drive dates and emphasized to us the
importance of this initiative to the College.
Committee members commented on the possibility
of other campuses, besides Valle Verde, having
evening blood drives.
B. Survey for Select Campuses (Facilities)
IV. Campus/Site Team Reports
* The above example comments from students all
referred to the Valle Verde campus.
B. Special Presidential charge to committee:
Facilities
Dr. Rhodes expressed his gratitude for the hard work
we have put into this and will come and visit the
A. ASC – Olga Chavez
Employee of the Month this month is Cynthia Arras.
The event planned for March is to have hot air
balloon rides and a picnic. Proceeds will go towards
scholarship money.
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B. Mission Del Paso - Miguel A. Contreras
The EOM is Jennifer Campbell (ISC).
Facilities subcommittee reports that landscaping
needs to fit the natural terrain of the MPD in
particular the arroyo that is by that campus.
It was noted that this campus is growing very fast
and that they are looking into the prospect of midafternoon classes.
The parking issues regarding motorcycles was
resolved that was discussed at the last meeting. A
subcommittee was formed to look into employee
parking.
The cafeteria needs to be increased in size; sliding
doors will be installed in the eating area.
It was also mentioned that janitorial service is
needed and time constraints need to be looked into.
C. Northwest – Lourdes Garcia
Concerns over parking were also brought up by this
campus. There is not enough parking for faculty and
staff.
Students with Disabilities Services need tables and
chairs for classrooms and other locations. None of
the classrooms currently have tables to meet the
needs of these students.
E. Transmountain – Dr. Jason Moses and
Debbie Farrelly
Karin Katusic is the Employ of the Month.
A survey was initiated to see if faculty wanted
their own parking area. The faculty decided
that they do want their own parking.
Parking lot issues brought up were: lights need
to be replaced for safety reasons however it was
also commented that even with the replacement
of lights that the parking lot at TM still needs
more lighting to be added.
Dr. Stroud was asked if he knew how charitable
contributions were being credited to the
campuses. It was noted that it seems that
campuses may not be getting credit for
contributions if the supervisor was actually from
another campus. Dr. Stroud said that he will get
with Dr. Ross to look into the matter.
F. Valle Verde – Dr. John Lencyk
Davenport school is coming in for three weeks in a
row to learn PowerPoint, accessing the internet and
how to put together science boards from NW
professors.
Duel Credit – Anthony High School and Canutillo
High School. Concerns here were over safety issues
entering and exiting the campus. If something were
to happen at this campus, it would be difficult for
faculty, staff and students to get out and the opposite
is also true that it would be very difficult for
ambulances and fire trucks to get on campus.
D. Rio Grande – Olga Rader
No Employee of the Month.
We were informed that there is a misspelling on the
signage that was recently put up at RG.
We were also informed that there is a problem with
the handicapped parking. Due to the fact that people
who are not handicapped are using handicapped
stickers. Campus police have been asked to survey
the area.
There is also a need for a point of contact or
information booth on the main campus of RG. They
are looking into the possibility of having students
services staff the proposed booth.
EOM’s were Jessie Aguilar, Ana Resendez, and
Enid Cordova.
Valle Verde will have a Town Hall meeting on
February 28, 2006 in lieu of our regular campus
IE Team meeting. The meeting will be in the
cafeteria annex and will be lead by our Deans.
The purpose is to further inform faculty, staff
and students of the scope of the facilities
charge. Improvement forms will be passed out
at this meeting.
Cleaning and repair issues were brought up.
Bathrooms in particular are not being cleaned or
repaired. It was commented that bathrooms
have been in disrepair for over a week. It was
also noted that this is an ongoing issue at VV
that never seems to get resolved although it is a
topic of discussion at most campus IE Team
meetings. Dr. Lencyk asked that Mr. Mena be
asked to provide the maintenance schedules and
contracts at the next meeting.
An inquiry was made concerning furniture from
Alma Loya and it was determined that Mr.
Mena has not ordered it.
G. Student Government Association
Focus groups are expressing their
concerns/problems such as:
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


Lighting
Patrolling by police (higher profile on
campus)
MPD and NW gymnasiums are under
utilized by students. Damian Tovar
requested that the Deans look into this.
