Instructions for Administrative Banner Class/Object Modification Request Form (v3.0)
Assistance with completing this form is available from your ITSM (Information Technology Systems Manager) or the Information Security Office.
If you need help with this form, please ask. It is far easier to have Information Security review and identify any concerns before
all the approvals. Any changes must be initialed by the Administrator. Incomplete or inaccurate paperwork will be returned.
Class Name: Class names that can be modified begin with EPCC_ or C_ and do not end in Obsolete. If you do not know the appropriate
class name or if this is a new class, contact your ITSM or the Information Security Office. Information Security will modify the Class name
as needed to conform to current processes.
Action: Select from drop-down. New Classes require testing to ensure all needed forms will function without errors.
Class Owner Information: Only Administrators can be class owners.
Reason for Creation or update: For Creation, identify what department and departmental goals this class will support. Example: For
the __ office to advise students and process registrations". For updating, identify what departmental goal/duties does this change support.
"To do daily work" is too vague. "New fiscal year tables" or "To verify course completions" is acceptable.
Production/Test Database: Production is the live database, also known as EPCC. Most classes only need EPCC.
Object Name: If your request involves more than 15 objects, contact the Information Security office. Object names are usually 7-8
letters long and can be Banner forms, reports or scripts. Some Banner forms require other Banner forms to work properly. Table names
are similar but require a different type of access. This can be confusing so when in doubt, please ask your ITSM for assistance before
submitting the request. If the object name is inaccurate or missing, your request cannot be processed.
Object options: Query means that the user can view but not update the information. Modify allows the user to change some or all of
the information, depending on the object. When in doubt, use Query. If the form requires Modify (most reports do), the Information
Security Office will make the change..
Signatures: Signatures from the Class Owner (Administrator) and VP are required. Be sure their name is printed since not all signatures
are legible. ITSM signatures are highly recommended. Sending unsigned forms delays the process since they have to be returned. If an
Office Supervisor or other individual wants to be notified when the action is complete, please indicate that in the Comments area at the
bottom of the form.
Data Owner: Data owners are those administrators whose departments are responsible for the accuracy and integrity of the data
displayed by the object. Data Owner(s) are determined by the object(s) requested. If the Class Owner is the Data Owner, leave this
blank.
FERPA Officer: The FERPA officer is the Executive Director of Admissions and Registrar. The FERPA officer must approve all access to
Student Data regardless of where the data resides.
Other: Various laws (like HIPAA or PCI-DSS) or College policies (like Employee Record access, etc) govern some information. Additional
approvals might be required.
Comments: If an Office Supervisor or other individual wants to be notified when the action is complete, please include the name/email
address in this area. If the request is in advance of a patch or upgrade being applied to the system, be sure to include that information to
avoid unnecessary delays.
Avoid these common stumbling blocks before submitting the form:
___Are you using the most recent version of this form?
___Did an ITSM or Information Security staff member assist and/or review? (If needed)
___Are all the objects properly identified?
___Are options indicated for each object requested?
___Are all changes or corrections initialed by the Class owner?
Information Technology
Reset Form
Administrative Banner
Class/Object Modification Request Form (v3.0)
Revised July, 2015
All previous versions are void.
Print Form
Completed request forms may be sent to the Information Security
Office, scanned and emailed to infosec@epcc.edu, or faxed to
831-6435. All Signatures are required. If assistance is needed in
completing this form, contact the Information Security Program,
extension 6480.
Incomplete forms will be returned.
Date:
Class Name:
Action:
Class Owner Information (Class owners must be Administrators)
Class Owner ID
Last Name
First Name
Department
Title
Ext. #
Reason for creation or
update.
Please be specific
Production Database
EPCC
Object Name
Object Options
Test Databases:
Object Name
Object Options
Object Name
Object Options
Class Owner Agreement By requesting the modification of a Class or the modification of an Object within a Class, the Class owner acknowledges that
users have been informed that they must continue to comply with all federal, state, and local regulations and will maintain confidentiality of all
information they may access in accordance with College Procedure 2.05.01.58, Information Security.
Class Owner Signature
VP Signature
ITSM/IT Systems Signature
Printed Name
Date
Printed Name
Date
Printed Name
Date
Data Owner definition: The Data Owner is the individual administrator/vice president that authorizes or denies access to data under their control and is responsible for
its accuracy and integrity. Data Owner(s) are determined by the objects requested.
Data Owner Signature
Printed Name
Date
FERPA Officer: The FERPA Officer is the Executive Director of Admissions and Registrar. The FERPA officer must approve all access to Student Data regardless of where
the data resides.
Date
Printed Name
FERPA Officer Signature
Other: Various laws (like HIPAA or PCI-DSS) or College policies (Employee Records, etc) govern some information. Additional approvals might be required.
Other Signature
Printed Name
Date
Comments:
For Information Technology Use Only
Comments
InfoSec Signature
Printed Name
Date