PUBLIC MEETING OF THE BOARD OF TRUSTEES
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
ADMINISTRATIVE SERVICE CENTER
9050 Viscount Blvd.
Board of Trustees Room - #A200
El Paso, Texas 79925
DATE: May 18, 2016
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
MEETING
5:30 p.m.
1.0 GENERAL FUNCTIONS
1.1 Call to Order
Present
Not Present
1.2 Roll Call
1.3 The Board of Trustees may conduct an executive or closed
session pursuant to Chapter 551 of the Texas Government
Code for one or more of the following reasons:
(1) Consultation with its attorney to seek or receive legal
advice or consultation regarding pending or contemplated
litigation or for any purpose authorized by law; (2) discussion
about the value or transfer of real property; (3) discussion
about a prospective gift or donation; (4) consideration of
specific personnel matters; (5) discussion about security,
personnel or devices; or (6) discussion of certain economic
development matters. The Board may also announce that it
will go into executive session on any item listed on this agenda
if the subject matter is permitted for a closed session by
provisions of Chapter 551 of the Texas Government Code.
Any vote regarding these items shall be taken in open session.
Motion
Second
Ayes
Nays
Abstain
1.4 Approval of Minutes
March 23, 2016 – Special
Pages 1-4
March 23, 2016 – Regular
Pages 5-21
April 20, 2016 – Regular
Pages 22-35
1.5 Welcome to Guests and Staff Members
Exhibit 1.4
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.6 Open Forum
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1
Dr. William Serrata (College President) will
recognize individuals who have retired from the
College District.
1.7.2
Optional presentations will be made by the presidents
of the Classified Staff Association, the Professional
Staff Association, the Faculty Association, and the
Student Government Association.
1.8 Communications: None
1.9 Board of Trustees Business: None
1.10 Board Reports
1.10.1 Treasurer’s Report
April 30, 2016
Exhibit 1.10.1
Pages 36-62
No action is necessary.
Agenda
Regular
May 18, 2016
Page 2
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.10.2 President’s Report
1.10.2.1 Dr. Serrata will update the Board of Trustees
and audience on recent events that have
transpired at the College.
Motion
Second
Ayes
Nays
Abstain
1.11 Consent Docket – No Items
Motion
Second
Ayes
Nays
Abstain
2.0 ADMINISTRATION - NONE
Agenda
Regular
May 18, 2016
Page 3
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Motion
Second
Ayes
Nays
Abstain
3.1 Full-Time Institutionally-Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.2 Full-Time Externally Funded Actions – No Items
Motion
Second
Ayes
Nays
Abstain
3.3 Information Items
Exhibit 3.1
Pages 63-64
(No action required)
Exhibit 3.3
Page 65
Agenda
Regular
May 18, 2016
Page 4
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
4.0 FINANCIAL SERVICES
Motion
Second
Ayes
Nays
Abstain
4.1 Consideration and deliberation on the approval to
purchase IT hardware from Sigma Solutions to upgrade
and replace obsolete network equipment district-wide in
the amount of $900,082.
Exhibit 4.1
Page 66
Note: Requesting approval to purchase infrastructure network
equipment, replace end-of-life technological infrastructure
equipment no longer supported by the manufacturer, and to
provide network expansion capabilities. Funding is provided
by the Technology Fund account.
Resource Person: Jenny Girón
Motion
Second
Ayes
Nays
Abstain
4.2 Consideration and deliberation on the approval of the
purchase of computers from SHI Government Solutions,
Inc. in the amount not to exceed $529,410 per year.
Exhibit 4.2
Pages 67-70
Note: Requesting approval to purchase up to 700 personal
computers to replace outdated or non-functioning equipment
throughout the El Paso County Community College District on
an as-needed basis. Funding is provided by each individual
departmental budget.
Resource Persons: Jenny Girón
Josette Shaughnessy
Agenda
Regular
May 18, 2016
Page 5
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
4.0 FINANCIAL SERVICES
Motion
Second
Ayes
Nays
Abstain
4.3 Consideration and deliberation on the approval of a
seven (7) year contract with Pepsi Beverages Company for
the exclusive district-wide beverage vending services from
June 1, 2016 through May 31, 2023.
Exhibit 4.3
Pages 71-74
Note: To provide quality and affordable beverage vending
services to the students, faculty, and staff of the El Paso County
Community College District.
Resource Person: Josette Shaughnessy
Motion
Second
Ayes
Nays
Abstain
4.4 Consideration and deliberation on the approval of an
extension of certain current contracts for concession food
services throughout the District.
Exhibit 4.4
Pages 75
Note: Requesting approval of contract extensions with the
District’s existing concession food service vendors through
May 31, 2017 to allow the College an opportunity to pilot food
trucks as an option at some of the College campuses.
Resource Person: Josette Shaughnessy
Agenda
Regular
May 18, 2016
Page 6
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
5.0 PHYSICAL FACILITIES
Motion
Second
Ayes
Nays
Abstain
5.1 Consideration and deliberation on the approval to enter
into negotiations on a contract with ECM International,
Inc. to provide construction project management services
for the implementation of Phase 1(a) of the District-wide
Master Plan.
Exhibit 5.1
Pages 76-79
Note: Requesting approval to enter into negotiations on a
contract with ECM International, Inc. to provide construction
project management services for the implementation of Phase
1(a) of the District-wide Master Plan.
Resource Person: Josette Shaughnessy
Motion
Second
Ayes
Nays
Abstain
5.2 Consideration and deliberation on the approval to enter
into a contract with Trane U.S., Inc. in the amount not to
exceed $270,279.
Exhibit 5.2
Page 80
Note: Requesting approval to enter into a contract with Trane
U.S., Inc. for the purchase and installation of a new 150 ton
chiller to be located at the Northwest Campus. Funding to be
provided by the Northwest Chiller Replacement fund.
Resource Person: Josette Shaughnessy
Agenda
Regular
May 18, 2016
Page 7
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.1 Consideration and deliberation on the acceptance of a grant
award from the Texas Success Center/Texas Association of
Community Colleges for the Career Pathway Project in the
amount of $120,000.
Exhibit 6.1
Page 81
Note: The grant award will support the Dual Credit pathways
for EPCC students and provide the College with $1000 for each
student who successfully completes Dual Credit CTE courses
in Spring 2016, Summer 2016 and Fall 2016, up to a maximum
of 120 Students.
Resource Person: Steven Smith
Agenda
Regular
May 18, 2016
Page 8
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
7.0 STUDENT SERVICES
Motion
Second
Ayes
Nays
Abstain
7.1 Consideration and deliberation on the approval of
Continuing Education tuition rates for new courses.
Pages 82-83
Note: As new course are brought into the inventory, the Board
of Trustees approves the associated tuition rates.
Resource Person:
Motion
Second
Ayes
Nays
Abstain
Exhibit 7.1
Steven Smith
7.2 Consideration and deliberation on the approval of
Continuing Education tuition rates for revised courses.
Exhibit 7.2
Pages 84-85
Note: Workforce and Continuing Education Department is
requesting approval for changes in tuition.
Resource Person:
Steven Smith
Agenda
Regular
May 18, 2016
Page 9
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
8.0 COMMUNITY SERVICES
Motion
Second
Ayes
Nays
Abstain
8.0 COMMUNITY SERVICES - NONE
Motion
Second
Ayes
Nays
Abstain
9.0 UNFINISHED BUSINESS
Motion
Second
Ayes
Nays
Abstain
10.0 ADJOURNMENT
Agenda
Regular
May 18, 2016
Page 10
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
MINUTES
March 23, 2016
Special
REGULAR
May 18, 2016
Exhibit 1.4
PUBLIC MEETING OF THE BOARD OF TRUSTEES
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
SPECIAL
ADMINISTRATIVE SERVICES CENTER
9050 Viscount Blvd.
President’s Office Conference Room - #A137
El Paso, Texas 79925
DATE: March 23, 2016
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
MINUTES
4:30 p.m.
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 4:40 p.m.
by Board of Trustees Chair Art Fierro.
Present
Not Present
1.2 Roll Call – All Trustees were present with the exception of
Trustee Gracie Quintanilla.
1.3 A Budget Workshop shall be conducted concerning the
2016-2017 budget of the El Paso County Community
College District; deliberations by the Board of Trustees
shall occur, although the budget shall not be adopted at this
meeting.
No Exhibit
Ms. Josette Shaughnessy (Vice President, Financial &
Administrative Operations) provided an update to the
presentation provided in February to the Trustees on the FY
2016-17 budget. She provided a full packet to the Trustees
which reviewed the FY 2015-16 adopted budget, the FY 201516 projected revenues, the 2016-17 preliminary expenditure
budget, proposal of a two-year tuition rate plan, and budget
strategies for FY 2016-17 and 2017-18. Ms. Shaughnessy
discussed the revenue projections for the next fiscal year, and
commented that there was a projected shortfall of $1.8 million.
She commented that even though the College experienced an
increase in enrollment, the increase was from dual-credit and
early college high school students, who are exempt from
paying tuition, resulting in the shortfall. Dr. William Serrata
(College President) commented that this is a trend across the
State. Ms. Shaughnessy stated that the Administration is
making the modifications now to adjust the projected revenue
to reflect the growing dual credit and early college high school
enrollments.
Mr. Fierro asked Ms. Shaughnessy to find out the College’s
ranking in Hazlewood spending, compared to other
Community Colleges.
Minutes
Special
March 23, 2016
Page 1
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena Solis
Dr. John E. Uxer
Dr. Serrata reminded the Trustees that during the last
legislative session, Community Colleges were the only sector
of higher education that was cut in funding by the legislature.
Had there not been a budget cut, there would not have been a
shortfall.
Ms. Shaughnessy discussed State funding from the 84th
Legislature commenting that the College also received a
decrease in retirement benefits due to the enrollment decrease
(5%). Ms. Shaughnessy reviewed the Budget Development
Calendar.
Mr. Fierro asked when the Board of Trustees could be
provided with another Budget Workshop. Ms. Shaughnessy
responded that the earliest would be during the month of May.
Ms. Shaughnessy commented that the focus of the Budget
Workshop that was held in February, was to evaluate a tuition
increase for a two-year cycle, at the request of the Board of
Trustees and the wishes of Student Government and the
Tuition and Fees Committee. She stated that the proposed
timing for the increase would be in the fall semester between
legislative sessions, since there would not be additional
revenue from the State. She also commented that the caveat
for this recommendation is growth in state funding. She stated
that a two-year tuition plan was beneficial to the students and
would encourage them to finish and graduate within the two
years. The first cycle would be effective Fall 2016 through
Summer 2018. Ms. Shaughnessy provided the tuition increase
that was recommended by the Tuition and Fees Committee of
$10 and $15 per credit hour for resident and non-resident
students.
Minutes
Special
March 23, 2016
Page 2
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena Solis
Dr. John E. Uxer
Ms. Shaughnessy discussed the proposed increase in the
General Use Fee in order to fund Phase I-A of the District
Master Plan. She stated that the proposed increase of $4 per
credit hour is in addition to the $1 increase previously
approved by the Board of Trustees effective Fall 2016. This
would result in an overall increase of $5 per credit hour.