Candidate awareness forums are being held this
week
It was noted that customer service is lagging at VV
especially in the areas of financial aid and the registrar’s
office.
SGA asked Brown and Associated to come up with a
design for the cafeteria at VV.
V. Announcements/ other Business
None
Student leadership classes are being held every
Monday.
The focus right now is on customer service.
VI. Adjournment
Meeting adjourned at about 5 p.m.
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March 7, 2006
Executive Session Room - Administrative Services Center
Members present: Lourdes Garcia, Glenda Hill, Dr. John
Lencyk, Alma Loya, Olga Rader, Saul Candelas, Sally
Sudderth, Patti Sayers, Irma Hoy, Ernie Briones, Miguel A.
Contreras, Damian Tovar and Mireya Rodriguez
F.
Members absent: Dr. Jason Moses, Olga Chavez, Souraya
Hajjar, Dr. Timothy Quezada, Robert Pandy, and Martha
Rico-Briones. Members that called in that they would not be
able to attend: Debbi Farrelly, Gerry Perez and Tonie Badillo
Guest: David Mena, Director of Physical Plant
Ex-Officio members present: Saul Candelas and Dr. Ron
Stroud
G.
Chair Lourdes Garcia called the meeting to order at 3:04 p.m.
I.
Approval Minutes
A.
The February 14th minutes are to be amended to
reflect Mary Chavez from Rio Grande and
Teresa Nevarez from Valle Verde are no longer
members of the District IE. Souraya Hajjar will
represent RG and Glenda Hill represents VV.
Motion to approve minutes. Motion approved.
H.
I.
II. David Mena, Director of Physical Plant was
introduced.
A.
B.
C.
D.
E.
Mr. Mena started his introduction by inviting
the committee to attend the furniture
presentation that will be held at ASC on March
9th 9:30-12 noon. There will be a variety of
vendors displaying furniture for cafeteria,
common & study areas.
Maria Prospero, Interior Design Instructor at the
Transmountain Campus, will be asked to assist
in the layout of the furniture. The committee is
in agreement with this recommendation.
Dr. Lencyk asked for an update on the fountains
at VV. Mr. Mena said that they have completed
their yearly maintenance on them and they are
working. They will be on in the spring.
Mr. Mena has received the signage package and
they will start at the Valle Verde Campus. He
still needs to meet with Josette regarding the
funding to start this project. At this time there
is no timeline as to when the project will begin.
The well system is being used for the Valle
Verde grounds. Mission del Paso is also on a
well system. Mr. Mena requested that each
campus IE Chair contact him directly on what
they need for their campus grounds. There was
a discussion on the lack of “green” at Valle
Verde. Mr. Mena stated that they would be
adding desert plants and grass. Alma asked Mr.
J.
K.
L.
M.
Mena if he would consider xeriscaping. Native
plants, shrubs, and trees that would establish
themselves in a short period time and they
would not require much maintenance nor water.
Alma asked if he would be hiring a plumber in
the near future. Requests for restroom repair at
VV takes weeks because of a lack of plumbers.
He stated that fixing restrooms was a matter of
calling him or emailing him. Staff is asked to
continue to contact ext. 2280 to report problems
and they can also send an email directly to him
for a prompt response.
Dr. Lencyk asked if there was a cleaning
schedule. The “B” building windows at Valle
Verde (eastside of the building) have not been
cleaned this year, if ever. Mr. Mena stated that
the windows were part of the contract and that
they should be cleaned on a regular basis. He
will check into it.
Mr. Mena was asked about the signage that was
installed at the Rio Grande Campus. There is
misspelling on the signage. The signage will be
corrected. It was clarified that this was not part
of the signage proposal submitted by the
campuses.
Ms. Radar stated that the ladies restrooms at the
Rio Grande Campus located at the Student
Services building 2nd floor had tinting on the
windows. The tinting has been removed and
there is a concern on privacy when using these
facilities. Mr. Mena will look into this.
Mr. Mena stated that he had put in the
paperwork to advertise for a plumber.
