APPENDIX X
X.
Finance
A.
Purchasing
1.
Bid Awards
Recommend the following bids be awarded in the categories
listed, such recommendation being the lowest bid received from a
responsible bidder, kind, quality and materials having been
considered.
Glenwood Elementary Renovations
a. General Construction
b. Electrical Construction
c. Plumbing Construction
d. HVAC Construction
Budget $675,000.00
L. J. Paolella, Inc.
AQM, Inc.
R L Bondurant
DWD Mechanical
Total Bid Award
Bid Amount
$282,500.00
$ 77,435.00
$ 61,000.00
$216,805.00
$637,740.00
Background
A Bid Opening was held on May 13, 2008 in the Education Center
Board Room. This was discussed at the May 13, 2008 Operations
Committee Meeting.
2.
Correction of Bid Award
Resolve, that the Board approve the correction of Bid Award Item
X. A. 1. c. - Ventilation System Upgrades and HVAC for
Gymnasium/Computer Rooms - Penncrest High School on the April
24, 2008 Legislative Agenda. Item awarded was to Cook’s Service
Company, Base Bid $892,000, Alternate No. 2 accepted for
($675,800), Total Bid Award $216,200. Award should be to Cook’s
Service Company, Base Bid $892,200, Alternate No. 2 accepted
($675,800), Total Bid award $216,400.
Background
Bid tabulation attached in April had an incorrect amount for the
Base Bid. Original bid document has $216,400. Cook remains
lowest responsible bidder with correction.
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APPENDIX X
X.
Finance
B.
General
1.
Delaware County School District Joint Purchasing Board
Resolve, that the Board approve a resolution appointing the
Director of Management Services as primary agent and the
Supervisor of Business Operations as the alternate agent to
the Delaware County School District Joint Purchasing Board.
Background
The Joint Purchasing Board does not have a resolution appointing
agents to the board from several school districts in the county and
has requested districts approve a resolution appointing same. This
was discussed at the May 13, 2008 Finance Committee Meeting.
2.
Contract for Test Borings and Geotechnical Report – Springton
Lake Middle School
Resolve, that the Board approve the proposal from Earth
Engineering Incorporated, in the amount of $16,830.00.
Background
Bonnett Associates Inc. requested proposals from three
Geotechnical Engineering firms for work needed to continue
structural foundation and site drainage designs at Springton Lake
Middle School. Bonnett recommends award to Earth Engineering,
Inc., based on their lower costs.
3.
Consulting Service Agreement with Kades-Margolis Corporation for
403(b) Plan
Resolve, that the Board appoint Kades-Margolis Corporation,
Employer Plans Department, to provide consulting and third party
administrator services for 403(b) compliance at no cost to the
District for the 2008-2009 and 2009-2010 school years.
Background
New IRS regulations governing the 403(b) programs (tax sheltered
annuity programs) have placed more responsibility on the district
for compliance of the program with the regulations. To assist in the
development of required plan documents, provider agreements,
and on-going compliance tracking, districts are appointing third
party administrators. This was discussed at the May 13, 2008
Finance Committee Meeting.
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APPENDIX X
4.
DCIU Board Members Appointment
Resolve, that the Board approve the following individuals to serve
as members of the Delaware County Intermediate Unit Board of
Directors.
Term: July 1, 2008 through June 30, 2011
Garnet Valley
William Wilkinson
Haverford Township
Philip Hopkins
Marple Newtown
Nancy Galbraith
Springfield
Donald L. Heller
William Penn
Dorothy Reed
Term: July 1, 2008 through June 30, 2009
Wallingford-Swarthmore Richard Sonntag
Penn Delco
Kathleen Ieradi
Term: July 1, 2008 through June 30, 2010
Southeast Delco
Aaron Cubbage
Background
This was discussed at the May 13, 2008, Finance Committee
Meeting.
5.
2007-08 Tuition Rates and Estimated 2008-2009 Tuition Rates
Resolve, that the Board approve the following Tuition Rates:
Final 2007-08
Elementary $12,830.41
Secondary $11,883.90
Estimated 2008-09
Elementary $13,400.00
Secondary $12,400.00
Background
The tuition rates for fiscal year ending June 30, 2008 are based on
the School District’s Annual Financial Report and Child Accounting
Attendance Reports, submitted by the District for the preceding
school year which ended June 30, 2007. The tuition rates have
been calculated in accordance with the provisions of Section 2561
of the PA Public School Code of 1949, as amended. This was
discussed at the May 13, 2008, Finance Committee Meeting.
