ROSE TREE MEDIA SCHOOL DISTRICT
BOARD OF SCHOOL DIRECTORS
Legislative Agenda
October 25, 2012
7:30 p.m.
I.
Call to Order
II.
Approval of Minutes
A.
B.
III.
B.
Penncrest High School - Commended Student for the 2013 National Merit
Scholarship Program
Penncrest High School – 2013 National Merit Scholarship Semifinalist
50 Years and Counting - Katelyn Kirchgasser - Third Grade, Jamie
Umberger - Fourth Grade, Arushi Ishwar - Fifth Grade, Taylor McAfee Fifth Grade
Reports
A.
B.
C.
D.
E.
F.
G.
VI.
Legislative Meeting Minutes of September 27, 2012
Bid Opening Minutes – October 18, 2012 – Media Elementary School –
Structural Steel Renovations
Educational Presentation
A.
V.
Roll Call
Presentations and Awards
A.
IV.
Pledge of Allegiance
Student Liaison Reports
Board Liaison Reports
Committee Highlights and Reports
School Reports
Superintendent’s Report
Solicitor’s Report
President’s Report
Scheduled Presentations (Limited to Five Minutes Each)
A.
Agenda
RTMEA – Sue Williamson
1
October 25, 2012
VII.
Unscheduled Presentations (Limited to Three Minutes Each)
A.
VIII.
Old Business
A.
IX.
Policy
1. Policy #249 Bullying/Cyberbullying – Second Read and Approval
See Attachment A
New Business
A.
B.
C.
D.
X.
Rose Tree Media Residents
Personnel
1.
Terminations
a.
Professional
b.
Non-Instructional
2.
Nominations
a.
Professional
b.
Non-Instructional
3.
General
a.
Classification Change
b.
Supplemental Contracts
c.
Salary Change
d.
Create New Position
e.
Other – See Attachment B
Overnight Trips
1.
Penncrest High School – Costa Rica Immersion Trip
2.
Penncrest High School – Boys and Girls Cross Country State
Championships – Hershey, PA
Clarification of Field Trip Guidelines – See Attachment C
Penncrest Course Selection Guide for 2013-2014
Finance
A.
B.
C.
D.
Agenda
Purchasing
1.
Bid Awards
General
1.
Change Orders
2.
PlanCon Part I Springton Lake Middle School, See Attachment D
3.
Budgetary Transfers
4.
Concurrent Enrollment Agreements for Dual Enrollment
5.
Contracts with Timothy School
6.
Settlement Agreement
Financials for September 2012
Bill Lists for September 2012
2
October 25, 2012
XI.
Adjournment
ANNOUNCEMENT
There will be an executive session of the School Board for matters of personnel at
6:30 p.m. prior to the Legislative Meeting of November 15, 2012, at Penncrest High
School. The Legislative Meetings are recorded on tape.
Agenda
3
October 25, 2012
EXCELLENCE
TODAY
FOR TOMORROW
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone: 610-627-.6000
Fax: 610-891-0959
www.rtmsd.org
Mr. James M. Wigo, Sr.
Superintendent of Schools
To:
From:
Date:
Subject:
I.
Grace A. Eves, Board Secretary
Director of Management Services
Members of the Board of School Directors
James Wigo, Superintendent
Grace A. Eves, Board Secretary
September 27, 2012
Minutes of the September 27, 2012 Legislative Meeting
Call to Order
Pledge of Allegiance
Board Members in Attendance:
Students:
Roll Call
Silvan Alour
Rahmi Halaby
Talia Kaplan
Zachary Schauerman
Linda Kinsler-Fox, President
John Hanna -Vice President
Peter Barry
Nancy Fronduti
William O’Donnell
Stephen Miller
Christopher Guilday
Elizabeth Schneider
Absent: Nancy Mackrides
Jeuell, Joyce, Supv. Elem. Special Ed.
Mack Johnson, Mgmt. Systems Admin.
Bonnie Kinlser, Transp. Director
Maria Kotch, Media Elem. Principal
LaCoste, Kim, Supv. Second. Special Ed.
Patti Linden, Director of Technology
Kelly, Tom, Solicitor
Linden, Patti, Supv. Technology
McCallister, Wayne, RTE Interim Prin.
McCann, Kim, Info. Tech. Spec.
Schupp, Roxanne, Supv. Bus. Oper.
Sweeney, Sharon, PCHS Ass’t. Principal
Steve Taylor, Assist. Superintendent
James Wigo, Superintendent of Schools
White, Katherine, SLMS Asst’ Prin.
Also in Attendance:
Baldino, Ron, Director Maint. & Oper.
William Bennett, ILE Principal
Eric Bucci, GWE Principal
Anne Callahan, Human Resource Director
Troy Czukoski, SLMS Principal
Eleanor DiMarino-Linnen, Dir. Pupil Services
Bill Dougherty, PCHS Principal
Grace Eves, Dir. Management Services
Fuhr, Joseph, ERC Principal
Rick Gregg, Principal, Penncrest High School
Harris, Ron, Network Specialist
Harrison, Ralph, PCHS Ass’t. Principal
Heather Hogan, Accountant
Jackowski, Anthony, SLMS Asst. Principal
II. Legislative Minutes September 27, 2012
1
October 25, 2012
II.
Approval of Minutes
A.
B.
Legislative Meeting Minutes August 23, 2012
Special Legislative Meeting Minutes of September 11, 2012
Mr. Guilday moved and Mrs. Fronduti seconded a motion to adopt
the following resolution:
RESOLUTION: 2012-2013 - 21
Resolve, that the Board approve the Legislative Meeting Minutes of
August 23, 2012, and the Special Legislative Meeting Minutes of
September 11, 2012.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, Steve Miller, William O’Donnell,
Chris Guilday, Elizabeth Schneider
NAYS:
None
ABSENT: Nancy Mackrides
III.
Presentations and Awards
A.
Roxanne Schupp – PASBO Official
Mr. Hanna moved and Mr. O’Donnell seconded a motion to adopt the
following resolution:
RESOLUTION: 2012-2013 – 22
Resolve, that the Board of School Directors recognize Roxanne
Schupp for being approved for renewal as a Pennsylvania Registered
School Business Administrator by the Board of Directors of the
Pennsylvania Association of School Business Officials.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, Steve Miller, William O’Donnell
Chris Guilday, Elizabeth Schneider
NAYS:
None
ABESENT: Nancy Mackrides
II. Legislative Minutes of September 27, 2012
2
October 25, 2012
III.
Presentations and Awards (cont’d
B.
Clair and Caitlin Wimot – Thank You
Mr. O’Donnell moved and Mr. Hanna seconded a motion to adopt the
following resolution:
RESOLUTION: 2012-2013 – 23
Resolve, that the Board of School Directors recognize Claire and
Caitlin Wilmot for sharing their artistic talent to create signage at
Nativity School. The school is beautiful and we thank you.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, Steve Miller, William O’Donnell,
Chris Guilday, Elizabeth Schneider
NAYS:
None
ABSENT: Nancy Mackrides
IV.
Educational Presentation
A.
V.
Media Elementary School: Our Great Adventure
Presenters: Maria Kotch, Sue Williamson and Susan Howe
Reports
A.
B.
C.
D.
E.
Student Liaison Reports
Board Liaison Reports
Committee Highlights and Reports
School Reports – In Official Legislative Minutes of
September 27, 2012
Superintendent’s Report – In Official Legislative Minutes of
September 27, 2012
II. Legislative Minutes of September 27, 2012
3
October 25, 2012
F.
Solicitor’s Report - In Official Legislative Minutes of
September 27, 2012
Mrs. Fronduti moved and Mr. O’Donnell seconded a motion to adopt the
following resolution:
RESOLUTION: 2012-2013 – 24
A.
AG/Andover Edgmont LLC Real Estate Tax Assessment Appeal –
2011
Resolve, that the Solicitor requests authorization to settle this tax
appeal in accordance with the attached Solicitor’s Minutes in the
September 27, 2012 Official Legislative Minutes.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
NAYS:
ABSENT:
G.
VI.
RTMEA – Sue Williamson and Susan Howe
Unscheduled Presentations (Limited to Three Minutes Each)
A.
VIII.
President’s Report - In Official Legislative Minutes of
September 27, 2012
Scheduled Presentations (Limited to Five Minutes Each)
A.
VII.
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, Steve Miller, William O’Donnell,
Chris Guilday, Elizabeth Schneider
None
Nancy Mackrides
Rose Tree Media Residents - Three
Old Business
A.
None
II. Legislative Minutes of September 27, 2012
4
October 25, 2012
IX.
New Business
A.