Dr. Stroud asked if there were campus
inspectors that would check for facility
problems. Mr. Mena stated that there are
Campus Techs that are responsible for checking
facility problems. At VV it is Manny Martinez
at ext. 2069; Melvin Patridge at TM; Gilbert at
RG; Chuy at NW and Tony at ASC. Work
orders should still go through 2280. There was
a lengthy discussion on how the Physical Plant
can respond to the person submitting the work
order that it has been completed. Mr. Mena
stated that his area receives 275 work orders
monthly and that he would require a full-time
person just to do that job. It was suggested that
since we are completing our budgets at this time
of the year that he request additional monies for
that position.
Ms. Rader asked if the Little Temple at the RG
Campus had been added to the custodian’s
cleaning schedule. Mr. Mena stated that this
has been done.
Alma asked if there was a possibility of getting
air quality checked at the VV A building. Mr.
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N.
Mena cited the cost involved in requesting a
“test in balance” for VV would be
approximately $150,000. Saul asked if it was
possible to have a ventilation check done for
areas/offices close to the ISC. Request will be
submitted.
There is need for striping and resurfacing of
parking lots at most campuses.
that their requests for lighting will be responded to
immediately. This has been a concern in the past at
Transmountain, where lights have been out for months.
Mr. Mena was thanked for attending the
meeting. He stated that he would be happy to
attend any campus IE meetings.
Their recommendation on the directory would be to have
it updated in the fall and spring semesters. To have it
reformatted in PDF format or any software that can be
downloaded. This would allow for the directory to be
printed and staff to access telephone numbers even if the
internet is down.
III. Presidential Charge Due April 11, 2006: Facilities
Lourdes reminded the committee that the drafts on the
Facility Plans were due at our next meeting which is
Tuesday, April 11th. Dr. Rhodes will attend that meeting.
Committees were asked for 5-10 year projections on
their facility requests.
Damian stated that the student focus groups had been
successful. SGA will be meeting with the Valle Verde
IE this month to share their findings.
IV. IE Team Reports
ASC – Sally Sudderth
They did not have any nominations for Employee of the
Month.
They did have a Valentine’s Day celebration. The hot air
balloon rides to collect monies for scholarships were
cancelled due to the high winds and insurance liabilities.
Mission del Paso – Miguel A. Contreras
Their employees of the month were Sonia Aragon,
Library and Becky Villa, Student Assistant in the
Counseling Dept.
Mr. Contreras reported that at their Facilities
subcommittee meeting their request for an access road to
connect the campus with Eastlake is their top priority.
They are hoping that when the Socorro school starts in
July 2006 that this road will also be their top priority.
There was discussion on the ownership of this land and
that it would be up to the state to have it paved.
Northwest – Lourdes Garcia
Their employee of the month was Della Truman from
Student Success.
Lourdes stated that they had a meeting with Tim Nugent,
David Mena and Chief Grijalva regarding the traffic flow
concerns with the new high school sharing the same
entrance. Concerns include a need for easy access into
the campus and a need for more than one exit. Speed
bumps are needed and there are no stripes on the road.
Their parking lot needs to be redesigned. There was also
discussion on the lack of lighting and the concern when
lights go out on existing light poles. Tim informed them
Rio Grande – Olga Rader
Their EOM celebration for the spring semester will be
held in April.
Their long term facility requests will include another
building with classrooms and another parking garage.
They have also inquired about closing El Paso and Rio
Grande streets. The city will allow this only if we have
the money to landscape the streets being closed. They
are also in need of a gym and a location for registration.
At this time exercise classes are given in classrooms and
registration is held in the cafeteria. Their request would
be to refurbish the area in the Student Services building
that is presently the “ballroom” and make it into a multipurpose room. They have been informed that Dr.
Rhodes has tentatively looked at this same area for an
Entrepreneurial Center. This center would generate
funding from the community.
Transmountain – Ernie Briones
Their employee of the month is Ray White, IT
technician. Ray has unfortunately been transferred to
Valle Verde. Ray will come back to participate in the
celebration.
Mr. Briones stated that their IE Committee had
previously requested staff/faculty parking and now they
have some teal striping in their parking lot. They will
still need the signs that state that is reserved parking.
They recommend that employee of the month lunches
with the President continue. These lunches had been
promised to the employees and should be held.
Mr. Briones stated that there was a problem with
community users. They have been harassing students,
using computers and spending all day in the library.