Ms. Shaughnessy discussed the Evergreen Compensation
Study and noted that one of the recommendations from
Evergreen is an annual salary increase equivalent to the
Consumer Price Index (CPI). She stated that Dr. Serrata has
indicated that he would like to implement a 5% salary
enhancement over a two-year period. Dr. Serrata discussed
that no salary enhancement would result in the College being
in the same situation with salary compression issues.
Discussion by the Trustees indicated that without increases in
enrollment, it would be difficult to offer salary incentives and
it was suggested that salary enhancement be tied directly to
enrollment increases to encourage the employees to participate
in the enrollment recruitment efforts.
Motion
Second
Ayes
Nays
Abstain
1.7 Adjournment
Motion to adjourn was made by Trustee Carmen Olivas
Graham and seconded by Secretary Selena Solis. Motion to
approve passed. The meeting was adjourned at 6 p.m.
Minutes
Special
March 23, 2016
Page 3
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
MINUTES
March 23, 2016
Regular
REGULAR
May 18, 2016
Exhibit 1.4
PUBLIC MEETING OF THE BOARD OF TRUSTEES
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
ADMINISTRATIVE SERVICES CENTER
9050 Viscount Blvd.
Board of Trustees Room - #A200
El Paso, Texas 79925
DATE: March 23, 2016
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 6:12 p.m.
by Board of Trustees Chair Art Fierro.
Present
Not Present
1.2 Roll Call – All members of the Board of Trustees were present
with the exception of Trustee Gracie Quintanilla.
Mr. Fierro asked Ms. Rocio Fierro (President, Student
Government Association) to lead the Trustees and audience in
the Pledge of Allegiance.
1.3 The Board of Trustees may conduct an executive or closed
session pursuant to the Chapter 551 of the Texas
Government Code for one or more of the following
reasons:
(1) Consultation with its attorney to seek or receive legal
advice or consultation regarding pending or contemplated
litigation or for any purpose authorized by law; (2) discussion
about the value or transfer of real property; (3) discussion
about a prospective gift or donation; (4) consideration of
specific personnel matters; (5) discussion about security,
personnel or devices; or (6) discussion of certain economic
development matters. The Board may also announce that it
will go into executive session on any item listed on this agenda
if the subject matter is permitted for a closed session by
provisions of Chapter 551 of the Texas Government Code.
Any vote regarding these items shall be taken in open session.
The Board of Trustees recessed into Executive Session at
7:00 p.m. after item 1.7.3.
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
MINUTES
6:00 p.m.
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Motion
Second
Ayes
Nays
Abstain
1.4 Approval of Minutes:
Exhibit 1.4
February 16, 2016 – Special
Pages 1-2
February 16, 2016 – Regular
Pages 3-15
The minutes recorded in the agenda are a summary of the
presentations and actions taken. Tape recorded minutes
comprise the full official minutes.
Motion to approve was made by Trustee Carmen OlivasGraham and seconded by Vice Chair Brian Haggerty.
Motion to approve passed.
1.5 Welcome to Guests and Staff Members – Mr. Fierro
welcomed the guests and staff members in the audience to the
meeting.
1.6 Open Forum - None
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1
Dr. William Serrata (College President) will
recognize individuals who have retired from the
College District. - None
1.7.2
Ms. Monica Wong (Head Librarian at the Northwest
Campus) will make a presentation on the Northwest
Campus Library activities and Borderlands.
Ms. Wong recognized Mr. Mark Humphries
(Deputy Director, El Paso Public Libraries) and
representatives from Senator Rodriguez’s and
County Commissioner Stout’s offices and thanked
them for attending.
Minutes
Regular
March 23, 2016
Page 2
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Ms. Wong also introduced her co-presenter, Ms.
Lorely Ambriz (Librarian-Assistant Professor,
Northwest Campus). The presentation included
background information on the partnership with
the El Paso Public Library and events and
activities that are hosted by the library annually.
Mr. Michael Duncan (Instructor, Northwest
Campus) also addressed the collaborations
between the teaching faculty and the librarians at
the Library.
1.7.3
Optional presentations will be made by the presidents
of the classified Staff Association, the Professional
Staff Association, the Faculty Staff Association, and
the Student Government Association.
Mr. Daniel Gaytan (President, Professional Staff
Association addressed his presentation from the
previous month, commenting that his concern was
that dollars within the budget are not spent on staff
as they are allocated. He asked that the Trustees
direct an independent bi-annual audit of hiring
practices, internal and external, for academic year
2013 through current year to the date an audit is
authorized.
Dr. Carina Ramirez (President, Faculty
Association) commented that the faculty are
pleased to acknowledge the installation of door
locks at Northwest and Valle Verde campuses and
that the remaining campuses would be completed
by the end of the week. She addressed the issue of
workplace security and stated that the lock
installation would help alleviate some concerns.
She thanked the administration and the Trustees
for the decision to move forward with the
installation.
Minutes
Regular
March 23, 2016
Page 3
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Ms. Rocio Fierro (President, Student Government
Association) addressed the Board of Trustees on
the food pantry that the Association is supporting.
She commented that space is being researched to
house a food pantry at each campus throughout
the district.
The Board of Trustees addressed item 1.3 after
item 1.7.3, recessing into executive session at
7:00 p.m.
The Board of Trustees reconvened the meeting at
8:25 p.m. Item 1.8 was the first item addressed.
1.8 Communications: None
1.9 Board of Trustees Business
Motion
Second
Ayes
Nays
Abstain
1.9.1
The Board of Trustees will deliberate on the pending
application of El Paso Electric Company, SOAH
Docket No. 473-15-5257, PUC Docket No. 44941,
before the State Office of Administrative Hearings.
The Board will deliberate on proposed rate classes,
base rate revenues and other matters over which the
State Office of Administrative Hearings has
jurisdiction.
Motion was made by Secretary Selena Solis and
seconded by Mr. Haggerty to authorize
Dr. William Serrata to join in the settlement
proposal made by legal counsel for the college,
Chris Hughes, and PUC Docket No. 44941,
pending before the State Office of Administrative
Hearings. Motion to approve passed.
Minutes
Regular
March 23, 2016
Page 4
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Dr. Graham commented that she had spoken with
Mr. Jimmy Melver (Flags Across America) and
was asked if the College would consider installing
a camera at the corner of Diana and Gateway
North to provide additional security at the
memorial site. Dr. Serrata commented that the
issue would be researched.
1.10 Board Reports
1.10.1 Treasurer’s Report
Exhibit 1.10.1
January 31, 2016
Pages 16-42
February 29, 2016
Pages 43-69
No action is necessary.
1.10.2 President’s Report - Dr. Serrata will update the
Board of Trustees and audience on recent events that
have transpired at the College.
Dr. Serrata announced that EPCC was invited to
apply for the 2017 Aspen Prize for Community
College Excellence Award, which was submitted
earlier in March. He thanked Ms. Margie Nelson
Rodriguez for writing the application.
Dr. Serrata reported that earlier in the day the
Diversity Program hosted the 8th annual
Diamond Awards Recognition event, featuring a
panel discussion with our very own Trustee, Ms.
Selena Solis. During the luncheon 40 female
employees of the district were presented with the
Diamond recognition.
Minutes
Regular
March 23, 2016
Page 5
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Dr. Serrata announced that the
Commission on Dental Accreditation
(CODA) adopted a resolution to approve
the report of program change and
continue EPCC’s Dental Assisting
Program
accreditation
status
as
“approved without reporting requirements.” Dr. Serrata thanked Dr. Paula
Mitchell (Dean, Health Careers &
Technical Education, Math and Science)
and Ms. Elia Mendez (Program Faculty
Coordinator) for their efforts in
accreditation process.
Dr. Serrata commented on the 2016
Border Learning Conference held on
February 25. He stated that more than
150 participants attended and thanked
the planning committee led by Ms. Lisa
Elliott. He also thanked Mr. Claude
Mathis (Dean of Communications and
Performing Arts) and his staff for their
efforts in organizing the event.
Dr. Serrata also shared information on
the Workforce Development graduation
ceremony held on March 1 in programs
such as electrical maintenance and
repair, computer/general office skills,
medical office specialist, truck driving,
English GED, and Spanish GED. He
thanked Ms. Luz Taboada (Director,
Workforce Development) and her staff
for this great accomplishment.
Dr. Serrata announced that the Valle
Verde Early College High School
students won the Regional Science Bowl
Competition for the third year in a row
Minutes
Regular
March 23, 2016
Page 6
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
and advanced to the 2016 National
Science Bowl finals in Washington D.C.
Dr. Serrata congratulated the Marketing
Department for being recognized by the
Collegiate Advertising Awards and the
National Council for Marketing and
Public Relations with awards in graphic
design and for the “Star” television
commercial.
Dr. Serrata discussed the informal
meetings that he held at each of the
campuses inviting faculty, staff and
students to share a cup of coffee with him
during the morning sessions, or soda with
Serrata in the afternoon sessions.
Motion
Second
Ayes
Nays
Abstain
1.11 Consent Docket
Motion
Second
Ayes
Nays
Abstain
2.0 ADMINISTRATION - None
Motion to approve was made by Dr. Graham and seconded by
Mr. Haggerty. Motion to approve passed. (Note: Items 3.2
and 8.2 were included in the docket.)
Minutes
Regular
March 23, 2016
Page 7
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Motion
Second
Ayes
Nays
Abstain
The Board of Trustees will deliberate on the
implementation of the Classification and Compensation
Study from the final report presented by Dr. Jeff Ling,
Executive Vice President, Evergreen Solutions, LLC.
Mr. Ling presented a summary of the final report of the
Classification and Compensation study to the Board of
Trustees. He stated that their recommendations included:
revising job descriptions based on feedback received from the
employees and utilizing standardized language in the job
descriptions throughout the district; adjusting current nonfaculty pay ranges by 5% and the faculty plan by 4% (on the
Faculty plan, this would be done by removing the lowest two
steps); and placing incumbents in the appropriate pay ranges
based on a 40-year hybrid parity calculation for staff
employees and a closest step based on years of service for
faculty (individuals would receive full credit for years of
service in actual position and ½ credit for service in other
positions within the institution). He commented that the
estimated cost for the implementation of salary only is $1.3
million for non-faculty employees; $345,000 for faculty,
$6,149 for AV faculty, totaling approximately $1.6 million,
impacting 584 employees.
Mr. Ling recommended that the College implement an annual
cost-of-living increase to keep parity with the market, if
resources are available. He recommended that the College
pursue a hiring grid and establish a policy for any exceptions
and implement a ten year credit system for outside experience.
An additional recommendation included allowing experience
and education to be interchangeable from a consideration
standpoint, when agreed to by the manager. Mr. Ling
recommended that when an employee’s salary reaches the
maximum, the employee be allowed a one-time supplement
equal to the cost-of-living increase for that year on a one-time
basis and not added to the base pay.
