Area Effectiveness Plan Report - Four Column
El Paso Community College
Planning - Vice President, Workforce/Economic Development & Continuing Education
Objectives
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Leadership
Meetings (2010-2011) - Keep Workforce
Leadership team informed by providing
information disseminated at Cabinet
Meetings and review the status of our
programs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Increase College's
Image (2010-2011) - Continue to work with
partners, businesses, agencies to respond
to community needs.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
01/12/2012 12:10 PM
Measures & Baselines and Standards /
Results
Strategies
Measure:
08/31/2011 - In July, 2009 I was selected as the
Hold meetings a minimum of 2 times a
VP so I held meetings after Cabinet to
quarter.
disseminatte information to all
Data Source for Measure:
Directors/Managers. Throughout the year
Department/Area Report
individual meetings were held with each
Baseline and Standard:
director/manager to discuss the progress of their
Department leaders should continue to
programs. Met with each supervisor to discuss
respond to the needs of the college &
status of budgets.
community and continue to incorporate new Progress:
training & curriculum. Baseline: Held 9
Satisfactory
meetings this school year.
Action Plan Status:
2 - Action Plan Documented
Action & Follow-Up
Strategy:
Meetings and Business Leaders
Strategy Description:
By holding the meetings and inviting
business leaders to present at some of our
meetings to assist Directors/Managers in
keeping abreast of new ideas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Participate in local, area, state and national
organizations to showcase our college.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Attend a minimum of 10 meetings throughout
the year. Baseline: Respond to invitations .
11/10/2010 - Attended meetings throughout the
year to ensure the College was represented in any
discussion dealing with the college providing
instruction and partnered with several
organizations to sponsor programs for their
organizations. Attended national conferences and
discussed programs from our college. Providing
mentoring to other college to assist them in
implementing programs they were interested in
promoting at their college. Also, partnered with
outside organizatiions to provide and introduce
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
"green energy" instruction to our local companies/
industries. Wrote grants and received money to
provide free training to company incumbent and
new hires. Continuously working with companies
to continue to improve our image and to showcase
our programs. Evidence is provided by the many
courses we have customized for organizatiions.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Strategy:
Attend the meetings
Strategy Description:
Attend the meetings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Provide a Quality
Workforce (2010-2011) - Continue to meet
with business and industry to assist in
training new and incumbent workers in our
County.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
01/12/2012 12:10 PM
Measure:
Support and expand the development of
new courses to meet the demands of new
industry requirements.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Develop and offer new courses. Baseline:
Continue to keep up with industry changes.
11/10/2010 - Over 5,000 incumbent, new hires
and youth were provided for business/industry and
agencies to provide training through grants. An
additional 10,000 students were provided courses
through Continuing Education courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Strategy:
New Courses
Strategy Description:
Offer new courses and rewrite current
courses to keep up with industry/business
changes and submit to the EPCC Board of
Trustees for approval.
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
11/10/2010 - All grants were monitored by our
department to ensure complaince for the different
funding agencies. Meetings were held with
business/industry and agencies to provide
leadership to the companies to ensure
compliance. Our department also monitored all
students (credit & non-credit) to ensure
compliance from referrals from Workforce
Solutions. Over 300 students fit this category. All
audit were conducted from outside agencies
dealing with Workforce departments from our
office.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
09/12/2011 - Audits were conducted
by the various agencies and were
considered satisfactory
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Auditing Plan (20102011) - Continue to monitor all grants
received for Workforce/Econ, Division.
Planning Year(s):
2010 - 2011
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Measure:
Support all Directors/Mgrs in monitoring their
revenue & expenditures.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Conduct internal audit. Baseline: Continue
to keep up with auditing rules from the
agencies receiving awards.
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Reorganize
leadership Department (2011 - 2012). Evaluate and reorganize the Division based
on the retirement of the Director for Noncredit Business Programs & Services
Measure:
Receive President approval and document
reorganization to all departments affected by
the change Reorganization was completed
and Division was able to return money to the
institution by collapsing 3 departments into
2.
Data Source for Measure:
01/12/2012 12:10 PM
Strategy:
Rules
Strategy Description:
Provide all Directors/Managers with the
rules.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning Year(s):
2010 - 2011
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
New
Budget Account Number:
11000-42602,11000-42601, 12195-S12195
Person(s) Responsible:
Yolanda Chavez Ahner
01/12/2012 12:10 PM
Measures & Baselines and Standards /
Results
Strategies
Budget Data
Baseline and Standard:
All affected budgets will be changed through
the Budget Office and all class offerings will
be changed through Registrar's Office and
advertised in Continuing Education schedule
Action & Follow-Up
Strategy:
Meet with Dr. Rhodes and receive approval
to implement
Strategy Description:
Meet with Directors to reorganize their
departments to implement new courses in
their areas
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
436634.0000
Funding Justification:
Rollover budget is necessary to continue to
provide the services in this department.