Personnel
Mr. Hanna moved and Mrs. Fronduti seconded a motion to adopt the
following resolution:
RESOLUTION: 2012-2013 – 25
Resolve, that the Board approve the following:
1.
Terminations
a.
Professional
1. Douglas Krugler, Social Studies Teacher, Springton
Lake Middle School, resignation effective August 24,
2012.
2. Karen Daugherty, change in resignation date to
August 31, 2012.
3. Nicholas Bell, Special Education Teacher, Penncrest
High School, resignation effective October 11, 2012.
4. Todd McKay, Spanish Teacher, Springton Lake
Middle School, resignation effective September 28,
2012.
5. Tonya Melchior, Physical Education Teacher,
Springton Lake Middle School, resignation effective
September 30, 2012.
b.
Non-Instructional
1. Jon Keidel, Substitute Bus Driver, resignation
effective August 31, 2012.
2. Ashlyn Crilly, Support Staff II, Penncrest High
School, resignation effective August 29, 2012.
3. Brian Swierczek, Support Staff II, Penncrest High
School, resignation effective August 21, 2012.
4. Thomas Higgins, Bus Driver, retirement effective
October 14, 2012.
II. Legislative Minutes of September 27, 2012
5
October 25, 2012
IX.
New Business
A.
Personnel
2.
Nominations
a.
Professional
1. Thomas Durant, Night School Teacher for the 20122013 school year at the rate of $40.00 per hour.
2. Jeffrey Leahan, Nigh School Teacher, Physical
Education for the 2012-2013 school year at the rate
of $40.00 per hour. NOTE: Mr. Leahan is being hired
pending completion of his pre-employment
paperwork.
3. Michelle Mentzer, Long Term Substitute Special
Education Teacher, effective September 11, 2012,
for the first semester, at the annual salary of
$45,289.00, Bachelor’s Degree/Step 1 to be prorated. Ms. Mentzer received her Bachelor’s Degree
from Bloomsburg University. She is assigned to Rose
Tree Elementary replacing Jaclyn Leck who is on
leave. NOTE: Ms. Mentzer is being hired pending
completion of her pre-employment paperwork.
4. Kelly Kunz, RTI Math Teacher effective September
28, 2012 at the annual salary of $45,506.00,
Bachelor’s Degree/Step 2 Ms. Kunz received her
Bachelor’s Degree from West Chester University.
She served as a Long Term Substitute during the
2011-2012 school year. Ms. Kunz is assigned to
Springton Lake Middle School replacing Betsy
Spardel who was reassigned.
5. Walter Read, Long Term Substitute Science Teacher
effective September 12, 2012, at the annual salary of
$52,458.00, Master’s/Step 2. Mr. Read is assigned to
Penncrest High School replacing Robert Malkovsky
who is on leave.
II. Legislative Minutes of September 27, 2012
6
October 25, 2012
IX.
New Business
A.
Personnel
1.
Nominations
a.
Professional
6. Eileen Hunger, Long Term Substitute Math Teacher
effective September 28, 2012, for the first semester
at the annual salary of $45,289.00, Bachelor’s
Degree/Step 1 to be pro-rated. Ms. Hunger received
her Bachelor’s Degree from West Chester University.
She is assigned to Springton Lake Middle School
replacing Lotalinda Castro-Anderson who is on
leave.
2.
Nominations
a.
Non-Instructional
1. Mary McConville, Reading Associate for the 20122013 school year at the rate of $16.00 per hour.
2. John Pritchard, Theme Reader for the 2012-2013
school year at the rate of $300.00 per month.
3. Janet Lloyd Murphy, Theme Reader for the 20122013 school year at the rate of $300.00 per month.
4. Michael Bury, Theme Reader for the 2012-2013
school year at the rate of $300.00 per month.
5. Brian Cook, Substitute Maintenance, effective
September 4, 2012 at the rate of $12.00 per hour.
6. Christy Thompson, Support Staff II, effective August
27, 2012 at the rate of $16.01 per hour. Ms.
Thompson is assigned to Media Elementary
replacing Amanda Sessa who resigned.
7. Christina
DiGregorio,
Math
Tutor,
effective
September 4, 2012 at the rate of $16.00 per hour.
Ms. DiGregorio is assigned to Indian Lane
Elementary.
II. Legislative Minutes of September 27, 2012
7
October 25, 2012
IX.
New Business
A.
Personnel
2.
Nominations
a.
Non-Instructional
8. Patricia Tulskie, Interventionist effective October 22,
2012 through April 30, 2013 at the rate of $25.00 per
hour. Ms. Tulskie is assigned to Indian Lane
Elementary.
9. John Barbosa, Substitute Maintenance at the rate of
$12.00 per hour. Mr. Barbosa will be serving in this
position in addition to his responsibilities as Bus
Driver.
10. Suzanne Hoppus, Substitute Cafeteria Worker
effective September 21, 2012 at the rate of $11.63
per hour.
II. Legislative Minutes of September 27, 2012
8
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
a.
Classification Change
1. James Donley, from Substitute Bus Driver to Bus
Driver effective September 4, 2012.
2. David Moore, from Substitute Bus Driver to Bus
Driver effective September 4, 2012.
3. Allen Kannapel, from Substitute Bus Driver to Bus
Driver effective September 4, 2012.
4. Karl Eilinsfeld, from Substitute Bus Driver to Bus
Driver effective September 12, 2012.
5. David Hay, from .5 Support Staff II to 1.0 Support
Staff II effective September 19, 2012 at the rate of
$16.01 per hour. Mr. Hay is assigned to Penncrest
High School replacing Brian Swierczek who
resigned.
b.
Unpaid Leave of Absence
1. Laura Diksa requests an unpaid leave of absence
commencing March 6, 2013 and terminating June 30,
2013.
c.
Degree Advancement
1. Recommend Board approval of the following
personnel for Degree Advancement and adjust their
salaries accordingly effective August 27, 2012.
Ableson, Samantha
Bell, Nicholas
Bradley, Kimberly
Boyle, Jonathan
Ciccarelli, James
Cliff, Shawna
Curry, Kirsten
Debessay, Sarah
Dizon, Josephine
II. Legislative Minutes of September 27, 2012
Master's+60/Step 12
Master’s/Step 8
Master's+20/Step 6
Master's+60/Step 10
Master's+60/Step 14
Master's+60/Step 6
Master's+60/Step 10
Master's+40/Step 10
Doctorate/Step 9
9
$85,348.00
$55,635.00
$59,022.00
$77,323.00
$93,372.00
$71,928.00
$77,323.00
$73,644.00
$89,844.00
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
c.
Degree Advance, cont’d
Grace-Green, Crystal
Graham, Sarah
Haahr, Berit
Heiland, Diane
Hoy, Colleen
Jackson, Tracy
LeLan, Suzanne (.4)
Manderachi, Kristen
Martin, Bridget
Miller, Ronni
Nemec Osborne, Laura
Norris, Paul
O'Neil, Evan
Pinsley, Rachel
Rago, Britt
Reilly, Brian
Saviski, Brian
Scheivert, Erin
Simmons, Jennifer
Smith, Kristen
Stingle, Judy
Strevig, Jodi
Williams, Sharon
d.
Master's+60/Step 10
Master's+40/Step 11
Master's+60/Step 7
Master's+20/Step 9
Master's/Step 5
Master's+40/Step 11
Master's/Step 1
Master's/Step 5
Master's/Step 5
Master's/Step 6
Master's+20/Step 6
Master's+20/Step 13
Master's+40/Step 4
Master's+60/Step 10
Master's+60/Step 13
Master's+60/Step 13
Master's+60/Step 7
Master's+40/Step 12
Master's+60/Step 10
Master's/Step 7
Permanent Cert/Step 6
Master's+40/Step 8
Master's+60/Step 10
$77,323.00
$77,703.00
$72,389.00
$59,911.00
$52,906.00
$77,703.00
$20,924.00
$52,906.00
$52,906.00
$53,056.00
$59,022.00
$80,472.00
$65,653.00
$77,323.00
$89,360.00
$89,360.00
$72,389.00
$81,761.00
$77,323.00
$53,205.00
$47,957.00
$68,800.00
$77,323.00
Rescind Supplemental Contracts
1. Betsy Spardel, rescind appointment as 6th grade
Homework club, Springton Lake Middle School.
2. Nick Phillips, rescind appointment as Assistant
Varsity Football Coach, Penncrest High School.
3. Aaron Goldfarb, rescind appointment as Math
Building Coordinator, Media Elementary School.
4. Jessica Levy, rescind appointment as (.5) Homework
Club Sponsor, Springton Lake Middle School.