Minutes
Regular
March 23, 2016
Page 8
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Additionally, Mr. Ling recommended maintaining two
separate policies for temporary employees and acting
employees; to establish a process identifying those certifications that the College feels are most important for the
occupations within the College; and adoption of a critical
classification program through the Human Resources
department identifying high turnover, hard to retain or recruit,
or rapidly market changing positions on an annual basis,
allowing the flexibility to the organization to pay up to a 10%
premium to those individuals in positions that qualify. He also
stated that the College should go through a small market
survey annually and that a comprehensive study be conducted
every 5-10 years.
He commented that Evergreen has remaining steps to be
completed including finalizing job descriptions, determining
FLSA status of all the employees, and to provide a process for
employees to appeal the results of the study.
Discussion followed by the Board of Trustees. Mr. Haggerty
questioned the possibility of placing a cap on the maximum
amount an employee could receive as a result of the study. Mr.
Ling responded that most institutions do place a cap on the
maximum dollar amount on a salary increase an individual can
receive. Ms. Solis asked what other institutions use as a cap.
Mr. Ling responded that either a percentage-based cap or a
specific dollar amount is determined by resource availability
and concerns on who has the greatest need. He commented
that many peers have moved to a dollar cap, which is usually
between $10,000 and $12,000.
Motion was made by Dr. Graham and seconded by Trustee
Belen Robles to approve the plan recommendations with a
maximum cap increase of $10,000 for full-time employees,
excluding employees that are on interim or temporary status,
subject to final review by Human Resources. Motion to
approve passed.
Minutes
Regular
March 23, 2016
Page 9
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Dr. Serrata thanked the Board of Trustees for approving and
moving forward with the plan. Dr. Graham asked if the
PowerPoint could be made available on the website. Mr.
Fierro asked what the next steps would be. Dr. Serrata
responded that that employees would receive letters that would
be produced by Evergreen with the results of their individual
position. Ms. Josette Shaughnessy (Vice President, Financial
& Administrative Operations) commented that the next step is
to review the information for each employee to ensure that the
parity salary calculation is accurate, to be included in the April
25 payroll, noting that it is retroactive to September 1, 2015.
Mr. Dunbar commented that the Trustees, when approving the
present pay schedule and hiring actions that took place in
September, explicitly stated that any compensation study
would be made effective, not retroactive as of September 1,
2015.
Motion
Second
Ayes
Nays
Abstain
3.1 Full-Time Institutionally-Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.2 Full-Time Externally Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.3 Information Items – None
Motion to approve was made by Mr. Haggerty and seconded
by Dr. Graham. Motion to approve passed.
Item adopted on the consent docket.
Exhibit 3.1
Pages 70-71
Exhibit 3.2
Page 72
(No action required)
Minutes
Regular
March 23, 2016
Page 10
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
4.0 FINANCIAL SERVICES
Motion
Second
Ayes
Nays
Abstain
4.1 Consideration and deliberation on the approval to increase
the tuition and fees rate for resident and non-resident
students effective the Fall 2016 semester.
Exhibit 4.1
Pages 73-74
Note: To approve tuition and fees rate increases for resident
and non-resident credit students effective the Fall 2016
semester, which includes a $4 increase to the currently
approved general use fee of $16 per credit hour.
Resource Person:
Josette Shaughnessy
Motion was made by Mr. Haggerty to approve items 4.1 and
5.1.
Mr. Fierro commented that the Tuition and Fees committee
recommended an increase of $10 for residents per credit hour
(pch), $15 increase for non-residents pch, and a $5 increase in
the general use fee. The recommendation includes a tuition rate
for a two-year cycle effective in Fall 2016 through Summer
2018, barring any reductions in state funding.
Ms. Shaughnessy commented that there was an increase of $1
that was previously approved for this year, resulting in an
overall increase to the General Use Fee of $5.
The motion made by Mr. Haggerty and modified by Mr. Fierro
to include the recommendations from the Tuition and Fees
Committee was seconded by Ms. Solis. Motion to approve
passed.
Minutes
Regular
March 23, 2016
Page 11
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
5.0 PHYSICAL FACILITIES
Motion
Second
Ayes
Nays
Abstain
5.1 Consideration and deliberation on the approval to increase
the GCA Services Group of Texas contract for additional
janitorial support at the ASC “A” building in the amount
not to exceed $9,079.
Exhibit 5.1
Page 75
Note: To increase the GCA Services Group of Texas contract
for additional janitorial support due to the relocation of the
Research & Accountability Division to the ASC “A” building.
Funding is provided by the Custodial Services budget.
Resource Person:
Josette Shaughnessy
Item passed.
Minutes
Regular
March 23, 2016
Page 12
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.1
Consideration and deliberation on the acceptance of a
grant award from The Prudential Foundation in the
amount of $135,000.
Exhibit 6.1
Page 76
Note: The Prudential Foundation provides support to
innovative direct-service programs to address the needs of the
community. The funds will be used to develop strands of
instruction under Workforce Development and the Math,
Science, and Career & Technical Education Division.
Resource Person:
Steven Smith
Motion to approve item 6.1 and 6.2 was made by Mrs. Robles
and seconded by Mr. Fierro. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
6.2 Consideration and deliberation on the approval to partner
with GECU to establish an on-site financial institution
branch at the Valle Verde Campus Student Services Center.
Exhibit 6.2
Pages 77-80
Note: Requesting approval from the Board of Trustees to
partner with GECU and establish a small financial institution
branch at EPCC to provide students with hands-on practical
experience in a financial institution. The financial institution
will provide students paid positions and scholarships.
Financial educational seminars may be offered by the financial
institution after review and approval by the College
Administration.
Resource Person: Steven Smith
Item passed.
Minutes
Regular
March 23, 2016
Page 13
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
7.0 STUDENT SERVICES
Motion
Second
Ayes
Nays
Abstain
7.1 Consideration and deliberation on the approval of a
Student Government Association Emergency Book Loan
Program processing fee.
Exhibit 7.1
Page 81
Note:
The Student Government Association (SGA) is
requesting approval to charge a $20 processing fee for students
to borrow up to $250 to purchase textbooks. SGA will establish
a $25,000 one-time only book loan fund in support of students.
Funding is provided by the Student Activities Fund.
Resource Person:
Linda Gonzalez-Hensgen
Motion to approve items 7.1 and 7.2 was made by Mr. Fierro
and seconded by Dr. Graham. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
7.2 Consideration and deliberation on the authorization to
submit the Radio Interoperability Grant application to the
Office of the Governor Homeland Security Grant Division.
Exhibit 7.2
Pages 82-83
Note: Requesting approval, as required under the terms of the
grant, to submit the Radio Interoperability Grant application to
the Office of the Governor Homeland Security Grant Division.
The amount to be awarded under this application is up to
$105,904.
Resource Person:
Linda Gonzalez-Hensgen
Item passed.
Minutes
Regular
March 23, 2016
Page 14
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
7.0 STUDENT SERVICES
Motion
Second
Ayes
Nays
Abstain
7.3 Consideration and deliberation on the approval of
Continuing Education tuition rates for new courses.
Exhibit 7.3
Pages 84-85
Note: As new course are brought into the inventory, the Board
of Trustees approves the associated tuition rates.
Resource Person:
Steven Smith
Motion to approve items 7.3 and 7.4 was made by Mr. Haggerty
and seconded by Dr. Graham. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
7.4 Consideration and deliberation on the approval of
Continuing Education tuition rates for revised courses.
Exhibit 7.4
Pages 86-88
Note: Workforce and Continuing Education Department is
requesting approval for changes in tuition.
Resource Person:
Steven Smith
Item passed.
Minutes
Regular
March 23, 2016
Page 15
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
8.0 COMMUNITY SERVICES
Motion
Second
Ayes
Nays
Abstain
8.1 Consideration and deliberation on the acceptance of a grant
award from the Defense Logistics Agency Department of
Defense for the Contract Opportunities Center in the
amount of $300,000.
Exhibit 8.1
Page 89
Note: To provide continued operations of the Contract
Opportunities Center for fiscal year 2016 under the
Procurement Technical Assistance Cooperative Agreement
Program.
Resource Person:
Steven Smith
Motion to approve was made by Ms. Solis and seconded by
Mrs. Robles. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
8.2 Consideration and deliberation on the acceptance of a
monetary donation.
Exhibit 8.2
Page 90
Note: To accept a monetary donation of $20 from Elisa
Zamacona to go towards the El Paso Community College
Recycling Program.
Resource Person: Josette Shaughnessy
Item adopted on the consent docket.
Motion
Second
Ayes
Nays
Abstain
9.0 UNFINISHED BUSINESS
Motion
Second
Ayes
Nays
Abstain
10.0 ADJOURNMENT
Mr. Fierro commented that the Board of Trustees will be polled
for dates for the April Board of Trustees meeting.
Motion to adjourn was made by Ms. Solis and seconded by
Dr. Graham. Motion passed. The meeting was adjourned at
9:30 p.m.
Minutes
Regular
March 23, 2016
Page 16
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
MINUTES
April 20, 2016
Regular
REGULAR
May 18, 2016
Exhibit 1.4
PUBLIC MEETING OF THE BOARD OF TRUSTEES
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
REGULAR
ADMINISTRATIVE SERVICES CENTER
9050 Viscount Blvd.
Board of Trustees Room - #A200
El Paso, Texas 79925
DATE: April 20, 2016
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
MINUTES
5:00 p.m.
1.0 GENERAL FUNCTIONS
1.1 Call to Order – The meeting was called to order at 5:06 p.m.
by Board of Trustees Chair Art Fierro.
Present
Not Present
1.2 Roll Call – All members of the Board of Trustees were
present.
Mr. Fierro asked Mr. Jose Ramirez (Chief, Police Department)
to lead the Trustees and audience in the Pledge of Allegiance.
1.3 The Board of Trustees may conduct an executive or closed
session pursuant to the Chapter 551 of the Texas
Government Code for one or more of the following
reasons:
(1) Consultation with its attorney to seek or receive legal
advice or consultation regarding pending or contemplated
litigation or for any purpose authorized by law; (2) discussion
about the value or transfer of real property; (3) discussion
about a prospective gift or donation; (4) consideration of
specific personnel matters; (5) discussion about security,
personnel or devices; or (6) discussion of certain economic
development matters. The Board may also announce that it
will go into executive session on any item listed on this agenda
if the subject matter is permitted for a closed session by
provisions of Chapter 551 of the Texas Government Code.
Any vote regarding these items shall be taken in open session.
The Board of Trustees addressed this item after item 7.2 and
went into executive session at 6:00 p.m.
Motion
Second
Ayes
Nays
Abstain
1.4 Approval of Minutes – None
No Items
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.5 Welcome to Guests and Staff Members – Mr. Fierro
welcomed the guests and staff members in the audience to the
meeting. Dr. William Serrata (College President) recognized
Dr. Diane Troyer and Dr. Jan Lyddon (Achieving the Dream
Coaches) who were present at the meeting.
1.6 Open Forum – Dr. Gilbert Handal addressed the Board of
Trustees regarding the 1st Annual Summit for Children at the
Administrative Services Center. He thanked the administration
for allowing the use of College facilities for the event and
invited the Trustees to attend the summit on April 22, 2016.