Since the library is a community area they are unsure on
how to handle this situation. It was discussed that if they
are loitering in the halls and harassing students that these
“community users” can be escorted off the campus by
the Police Department. Computer labs are for students
only and the lab assistants do request Student ID’s to
ensure proper usage.
Valle Verde – Dr. John Lencyk
The March employees of the month are: Bob Jones,
Director Distance Education; Yvette Chuca, Math
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Instructor and Arlene Hernando from the Senior Adult
Program.
Valle Verde held a Town Hall meeting on Tuesday,
February 28th in the cafeteria annex. It was sponsored by
the VV Deans and there was a good turnout from both
staff and students. Everyone attending received Facility
Request forms to identify facility needs and wants.
Approximately one hundred recommendations were
turned in. These recommendations will be submitted to
the President as part of the Valle Verde facility report.
Student Government Association – Damian Tovar
Candidate forums held at the campuses were a success.
SGA was complimented on how they handled these
forums.
SGA will be attending the Texas Jr. College Association
meeting in Ft. Worth.
Announcements/Other Business
Dr. Stroud announced that with the blood drive held on
Monday, the College has already surpassed last year’s
donation count. Graphs showing the campus totals were
distributed. EPCC will continue to be the major donor of
the county.
Ms. Garcia reminded the committee that Dr. Rhodes has
been invited and will be attending the next District IE
meeting on Tuesday, April 11, 2006. Campus facility
report drafts will be due on that date.
Adjournment
There was a motion to adjourn. Motion approved.
Meeting adjourned at 5:15 p.m.
Respectfully Submitted: Alma J. Loya
It was reported that three vendors were contacted to get
bids on furniture and carpeting for the Valle Verde
cafeteria. Only Interior Solutions responded. Samples
of the upholstery material, furniture and carpet were
shared with the committee. Copies of the proposal were
also distributed. This information will be taken to the
VV IE committee March meeting for their review and
approval.
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April 11, 2006
Board of Trustees Room – Administrative Services Center
Members present: Lourdes Garcia, Glenda Hill, Dr. John
Lencyk, Alma Loya, Olga Rader, Olga Chavez, Patti Sayers,
Dr. Jason Moses, Debbi Farrelly, Irma Hoy, Tonie Badillo,
Miguel A. Contreras, Damian Tovar and Jessica Gomez
Members absent: Souraya Hajjar, Sally Sudderth, Ernie
Briones, Dr. Timothy Quezada, Robert Pandy, and Martha
Rico-Briones. Members that called in that they would not be
able to attend: Gerry Perez
Guest: Dr. Richard M. Rhodes, President
Ex-Officio members present: Saul Candelas and Dr. Ron
Stroud
I.
Call to Order
A. Lourdes Garcia, Chair, called the meeting to order at
3:10 p.m.
B. Dr. Richard Rhodes was welcomed to the meeting.
II. Facilities Reports
Valle Verde
Dr. Lencyk announced that over 200 recommendations
were received. All the recommendations received from
faculty, staff and students were compiled in the VV
report. A large portion of the recommendations were
received at the Town Hall event hosted by the Valle
Verde Deans. Recommendations were divided by
subject – repair, construction, and improvement. All
areas and departments at VV participated. Dr. Lencyk
thanked Glenda for all her work in compiling the report
that was given to Dr. Rhodes.
ASC
Olga Chavez stated that ASC staff requests were for
signage, a covered picnic area, there was concern with
trash coming down the hill and parking. Their building
is new and has few problems.
Transmountain
Dr. Moses summarized some of the needs at
Transmountain. Recommendations include construction
to replace cottages, an area for student gathering,
grounds need work, the outside lighting in the parking lot
is still a problem and the front entrance gets flooded.
Rio Grande
Olga Rader reported that a flier was sent to all staff and
faculty to request their input. They divided their needs
with current, immediate, 5 year and 10 year plans. Areas
of concern at RG are: general maintenance, parking
spaces, replacing a building with parking, a new building
for a gym, area for gatherings, registration, etc. Ms.
Rader submitted a draft of the requests and would submit
final report later.
Mission del Paso
Tonie reported on the population growth expected in east
El Paso as per research completed by Mary Beth Haan.