II. Legislative Minutes of September 27, 2012
10
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
d.
Rescind Supplemental Contracts
5. Margaret Hudak, rescind appointment as Homework
Club Sponsor, Springton Lake Middle School.
6. Nicholas Bell, rescind appointment as Challenge
Sponsor and Eco Club, Penncrest High School.
e.
Supplemental Contracts
1. Christine Seeley, Math Building Coordinator for the
2012-2013 school year at the annual salary of
$2,900.00. Ms. Seeley is assigned to Media
Elementary School.
2. Nicholas Garcia, Assistant Varsity Football Coach for
the 2012-2013 school year at the annual salary of
$5,220.00. Mr. Garcia is assigned to Penncrest High
School.
3. Kevin Nolen, Emanon Children’s Theatre at the
annual salary of $2,249.00. Mr. Nolen is assigned to
Penncrest High School. This is a salary correction.
4. Recommend the Board approve the following
personnel to serve as New Teacher Mentors for the
2012-2013 school year:
Craig Casner
Kirsten Curry
Anthony Grisillo
Ronni Miller
Kirsten Curry
Jodi Strevig
(.5)
1.0
(.5)
(.5)
1.0
1.0
$ 608.00
$1,160.00
$ 580.00
$ 580.00
$1,160.00
$1,160.00
5. Joseph Fisher, Drama Theater Director for the 20122013 school year at the annual salary $2,465.00. Mr.
Fisher is assigned to Springton Lake Middle School.
II. Legislative Minutes of September 27, 2012
11
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
e.
Supplemental Contracts
6. Theresa Long, Saturday Detention Sponsor for the
2012-2013 school year at the rate of$46.00 per hour.
Ms. Long is assigned to Penncrest High School.
7. Jeanette Verdeur, Co-Director All School Musical,
Penncrest High School at the annual salary of
$3,040.00. This is a salary correction.
8. Patrick Murphy, Co-Director All School Musical,
Penncrest High School at the annual salary of
$2,430.00. This is a salary correction.
9. Jean McPheeters, KIDS Club Sponsor for the 20122013 school year at the annual salary of $1,384.00.
Ms. McPheeters is assigned to Rose Tree
Elementary.
10. William Stack, (.5) Junior Science Olympiad Sponsor
for the 2012-2013 school year at the annual salary of
$1,064.00. Mr. Stack is assigned to Springton Lake
Middle School.
11. Sharon Prior, Homework Club for the 2012-2013
school year at the annual salary of $725.00. Ms.
Prior is assigned to Springton Lake Middle School.
12. David Sikorski, Rose Tree Rumblers Sponsor for the
2012-2013 school year at the annual salary of
$1,160.00. Mr. Sikorski is assigned to Rose Tree
Elementary.
II. Legislative Minutes of September 27, 2012
12
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
f.
Other
1. Recommend Board approval of the agreement
between Rose Tree Media School District and the
Rose Tree Media Food Service Workers effective
July 1, 2012 through June 30, 2014.
See
Attachment A in Official Legislative Minutes of
September 27, 2012.
2. Recommend Board approval of the agreement
between Rose Tree Media School District and the
Rose Tree Media Secretaries and Educational
Support Personnel Association for the period of July
1, 2012 through June 30, 2015. See Attachment B in
Official Legislative Minutes of September 27, 2012.
II. Legislative Minutes of September 27, 2012
13
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
f.
Other
4. Recommend Board approval of the agreement
between Rose Tree Media School District and the
Rose Tree Media Bus Driver/Custodial Maintenance
Association for the period of July 1, 2012 through
June 30, 2016. See Attachment C
5. Recommend Board approval of the ADSUP II
salaries as per the ADSUP II agreement effective
July 1, 2012:
Greg Bost
Gene Pysher
Armondo Ragni
Michael Price
Joel Schupp
Kerry Feltner
Ivan Brown
Mike Jones
Philip Quinzi
Donna Simpson
Daniel Rottenberk
$40,491.00
$61,058.00
$49,019.00
$38,866.00
$39,216.00
$39,216.00
$70,226.00
$60,426.00
$60,049.00
$43,788.00
$65,249.00
6. Recommend Board approval of the Administrative
Assistants and Confidential Secretaries salaries
effective July 1, 2012:
Gail Boettcher
Donna Rottenberk
Debbie Raup-Whiteside
Melissa Finsterbusch
Barbara Harmon
II. Legislative Minutes of September 27, 2012
14
$60,081.26
$54,657.67
$53,924.72
$40,821.56
$42,980.30
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
f.
Other
7. Recommend Board approval of the Food Service
Workers pay rates effective July 1, 2012:
Penncrest High School
Elisa Ettien
Diane Swantek
Michele Frisoli
Lorretta DeWees
Jennifer McNabb-Jones
Chris Lomas
Nancy McHugh
Nariman Shaer
Terry Allen
Anna Marie Ottolenghi
Sandy Pirrotta
Sherry Voorhees
Lisa Mc Callion
Debbie Tyson
Springton Lake Middle School
Laura Netwall
Kathleen Simpson
Isabelle Boudazin
Brenda Wolters
Nancy Sands
Christine Duncan
Dawn Alonso
Anna Charlton
Noreen Plotts
Mary Egan
Hours/day
6.5
6.75
4.5
4.0
4.0
4.0
4.5
4.5
4.0
4.0
4.0
4.0
4.0
7.0
$16.24
$12.45
$12.45
$12.45
$12.45
$12.45
$12.45
$12.45
$11.63
$12.45
$11.63
$12.45
$12.45
$13.14
6.5
5.0
4.0
4.0
4.0
4.0
4.0
4.0
4.0
4.0
$16.24
$12.45
$12.45
$12.45
$12.45
$12.45
$12.45
$12.45
$12.45
$11.63
Indian Lane Elementary
Jennifer Clements
Andrea Pedrick
Carol Neill
Maureen Dooner
Susan Dunn
Glenwood Elementary
Jane Beverly
Amy McKernan
Kathy Moffett
Media Elementary
Melissa Shelly
Mary Grasty
Rose Tree Elementary
Kate Yachetti
Marguerite Van Leer
Substitutes
Margie Simcox-Smith
Hours/day
6.0
5.5
4.0
4.0
4.0
$16.24
$12.44
$12.45
$12.45
$12.45
4.5
4.5
3.0
$12.45
$12.45
$11.09
4.5
4.0
$12.45
$12.45
4.5
4.5
$12.45
$12.45
$10.55
The aforementioned resolution was declared adopted by the Chair, the vote
being:
AYES:
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, Steve Miller, William O’Donnell, Chris Guilday,
Elizabeth Schneider
NAYS:
None
ABSENT: Nancy Mackrides
II. Legislative Minutes of September 27, 2012
15
October 25, 2012
IX.
New Business
B.
Overnight Trips
Mrs. Fronduti moved and Mr. O’Donnell seconded a motion to adopt
the following resolution:
RESOLUTION: 2012-2013 – 26
1.
Penncrest High School – PA Association of Student Council
State Conference Laurel and Union High School, New Castle,
PA
Resolve, that the Board approve the Penncrest High School PA
Association of Student Council State Conference trip for
students to participate in leadership development activities and
workshops with students from all over Pennsylvania on
November 1 – 3, 2012.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
NAYS:
ABSENT:
2.
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, , Steve Miller, William O’Donnell,
Chris Guilday, Elizabeth Schneider
None
Nancy Mackrides
Policy #249, Bullying/Cyberbullying – First Read
Angela Gilbert reviewed with the Board of School Directors
Policy #249, Bullying/Cyberbullying. This policy must be
updated every three years and is now due for review and
revisions.
II. Legislative Minutes of September 27, 2012
16
October 25, 2012
X.
Finance
A.
Purchasing – None
B.
General
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Change Orders
PlanCon Part I – See Attachment E
Public Consulting Group Agreements
Donations
Agreement with Widener University
Contract with Devereux
Contract with Mill Creek
Contract with Camphill Special School
Contract with Elwyn
Contract with Elwyn
Contract with KU Champions LLC
Settlement Agreements
Mr. Hanna moved and Mrs. Fronduti seconded a motion to
adopt the following resolution:
RESOLUTION: 2012-2013 – 27
1.
Change Orders
Resolve, that the Board approve the following change
orders:
a. M. Schnoll and Sons, Inc. change order #001 in the
amount of $875.00
b. Premier Building Restoration, Inc. change order # 01
in the amount of $9,280.00
2.
PlanCon Part I
Springton Lake Middle School Change Order EC-03 –
E J Meloney
Further resolve, that the District received PDE approval
for PlanCon Part I for electrical
contractor change
order EC-03. The Board approves acceptance of
PlanCon Part I for electrical contractor change order
EC-03. See Attachment E in Official Legislative
Minutes of September 27, 2012.