1.7 Presentations by Individuals, Groups, and Organizations:
1.7.1
Mr. Keith Townsend (Director of Forensics and
Theatre Artistic Director) will provide an update on
the EPCC Intercollegiate Team's National Results
for the year.
Mr. Townsend provided an update to the Board of
Trustees on the competition results for the Spring
semester. Mr. Townsend recapped the year, and
noted that 31 students participated in competitions
throughout the year. He commented that there
were 186 individual wins, 9 sweepstakes tournament awards, and 5 swing tournament awards. He
noted that there were 97 qualifications for the
National Forensics Tournament, however they
were only able to take the top 20 to the tournament
due to budget constraints. In addition, he stated
that there were 30 qualifications for the American
Forensics Association Tournament, which is
almost unheard of for a community college. He
announced that EPCC was the top community
college in individual event sweepstakes at the Pi
Kappa Delta National Tournament, as well as the
National Champion in Readers Theater.
Minutes
Regular
April 20, 2016
Page 2
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Mr. Townsend shared that at the American
Forensics Association Tournament, EPCC was
named the top community college, for the fourth
year in a row. He also commented that at the Phi
Rho Pi tournament, EPCC was 1st in individual
event sweepstakes and 2nd overall in sweepstakes.
He stated that they were working on recruiting
debate teams that will help round out the team for
next year. Mr. Townsend stated that at the final
tournament, hosted by the National Forensics
Association, EPCC was the top community college
at the tournament.
Mr. Townsend introduced Mr. Joel Anguiano
(Assistant Coach) who addressed the Board of
Trustees. He commented that additionally, Mr.
Townsend had been awarded the John Derry
Berry award for Forensics Coaching Excellence at
the Pi Kappa Delta tournament and the CollieTaylor Fellowship award at the Phi Rho Pi
tournament. Mr. Anguiano also addressed the
recruiting efforts for the Forensics and Performing Arts area. He noted that there would be
19 returning students in the fall and 31 incoming
freshman
had
already
been
admitted.
Additionally, 47 students are waiting for
interviews and 20 students are pending application
materials.
Mr. Townsend asked each of the students in the
audience to come forward and introduce
themselves to the Board of Trustees.
Mr.
Townsend also introduced Professor Matthew
Smith (Theater Artistic Director and Assistant
Coach) and thanked him for his assistance.
Minutes
Regular
April 20, 2016
Page 3
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
1.7.2
Ms. Cheryl Bowman, Chair, College Improvement
Committee, will introduce Mr. Joshua Villalobos,
Geology Professor, who will provide a presentation
concerning the 2015 Campus Improvement Plan for
the Mission del Paso Outdoor Learning Area at the
Mission del Paso Campus.
Ms. Bowman introduced Mr. Villalobos who
provided a presentation to the Board of Trustees
on the Outdoor Learning Area at the Mission del
Paso campus. Mr. Villalobos commented that he
had written a grant application and submitted it to
the James A. Buddy Davidson Foundation. The
College received an award in the amount of
$27,000 to build the new area.
1.7.3
Optional presentations will be made by the presidents
of the Classified Staff Association, the Professional
Staff Association, the Faculty Association, and the
Student Government Association.
There were no presentations.
1.8 Communications: None
1.9 Board of Trustees Business:
This item was addressed upon reconvening after Executive
Session
Mrs. Belen Robles (Trustee) addressed the Board of
Trustees and announced that the Community College
Association of Texas Trustees (CCATT) will hold its
annual summer conference June 3-5 in San Antonio. The
Association will be filling vacancies on the Board for a
position representing Large Community Colleges, as her
current term would be expiring. Mrs. Robles commented
that she would like for the Board of Trustees to support the
nomination of Ms. Selena Solis (Secretary) for this vacant
position.
Minutes
Regular
April 20, 2016
Page 4
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
Mr. Fierro thanked Mrs. Robles for her service on the
Board and asked that the Administration prepare a
nomination letter to send to the CCATT nominating
Ms. Solis for the position.
1.10 Board Reports
1.10.1 Treasurer’s Report
March 31, 2016
Exhibit 1.10.1
Pages 1-27
No action is necessary.
1.10.2 President’s Report
1.10.2.1 Dr. Serrata will update the Board of Trustees
and audience on recent events that have
transpired at the College.
Dr. Serrata announced that April is
Community College month and that the
College received a Proclamation from the
City of El Paso on Tuesday, April 5. Mr.
Fierro accepted the proclamation on
behalf of the College. Dr. Serrata
commented that the County of El Paso
will present a proclamation on Monday,
April 25 at 9:30 a.m. at the County
Courthouse. He also commented on the
Town Hall presentations being made at
each of the College campuses during
Community College Month.
Dr. Serrata discussed the Board of
Trustees Institute held in Santa Fe, NM
which he attended with Trustee John
Uxer earlier in the month. Dr. Serrata
mentioned that by Fall 2017, every
student will have a default pathway.
Minutes
Regular
April 20, 2016
Page 5
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
He also announced that the Pathways
Team attended a workshop in
Washington, DC on April 14-16.
Dr. Serrata shared that the Instruction
and Workforce Education division held a
Dual Credit Forum on April 18 with more
than 120 participants from the local
school districts and the University of
Texas at El Paso.
Dr. Serrata thanked the EPCC Dual
Credit Instructional Committee for their
efforts and gave special thanks to Ms. Sue
Selk (Speech Instructor and Dual Credit
Instructional Coordinator) and Mr.
Claude Mathis (Dean of Communications
and Performing Arts) for their efforts in
coordinating the event.
Dr. Serrata congratulated former EPCC
student Denisse Franco and current
EPCC Student Ebonee Norris for being
selected as scholarship recipients by the
Public Relations of the Southwest
(PRSW). The two students, along with
faculty member Lisa Elliot, were
recognized at the organization’s April
meeting.
Dr. Serrata shared that construction of
the Architecture building has begun at
the Valle Verde Campus and announced
that a ground breaking ceremony is
scheduled for May 12 at 11:00 a.m.
Minutes
Regular
April 20, 2016
Page 6
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
He also recognized and congratulated the
Mission Early College High School for
receiving the 2016 National Excellence in
Urban Education Award at the National
Symposium on High-Performing Urban
Schools.
Dr. Serrata shared that Commencement
will be on May 13 at the Don Haskins
Center. He noted that two ceremonies
will be held, at 2:00 p.m. and at 6:00 p.m.
This
year’s
speaker
will
be
Ms. Sally Deitch of The Hospitals of
Providence.
Dr. Serrata announced that the College
was the winner of the 2016 American
Association of Community College’s
Student Success award. He thanked the
Trustees for attending the ceremony in
Chicago on April 11 and shared the
finalist trophy and the winner’s trophy
with the Trustees and audience.
Motion
Second
Ayes
Nays
Abstain
1.11 Consent Docket
Motion to approve the consent docket was made by Trustee
Carmen Olivas Graham and seconded by Vice Chair Brian
Haggerty. Motion to approve the consent docket passed.
(Note: Items 3.2 and 8.1 were included on the consent docket.)
Motion
Second
Ayes
Nays
Abstain
2.0 ADMINISTRATION - NONE
Minutes
Regular
April 20, 2016
Page 7
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
3.0 PERSONNEL
Motion
Second
Ayes
Nays
Abstain
3.1 Full-Time Institutionally-Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.2 Full-Time Externally Funded Actions
Motion
Second
Ayes
Nays
Abstain
3.3 Information Items
Motion to approve was made by Mr. Fierro and seconded by
Mr. Haggerty. Motion to approve passed.
Item adopted on the consent docket.
(No action required)
Exhibit 3.1
Pages 28-29
Exhibit 3.2
Page 30
Exhibit 3.3
Page 31
Minutes
Regular
April 20, 2016
Page 8
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
4.0 FINANCIAL SERVICES
Motion
Second
Ayes
Nays
Abstain
4.0 FINANCIAL SERVICES - NONE
No Items
Motion
Second
Ayes
Nays
Abstain
5.0 PHYSICAL FACILITIES - NONE
No Items
Minutes
Regular
April 20, 2016
Page 9
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.1 Consideration and deliberation on the acceptance of a grant
award from the Texas Workforce Commission in the
amount of $481,813.
Exhibit 6.1
Page 32
Note: The grant award will allow El Paso Community College,
in partnership with Tenet Hospitals Limited, to provide training
to 321 Tenet employees and ten (10) new employees to increase
the skill levels and wages of the Texas workforce.
Resource Person: Steven Smith
Motion to approve was made by Ms. Solis and seconded by
Mrs. Robles. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
6.2 Consideration and deliberation on entering into a contract
with the El Paso Community Foundation and El Paso
Festivals, Inc. to produce and present “Viva El Paso” for
the 2016 season.
Exhibit 6.2
Page 33
Note: The El Paso Community Foundation has approved a
grant of $150,000 to the College through El Paso Festivals, Inc.
to produce and stage “Viva El Paso” for the 2016 season. The
grant will be disbursed in two installments of $75,000 each.
Resource Person: Steven Smith
Motion to approve contingent upon negotiating final terms and
allowing Dr. Serrata to sign final negotiated agreement was
made by Mr. Fierro and seconded by Ms. Solis. Motion to
approve passed.
Mr. Fierro recognized Mr. Eric Pearson (El Paso Community
Foundation) in the audience. It was announced that the season
would commence on June 17 and would run through August.
Dr. Serrata commended Mr. Steve Smith (Vice President,
Instruction and Workforce Education), Mr. Claude Mathis
(Dean, Communications & Performing Arts) and Mr. Keith
Townsend (Director of Forensics and Theatre Artistic Director)
for their efforts in the negotiations.
Minutes
Regular
April 20, 2016
Page 10
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
6.0 CURRICULUM AND INSTRUCTION
Motion
Second
Ayes
Nays
Abstain
6.3 Consideration and deliberation on the acceptance of a grant
award from State Farm Good Neighbor Citizenship Grant
in the amount of $18,000.
Exhibit 6.3
Page 34
Note: Funding from this grant award will support the El Paso
Community College Driver Education Program and allow for
an additional five (5) hours of classroom training emphasizing
in awareness of driving problems more common to new teenage
drivers.
Resource Person: Steven Smith
Motion to approve was made by Ms. Solis and seconded by
Mrs. Robles. Motion to approve passed.
Minutes
Regular
April 20, 2016
Page 11
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
7.0 STUDENT SERVICES
Motion
Second
Ayes
Nays
Abstain
7.1 Consideration and deliberation on the approval of
Continuing Education tuition rates for new courses.
Exhibit 7.1
Pages 35-36
Note: As new course are brought into the inventory, the Board
of Trustees approves the associated tuition rates.
Resource Person:
Steven Smith
Motion to approve items 7.1 and 7.2 was made by Mr. Haggerty
and seconded by Mr. Fierro. Motion to approve passed.
Motion
Second
Ayes
Nays
Abstain
7.2 Consideration and deliberation on the approval of
Continuing Education tuition rates for revised courses.
