SCT Banner
The integrated software system selected to conduct the El Paso Community College instructional and administrative
processes.
SCT Banner – Purchasing Process
All purchasing transactions are processed through Banner. The software system offers a variety of screens or forms
that can be utilized to process transactions; look-up status, or obtain history on transactions. For training, please
contact the Academic Computing Services at 831-2409.
Purchasing – Helpful Banner Forms
(Note: Not all users may have access to all forms - for questions regarding access to forms please contact the Help
Desk at 831-6440)
FPIRQST: Lists all Requisitions by Requestor
FGIBDST: Verify Budget Availability
FPAREQN: Input Purchase Requisition
FOAAINP: Query Approval Status for a Requisition
FPIREQN: Requisition Query
FPIORQF: Open Requisitions by FOAPAL
FOIDOCH: Track Status on Requisitions, Purchase Orders, Items Received, Invoices, Payments, Credits
FPIOPOF: Query Purchase Orders by FOAPAL
Purchasing Process in Banner
The first step in the purchasing "cycle" is for El Paso Community College Departments and/or
Budget Heads to determine a need to conduct the purchase of goods or contract for services.
 Verify Budget availability (Banner FGIBDST)
 Requisition input (Banner FPAREQN)
 Requisition approval (Banner FOAUAPP) - If the requisition is valued at $200 or less, the requisition is
automatically approved and forwarded to Purchasing & Contract Management - If the requisition is valued at
$200 or more, the automated approval process will direct the requisition to the Budget Head - If a check
request is required, the purchase must be for $500 or less Note: All purchases of $500 or more shall be
processed through a requisition except: - Accreditation fees - Membership fees - Subscriptions – Local
workshops, seminars and conferences – Hospitality reimbursements – Postage meter charges – License fees
– Inspections fees – Awards and stipends - Attorney fees - These shall be processed through a check request
and submitted to the Accounts Payable Department
 Once the requisition is approved and no additional approvals are required, it is received in the Purchasing &
Contract Management Department and forwarded to the Buyer, as per assigned commodities
 The Buyer then determines if a quote or a bid process is required to conduct the purchase, otherwise, the
Buyer will assign the purchase order to vendors currently on contract with the District. The Buyer is
responsible for ensuring the District receives "best value" - If purchase is for $50,000 or more, Board
approval is required - If purchase is under $50,000, the purchase order is issued and forwarded to the Vendor
 Purchase Order is generated in Banner and placed with the vendor
 Merchandise is received by the Distributional Services Department
 Accounts Payable processes payment to vendor
 Resolution of discrepancies arising from the delivery of goods is coordinated through Purchasing Customer
Service Specialist Ms. Isabel Flores at 831-6505
 The Purchasing & Contracts Management Department conducts vendor performance evaluations on major
commodities in order to ensure the District receives best value in all acquisitions
PUR051
Revised December 2012