II. Legislative Minutes of September 27, 2012
17
October 25, 2012
X.
Finance
B.
General
3.
Public Consulting Group Agreements
Further resolve, that the Board approve the continuation of
participation in the School Based Access Program and Public
Consulting Group as the new service provided for the School
Based Access Program. PCG will receive a $.77 processing
fee for each direct service claim.
4.
Donation
Further resolve, that the Board accept an annual donation in
the amount of $1,000 for the Penncrest band from Mrs. Kathy
Ford, former long-time nurse at Penncrest High School, to
honor the memory of her husband, Dick.
5.
Agreement with Widener University
Further resolve, that the Board approve an agreement with
Widener University to assign two (2) doctoral level psychology
practicum students to RTM during the 2012-2013 school year.
There is no cost to the District.
6.
Contract with Devereux
Further resolve, that the Board approve a contract with
Devereux for ESY services for a student with special needs at
the CBHS Mapleton Education Program. The cost is $190.00
per day, for a total of $6,460.00.
7.
Contract with Mill Creek
Further resolve, that the Board approve a contract with Mill
Creek School for educational services for a student with
significant disabilities. The student will attend Mill Creek for the
2012-2013 school year. The annual tuition is $39,960.00.
II. Legislative Minutes of September 27, 2012
18
October 25, 2012
X.
Finance
B.
General
8.
Contract with Camphill Special School
Further resolve, that the Board approve a contract with
Camphill Special School for Education services for a student
with significant disabilities. The student will attend Camphill
Special School for the 2012-2013 school year. The tuition is
$68,999.70 and includes a $36,500.40 education fee and a
$32,499.30 residential fee.
9.
Contract with Elwyn
Further resolve, that the Board approve a contract with Elwyn
for the Davidson School to provide one-to-one services for a
student with special needs. The cost is $160.34 per day.
10.
Contract with Elwyn
Further resolve, that the Board approve three (3) contracts with
Elwyn, Inc. to provide the services of Therapeutic Facilitators
for the 2012-2013 School Year. Services will include
individual and group therapeutic services for selected
students in the District, as follows:
1.
2.
3.
A Therapeutic Facilitator will provide services at the
Rose Tree Media Simon Youth Academy for 4 hours per
day, one half day per week, for 39 weeks. The cost of
the services will be $10,935.60.
A Therapeutic Facilitator will provide services at
Penncrest and Springton Lake for 7.2 hours per day.
Services will be rendered 2.5 days per week and 2 days
per week respectively, for 39 weeks. The cost of the
services will be $78,895.74.
A Therapeutic Facilitator will provide services at the four
elementary schools for 7.25 hours per day, 2 days per
week, for 39 weeks. The cost of the services will be
$34,014.00.
II. Legislative Minutes of September 27, 2012
19
October 25, 2012
X.
Finance
B.
General
11.
Contract with KU Champions LLC
Further resolve, that the Board approve a contract with KU
Champions LLC to provide a before and/or after school
enrichment program and a summer program for students in the
District. Services will be provided at Glenwood, Indian Lane,
Media, Rose Tree, and Penncrest (summer only).
KU
Champions will pay RTM a monthly facility use fee of $209.00
per school location.
12.
Settlement Agreements
a.
Further resolve, that the Board approve a settlement
agreement for a student with significant disabilities to
attend The Phelps School for the 2013-2014 school
year. The District shall reimburse the parents or pay
directly for educational services a tuition amount not to
exceed $22,500.00.
b.
Further resolve, that the Board approve a settlement
agreement for a student with significant disabilities to
attend Hilltop School as follows: The district agrees to
pay the student’s academic tuition for a portion of the
2011-2012 school year and for the 2012-2013 school
year in an amount not to exceed $30,000.00. No more
than $5,500.00 of this payment may be applied toward
parents’ legal fees.
The aforementioned resolution was declared adopted by the
Chair, the vote being:
AYES:
NAYS:
ABSENT:
Linda Kinsler-Fox, John Hanna, Peter Barry,
Nancy Fronduti, , Steve Miller, William O’Donnell,
Chris Guilday, Elizabeth Schneider
None
Nancy Mackrides
II. Legislative Minutes of September 27, 2012
20
October 25, 2012
X.
Finance
C.
D.
Financials for August, 2012
Bill Lists August, 2012
Mr. O’Donnell moved and Mr. Hanna seconded a motion to adopt
the following resolution:
RESOLUTION: 2012-2013 – 28
Resolve, that the Board approve the following:
Financial Reports
August
August
August
August
2012
2012
2012
2012
Treasurers Reports
Investment Reports
Summary Expenditure Status Report
Revenue Status Report
Bill Lists
August 2012
General Fund Bill List
$ 2,164,131.37
August 2012
Imprest Fund Bill List
$
1,750.50
August 2012
Capital Fund Bill List
$
670,667.45
August 2012
Bond Series 2004 Bill List
$
446.75
August 2012
Bond Series 2010 A & 2011 Bill List
$
548,104.49
August 2012
Bond Series 2012 Bill List
$
660,975.00
August 2012
Activities/Special Revenue Fund
$
601.96
$ 4,046,677.52
The aforementioned resolution was declared adopted by the Chair, the vote being:
AYES:
NAYS:
ABSENT:
Linda Kinsler-Fox, John Hanna, Peter Barry, Nancy Fronduti,
Steve Miller, William O’Donnell, Chris Guilday,
Elizabeth Schneider
None
Nancy Mackrides
II. Legislative Minutes of September 27, 2012
21
October 25, 2012
XI.
Adjournment
Mrs. Fronduti moved and Mr. Hanna seconded a motion to adopt the
following resolution:
RESOLUTION: 2012-2013 - 29
Resolve, there being no further business to come before the Board, the
meeting was adjourned.
The aforementioned resolution was declared adopted by the Chair, the vote being:
AYES:
NAYS:
ABSENT:
Linda Kinsler-Fox, John Hanna, Peter Barry, Nancy Fronduti,
Steve Miller, William O’Donnell, Chris Guilday,
Elizabeth Schneider
None
Nancy Mackrides
______________________
Grace A. Eves
School Board Secretary
II. Legislative Minutes of September 27, 2012
22
October 25, 2012
ROSE TREE MEDIA SCHOOL DISTRICT
BID OPENING MINUTES
A bid opening was held on October 18, 2012 at 10:00 a.m. in the Education Center, 308
North Olive Street, Media, PA 19063.
Present were: James Wigo, Dennis Cini, Ron Baldino, John Lesky, TN Ward Co.,
Valerie Davis, Bonnett Associates, Grace Eves and three bidders.
Bids in the following category were opened and read by Grace Eves:
Media Elementary School – Structural Steel Renovations
C.H. Schwertner & Son, Inc.
Bala Cynwyd, PA
Crescent Iron Works
Phila., PA
Dale Construction, LLC
Glenside, PA
Bids will be tabulated and presented to the Board of School Directors.
________________
Grace A. Eves
Board Secretary
II. Bid Opening Minutes
1
October 25, 2012
III.
Presentations and Awards
A.
Penncrest High School - Commended Student for the 2013 National Merit
Scholarship Program
Resolve, the Board of School Directors present the Rose Tree Media
Award to the Penncrest High School Commended Students in the 2013
National Merit Scholarship Program:
Kathleen Axelrod, Nicholas
Caggiano, Jeremy Gonzales, Olivia Graham, Margaret King, Hope
Morrison, Ryen Radcliff, Rebecca Snow and Andrew Trolio. Commended
students placed among the top five percent of more than 1.4 million
students who entered the competition by taking the 2011 Preliminary
SAT/National Merit Scholarship Qualifying Test.
These students
represent some of the best and brightest minds in the country.
B.
Penncrest High School – 2013 National Merit Scholarship Semifinalist
Resolve, the Board of School Directors present the Rose Tree Media
Award to Grace Chang for her recognition as a 2013 National Merit
Scholarship Finalist in the National Merit Scholarship Program.
III. Presentations and Awards
1
October 25, 2012
OFFICE OF CURRICULUM & INSTRUCTION
TO:
Members of the Board of School Directors
Mr. James M. Wigo, Superintendent of Schools
FROM:
Dr. Steve Taylor, Assistant Superintendent for Curriculum & Instruction
DATE:
October 10, 2012
RE:
October 10, 2012 Curriculum & Instruction Committee Meeting Minutes
Chairperson: Mr. Peter Barry
Board Members in Attendance: Peter Barry, Chris Guilday, John Hanna, Nancy
Fronduti, Nancy Mackrides, Steve Miller, Bill O’Donnell, Liz Schneider
Also in Attendance: Anne Callahan, Grace Eves, Patti Linden, Steve Mescanti, Sharon
Sweeney, Steve Taylor, Jim Wigo, and members of the community.