There is an early college high school being built next to
their campus. Day care is needed since they are located
in the Socorro SID and they are on year round classes.
Students are not allowed to bring their children to class.
There are no gathering areas, general assembly/meeting
areas, and the cafeteria is tiny.
SGA
Damian stated that the older buildings at the various
campuses needed to be taken care of first. Mission del
Paso is in need of a larger cafeteria and student gathering
areas. He also agreed and supported all the
requests/recommendations reported by all the campuses.
Northwest
Lourdes stated that their report also included all the
recommendations they had received. Concerns include
traffic especially with Canutillo High School being next
door. They submitted pictures with possible solutions on
the parking design and traffic flow. They are also in
need of classrooms, students gathering areas both inside
and outside, covered outside gathering areas since they
lack shade and the cafeteria is also not adequate for their
increased needs.
Dr. Rhodes thanked everyone for their reports. They will
be useful in compiling a consolidated College master
plan that will include costs. Also discussed was the
growth of industry, Ft. Bliss and the impact it will have
on the College. Dr. Rhodes stated that the College plans
on a bond election May 2007. Bond money will be
requested to add classrooms, labs, and libraries. Dr.
Rhodes commented on the importance of having a good
community relationship and in proposing a marketable
product to the taxpayers. Projected timeline for the bond
election, the hiring of architects and construction is three
years down the road.
Dr. Rhodes was asked why the signage project was
completed at VV first. Since there is the greatest
confusion in buildings and room numbering at VV, it
was selected to be the first to receive the new signage.
VV was also selected to get student furniture since it is
the oldest and needs to be replaced. There was
discussion on the abuse to the infrastructure of VV, since
it was meant to house only 10,500 students. Rio Grande
is land locked and therefore, the hardest to expand. It is
also the second largest and oldest campus. Facilities at
Ft. Bliss are limited and they are focusing on housing. It
was suggested that day time classes be offered there. Dr.
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for functions. Roberta Rodriguez, Campus Dean
Administrative Assistant should be contacted for
reservations. The Little Temple has already been used
for an art exhibit. The facility can hold up to 90 persons
and has no furniture.
Rhodes also discussed several industries customized
training needs.
III.
Minutes
March 7th minutes were reviewed. Motion to approve
minutes. Motion approved.
Transmountain
There were four employees for the month for spring
2006. Celebration will be held in the near future. They
have the teal lines for staff parking. Lighting in the
parking lots is still a problem. There are also safety
concerns with the traffic flow in and out of Kenworthy.
IV. New Business
Dr. Stroud reported and distributed the blood drive
results as of spring 2006. Total donations at this time
are 1, 882 which surpass last year’s total of 1,682.
Ron commented that we still have the summer blood
drives to increase our totals. It was also reported that
there is a billboard on the gateway that advertises the
College’s partnership with United Blood Services.
Valle Verde
Employee of the Month was Claire Buisson-Rodriguez.
David Mena was invited to attend the Valle Verde IE
meeting on April 25th. SGA shared samples of the
fabric materials for lounge and student furniture for the
VV campus. Glenda Hill was again thanked for her
work on completing the facilities report for Valle Verde
campus.
There were concerns with students that have fainted
after donating blood. There was a question as to
whether students are eating before they donate blood,
or if the blood was being taken too quickly. Dr. Stroud
will ask UBS and let us know.
SGA
Damian announced that the student elections would be
held on the 19th and 20th. There is a photo contest at
Transmountain. The pictures are posted at the campus.
SGA will be purchasing a refrigerator and microwave
for the new building at Rio Grande. Damian also
reported on Senator Shapleigh’s “Adelante con Ganas”
campaign that encourages students to vote. Damian
was elected President for the Texas Jr. College
Association.
Mission del Paso had a concern that classes were being
interrupted by the blood drive announcements. Since
the blood drives are posted, they do not want their
class interrupted. There are faculty that want the
students to know about the blood drive and its impact
on the community and are not bothered by the
announcement. After some discussion, it was
suggested that Ron send out an email announcing
when they will be at a particular campus, that he is
available to announce the blood drive and that faculty
can call to set up an appointment with him.
V.