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APPENDIX X
X.
Finance
B.
General
6.
Budgetary Transfers
Rose Tree Media School District Policy #612…
(Public School code section 609) when funds are not available for
proposed appropriation, a legal transfer from one class of
expenditure to another may be made in the last nine (9) months of
the fiscal year by the board.
Resolve, that the Board approve the following budgetary transfers:
FY 08 – 162 Fund 10 General Fund
FROM:
Regular Instruction – Supplies
AMOUNT:
$1,000
TO:
Regular Instruction – Travel
AMOUNT:
$1,000
RATIONALE:
Transfer needed to reimburse mileage for
administrators at Penncrest.
FY 08 – 165 Fund 10 General Fund
FROM:
Regular Instruction – Supplies
AMOUNT:
$4,500
TO:
Library Services – Books and Subscriptions
AMOUNT:
$4,500
RATIONALE:
Transfer needed to purchase books for the Library at
Media Elementary School.
FY 08 – 167 Fund 10 General Fund
FROM:
Regular Instruction – Supplies
AMOUNT:
$1,200
TO:
Instruction and Curriculum – Books and Subscriptions
AMOUNT:
$1,200
RATIONALE:
Transfer needed to purchase additional books for the
book room at Media Elementary School.
FY 08 – 168 Fund 10 General Fund
FROM:
Regular Instruction – Supplies
AMOUNT:
$3,200
TO:
Instructional Technology – Equipment
AMOUNT:
$3,200
RATIONALE:
Transfer needed to purchase two Smartboards at
Media Elementary School.
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APPENDIX X
FY 08 – 169 Fund 10 General Fund
FROM:
Regular Instruction – Supplies
AMOUNT:
$1,000
TO:
Regular Instruction – Travel
AMOUNT:
$1,000
RATIONALE:
Transfer needed to cover travel expenses for
administrators and staff at Springton Lake.
Background
This was discussed at the May 13, 2008, Finance Committee
Meeting.
7.
2007-2008 General Fund Budget Changes
Resolve, that the Board approve the following General Fund
Budget changes:
Available Fund Balance
Updated 2007-2008 Budget Approved
04/24/2008
Revenues
Expenditures
Board Approved
70,274,902.00
2,300,000.00
72,574,902.00
-
72,574,902.00
72,574,902.00
June 21, 2006
73,290,771.31
73,290,771.31
April 24, 2008
(784.99)
43.00
(784.99)
43.00
(741.99)
(741.99)
73,290,029.32
73,290,029.32
Changes to Original Budget
Dual Enrollment
PC Lab Fees - Technology Education
Subtotal of Changes
Updated 2007-2008 Budget
Background
This was discussed at the May 13, 2008, Finance Committee
Meeting.
8.
PDE Form 3074 Non Reimbursable Project Media Elementary &
Rose Tree Elementary
Resolve, that the Board approve PDE form 3074 Non
Reimbursable projects for Masonry Restoration at Media
Elementary and EIFS repair at Rose Tree Elementary.
Background
This was discussed at the May 13, 2008, Finance Committee
Meeting.
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APPENDIX X
9.
Change Orders
Change orders are acted upon in accordance with Resolution 1997
98 - 124, as approved by the School Board of Directors on April 23,
1998.
Recommendation for approval of the Transportation Building
Project - Final Change Order for S.B. Conrad in the amount of
$7,237.81.
Background
This was discussed at the May 13, 2008, Operations Committee
Meeting.
10.
Development and Storm Water Management Agreements with
Middletown Township for the Smedley Tract Complex
Resolve, that the Board approve the Development Agreement and
Storm Water Management Agreement with Middletown Township
for the Smedley Tract Complex.
Background
This was discussed at the May 13, 2008, Operations Committee
Meeting.
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APPENDIX X
X.
Finance
B.
General
11.
Professional Software for Nurses
Resolve, that the Board approve the training agreement with
Professional Software for Nurses, Inc. in the amount of $2,049.
Background
Onsite Training by Professional Software for Nurses, Inc. of the
SNAP Health Center software used by our school nurses will cost
$2,049. This item was discussed at the May 2008 Pupil Services
Committee Meeting.