Penncrest Course Guide Revisions for 2013-2014
Mrs. Sweeney presented a summary of proposed course changes for the 2013-2014
Penncrest Course Selection Guide. These changes included courses being dropped from
the Guide (Critical Reading), new courses being added (Coaching and Team
Leadership), new rank levels being created (1 Biology II), and several courses appearing
in the Guide on biennial rotations (AP Music Theory, AP Environmental Science). The
most significant changes involve the Technology Education Department, which is beginning
a major program redesign to incorporate elements of a STEM curriculum. Moving forward,
every course in the department will emphasize elements of engineering and design. All
existing courses, with the exception of Publications, are being reconceptualized and
renamed, and new courses are being added (Transportation, Robotics and Aviation;
Engineering by Design).
Action Item: The Board granted permission for the 2013-2014 Course Guide to
appear as a resolution on the October Legislative agenda.
Update of Penncrest Course Enrollment
Mrs. Sweeney updated the Board on courses enrolled at Penncrest at under 15 students.
Of those predicted last spring to fall under 15, only two did: AP Chemistry and Chinese
III. All others predicted to fall under 15 were cancelled, combined with other courses, or
eventually did exceed 15 after new enrollments in the summer.
Concurrent Enrollment Agreements
2012-2013 will the eighth year Penncrest High School students participate in Dual
Enrollment courses, which are college courses taken at local college campuses, and for
which students earn credits at both Penncrest and the post-secondary institution. Dual
Enrollment began in 2005-2006 under a grant from the Pennsylvania Department of
Education, and this is the second year in which the program will operate without state
funding, which reimbursed students a portion of their payments for tuition, fees, and books.
Dr. Taylor asked the Board’s permission to include on the October Legislative agenda
Concurrent Enrollment Agreements with Delaware County Community College, Neumann
University, and Penn State Brandywine University. These agreements clarify the eligibility,
costs, and other conditions of participation for students who take Dual Enrollment courses.
Action Item: The Board granted permission for a resolution on the Concurrent
Enrollment Agreements to appear on the October Legislative agenda.
EXCELLENCE
TODAY
FOR TOMORROW
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone: 610-627-6136
Fax: 610-627-6136
www.rtmsd.org
Grace A. Eves
Director of Management Service
Mr. James M Wigo, Sr.
Superintendent of Schools
To:
Members of the Board of School Directors
James M. Wigo, Superintendent
From:
Grace A. Eves, Director of Management Services
Date:
October 5, 2012
Subject:
October 9, 2012 – Finance Committee Minutes
Chairperson: Bill O’Donnell
______________________________________________________________________
In Attendance: Bill O’Donnell, John Hanna, Peter Barry, Chris Guildlay,
Nancy Fronduti, Nancy Mackrides, Stephen Miller and Elizabeth Schneider
Absent: Linda Kinsler-Fox
Also in Attendance: James Wigo, Anne Callahan and Grace Eves
1. Budget Comparison
The District has expensed 58% of its expenditures and received 73% of its revenue.
Salaries and Benefits are lower this year because the District had 3 payroll runs last
year in September and only 2 this year.
Action: Discussion
2. Budgetary Transfers
FY 13-1 Fund 10 General Fund
FROM:
AMOUNT:
Instruction- Books
$7,500.00
To:
AMOUNT:
Instruction- Educational Software/License Fee
$4,000.00
TO:
AMOUNT:
School Library Services - Educational Software/License Fee
$3,500.00
RATIONALE: Transfer needed for on-line subscriptions due to an increase in the
enrollment in the Chinese program and the use of educational
software.
FY 13-2 Fund 10 General Fund
FROM:
AMOUNT:
Data Processing Services – Technical Services
$1,500.00
TO:
AMOUNT:
Instruction – Contracted Services
$1,500.00
RATIONALE: Transfer needed to fund the World Language Oral Proficiency
Exams. This is a coding correction
FY 13-3 Fund 10 General Fund
FROM:
AMOUNT:
Operation of Building Services – Supplies
$1,182.00
TO:
AMOUNT:
Instruction – New Equipment
$1,182.00
RATIONALE: Transfer needed to purchase area rugs for classrooms.
Discussion: This item will be moved to the October 25, Legislative agenda
for approval.
3. 2013/2014 Budget Calendar
The District has the ability of raising taxes above the Index by taking exceptions or
going to referendum. The calendar reflects the option of not exceeding the Index by
not taking exceptions. The Act 1 Index is 1.7%, which is the same rate as the
current fiscal year. This is the same schedule the District followed in the past for
reviewing sections of the budget during committee meetings. The December
committee schedule will be revised to include Board Reorganization and Committee
meetings for the 4th of December instead of the 11th of December. The proposed
final budget will be approved on April 9, with final adoption scheduled for May 23.
The proposed final budget may change before final adoption. The budget is
approved in May because the Legislative meeting in June makes it difficult to print
and mail tax bills by July 1.
Action: Discussion
Public Comment: Eight members of the public were in attendance
The next Finance Committee meeting will be held on Thursday, November 8, 2012
EXCELLENCE
TODAY
FOR TOMORROW
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone: 610-627-.6000
Fax: 610-891-0959
www.rtmsd.org
Grace A. Eves
Director of Management Services
Mr. James M. Wigo, Sr.
Superintendent of Schools
___
To:
Members of the Board of School Directors
Mr. James M. Wigo, Superintendent
From:
Grace A. Eves, Director of Management Services
Date:
October 5, 2012
Subject:
October 9, 2012 - Operations Committee Minutes
Chairperson: Nancy Mackrides
___________________________________________________________________
In Attendance: Bill O’Donnell, John Hanna, Peter Barry, Chris Guildlay,
Nancy Fronduti, Nancy Mackrides, Stephen Miller and Elizabeth Schneider
Absent: Linda Kinsler-Fox
Also in Attendance: James Wigo, Anne Callahan, Dennis Cini, Ron Baldino and
Grace Eves
Project Updates

Springton Lake Middle School
o Change Order – Eagle Hygiene
Additional asbestos monitoring was necessary due to work being done to
the Tech Ed floor and various duct work in the building. Recommend
modification to Eagle Industrial Hygiene’s contract in an amount not to
exceed $12,618.89 on Purchase Order #20104131 for Springton Lake
Middle School renovations. This will complete the asbestos monitoring for
the project.
Action: This item will be moved to the October 25, Legislative Meeting
Agenda for approval.
Paving is scheduled to begin next Wednesday depending upon the
weather. Punch list items are being reviewed. Tomorrow is the last
biweekly construction meeting. Credits for various items will be coming
soon. The District needed to put additional drainage in the driveway near
the construction parking lot. Some additional work needs to be done on
the driveway near Providence Road.
Streambed stabilization is scheduled to begin next week. This is the
optimal time for plantings.
Action: Discussion

Capital Projects
o 12/13
 Punch list items are being reviewed. Painting work will be
completed at Indian Lane over winter break. All other capital
projects are completed except for the library air conditioning unit
for the library at Media Elementary School. That work is being
coordinated with the renovation project.
Action: Discussion
o 13/14
 The list of projects is mostly a carryover from last year’s
requests. The administration would like to continue with the
painting, door replacement and masonry repair schedules.
Additional items will be reviewed. Estimated costs will be
prepared in the near future. The majority of our infrastructure
projects should be taken care of as a result of the ESCO project.
Action: Discussion

Media Elementary School
Mobilization began this week. Fencing was installed around the site.
Dumpsters were brought on site. A wooden chute was built to carry
debris from the project into the dumpster. Protection also began this
week. Heavy plastic was hung on all walls for protection. Demo will
begin soon. The majority of the demolition materials will be sent for
recycling. Structural and General Construction bids are due October
18. The results will be discussed at the October 25 Legislative meeting
during Committee Highlights and voted on later during the meeting.
HVAC, Plumbing and Electrical bids will are due by October 30. A
Special Legislative meeting will be held on November 8 to discuss the
results and award the contracts. Photos of the site were taken this
week and will be posted to the website along with an update on the
project.
Action: Discussion

ESCO
The project is progressing well. The majority of the lighting projects
have been completed. Indian Lane Elementary school’s exterior
lighting will be completed soon. Sound sensors will be installed in the
corner lights of the gymnasium at Penncrest because there is little
motion in that area of the gymnasium and the lights go off while the
gymnasium is in use.