Exhibit 7.2
Pages 37-38
Note: Workforce and Continuing Education Department is
requesting approval for changes in tuition.
Resource Person:
Steven Smith
Motion passed.
Minutes
Regular
April 20, 2016
Page 12
Consent Docket
Mr. Art Fierro
Dr. Carmen Olivas Graham
Mr. Brian J. Haggerty
Mrs. Gracie Quintanilla
Mrs. Belen B. Robles
Ms. Selena N. Solis
Mr. John E. Uxer, Jr.
8.0 COMMUNITY SERVICES
Motion
Second
Ayes
Nays
Abstain
8.1 Consideration and deliberation on the acceptance of
monetary donations.
Exhibit 8.1
Page 39
Note: To accept monetary donations from Metropolitan
Financial Group, Jose Gonzalez, Townsquare Media, and
Herbalife Independent Distributor. The monetary donations
will go towards the El Paso Community College Baseball
Program.
Resource Person: Josette Shaughnessy
Item adopted on the consent docket.
The Board of Trustees recessed into executive session at 6:00
p.m.
The Board of Trustees reconvened the meeting at 6:50 p.m.
Item 9.0 was the first item addressed.
Motion
Second
Ayes
Nays
Abstain
9.0 UNFINISHED BUSINESS
Motion
Second
Ayes
Nays
Abstain
10.0 ADJOURNMENT
Mr. Fierro announced that the next meeting of the Board of
Trustees would be held on Wednesday, May 18, 2016 at
5:00 p.m. in the Board Room.
Motion to adjourn was made by Ms. Solis and seconded by Mr.
Fierro. Motion to adjourn passed. The meeting was adjourned
at 6:52 p.m.
Minutes
Regular
April 20, 2016
Page 13
Exhibit 3.1
Full-Time Institutionally-Funded Actions
Agness, Eric
Instructor
Faculty
Kinesiology
Tenure Track*
08/15/16 – 05/13/17
Grade C/5
Competitive Appointment
(Replacement Action)
Georges, Susan
Instructor
Faculty
Dental Hygiene
Temporary (Lecturer) Status
04/13/16 – 05/14/16
Grade B/5
Noncompetitive Appointment
(Replacement Action)
Amaya, Carlos
Dean, Architecture, Arts, Math, & Science
Administrator
Dean, Architecture, Arts, Math, & Science
06/01/16 – 08/31/16
Grade E
Competitive Appointment
(Replacement Action)
Munoz-Miramon, Josue
Instructor
Faculty
Architecture
Temporary (Lecturer) Status
08/15/16 – 05/13/17
Grade C/2
Competitive Appointment
(Replacement Action)
Barquin, Caryl
TV Production Technician
Classified Staff
EPCC TV
Temporary Status
05/23/16 – 08/31/16
Grade D
Noncompetitive Appointment
(Replacement Action)
Newman, Harold
Instructor
Faculty
Biology
Temporary (Lecturer) Status
04/01/16 – 05/14/16
Grade G/5
Noncompetitive Appointment
(New Position)
Franco, Gabriela
Instructor
Faculty
Biology
Temporary (Lecturer) Status
04/04/16 – 05/14/16
Grade C/2
Noncompetitive Appointment
(Replacement Action)
Sivils, Jeffrey
Instructor
Faculty
Biology
Temporary (Lecturer) Status
03/30/16 – 05/14/16
Grade H/5
Noncompetitive Appointment
(New Position)
(Exhibit 3.1.1)
05/18/16
Exhibit 3.1
Full-Time Institutionally-Funded Actions
Sivils, Jeffrey
Instructor
Faculty
Biology
Tenure Track*
08/15/16 – 05/13/17
Grade H/5
Competitive Appointment
(Replacement Action)
*Tenure Track faculty members serve a
period of five years in a faculty
probationary status prior to being
granted tenure status by the Board of
Trustees.
(Exhibit 3.1.2)
05/18/16
Exhibit 3.3
Information Items
(No Action Required)
Resignations:
Retirements:
Barnes Hawkins, Colonda
Instructor
Language Institute
04/29/16
Henry, Jacqueline
Instructor
Kinesiology
04/30/16
Dominguez, Lorenzo
Maintenance Worker II
Physical Plant
05/10/16
Kahoe, Stephen
Instructor
Social Work
05/31/16
Rioux, Gail
Instructor
Criminal Justice
05/14/16
Kelley, Katherine
Director, Curriculum & Instructional
Development
Curriculum & Instructional Development
02/29/16
Shahabi, Elda
Manager, Instructional Services Center
Instructional Services Center
05/31/16
(Exhibit 3.3.1)
05/18/16
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Marco Fernandez
Resource Persons:
Purpose:
Consideration and deliberation on the approval to
purchase IT hardware from Sigma Solutions to
Amount: $900,082
upgrade and replace obsolete network equipment
district-wide.
Area Responsible:
Information Technology
Jenny Girón, Marco Fernandez
To provide infrastructure network equipment, replace end-of-life technological
infrastructure equipment, and to provide network expansion capabilities. The El Paso
County Community College District computer network relies on networking equipment
to provide communication between computer systems for conducting business. As the
College network grows, and technology demands increase, additional equipment is
needed to facilitate the operation, maintenance and management of the network, as well
as to provide additional network and telephone connectivity to end-users.
Explanation: Many of the College’s network switches, routers, SONET equipment are at end-of-life
and no longer supported by the manufacturer. Additionally, as the College plans for new
technologies district-wide, it is necessary to upgrade the network equipment to support
the upcoming VoIP expansion and wireless upgrade projects. The network equipment
upgrades will provide 10 Gigabit uplinks to switches at each Intermediate Distribution
Frame (IDF), Gigabit connectivity to computer desktop machines, and will support PoE
(Power Over Ethernet) and QoS (Quality of Service). This will also upgrade the network
equipment used for connectivity between campuses. Furthermore, the new switches are
stackable and easier to manage and configure. The upgrade is in line with the districtwide Master Plan recommendations.
This purchase would be conducted using the State of Texas Department of Information
Resources (DIR) contract # TSO-2542, in compliance with Texas Education Code
44.031. Such contracts are competitively awarded. The District further negotiated
pricing down from the DIR price, as allowed by DIR, using pricing that Sigma
Solutions offered the City of El Paso in response to the City’s public solicitation for
bids for similar goods and services, which the City issued on December 9, 2014 and
identified as public solicitation #2015-500. Sigma Solutions is offering the District
pricing comparable to or lower than it offered the City at that time, as the District, as an
educational institution, qualifies for certain additional discounts.
Funding is provided by the Technology Fund account.
Recommendation:
Vendor:
Approval by the Board of Trustees.
Sigma Solutions
500 W. Overland, Ste. 260
El Paso, TX 79901
(Exhibit 4.1.1)
Date:
04/29/2016
Account:
91326/M91326
Budget:
$2,663,158
Expenditures
to date:
$1,472,958
Balance:
$1,190,200
05/18/16
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Ruben Gallardo
Resource Persons:
Purpose:
Consideration and deliberation on the approval of
the purchase of computers from SHI Government
Solutions, Inc.
Area Responsible:
Amount: $529,410
(Not to Exceed Per
Year)
Purchasing & Contract Management
Jenny Girón, Josette Shaughnessy
To purchase up to 700 personal computers, on an as-needed basis, to replace outdated or
non-functioning equipment throughout the El Paso County Community College District.
Explanation: Computers will be purchased, on an as-needed basis, to replace existing outdated
computers or computers in need of repair throughout the District. The computers which
are replaced will go through the District’s normal review process for refurbishment.
The number of personal computers needing replacement is based on an estimated
maximum quantity per year. Each new computer would carry a 3-year, next business
day, on-site warranty, and the specifications of the proposed computers are designed to
be robust enough to accommodate Windows® 10, in preparation for the potential
migration to that operating system, should that option be later considered.
The computer system that met IT’s minimum technical specifications for the District is
the HP ProDesk 600 G2 Small Form Factor for $525.30. The monitor that met the
minimum technical specifications was the HP ProDisplay P202 20-inch for $115.50. The
total cost for the computer and a monitor is $640.80; however, the total cost for the
computer with dual monitors will be $756.30. The “not to exceed” amount above is
taking into consideration the latter configuration, as a “highest-cost” scenario.
The contract term previously awarded under CSP process #13-008A will conclude on
July 31, 2016; therefore, the contract award date for CSP process #16-014 will commence
on August 1, 2016.
This proposed purchase recommendation is based on Competitive Sealed Proposal
(CSP) #16-014, as required by Texas Education Code 44.031.
Funding is provided by each individual departmental budget.
Recommendation:
Vendor:
Approval by the Board of Trustees.
SHI Government Solutions, Inc.
1301 South Mo-Pac Expressway, Ste. 375
Austin, TX 78746
(Exhibit 4.2.1)
05/18/16
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
PURCHASE OF DISTRICT-WIDE COMPUTERS
CSP #16-014
ANALYSIS
The goods secured through this CSP process will be utilized by El Paso County Community
College District.
Requests for Competitive Sealed Proposals were advertised for two (2) consecutive weeks in the
local newspaper, the El Paso Times. All such requests are also posted on the Purchasing &
Contract Management Department’s page of the EPCC website. Proposal packets were issued to
forty (40) entities. Proposals received are indicated on the CSP tabulation.
All proposals submitted were stringently reviewed for adherence with I.T.’s minimum technical
specifications. It is the recommendation of the CSP Analysis Committee, Marco A. Fernandez,
Abraham Hubail, and Armando Torres, that a contract be awarded to:
SHI Government Solutions, Inc.
1301 South Mo-Pac Expressway, Ste. 375
Austin, TX 78746
The contract award will be for an initial period of one (1) year from August 1, 2016, with an option
to renew for an additional two (2) years on an annual basis for a maximum contract term of three
(3) years. Contract renewals will be based on satisfactory vendor performance and administrative
approval.
(Exhibit 4.2.2)
05/18/16
(Exhibit 4.2.3)
05/18/16
10 Days ARO
**In stock item-most
shipped same day order
is placed. **Out of
stock item - 2-10 days
ARO, subject to
availability
Provided
Provided
Provided
3-4 weeks
Agrees
Netsync Network
Solutions
10 Days
Agrees
Saitech Corporation
Not found in proposal
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Not found in proposal
Provided
Provided
Provided
Provided
Fremont, California
For Reference Only
Houston, Texas
Provided
Provided
Provided
Provided
Provided
El Paso, Texas
El Paso, Texas
Respondent shall submit with their proposal response evidence that they have complied
Not found in proposal Not found in proposal
with the District’s insurance requirements as stated on the District’s General Conditions.
Vendor must provide product pictures of proposed equipment that will assist the
Not found in proposal
Provided
evaluation committee in making a product selection.
Vendor shall submit detailed warranty information for all the proposed equipment.