12.
Pediatric Therapeutic Services
Resolve, that the Board approve the contract with Pediatric
Therapeutic Services (PTS) in the amount of $20,800.
Background
The contract with Pediatric Therapeutic Services (PTS) is for one
Speech and Language Therapist for three days a week during the
school year. This position will be funded by IDEA funds and is
projected to cost $20,800. This item was discussed at the May
2008 Pupil Services Committee Meeting.
13.
DCIU Special Education Services 2008-09
Resolve, that the Board approve the contract with the Delaware
County Intermediate Unit (DCIU) for Special Education Services for
the 2008-09 School Year, in the amount of $1,150,332.
Background
The Delaware County Intermediate Unit (DCIU) maintains and
operates programs of special education services which we can
refer and place students with special needs. The cost to the district
will be $1,150,332. This item was discussed at the May 2008 Pupil
Services Committee Meeting.
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APPENDIX X
X.
Finance
B.
General
14.
Concept School Agreement
Resolve, that the Board approve the tuition agreement for the
Concept School in the amount of $23,100.
Background
A student is being educated at the Concept School. The tuition
agreement is for $23,100 to cover tuition for 2007-2008, 2008-2009
and attorney fees. This item was discussed at the May 2008 Pupil
Services Committee Meeting.
15.
Elwyn, Inc. Agreement Extended School Year
Resolve, that the Board approve the agreement with Elwyn Inc. in
the amount of $9,180.
Background
Three students identified with special needs require extended
school year. The cost of the program is $3,060 per child from June
30, 2008 to August 15, 2008. The total cost will be $9,180. This
item was discussed at the May 2008 Pupil Services Committee
Meeting.
16.
HMS School Agreement
Resolve, that the Board approve the agreement with HMS School
in the amount of $6,902.
Background
A student identified with special needs requires extended school
year. The program runs from June 30 to July 24, 2008. The cost of
the program is $6,902. This item was discussed at the May 2008
Pupil Services Committee Meeting.
17.
Green Tree School Agreement
Resolve, that the Board approve the agreement with the Green
Tree School in the amount of $5,600.
Background
A student identified with special needs requires extended school
year. The program runs from July 7, 2008 to August 8, 2008. The
cost of the program is $5,600. This item was discussed at the May
2008 Pupil Services Committee Meeting.
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APPENDIX X
X.
Finance
B.
General
18.
2008-2009 General Fund Budget
Resolve, that the Board approve the 2008-2009 General Fund
Budget in the amount of $76,091,814.
BE IT FURTHER RESOLVED, that the Board of School Directors of
the Rose Tree Media School District, Delaware County,
Pennsylvania, hereby authorize the appropriation and expenditure
of funds as itemized in said budget during the fiscal year beginning
July 1, 2008.
The necessary revenue for the same shall be provided by 1/2 of 1%
real estate transfer tax and a $5 per capita tax under both the
Public School Code of 1949 and by the Local Tax Enabling Act and
a $10 Lease Services Tax, all levied and assessed for the fiscal
year beginning July 1, 2008, and by a school tax on real estate
which is hereby levied and assessed at the rate of .210977 mills on
the dollar on the total amount of the assessed valuation on all
property taxable for school purposes in the Rose Tree Media
School District, Delaware County, Pennsylvania, or at the rate of
21.0977 on each $1,000 of assessed valuation of taxable property.
Background
This was discussed at the May 13, 2008, Finance Committee
Meeting.
Budget
2007-2008
Expenditures
Instructional
1000
Support Services
2000
23,048,958
24,523,599
Operation, Non-Instructional
Services
3000
1,194,737
1,173,964
Facilities Services
4000
117,950
128,426
Other Financing Services
5000
8,562,227
9,758,222
Totals
9
$
$
39,651,030
Final
Budget 2008-2009
72,574,902
$
$
40,507,603
76,091,814
5/29/08
APPENDIX X
Budget
2007-2008
Revenues
Local
6000
State
7000
8,563,385
10,463,461
Federal
8000
244,856
327,873
Sub Totals
$
$
70,274,902
$
$
$
72,574,902
63,163,369
73,954,703
2,137,111
2,300,000
Fund Balance
Totals
61,466,661
Final
Budget 2008-2009
$
76,091,814
Background
This was discussed at the May 13, 2008 Finance Committee Meeting.
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