Action: Discussion

Mr. O’Donnell inquired about a solution for the stadium field at Penncrest
High School. The administration will investigate options such as turf. It was
recommended that they also investigate funding options from community
groups such as the alumni association.
Action: Discussion
Public Comment: Eight members of the public were in attendance.
The next Operations Committee meeting will be on Thursday, November 8, 2012.
EXCELLENCE
TODAY
FOR TOMORROW
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone: 610-627-.6000
Fax: 610-891-0959
www.rtmsd.org
Grace A. Eves
Director of Management Services
Mr. James M. Wigo, Sr.
Superintendent of Schools
___
To:
Members of the Board of School Directors
Mr. James M. Wigo, Superintendent
From:
Grace A. Eves, Director of Management Services
Date:
October 5, 2012
Subject:
October 9, 2012 - Operations Committee Minutes
Chairperson: Nancy Mackrides
___________________________________________________________________
In Attendance: Bill O’Donnell, John Hanna, Peter Barry, Chris Guildlay,
Nancy Fronduti, Nancy Mackrides, Stephen Miller and Elizabeth Schneider
Absent: Linda Kinsler-Fox
Also in Attendance: James Wigo, Anne Callahan, Dennis Cini, Ron Baldino and
Grace Eves
Project Updates

Springton Lake Middle School
o Change Order – Eagle Hygiene
Additional asbestos monitoring was necessary due to work being done to
the Tech Ed floor and various duct work in the building. Recommend
modification to Eagle Industrial Hygiene’s contract in an amount not to
exceed $12,618.89 on Purchase Order #20104131 for Springton Lake
Middle School renovations. This will complete the asbestos monitoring for
the project.
Action: This item will be moved to the October 25, Legislative Meeting
Agenda for approval.
Paving is scheduled to begin next Wednesday depending upon the
weather. Punch list items are being reviewed. Tomorrow is the last
biweekly construction meeting. Credits for various items will be coming
soon. The District needed to put additional drainage in the driveway near
the construction parking lot. Some additional work needs to be done on
the driveway near Providence Road.
Streambed stabilization is scheduled to begin next week. This is the
optimal time for plantings.
Action: Discussion

Capital Projects
o 12/13
 Punch list items are being reviewed. Painting work will be
completed at Indian Lane over winter break. All other capital
projects are completed except for the library air conditioning unit
for the library at Media Elementary School. That work is being
coordinated with the renovation project.
Action: Discussion
o 13/14
 The list of projects is mostly a carryover from last year’s
requests. The administration would like to continue with the
painting, door replacement and masonry repair schedules.
Additional items will be reviewed. Estimated costs will be
prepared in the near future. The majority of our infrastructure
projects should be taken care of as a result of the ESCO project.
Action: Discussion

Media Elementary School
Mobilization began this week. Fencing was installed around the site.
Dumpsters were brought on site. A wooden chute was built to carry
debris from the project into the dumpster. Protection also began this
week. Heavy plastic was hung on all walls for protection. Demo will
begin soon. The majority of the demolition materials will be sent for
recycling. Structural and General Construction bids are due October
18. The results will be discussed at the October 25 Legislative meeting
during Committee Highlights and voted on later during the meeting.
HVAC, Plumbing and Electrical bids will are due by October 30. A
Special Legislative meeting will be held on November 8 to discuss the
results and award the contracts. Photos of the site were taken this
week and will be posted to the website along with an update on the
project.
Action: Discussion

ESCO
The project is progressing well. The majority of the lighting projects
have been completed. Indian Lane Elementary school’s exterior
lighting will be completed soon. Sound sensors will be installed in the
corner lights of the gymnasium at Penncrest because there is little
motion in that area of the gymnasium and the lights go off while the
gymnasium is in use.
Action: Discussion

Mr. O’Donnell inquired about a solution for the stadium field at Penncrest
High School. The administration will investigate options such as turf. It was
recommended that they also investigate funding options from community
groups such as the alumni association.
Action: Discussion
Public Comment: Eight members of the public were in attendance.
The next Operations Committee meeting will be on Thursday, November 8, 2012.
EXCELLENCE
TODAY
FOR TOMORROW
James M. Wigo, Sr.
Superintendent of Schools
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone: 610.627.6000
Fax: 610-891-0959
www.rtmsd.org
Anne D. Callahan
Director of Human Resources
To:
Members of the Board of School Directors
James M. Wigo, Sr., Superintendent
From:
Anne D. Callahan, Director of Human Resources
Date:
October 12, 2012
Subject:
Minutes of the Personnel Committee Meeting – October 9, 2012
John Hanna, Chair
Board Members in Attendance: J. Hanna, W. O’Donnell, L. Schneider, C. Guilday, P.
Barry, S. Miller, N. Fronduti, N. Mackrides,
Also in Attendance: A. Callahan, J. Wigo, G. Eves
I.
Legislative Items
The Committee reviewed the items to be included on the agenda of the
Legislative meeting of October 25, 2012. All items will be moved forward to a
vote of the full Board at the Legislative meeting. Additional items will be added
between now and Friday, October 19. A final agenda will be posted on the Board
website prior to the October Legislative meeting.
II.
Bus Aides
A recommendation was made for an additional bus aide to serve two Autistic
students. We originally discussed the addition of 1.5 bus aides. However, further
discussion with the Supervisor of Transportation indicates that we will need one
aide split between two bus runs. The aide will cover two students who are
placed outside of the district, one at Ithan School and one being transported from
Elwyn Institute to West Chester Connections. The students’ IEPs require them to
have an aide on the bus. The aide will ride with one student in the morning and
the other student in the afternoon. One student rides a bus that currently has an
aide in the morning and the other student rides a bus that currently has an aide in
the afternoon. The committee agreed to have the creation of this position moved
forward to the Legislative meeting of October 25, 2012, for a vote of the full
Board.
III.
Supplemental Positions, Penncrest High School
A recommendation was presented to the committee to add two supplemental
positions at Penncrest High School: Jazz Band Director at 10 units and English
Honor Society Sponsor at 8 units. The elimination of several supplemental
positions during our recently completed negotiations with RTMEA has left funds
available in the budget to pay for these new positions. The positions were
discussed along with recommended units and costs.
The committee is
agreeable to have these positions move forward to the Legislative meeting for a
vote of the full Board.
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone 610.627.6028
Fax 610.565.5317
www.rtmsd.org
James M. Wigo, Sr.
Superintendent of Schools
Eleanor DiMarino-Linnen, Ph.D.
Director of Pupil Services
and Special Education
To:
Members of the Board of School Directors
James M. Wigo, Sr., Superintendent
From:
Eleanor DiMarino-Linnen, PhD
Date:
October 10, 2012
Subject:
October 9, 2012 Pupil Services Committee Meeting Minutes
Chairperson: Mrs. Nancy Fronduti
Board Members in Attendance: Peter Barry, Nancy Fronduti, Christopher Guilday,
John Hanna, Nancy Mackrides, Stephen Miller, William O’Donnell, Elizabeth Schneider,
Others in Attendance: James Wigo, Eleanor DiMarino-Linnen, Anne Callahan, Grace
Eves, 8 Community members
Special Education Contracts
Five contracts for educational placement/services of special education students at The
Timothy School were submitted for review.
Action: Approval will be on the October 2012 Legislative Agenda.
Settlement Agreement
A settlement agreement for a student with significant disabilities was reviewed and
discussed. The agreement is a continuation of an existing settlement agreement that
had been in place for the last two years and involves an extension of this agreement to
the end of the 2015-2016 school year.
Action: Approval will be on the October 2012 Legislative Agenda.
Policy Revision
Dr. DiMarino-Linnen presented the second reading of Policy #249 –
Bullying/Cyberbullying. This policy includes PSBA recommended revisions to align with
Public School Code.
Action: Policy #249 will be on the October 2012 Legislative Agenda for approval
for adoption.
Overnight Trips
Dr. DiMarino-Linnen presented the following overnight trips for review:
Permission for an overnight field trip for a Costa Rica Immersion trip from 3/19/20133/28/2013 was reviewed and discussed. The purpose of the trip is for students to
improve their Spanish language abilities and learn about the culture of Costa Rica. In
addition, there will be three days of community service. The cost to students is
$2520.00 and includes all program costs and other expenses (hotel, meals,
registration). The cost to the District is $816.00 (substitute fee of 8 days @
$102.00/day).
Action: Approval will be on the October 2012 Legislative Agenda.
Permission for an overnight trip for the boys and girls cross country state
championships to Hershey, PA on 11/3/12 was discussed and reviewed. A registration
fee of $100.00, transportation costs of $200.00, and costs of $600.00 for hotel and
meals are being paid by Athletics. Students are being transported by van.