Provided
Provided
Family code form
Provided
Provided
Felony conviction form
Provided
Provided
Conflict of interest form
Provided
Provided
Respondent acknowledged receipt of Addendum #1
Not found in proposal
Provided
Respondents shall submit the list of standard equipment specifications for the proposed
equipment (See Proposal Form Attachment C) with any applicable options and will also
supply any applicable brochures and product sheets that may help the District’s evaluation
Committee determine best value for the District.
Vendor Requirements
Respondent shall state the city & state where its company’s headquarters are located on
Vernon Hills, Illinois
the Proposal Form, pages 20.
Respondent shall provide a minimum of three (3) references from organizations where
similar services have been provided using Proposal Form Attachment A. The District
Provided
reserves the right to contact references who can attest to the respondent’s abilities to meet
or exceed the District’s requirements.
Respondent shall provide the total number of years it has been in business providing the
services requested herein under its current name. Firm must also disclose company
Provided
ownership information using Proposal Form Attachment B.
10 Days ARO
Agrees
Decision Tree, Inc.
Warranty term and
coverage description:
As stated per Dell.
Limited hardware
warranty, standard 33 years onsite factory
Next Business Day on3 year standard
year on-site service
warranty (After remote
site response parts and
manufacturer warranty
after remote diagnosis;
diagnosis)
labor
optional 3 year Dell
ProSupport offers
premium support from
expert technicians and
24x7 availability.
Agrees
Checkpoint Services,
Inc.
CSP #16-014 Purchase of District-wide Computers
Agrees
three-year (3-3-3)
limited warranty
(depending on country)
delivers on-site, next
business day 2 service
Describe warranty term and specify coverage description (i.e. parts and labor, next day onfor parts and labor and
site, etc.).
includes free support 3
24x7. One-year and
three-year on-site labor
are not available in all
countries.
Delivery time-line for (non-re-furbished) desktop computers including monitor (after
receipt of order):
Cost Proposal
Respondent agrees to hold the prices, if awarded, through the duration of the initial
contract term (one year):
If no, please indicate the term:
Vendor
CDW Government
LLC
Not found in proposal
Southern Computer
Warehouse
12-15
Agrees
Spectrum Imaging
Technologies
Provided
Provided
Provided
Marietta, Georgia
Provided
Provided
Provided
El Paso, Texas
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Not found in proposal
Not found in proposal
Not found in proposal Not found in proposal Not found in proposal
Provided
Provided
Provided
Austin, Texas
SHI is offering the
Electronic HP Care
Pack Next Day
Exchange Hardware
Support - Extended
Dell limited hardware
service agreement warranty plus service
replacement - 4 years 3 year warranty onsite,
onsite service after
shipment - response
parts, labor
remote diagnosis - 3
time - NBD for HP
yrs.
L5015, L7014, V194,
V206, V222, Z222,
EliteDisplay E202,
E220, E222, Compaq
LE1711, HP Inc. Part
#UoJ10E
14-21 days (configured Varies by item-- 7-10
to order)
days
Agrees
SHI Government
Solutions
(Exhibit 4.2.4)
05/18/16
2
4
7
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
1. The purchase price
(20 pts.)
2. The reputation of the vendor and of the vendor's goods or services
(10 pts.)
3. The quality of the vendor's goods or services
(20 pts.)
0 = Unable to evaluate due to inadequate
or missing information
4. The extent to which the vendor's goods or services meet the District's 1 = Unsatisfactory
needs
2 = Below average
(35 pts.)
3 = Average
4 = Above average
5 = Superior
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
6. The impact on the ability of the District to comply with laws and rules
relating to Historically Underutilized Businesses
(1 pt.)
7. The total long term cost to the District to acquire the vendor's goods
or services
(1 pt.)
1.2
57.87
4.00
63.60
4.80
1.00
0.67
1.00
4.80
14.00
14.67
8.00
14.67
Checkpoint Services,
Inc.
65.13
4.40
1.00
0.67
1.00
2.40
25.67
14.67
6.00
9.33
Decision Tree, Inc.
74.00
5.60
1.00
0.73
1.00
0.00
30.33
16.00
7.33
12.00
Netsync Network
Solutions
Scope of Work as per the Specifications in CSP #16-014 Purchase of District-wide Computers
Total Points (all totals rounded to the nearest hundredths):
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
0.00
0.47
0.00
4.40
11.67
14.67
8.00
14.67
CDW Government
LLC
The District is requesting competitive sealed proposals (“CSP’s”) for the purchase of new (non-refurbished) business line computers and monitors for administrative, academic, and/or instructional use.
Comments:
9. Any other relevant factor specifically listed in the request for bids or
proposals
(6 pts.)
1
0.2
0 = No
1 = Yes
5. The vendor's past relationship with the District
(6 pts.)
8. For a contract for goods and services, other than goods and services
related to telecommunication and information services, building
construction and maintenance, or instructional materials, whether the
0 = No
vendor or the vendor’s ultimate parent company or majority owner: (A)
1 = Yes
has its principal place of business in this state; or (B) employs at least
500 persons in this state
(1 pt.)
1
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
1.2
4
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
Factor
Ratings Key
Evaluation Criteria
CSP #16-014 Purchase of District-wide Computers
65.67
2.40
0.00
0.60
1.00
0.00
21.00
16.00
6.00
18.67
Saitech Corporation
Recommend award
85.07
4.80
1.00
0.80
0.00
4.80
30.33
16.00
8.67
18.67
SHI Government
Solutions
53.87
4.00
0.00
0.47
0.00
3.07
11.67
14.67
4.00
16.00
Southern Computer
Warehouse
51.33
4.00
1.00
0.53
1.00
2.80
14.00
14.67
6.67
6.67
Spectrum Imaging
Technologies
100
6
1
1
1
6
35
20
10
20
Maximum
Points
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered: Consideration and deliberation on the approval of a seven (7) year contract with
Pepsi Beverages Company from June 1, 2016 through May 31, 2023 for the
exclusive district-wide beverage pouring rights, sales of beverages through
vending machines, and sales through soft drink post-mix fountain beverage
dispensers.
Requestor:
Juan Flores
Resource Persons:
Area Responsible:
Auxiliary Services
Josette Shaughnessy, Fernando Flores, Juan Flores
Purpose:
To provide high quality and affordable beverage vending services to the students, faculty, and
staff of the El Paso County Community College District.
Explanation:
The District solicited proposals from vendors interested in providing a comprehensive, high
quality, and affordable district-wide beverage vending service through Request for Proposals
(RFP) #16-005A, in accordance with Texas Education Code 44.031. The awarded supplier will
assist in fulfilling the District’s educational mission by establishing and maintaining a successful
district-wide beverage vending service to the District’s students, faculty, staff, and community
members.
The RFP Analysis Committee, consisting of two (2) students, a dean, and several administrators,
evaluated the overall proposal packets, including pricing, which were received from each of the
three (3) vendors. Two (2) of the financial incentive packages were significant.
Pepsi Beverages Company has proposed the following under its seven (7) year option: a “signing
bonus”; sponsorship incentives across all seven (7) years; funding for athletics and academic
scholarships throughout all seven (7) years; free product donations to support EPCC activities
throughout the contract term; rebates from some sales of Pepsi products sold outside EPCC,
throughout the city, for all seven (7) years; financial incentives to market EPCC and Pepsi; and
marketing support to market EPCC.
The marketing support offer was particularly unique during this competitive process. It would
consist of Pepsi Beverages Company, through its Sr. Manager for Education, and EPCC, through
its Marketing & Community Relations Department, partnering to create and implement a toolkit
designed to attract and retain students, including initiatives to focus on “first in family” Hispanics
preparing for college. Such a program would be designed to equip the family and student with
information and resources to ensure a successful college experience, including planning, applying,
and paying for college. Pepsi Beverages Company will in addition promote EPCC using their
delivery vehicles as they make deliveries throughout the County of El Paso and will further
promote EPCC at their point of sale displays at some local retailers.
The recommendation for award is based on the best value offer overall, including by way of
example and not limitation, the financial support package, the vended product pricing, the
vendor’s commitment to enhance the value of the District’s partnership through naming and/or
branding rights, and the vendor’s proposed marketing plans and strategies to support the District’s
plan to recruit and retain students. The Committee recommends the approval of a seven (7) year
contract, with no renewal terms, with Pepsi Beverages Company.
Recommendation:
Vendor:
Approval by the Board of Trustees.
Pepsi Beverages Company
10841 Pellicano Drive
El Paso, Texas 79935
(Exhibit 4.3.1)
05/18/16
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
DISTRICT-WIDE BEVERAGE SUPPLIER
RFP #16-005A
ANALYSIS
The services secured through this RFP process will be utilized by El Paso County Community
College District.
Requests for Proposals were advertised for two (2) consecutive weeks in the local newspaper, the
El Paso Times. All such requests are also posted on the Purchasing & Contract Management
Department’s page of the EPCC website. Proposal packets were issued to seven (7) entities.
Proposal statements received are indicated on the RFP tabulation.
It is the recommendation of the RFP Analysis Committee, Juan Flores, Dr. Julie Penley, Jim
Heiney, Arvis Jones, Nicole Humphrey, Daniel Rodriguez, and Laura Tellez, that a contract be
awarded to:
Pepsi Beverages Company
10841 Pellicano Drive
El Paso, TX 79935
The contract award is for the exclusive district-wide beverage pouring rights, sales of beverages
through vending machines, and sales through soft drink post-mix fountain beverage dispensers.
The contract award will be for seven (7) years, with zero (0) renewal terms.
Exhibit 4.3.2
05/18/16
(Exhibit 4.3.3)
05/18/16
Provided
Provided
Provided
Provided
Provided
Provided
Proposal Form Attachment B - Vendor's Qualification Statement
Schedule 1 - Beverage Vending. Proposed top thirty (30) beverage products and their
corresponding vending price (to be held for at least thirty-six (36) months).
Family code form
Felony conviction form
Conflict of interest form
Submitted blank form
Submitted
Provided
Coca-Cola Refreshments
Contract Agreement Template
Proposal Form Option 2 (Seven Years)
Proposal Form Option 1 (Five Plus Two Optional Years)
Proposals shall be submitted for each of the two (2) following options:
Provide three (3) references for which similar services are currently being performed or
have been performed within the last five (5) years. References must include the name of
the company/entity, dates of service, number of vending machines provided, contact
person, present address, email address, and phone number. References will be checked
by the District prior to recommendation to the Board of Trustees.
Vendor Requirements
Vendor
RFP #16-005A District-wide Beverage Supplier
Provided
Provided
Provided
Provided
Provided
Not Provided
Submitted
Not submitted
Provided
CV Services
Provided
Provided
Provided
Provided
Provided
Provided
Submitted
Submitted
Provided
Pepsi Beverages Company
RFP #16-005A District-wide Beverage Supplier
VENDOR
Evaluation Criteria
Ratings Key
Factor
Coca-Cola
Refreshments
CV Services
Pepsi Beverages
Company
Maximum
Points
1. The purchase price - Vended product
(10 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
2
6.86
4.86
6.29
10
2. The reputation of the vendor and of the vendor's goods or services
(10 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
2
3.86
1.86
3.71
10
3. The quality of the vendor's goods or services
(10 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
2
6.86
4.57
6.57
10
4. The extent to which the vendor's goods or services meet the
District's needs
(13 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
2.6
8.91
5.57
9.29
13
5. The vendor's past relationship with the District
(5 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
1
0.57
0.00
3.43
5
1
1.00
1.00
1.00
1
5
18.00
9.43
20.57
25
1
1.00
1.00
1.00
1
5
15.71
9.29
15.43
25
62.77
37.57
67.29
100
6. The impact on the ability of the District to comply with laws and rules
0 = No
relating to Historically Underutilized Businesses
1 = Yes
(1 pt.)