Staff budget will be reduced by
approximately $50,000 and returned to the
institution.
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Area Effectiveness Plan Report - Four Column
El Paso Community College
Planning - Vice President, Workforce/Economic Development & Continuing Education
Objectives
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Hire Vice-President
for Workforce/ Economic Development &
Continuing Education (2009-2010) Currently, this division has been managed
by the Interim Associate Vice-President for
Workforce Development and Lifelong
Learning who reports to the President. This
position will be advertised and hired as a
Vice-President of Workforce/Economic
Development & Continuing Education. This
hiring should be accomplished during the
Spring semester, 2009.
Planning Year(s):
2009 - 2010
Expected Completion Date:
07/14/2009
Actual Completion Date:
07/14/2009
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - REDCO
Partnerships (2009-2010) - Our Workforce
Divison will continue to support REDCO in
meeting with new companies that are
seeking to relocate to the El Paso region.
We will continue to make presentations and
meet with their personnel throughout the
year in assisting with training and seeking
01/12/2012 12:09 PM
Measures & Baselines and Standards /
Strategies
Measure:
Administrator hired for this position.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Position should become effective Spring or
Summer semester, 2009. Baseline: The
Vice-President position should replace the
previous positions: Vice President for
Workforce Education and Lifelong Learning,
Associate Vice-President for Workforce and
Director of Business Development programs.
Results
Action & Follow-Up
11/10/2010 - Vice-President hired on July, 2009
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Strategy:
Hire a Person
Strategy Description:
Advertise and hire a person to provide
leadership to this division and use funding
provided for AVP & salary savings.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Attend and document meetings throughout
the year and present to the companies
interested in relocating to El Paso.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
REDCO will invite our staff to attend their
meetings at least every quarter. Baseline:
Presently have assisted REDCO with
11/10/2010 - Attended all meetings requested by
REDCO to present to prospective companies
considering relocation to El Paso. Were
successful in the communication with these
copanies and will work with them to write grants
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
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Objectives
funds to support the training for their
companies. We will attend their staff
meetings as requested by the CEO to
continue to stay abreast of any "new
training" that may be needed for these
companies.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Community
Partnerships (2009-2010) - Request
meetings throughout the year with various
organizations to assist our staff in providing
the training and services needed by the
community. Expand the partnerships
beyond Greater Chamber of Commerce,
Workforce Solutions (Upper Rio Grande),
Hispanic Chamber of Commerce, RCIC,
Congressman Reyes Office, etc. Seek
new partners such as, Boys Club & Girls
Club, La Fe, Tiguas, businesses,
corporations to actively seek additional
funding from various entities to assist them
with training money.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
01/12/2012 12:09 PM
Measures & Baselines and Standards /
Strategies
various meetings and attended 3 staff
meetings.
Results
Action & Follow-Up
Strategy:
Assist REDCO
Strategy Description:
Actively assist REDCO in providing their staff
training in various occupations to help them
become familiar with terminology to assist
them in writing their proposals. The college
will continue to assist them in applying for
grants for the companies that relocate to El
Paso when needed.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Document all active and new contacts
throughout the year.
Data Source for Measure:
Department/Area Report
Baseline and Standard:
Increase the number of contacts by 10%
new partners. Baseline: Provide more
training to the various entities to icrease the
number of grants.
11/10/2010 - As a result of attending meetings
with various partners, new grants were written and
were funded by Texas Workforce Commission &
Tx Department of Transportation
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Strategy:
New Funding Agencies
Strategy Description:
Seek new funding agencies to assist our
community.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Baselines and Standards /
Strategies
Results
Action & Follow-Up
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Marketing Plan
(2009-2010) - Develop a marketing plan to
assist departments in this Division to
increase enrollment and develop new
programs.
Planning Year(s):
2009 - 2010
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Chavez
01/12/2012 12:09 PM
Measure:
Devise the plan with the Marketing
Department to efficiently get the message to
the community on our programs in this
Division.
Data Source for Measure:
External Report
Baseline and Standard:
Earmark money from the VP of
Workforce/Economic Development and
Continuing Education's budget to assist the
departments in this marketing plan.
Baseline: Presently there is not a budget
earmarked for this Division.
11/10/2010 - Billboards were purchased and
several ads were placed in print copy for all
departments. Three schedules were printed for
the Division providing courses being offered and
highlighting some specific departments
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Strategy:
Work with Marketing Department
Strategy Description:
At the beginning of the year work with
Marketing Department and earmark the
money to support this plan.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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