Northwest
Employee of the month was Conchita from their food
services area. Canutillo High School is having a Spring
Arts Festival. EPCC students and faculty are
participating. The participation from both institutions
benefits everyone.
IE Team Reports
ASC
They had sponsored the IE purchasing day in March.
The Employee of the Month was the whole Purchasing
Department. On April 25th they will be having a
Huacha Tournament. They are having a fund raiser for
scholarships for Law Enforcement students. This is in
honor of Office Angel Andrew Barcena. They will be
selling bracelets for $4.00. They will also be having a
Mother’s Day Banquet and a Father’s Day Ice Cream
Social.
VI. Announcements/Other Business
The Administrator’s Waiters Luncheon will be held on
Friday, April 28th at ASC. There is also an on-line
auction being held by the Research and Development
area. All proceeds go towards scholarship funds.
Early voting locations at the campuses were discussed.
ASC would like the early voting bus to go to ASC also.
Mission del Paso
The Employee of the Month was Officer Mendoza. Pat
Duran, Counselor, set up a Drunk Driving memorial
event at 6 p.m. April 11th. Students made posters
regarding drunk driving and Dr. Rhodes will be
attending.
Rio Grande
Ms. Radar reported on front door (automated) of the
men’s restroom has been malfunctioning. Also the lift
hasn’t been repaired and is now going on five months
since parts were ordered. The Little Temple is available
There was discussion on the date of the May District IE
meeting. There was a motion to have the meeting on
May 2nd. Motion approved. After some discussion, it
was decided that the August 8th meeting would be
cancelled.
VII.
Adjournment
There was a motion to adjourn. Motion approved.
Meeting adjourned at 4:45 p.m.
Respectfully Submitted: Alma J. Loya
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May 2, 2006
Jaxon’s Restaurant
Several members at the Valle Verde Campus have
asked if the President will continue to have a lunch
with the employees of the month. It was suggested
that Lourdes ask Dr. Rhodes if he wanted to continue
this practice. A lunch has not been scheduled in a
couple of years. It was also suggested that the
luncheon, if held, not be scheduled during the summer
months when faculty are out. Dr. Stroud and Lourdes
will meet to go over EOM procedure before the June
6th meeting with Dr. Rhodes. Lourdes will report on
outcome at the June District IE meeting.
Members present: Lourdes Garcia, Jesse Ramirez, Dr. John
Lencyk, Sally Sudderth, Alma Loya, Olga Rader, Patti
Sayers, Miguel A. Contreras, Jessica Gomez and Mireya
Rodriguez.
Members absent: Souraya Hajjar, Glenda Hill, Olga
Chavez, Ernie Briones, Dr. Timothy Quezada, Dr. Jason
Moses, Damian Tovar, Debbi Farrelly, Irma Hoy, Tonie
Badillo, Robert Pandy, and Martha Rico-Briones. Members
that called in that they would not be able to attend: Debbi
Farrelly, Irma Hoy, Dr. Jason Moses, Tonie Badillo, Glenda
Hill and Mary Chavez.
VI.
IE Team Reports
Ex-Officio members present: Dr. Ron Stroud
ASC
I.
Call to Order
Lourdes Garcia, Chair, called the meeting to order at
1:10 p.m. April minutes were reviewed. One
correction on a misspelled name was noted by Ms.
Rader. Minutes will be amended. There was a motion
to approve minutes as amended by Dr. Lencyk and
seconded by Ms. Rader. Motion approved.
II.
Special Presidential charge to IE Committee:
Facilities Update
Lourdes reported that Phase I of Dr. Rhodes’ plan for a
Bond Election in May 2007 was complete. Lourdes
received a couple of addendums to the report from a
couple of campuses. The Rio Grande Campus will
also send an update regarding their new Health
building. All addendums to the report will be
forwarded to Dr. Rhodes.
III.
IV.
Mission del Paso
Miguel announced that they have formed a Parking
and Campus Access Task Force to tackle the campus’
problems. He has also been named chair of this task
force.
Dr. Stroud had no updates.
Miguel also commented on the candidates’ forum for
Board of Trustees which was held at Valle Verde. He
questioned on their support of invoking eminent
domain on the land that connects the campus with
another exit/entry. All candidates stated that they
would support proposal.