7. The total long term cost to the District to acquire the vendor's goods
or services
(25 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
8. For a contract for goods and services, other than goods and services
related to telecommunication and information services, building
construction and maintenance, or instructional materials, whether the
0 = No
vendor or the vendor’s ultimate parent company or majority owner: (A)
1 = Yes
has its principal place of business in this state; or (B) employs at least
500 persons in this state
(1 pt.)
9. Any other relevant factor specifically listed in the request for bids or
proposals
(25 pts.)
0 = Unable to evaluate due to inadequate
or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
Total Points (all totals rounded to the nearest hundredths):
Recommend award
Scope of Work as per the Specifications in RFP #16-005A District-wide Beverage Supplier
The El Paso County Community College District (“District”) invites beverage suppliers to submit a proposal in response to this Request for Proposals (RFP) for the beverage pouring rights, sales of beverages
through vending machines, and sales through soft drink post-mix fountain beverage dispensers.
(Exhibit 4.3.4)
05/18/16
FINANCIAL SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Juan Flores
Resource Persons:
Purpose:
Consideration and deliberation on the approval of an extension of certain current
contracts for concession food services throughout the District.
Area Responsible:
Auxiliary Services
Josette Shaughnessy, Fernando Flores, Juan Flores
To extend the term of contract awards with the four (4) vendors shown below through May 31, 2017,
in order to continue providing high quality and affordable food and beverage services to the students,
faculty, and staff of El Paso County Community College District, and to, at the same time, allow the
College District an opportunity to pilot food trucks as a food service option on some campuses.
Explanation: The Board of Trustees approved three (3) year contract awards for food concessions services with
Subway (through two different owners), Buster’s Grill, Tazas Coffee, El Portal, and Conchita’s
Catering through Request for Proposals (RFP) #11-005 in April 2011. The term of those agreements
was for three (3) years, with the option to renew for an additional two (2) years, upon administrative
review and assessment of satisfactory performance by the vendor. The option to renew with all
vendors was exercised in 2014. Those contracts were all initially executed in May 2011.
Since students have been expressing a desire for more food options on campus, the Administration is
proposing a one-year extension of most of the existing contracts to allow the District an opportunity
to develop, implement, and test an innovative food truck pilot program. This pilot program will allow
food trucks to co-exist with established, traditional food service vendors on some campuses, for up
to a year. If successful, the pilot will offer additional variety and diverse food options beyond the
traditional cafeteria-style concepts.
In order to launch and test this pilot program, an extension of the current contracts is necessary to
allow, in a controlled and limited manner, both types of food service, traditional and food trucks, to
coexist on some campuses. It is yet to be determined what effect the food trucks will have on the
existing, traditional businesses and how effective food trucks will be as an option for EPCC. It should
be noted that it was necessary to allow the current contracts with the “traditional” food vendors to
reach their end of term, in order to introduce the pilot food truck program, as food trucks represent
additional competition for business at the campus. This extension, if approved by the Board,
represents a one-year extension of the contracts awarded through RFP #11-005, with the vendors’
understanding that food trucks will be part of the “mix” for this one (1) year period.
If this one-year extension of the existing contracts is approved by the Board, the Administration will
begin work on issuing a Request for Proposals for procuring food truck services for a period of up to
one (1) year for three campuses: Valle Verde, Rio Grande and Transmountain, one (1) food truck
per targeted campus. In that same RFP, food services will be procured in order to also utilize the
newly-constructed small satellite food facility at the Valle Verde Campus. Should this one-year pilot
program be successful, the food truck option may be included in future RFP’s for district-wide food
services.
Recommendation:
Approval by the Board of Trustees.
Vendors:
Adams & Ellis, Inc.
1728 Pico Alto Dr.
El Paso, Texas 79935
Valle Verde & Rio Grande campuses
(Subway and Buster’s Grill)
El Portal Seafood Restaurant
10700 Gateway East
El Paso, Texas 79925
Mission del Paso campus
Tazas & Coffee
7875 Rosemary
El Paso, Texas 79915
Valle Verde, Rio Grande &
Transmountain campuses
Conchita’s Catering
1020 E. Rio Grande
El Paso, Texas 79902
Northwest campus
(Exhibit 4.4.1)
It should be noted that L.C.I. Enterprises,
Inc., who provided services as Subway at
the Transmountain Campus, has declined to
extend its contract beyond May 31, 2016
and will cease operations at the
Transmountain Campus after that date. A
temporary replacement food service will be
brought to the Transmountain Campus
while the Administration takes steps to
implement a more long-term solution.
05/18/16
PHYSICAL FACILITIES ABSTRACT
Item(s) to be Considered:
Requestor:
Consideration and deliberation on the approval to enter into negotiations on a
contract with ECM International, Inc. to provide construction project management
services for the implementation of Phase 1(a) of the District-wide Master Plan.
Rick Lobato
Resource Persons:
Area Responsible:
Physical Plant
Josette Shaughnessy, Rick Lobato, Ruben Gallardo
Purpose:
To enter into negotiations on a contract to provide construction project management services.
Explanation:
The Master Plan developed for the District by SmithGroupJJR + Mijares-Mora recommends
improvements to all five (5) campuses. Phase 1(a) of that plan consists of the construction of new
buildings at four (4) of the campuses and the construction of a parking garage at the Rio Grande
Campus. The projects are estimated to cost approximately $62.5 million. The Rio Grande parking
garage may later, as part of a subsequent construction phase, serve as a foundation for classroom,
laboratory and office spaces to be built over the garage itself.
To help manage the five (5) projects, the Purchasing & Contract Management Department issued
a Request for Qualifications for construction project management services, RFQ #16-011, in
compliance with Texas Government Code 2254, Professional and Consulting Services. Six (6)
firms submitted qualifications statements under the process. These statements were reviewed and
ranked by an evaluation committee and the top four (4) firms were invited to make a presentation
to the committee. After the presentations, ECM International, Inc. was the firm ranked highest
and deemed the most highly qualified to provide these services to the District.
Should the Board of Trustees approve this item, the Administration will enter into negotiations
on a contract for a fair and reasonable price with ECM International, Inc. on behalf of the District.
If negotiations are successful, the Administration will return to the Board of Trustees for approval
of the resultant contract. If negotiations are not successful, the Administration will formally and
in writing cease negotiations with ECM International, Inc. and begin negotiations with the next
highest ranked firm, as outlined in the attached pages. This process will continue until the
Administration feels that entering into a contract with a firm is a reasonable expectation. At that
time, it will return to the Board with a recommendation. In all cases, a contract shall be approved
by the Board of Trustees before execution.
Services to be provided include, but are not limited to: assistance in developing the scope of work
for architectural services, scope development, coordination of project meetings, assistance with
selection of delivery method, construction project management, budget and schedule
management, construction estimates, and coordination of project closeout. Services to be
rendered are through project completion.
Recommendation:
Vendor:
Approval by the Board of Trustees.
ECM International, Inc.
404 Executive Center Blvd.
El Paso, TX 79902
(Exhibit 5.1.1)
05/18/16
EL PASO COUNTY COMMUNITY COLLEGE DISTRICT
CONSTRUCTION PROJECT MANAGEMENT SERVICES
RFQ #16-011
ANALYSIS
The services secured through this RFQ process will be utilized by El Paso County Community
College District.
Request for Qualifications were advertised for two (2) consecutive weeks in the local newspaper,
the El Paso Times. All such requests are also posted on the Purchasing & Contract Management
website. Thirty-six (36) entities picked up the solicitation. Six qualification statements in total
were received. They were from the following firms: Broaddus & Associates, ECM International,
Inc., Lyness Construction, LP, McKissack & McKissack, MNK Architects, Inc., and Paragon
Project Resources, Inc. Based on their submittals, four (4) were invited for a face-to-face
presentation before the RFQ Analysis Committee. Those four (4) are as indicated on the RFQ
tabulation.
Respondents’ previous experience were reviewed, when available on the qualification statements
received. References from respondents who submitted qualification statements were checked. It
is the recommendation of the “RFQ Analysis Committee” (Marco Fernandez, Jaime Farias, Rick
Lobato, Paula Mitchell, Julie Penley, Josette Shaughnessy and Rick Torres) that the College
District, through its Administration, begin negotiations for a contract with ECM International,
Inc., the highest ranked offeror. If negotiations are not successful, they shall be formally and in
writing ended, and negotiations will begin with the next highest ranked offeror. This process
will continue until a reasonable expectation for an agreement is reached. At that time, the
potential contract will be brought before the Board of Trustees for approval.
ECM International, Inc.
404 Executive Center Boulevard
El Paso, TX 79902
Exhibit 5.1.2
05/18/16
RFQ #16-011 Construction Project Management Services
Vendor
Minimum contents of Statement of Qualifications
1. Table of contents
2. Letter of transmittal
a.
Respondents shall provide a letter of transmittal signed by the representative with authority to
contractually bind the company or firm, and shall include the signatory’s title, address and telephone
number.
b. The letter of transmittal will fairly and briefly depict the respondent’s proficiency, experience and
capability to serve the District and offers an opportunity to set forth the reasons the respondent believes
he, she or it should be selected by the District
c.
Respondents shall provide a statement describing how the firm and associated team members can
provide benefit during the various phases of the program.
3. General information
a.
Respondents shall provide the company name, address, telephone, e-mail, federal ID and website
address (if applicable).
b. Respondents shall describe the type of ownership and legal structure of the firm.
c.
Respondents shall state the date the firm was established under the name given.
d. Respondents shall provide a brief description of the firm including firm’s history, size and staff
composition.
e.
Respondents shall describe the firm’s general financial stability and viability. The respondents
shall also supply an annual report and/or financial statements attesting to the fiscal viability of the
company. Further documentation attesting to corporate growth, market share, reputation, experience,
quality of service, quality of support personnel, etc. should also be supplied.
f.
Respondents shall list past and present litigation and lawsuits in which their firm is a defendant in
the last five (5) years and describe the circumstances surrounding same; or if not applicable state
“none.” If applicable, describe how the litigation was settled.
4. Firm’s qualifications and experience
a.
Respondents shall explain how their firm is organized and how its resources will be applied to the
District’s work.
b. Respondents shall described the professional services provided by their firm. The respondents
shall demonstrate their firm’s understanding, knowledge and experience to provide the services
described in the Scope of Work.
c.
Respondents shall provide resumes giving the experience and expertise of the principals and
key professional members for the firm that will be involved in the project, including their experience
with similar projects and the number of years with the firm.
d.