Action: Approval will be on the October 2012 Legislative Agenda.
Clarification of Field Trip Guidelines
A clarification of field trip guidelines were reviewed by the committee with the
recommendation for formal adoption. These guidelines serve to provide further detail
regarding procedures around overnight field trips. These guidelines serve only for
clarification purposes to the already Board Approved Policy #121.
Action: Approval will be on the October 2012 Legislative Agenda.
The next meeting of the Pupil Services committee will be Thursday, November 8, 2012,
Rose Tree Media School District
308 North Olive Street
Media, Pennsylvania 19063-2493
Telephone 610.627.6000
Fax 610.891.0959
www.rtmsd.org
James M. Wigo, Sr.
Superintendent of Schools
To:
From:
Date:
Subject:
Patti Linden
Director of Technology
and Information Science
Members of the Board of School Directors
James, M. Wigo, Sr., Superintendent
Patti Linden
October 12, 2012
Technology Committee Meeting Minutes for October 9, 2012
Chairperson: Mr. Christopher Guilday
Board Members in attendance: Chris Guilday, Pete Barry, John Hanna, Nancy
Mackrides, Elizabeth Schneider, Bill O’Donnell, Nancy Fronduti, Stephen Miller
Also in attendance: Jim Wigo, Patti Linden, Grace Eves, Anne Callahan, Steve Taylor,
several members of the community
Walk Through Data Collection Tool
Patti Linden showcased to the Board of Directors the data collection tool that building
administrators are using for our classroom Learning Walks. This practice began last
year with a paper-based collection and the Technology Department has configured it
online so that administrators are able to access it using their iPads. The form used to
collect the data is in a protected content area on our Rose Tree Media website and is
accessible to only our administrators. The form is completed for each classroom by the
administrator who may continue to access as many forms as he/she needs for each
classroom visited. When the classroom visits are complete, the administrator easily
accesses the data in a bar graph format that gives an overall collective view of the
classroom visits. The data collection points are based on higher order thinking skills, the
intersection of common core standards with higher order thinking skills, habits of mind,
and universal qualities of higher order thinking. There is also a data collection point for
our elementary classrooms on the topic of our Responsive Classroom initiative at that
level. Administrators may also view reports via an export to an Excel spreadsheet where
the data can then be manipulated and searched for specific features. Administrators
keep faculty informed of their observations at faculty meetings and the data provides
information for professional development opportunities. The data remains as a
continuous collection so that administrators are able to see progress throughout the
year.
Next meeting: Thursday, November 8, 2012, at 6:30 p.m. in the Education Center
Board Room
ROSE TREE MEDIA SCHOOL DISTRICT
PRESIDENTIAL ANNOUNCEMENTS – EXECUTIVE SESSION
“In accordance with the Pennsylvania Sunshine Act, executive sessions of the
School Board were held on the following dates to review and discuss matters
permitted under Section 8 of the Act.”
September 27, 2012
October 9, 2012
October 18, 2012
October 25, 2012
There will be an executive session of the School Board for matters of personnel
at 6:30 p.m. prior to the Legislative Session of November 15, 2012, at Penncrest
High School. The Legislative meetings are recorded on tape.
Presidential Announcement
1
October 25, 2012
IX.
New Business
A.
Personnel
1.
Terminations - None
2.
Nominations
a.
Professional
1.
Recommend Board approval of the following
Penncrest High School Staff to service as Night
School Teachers for the 2012-2013 school year at the
rate of $40.00 per hour:
Carley Dillon
Carolyn Fizzano
Mark Williams
2.
Recommend Board approval of the following
personnel to serve as Homebound Instructors for the
2012-2013 school year at the rate of $46.00 per hour:
Samantha Abelson
Tiffiany Bendistis
Marie Castellan
Kristin Connell
Susan Coyne
Benjamin Danson
Julie Denton
Kathleen Devine
Dorothee Diaz
Tom Durant
David Enterlin
Kim Enterlin
Vince Eppolito
Crystal Grace-Green
Sean Hobdell
Marybeth Hoffman
IX. New Business
Sean Hobdell
Debra Schnaars
1
Jason Lazarow
Theresa Long
Santina Loveland-Smith
Michael Ludwig
Cheryl Lund
Ronni Miller
Amanda Morris
Laura Nemec-Osborne
Lauren Newman
Catherine Poulos
Heather Reed
Debra Schnaars
Lee Sitkowski
Jeremy Smith
Jodi Strevig
Jeanine Williamson
Michele Woodward
October 25, 2012
IX.
New Business
A.
Personnel
2.
Nominations
a.
Professional
3.
b.
Mark Crossman, Social Studies Teacher effective
October 26, 2012 at the annual salary of $45,289,
Bachelor’s Degree/Step 1. Mr. Crossman received his
Bachelor’s Degree from Cairn University. He is
assigned to Springton Lake Middle School replacing
Douglas Krugler who resigned. NOTE: Mr. Crossman
is being hired pending completion of his preemployment paperwork.
Non-Instructional
1.
Recommend Board approval of the following District
personnel to serve as Custodial Night Supervisor for
the 2012-2013 school year:
Clyde Davis
Debbie Linn
Paulette Goolsby
Cliff Berry
Joseph Way
IX. New Business
Media Elementary
Rose Tree Elementary
Glenwood Elementary
Indian Lane Elementary
Penncrest
$1,000
$1,000
$1,000
$1,000
$1,500
2.
Ryan Thompson, Support Staff II, Personal
Instructional Assistant, effective October 15, 2012 at
the rate of $16.01 per hour. Mr. Thompson is
assigned to Penncrest High School replacing Ashlyn
Crilly who resigned.
3.
Shelley Bolinger, Interventionist effective October 22,
2012 at the rate of $25.00 per hour. Ms. Bolinger is
assigned to Rose Tree Elementary. NOTE: Ms.
Bolinger is being hired pending completion of her preemployment paperwork.
4.
Anthony Borsari, Custodian, effective October 26,
2012 at the rate of $16.94 per hour. Mr. Borsari is
assigned to Penncrest High School replacing Amber
Gibson who was terminated.
2
October 25, 2012
IX.
New Business
A.
Personnel
2.
Nominations
b.
3.
Non-Instructional
5.
Emily Blackburn, Interventionist, effective November
5, 2012, at the rate of $25.00 per hour. Ms. Blackburn
is assigned to Springton Lake Middle School. NOTE:
Ms. Blackburn is being hired pending completion of
her pre-employment paperwork.
6.
Denim Senavitis, Interventionist, effective October 24,
2012 at the rate of $25.00 per hour. Ms. Senavitis is
assigned to Media Elementary.
7.
Sara Reath, Interventionist, effective October 26,
2012 at the rate of $25.00 per hour. Ms. Reath is
assigned to Glenwood Elementary. NOTE: MS. Reath
is being hired pending completion of her preemployment paperwork.
General
a.
b.
Classification Change
1.
Julie Fetsch, Title I Reading Teacher, from .8 to 1.0
effective October 15, 2012 at the annual salary of
$53,056.00, Master’s Degree/Step 6. Ms. Fetsch is
assigned to Media Elementary. This increase is
funded by Title I and is for the 2012-2013 school year
only.
2.
Kathleen Moffett, from Cafeteria Trainee to
Permanent Cafeteria Worker effective September 17,
2012 at the rate of $11.09 per hour. Ms. Moffett is
assigned to Glenwood Elementary.
Supplemental Contracts
1.
IX. New Business
Antoinette Lyons, District Music Coordinator for the
2012-2013 school year at the annual salary of
$5,655.00.
3
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
b.
Supplemental Contacts
2.
Margaret Barney, District Art Coordinator for the
2012-2013 school year at the annual salary of
$6,318.00.
3.
Recommend Board approval of the following
personnel to serve as Intramural Instructors for the
2012-2013 school year at Indian Lane Elementary at
the rate of $21.26 per hour:
Julia Davis
Allison Koechig
4.
Recommend Board approval of the following
personnel to serve as Intramural Instructors for the
2012-2013 school year at Springton Lake Middle
School at the rate of $27.00 per hour:
Stephen Adams
Joseph Fisher
Sean Graham
Martha Gumienny
Matthew Johnston
Jessica Levy
Mark Yanchek
5.
Brian Lynch
Paul Norris
Maureen Reuther
Michelle Shaw
Megan Snyder
Andrew Virtue
Recommend Board approval for the following
Springton Lake personnel to serve as Event
Chaperones at the rate of $14.17 per hour:
Jennifer Blythe
Jean Davis
Suzannah Emmons
Vince Eppolito
IX. New Business
Ryan Lewis
Dennis Smyth
4
Martha Gumienny
Patricia Kelly
Joyce Wolf
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
b.