Announcements/Other Business
Northwest
Lourdes brought a copy of the CCSSE Report which
contains the statistical information that Dr. Rhodes
used for his Town Hall Meetings. EPCC ranks in the
top five and other colleges are using EPCC as their
role model.
Jesse commented on the Snake Exhibit they would
have at the library on May 6th at 1 p.m. The event was
scheduled on Saturday to allow for family
participation.
Blood Drive Update
Jesse Ramirez, from the Northwest Campus, will
replace Gerry Perez at the District IE meetings. Since
Gerry was the secretary for this committee, a new
secretary was selected. Alma Loya will now be the
secretary for the District IE meetings.
V.
Sally stated that they had a very successful Huacha
Tournament. Their Honorary Employee of the Month
was Angelica Santoyo, Custodian. They are also
planning a Mother’s Day Luncheon, a Father’s Day Ice
Cream Social and a 4th of July event. Armin Harrison
will be playing at the Mother’s Day lunch; tickets are
$6.50 and can be purchased at the ASC cashier’s
office. Everyone is invited.
They continue to work closely with Canutillo High
School maintaining a good relationship. EPCC staff
and faculty have participated in some events held at
CHS and vice versa. They are still working on the
entry/exit problems that developed the high school was
built. The parking concerns were also a part of their
campus facility report to Dr. Rhodes.
Employee of the Month – Lunch with the President
Rio Grande
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Olga announced that the custodian department was
extending their hours to cover cleaning for weekend
and evening classes. A study of their campus needs
will be conducted to see if additional staff is needed.
Olga also reported on an incident that occurred with
bulletin board postings. They will now require
students to get authorization before posting any items.
EOM Spring Semester celebration will be on May 4th.
The following employees will be honored: January:
Janine Rudnick and Roberto Jaquez; February:
Osvaldo Luna and Sylvia Gomez, March: Fatima
Rivera and Daniel Mejia; April: Lt. Al Fernandez and
Robert “Bob” Elliott and May: Ernie Romero.
Transmountain
There was no report from TM.
Attendance rosters for VV IE 2005-2006 meetings
were sent to the Dr. Brown, Deans and Tim Nugent.
Low attendance at IE meetings was discussed.
SGA
Jessica and Mireya informed the committee that the
mural at the VV cafeteria was being cleaned. All
students are excited to see the change.
Student elections were held and the following officers
were elected: Damian Tovar, President; Jessica
Gomez, Vice President; Mellissa Troyer, Treasurer;
Darcy Traffansted, Secretary; Jonathan Traffansted,
Parliamentarian; Vivien Nava, VV Campus
Representative and Mireya Rodriguez, VV Senator.
They will provide all the other campus representatives
and senators at a later meeting.
Valle Verde
Employees of the month were Allison Bruce, Physics
Instructor and Guillermo Rodriguez, Math Tutor.
Dr. Lencyk stated that Ken Gorski and his students
developed a plan for increasing student gathering
places at VV. The tents would be located in several
areas of the campus. Map of areas attached to
minutes. The tents would be made of canvas that is
guaranteed for 10 years. The supports for the tents are
to last 20 years.
The VV IE Committee was provided with a copy of
the services specifications and frequency schedule for
the academic areas. The committee at VV will discuss
at the June meeting. Copies of the contract will be
sent to the other campuses for their information.
VV will also review charter and membership of
committee. The listing of members for the 2006-2007
and the charter have differences and discrepancies.
Since Lomaland was also merged to the VV
Committee, the charter also needs revision. Dr. Stroud
discussed the IE Committee Solicitation process.
SGA sponsored a Creative Kiddie Corner at the VV
annex. Approximately 200 people participated.
Parental information was provided at parent’s booth
and there was a variety of activities for the children.
EPCC Idol was held at all campuses with the finals
held at Valle Verde.
Cinco de Mayo celebrations are to be held at Valle
Verde and Mission del Paso.
They are working on a joke contest at all campuses.
Winners will receive tickets to the “George Lopez”
show.
VII. Adjournment
Motion to adjourn was made by Olga Rader and
seconded by Patti Sayers. Motion approved. Meeting
was adjourned at 2:05 p.m.