Respondents shall describe the proposed project assignments and lines of authority and
communication for principals and key professional members of the firm that will be involved in the
project.
e. Respondents shall provide number years the firm has provided construction program management
services.
f.
Respondents shall describe how the firm proposes to coordinate, schedule and manage District
requirements.
g. Respondents shall provide address for location of firm and number of project team members
located within the College district while services are provided.
5. Past performance
a.
Respondents shall provide a list of all projects awarded during the past three (3) years; including
the name of the client, location, size of the organization, and a narrative description of the project and
any problems that may have been encountered during the contract.
Broaddus & Associates
ECM International, Inc.
Lyness Construction, LP
McKissack & McKissack
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Provided
Partially provided
Provided
Provided
Provided
Partially provided
Provided
Provided
Provided
Provided
Provided
Partially provided
Partially provided
b. Respondents shall describe their firm’s experience in providing the services described in this RFQ
for multi-campus, higher education institutions such as the District.
6. Project management and quality of service
Documents submitted show
a.
Respondents shall provide a project-staffing plan including resumes for all proposed “key” staff General Liability, Automobile,
members who will be assigned to this account and defining their role in supporting the District account.
Umbrella, Workers
Compensation and Employers'
b. Provide an organizational chart showing the roles of the firm and each sub-group or individuals Liability Insurances expired
indicating their respective roles with the number of campuses and projects.
03/14/16; Professional Liability
c.
For each team or individual that the firm proposes, if applicable:
Coverage Expired 03/27/16.
Qualifications statements were
1. Identify the team/individual and provide a brief history.
originally due to the District on
2. Describe the team/individual’s proposed role in the project.
03/24/16. That due date was
3. Describe the team/individual’s related project experience.
changed by the District on
4. Indicate the estimated percent of time out of their total work schedule these individuals will be
03/15/16 to allow all vendors
involved in the project.
more time to submit their offers.
5. List projects that the firm and the team/individuals have worked on together.
The new due date was set at
04/01/16. This offer was
6. Provide resumes giving the experience and expertise of principals and key professional
received
on 04/01/16. According
team members who will be assigned to the project.
to the documents submitted,
d.
Respondents shall submit evidence that they have complied with the District’s insurance neither policy was active at that
requirements as stated on the District’s General Conditions. Respondents shall indicate any additional
time.
limits the firm could provide if awarded the contract.
7. Representative projects
Respondents shall list a maximum of five (5) educational projects for which the firm provided or is
providing construction program management services which are most related to this program. Provide
the following information for each project listed:
a.
Project name and location.
b. Project Owner.
c.
Project construction cost.
d. Project size in gross square feet.
e.
Description of professional services firm provided for the project.
f.
Whether the project was new construction, an addition, or a renovation.
Provided
g. Dates for planning, design, and construction of the project(s), including the date the construction
was substantially complete or is scheduled to be substantially complete.
h.
Description of firm’s contracted responsibility for the project (professional, joint venture, or
consultant.)
i.
Lead Project Manager (individual responsible to the client for the day to day work and the overall
success of the project.)
j.
Description of how this project is similar and why the services provided are relevant to this
project.
k. Names of consultant firms and their areas of responsibility.
(Exhibit 5.1.3)
05/18/16
(Exhibit 5.1.4)
05/18/16
6.4
6.6
0 = Unable to evaluate due to
inadequate or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
0 = Unable to evaluate due to
inadequate or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
2. Experience in providing the services as described
(20 pts.)
3. Quality of the respondent’s services
(32 pts.)
4. Extent to which the respondent’s services meet the District needs
(33 pts.)
80.00
26.40
25.60
16.00
12.00
Broaddus &
Associates
Recommend award
86.60
33.00
25.60
16.00
12.00
ECM International,
Inc.
El Paso County Community College District (“District”) is seeking qualifications statements from professional firms to provide Construction Project Management Services.
Scope of Work as per the Specifications in RFQ #16-011 Construction Project Management Services
Total Points (all totals rounded to the nearest hundredths):
4
0 = Unable to evaluate due to
inadequate or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
1. Reputation of the respondent
(15 pts.)
Comments:
3
0 = Unable to evaluate due to
inadequate or missing information
1 = Unsatisfactory
2 = Below average
3 = Average
4 = Above average
5 = Superior
Factor
Ratings Key
Evaluation Criteria
RFQ #16-011 Construction Project Management Services
60.00
19.80
19.20
12.00
9.00
Lyness
Construction, LP
60.00
19.80
19.20
12.00
9.00
McKissack &
McKissack
100
33
32
20
15
Maximum
Points
PHYSICAL FACILITIES ABSTRACT
Item(s) to be Considered:
Requestor:
Rick Lobato
Resource Persons:
Consideration and deliberation on the approval to
enter into a contract with Trane U.S., Inc.
Area Responsible:
Amount
Not to Exceed:
$270,279
Physical Plant
Josette Shaughnessy, Rick Lobato, Rick Torres
Purpose:
To enter into a contract with Trane U.S., Inc. for the purchase and installation of a new
150 ton chiller to be located at the Northwest Campus. This chiller will replace the
existing unit.
Explanation:
The existing chiller was designed to provide cooling for the Northwest Campus.
However, it is having startup and reliability problems. Repairing the unit has been
considered, but the cost of repair, time required to make the repair, and age of the unit
(24 years) are such that a total replacement is a more economic option.
The approval of this contract will allow Physical Plant to replace this unit with a new
and more energy efficient unit. Included in the price is the installation of a temporary
chiller that will provide cooling for the campus during the replacement effort.
Replacement of this unit will provide a reliable, safe and comfortable learning
environment for staff, faculty, visitors and students.
This purchase is to be conducted through TCPN purchasing cooperative contract
#R15052, as allowed by Texas Education Code 44.031 and Texas Government Code,
Chapter 791. All such contracts are competitively awarded. To further ensure the best
value for the College, the Purchasing & Contract Management Department sought
offers from four (4) local vendors, all awarded similar cooperative purchasing contracts.
From these four (4) vendors, only one offer was received, the offer outlined below from
Trane U.S., Inc. The engineer hired to design the project has certified that the
specifications were not so stringent as to limit competition.
Base price
Alternate #1 maintenance contract: years 1-5
BACNET over MSTP interface
Subtotal proposed cost
Contingency 10% (for anticipated costs)
Total
Funding is provided by the NW Chiller Replacement
fund.
Recommendation:
Approval by the Board of Trustees.
$229,668
12,740
3,300
$245,708
24,571
$270,279
Date:
Account:
Budget:
Vendor:
Trane U.S., Inc.
1405 Vanderbilt Dr.
El Paso, TX 79935
(Exhibit 5.2.1)
Expenditures
to date:
Balance:
04/27/16
91711-M91711
$375,000
-0$375,000
05/18/16
CURRICULUM AND INSTRUCTION ABSTRACT
Item(s) to be Considered:
Requestor:
Paula Mitchell
Resource Persons:
Purpose:
Consideration and deliberation on the acceptance
of a grant award from the Texas Success
Center/Texas Association of Community Colleges
for the Career Pathway Project.
Amount: $120,000
Area Responsible: Health Career and Technical Ed. Math
& Science
Steven Smith, Paula Mitchell, Gail Meagher, Jaime Farias, James Valdez,
Al Lawrence
To approve a grant award from the Texas Success Center/Texas Association of
Community Colleges for the Career Pathway Project. The grant award focuses on support
for Dual Credit Programs which meet targeted workforce demand areas.
Explanation: El Paso Community College has established Dual Credit pathways for students in
Emergency Medical Services with four (4) districts (EPISD, YISD, SISD, and FISD);
Vocational Nursing with two (2) districts (EPISD and YISD); Automotive Technology
with two (2) districts (EPISD and SISD); and Information Technology with two (2)
districts (EPISD and SISD). The grant award will provide the College with $1000 for
each student who successfully completes Dual Credit CTE courses in Spring 2016,
Summer 2016 and Fall 2016 up to a maximum of 120 students ($120,000). Under the
grant award, the monies may be allocated to assist with testing and licensing fees,
supplies, and capital equipment for the programs. Initial expenditures will be agreed
upon by the program faculty and dean based on the actual number of students who
complete courses in Spring 2016 and upon each program’s needs.
Budget Account Number: 23904-P23904, 23905-P23905, 23906-P23906; Budget Summary: $120,000
March 15 – December 31, 2016
Detailed Budget Overview:
23904
71123
71130
71653
74609
23905
71123
71130
71653
74609
23904
71123
71130
71653
74609
Automotive & Information Technology
Furniture & Equipment
Instructional Supplies
Testing Fees Expense (G & C)
Student Services/License
Sub-total
Health Occupations (EMT)
Furniture & Equipment
Instructional Supplies
Testing Fees Expense (G & C)
Student Services/License
Sub-total
Vocational Nursing
Furniture & Equipment
Instructional Supplies
Testing Fees Expense (G & C)
Student Services/License
Sub-total
TOTAL
$30,000
$5,000
2,500
2,500
$40,000
$30,000
$5,000
2,500
2,500
$40,000
$30,000
$5,000
2,500
2,500
$40,000
$120,000
Recommendation: Approval by the Board of Trustees.
(Exhibit 6.1.1)
05/18/16
STUDENT SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Consideration and deliberation on the approval of Continuing Education
tuition rates for new courses.
Area Responsible: Workforce and Continuing Education
Steven Smith, Kathleen Lopez
To approve tuition rates for new CE courses.
Explanation: As new courses are brought into the inventory, the Board of Trustees approves the
associated tuition rates.
Recommendation:
Approval by the Board of Trustees.
(Exhibit 7.1.1)
5/18/16
COURSE
TITLE
HOURS
TUITION
Adobe InDesign CC
Advanced Graphic Design & Layout CC
Occupational Safety for Construction Industry
24
24
30
$210
$210
$249
Explore a Career as a Pharmacy Technician
Perioperative Nursing
Cosmetology Instructor III
24
80
100
$100
$60
$800
Advanced Technology
CMP 163
CMP 164
SAF 005
CE Health
AHP 416
AHP 417
CSME 2049
(Exhibit 7.1.2)
5/18/16
STUDENT SERVICES ABSTRACT
Item(s) to be Considered:
Requestor:
Kathleen Lopez
Resource Persons:
Purpose:
Consideration and deliberation on the approval of Continuing Education
tuition rates for revised courses.
Area Responsible: Workforce and Continuing Education
Steven Smith, Kathleen Lopez
To approve tuition rates for revised CE courses.
Explanation: Workforce and Continuing Education Department is requesting approval for changes in
tuition. Comments column describes reasons for each course.
Recommendation:
Approval by the Board of Trustees.
(Exhibit 7.2.1)
5/18/16
COURSE
TITLE
OLD
HOURS
OLD
TUITION
NEW
HOURS
NEW
TUITION
3
$30
7
$65
COMMENTS
CE Health
AHP 402
Stretching and Exercises
for Massage Therapists
(Exhibit 7.2.2)
Increase in
tuition and
hours.
5/18/16