Respectfully Submitted: Alma J. Loya, Secretary
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June 13, 2006
Board of Trustees Room – Administrative Services Center
Members present: Lourdes Garcia, Olga Chavez, Ernie
Briones, Dr. John Lencyk, Sally Sudderth, Alma Loya,
Glenda Hill, Dr. Jason Moses and Irma Hoy.
Members absent: Souraya Hajjar, Jesse Ramirez, Mary
Chavez, Dr. Timothy Quezada, Damian Tovar, Debbi
Farrelly, Olga Rader, Tonie Badillo, Patti Sayers, Miguel A.
Contreras, Jessica Gomez, Mireya Rodriguez, Robert Pandy,
and Martha Rico-Briones.
Dr. Stroud also mentioned that he had received three
invitations by instructors at the Rio Grande Campus for
blood drive presentations. Presentations will only be
made when requested by the instructor. Dr. Stroud also
distributed copies of the Campus IE budgets. Receipts
for any purchases for the IE teams should be forwarded
to his office to ensure correct balances. Monies should
be spent before August 31st.
IV. Announcements/Other Business
Ex-Officio members present: Dr. Ron Stroud
I.
Call to Order
Lourdes Garcia, Chair, called the meeting to order at
3:05 p.m. May minutes were reviewed. There was a
motion to approve minutes made by Olga Chavez and
seconded by Glenda Hill. Motion approved.
Lourdes announced that the July District IE meeting
would be the last one for the year. The meeting is
scheduled for Tuesday, July 11th at the ASC Board
Room.
VI. IE Team Reports
ASC
II. EOM Draft and Lunch with the President Update
and Other Information
Lourdes reported that Dr. Rhodes has submitted the
Employee of the Month Procedure to Cabinet for their
review. An EOM luncheon will be held in September for
employees selected as EOM’s in the past two years. The
luncheon will be
scheduled either on the 22nd or the
th
29 . Names of all employees’ of the month for the past
two years should be submitted to Lourdes. The yearly
EOM luncheon will be scheduled in the month of April.
Rio Grande and ASC are working on completing their
facilities project reports. Lourdes will submit to the
President as soon as she receives them. Discussion on
the importance of the May 2007 bond election followed.
Lourdes stated that furniture for student spaces has been
ordered. A combination of tables, chairs and lounge
furniture was ordered. The first campus to receive the
furniture will be Valle Verde. All other campuses will
also be receiving furniture to update their student areas.
Sally announced that the Mother’s Day celebration was
cancelled. They will be having a Father’s Day Ice
Cream Social and also a July 7th barbeque. Their
employee of the month was Rosemary Marquez.
Mission del Paso
Irma announced that Cecilia Hines was selected
employee of the month. They are also opening all
computer labs that are available for the early high school
students.
Northwest
Lourdes announced that they had 200 kids registered in
the summer reading program. Other classes being
offered include yoga, and sign language. Employee of
the month for June was Helen Bell from the library and
the July EOM was Anna Guerrero from the Counseling
department.
Rio Grande
Signage has also been ordered for all campuses which
completes last year’s presidential charge.
III. Blood Drive Update
Dr. Stroud distributed the summer 2006 blood drive
dates. He announced that the summer I drive started at
Rio Grande on June 12th. Other dates noted were:
Northwest, June 13; Transmountain, June 16; Mission
del Paso, June 19 and Valle Verde, June 26 & 27.
Summer II dates are: Valle Verde, July 12 & 13;
Mission del Paso, July 18; and Transmountain, July 20.
There was no report from RG.
Transmountain
Dr. Moses announced that TM would not be having any
summer IE meetings. They celebrated their employees’
of the month for January, February, March and April on
April 25. Employees were honored with plaques.
Refreshments included pizza, cake and ice cream for all
staff, faculty and students at TM.
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Valle Verde
Dr. Lencyk stated that the hospitality tables for
summer I had again been a success. Pens, pencils,
erasers, highlighters, etc. were given out.
VII. Adjournment
Motion to adjourn was made by Glenda and seconded
by Irma. Motion approved. Meeting was adjourned at
3:50 p.m.
SGA
Respectfully Submitted: Alma J. Loya, Secretary
There was no report from SGA.
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