Supplemental Contacts
6.
Stephen Adams
Tiffny Bendistis
Danielle Brashers
Shawna Cliff
Sarah Debessay
Josephine Dizon
Joseph Fisher
Margaret Gilroy
Nancy Going
Leslie Goldsmith
Recommend Board approval for the following
Springton Lake personnel to serve as Event
Chaperones at $42.50 per event:
Susan Griffin
Jessica Levy
Allison Harrison
Kathleen Maguire
Robin Heckman
Lisa McCarthy
Suzanne Hemenway Jennifer McLeod
Matthew Johnston Carleen Megow
Caitlin Judge
Stefanie Miller
Susan Knipel
Amanda Morris
Kelly Kunz
Carin Newsome
Bridget Laubach
Mark Nixon
Joseph Lazarow
Paul Norris
7.
Eileen Hunger, Homework Club Sponsor for the 20122013 school year at the annual salary of $362.50. Ms.
Hunger is assigned to Springton Lake Middle School.
8.
Karen Battavio, Chorus Sponsor for the 2012-2013
school year at the annual salary of $1,216.00. Ms.
Battavio is assigned to Indian Lane Elementary
School.
9.
Jeannette Verdeur, Chorus Sponsor for the 20122013 school year at the annual salary of $1,216.00.
Ms. Verdeur is assigned to Media Elementary School.
10.
Recommend Board approval for the following
Penncrest High School personnel to serve as PSAT
Review Tutors for the 2012-2013 school at the rate of
$75.00 per session:
Joseph Peleckis
Chrissa Kuntz
11.
IX. New Business
Mary Belle Pattn
Sharon Prior
Judith Raichek
Michelle Shaw
Megan Snyder
Diane Stern
Andrew Virtue
Sharon Williams
Mark Yanchek
Laura Newman
Robert Higgins, Senior Class Advisor for the 20122013 school year, salary correction to $3,240.00. Mr.
Higgins is assigned to Penncrest High School.
5
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
b.
Supplemental Contacts
12.
Recommend Board approval for the following Indian
Lane Elementary personnel to serve as Club
Sponsors for the 2012-2013 school year:
Tracy Hatton
Karen Battavio
Debbie Preg
Kathleen Devine
Julia Friedgen
A. Washington
David Woods
Carol Townsend
Tracy Hatton
Shirley Huebner
Jackie Arbutina
Ryan Lewis
Julia Friedgen
David Woods
Lee Sitkowski
13.
$1,160.00
$1,160.00
$ 290.00
$ 290.00
$ 435.00
$ 290.00
$ 290.00
$ 290.00
$ 290.00
$1,160.00
$ 228.00
$ 217.50
$ 145.00
$ 145.00
$ 145.00
Recommend Board approval for the following
Glenwood Elementary personnel to serve as Club
Sponsors for the 2012-2013 school year:
Dana Vellios
Kathryn Hong
Angel Barry
Rachel Pinsley
C.Grace-Green
Julie Denton
Anthony Grisillo
Angel Barry
Anthony Grisillo
Charles Keeler
IX. New Business
Broadcast Club
Broadcast Club
Sketchbook Club
Sketchbook Club
Board Games
Reading Olympics
Reading Olympics
Reading Olympics
Reading Olympics
Scrapbooking
Student Council
Student Council
Student Council
Student Council
Student Council
Student Ambassador
Rhythm in Motion
Reading Olympics
Reading Olympics
Newspaper
Enviro Challenge
Enviro Challenge
Running/Walking
Robotics/Lego
Robotics/Lego
6
$1,160.00
$ 580.00
$ 870.00
$ 870.00
$1,160.00
$ 435.00
$ 435.00
$ 290.00
$ 435.00
$ 435.00
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
c.
Salary Change
1.
d.
Dennis Smyth, salary change to $47,957.00,
Permanent Certification/Step 6 effective August 21,
2012.
Create New Position
1.
Recommend Board approval for the creation of 2 new
Supplemental positions at Penncrest High School:
Jazz Band Director
English Honor Society
2.
e.
Recommend Board approval for the creation of 1 Bus
Aide to be split between 2 students who are placed
outside of the District. Both student’s IEP’s require
them to have an aide on the bus.
Other
1.
Recommend Board approval of the following
Springton Lake Middle School Game Worker rates for
the 2012-2013 school year:
Game Worker Position
Crowd Control
Scoreboard Operator
Timer
Starter
IX. New Business
10 units
8 units
7
Rate
$30.00
$40.00
$30.00
$50.00
Approximate
Hours
Hourly
Rate
2.00
2.00
2.00
2.00
October 25, 2012
$15.00
$20.00
$15.00
$25.00
IX.
New Business
A.
Personnel
3.
General
e.
Other
2.
GAME WORKER POSITION
V Football Timer
V Football Announcer
V Football Tickets
V Football Chains
JV Football Timer
JV Football Chains
FR Football Timer
FR Football Chains
V/JV Hockey Timer
V Boys Soccer Timer
V Girls Soccer Timer
Soccer Timer Night
V/JV Volley Ball Timer
FR Volley Ball timer
V/JV Girls Lacrosse Timer
V Boys Lacrosse Timer
Lacrosse Timer Night
Track/Dual Head Timer
Track Tri Head Timer
Track/Dual Attendant
Track/Tri Attendant
V/JV Boys Basketball Timer
V/JV Boys Basketball Scorer
V/JV Boys Basketball Tickets
V/JV B. Basketball Crowd Control
FR Basketball Timer
FR Basketball Scorer
V/JV Girls Basketball Timer
V/JV Girls Basketball Scorer
V/JV Girls Basketball Tickets
V/JV G. Basketball Crowd Control
V/JV Wrestling Timer/Announcer
V/JV Wrestling Tickets
V/JV Wrestling Crowd Control
Coed Swimming Scorer/Announcer
IX. New Business
Recommend Board approval of the following
Penncrest High School Game Worker Rates for the
2012-2013 school year:
Approximate
Hours per
Event
DISTRICT
Hourly
Rate
NONDISTRICT
3.0
3.0
3.0
2.0
2.0
2.0
2.0
3.0
1.5
1.5
1.5
3.0
3.0
1.5
3.0
1.5
1.5
3.5
3.5
3.5
3.5
3.0
3.0
2.0
3.0
3.0
3.0
3.0
3.0
2.0
3.0
2.5
2.5
2.5
3.0
$51.50
$51.50
$40.50
$41.00
$43.50
$41.00
$43.50
$41.00
$56.50
$43.50
$43.50
$61.50
$56.50
$28.50
$56.50
$43.50
$61.50
$39.00
$49.50
$42.50
$46.50
$57.50
$57.50
$35.50
$38.50
$31.50
$38.50
$57.50
$57.50
$35.50
$38.50
$56.50
$35.50
$36.50
$56.50
$17.17
$17.17
$13.50
$13.67
$14.50
$13.67
$14.50
$13.67
$18.83
$14.50
$14.50
$20.50
$18.83
$18.83
$18.83
$14.50
$20.50
$13.29
$14.14
$12.14
$13.29
$19.17
$19.17
$17.75
$12.83
$10.50
$14.50
$19.1
$19.17
$17.75
$12.83
$22.60
$14.20
$14.60
$18.83
$45.50
$45.50
$35.50
$36.00
$38.50
$36.00
$38.50
$36.00
$49.50
$38.50
$38.50
$56.50
$49.50
$24.50
$49.50
$38.50
$56.50
$39.00
$42.50
$36.50
$9.51
$49.50
$59.50
$33.50
$33.50
$27.50
$38.50
$49.50
$49.50
$33.50
$33.50
$49.50
$33.50
$33.50
$49.50
8
October 25, 2012
IX.
New Business
A.
Personnel
3.
General
e.
B.
Other
3.
Recommend Board approval of the corrected ESPA
Salary Schedules. See Attachment B
4.
Resolve, the Board of School Directors approve
James M. Wigo, Superintendent of Schools, for a
performance bonus in the amount of $10,000 for the
2011-2012 school year in accordance with his
contract.
Overnight Trip
1.
Penncrest High School – Costa Rica Immersion Trip
Resolve, that the Board approve an overnight field trip for a Costa
Rica Immersion trip from 3/19/2013-3/28/2013.
Background
The purpose of the trip is for students to improve their Spanish
language abilities and learn about the culture of Costa Rica. In
addition, there will be three days of community service. The cost to
students is $2,520.00 and includes all program costs and other
expenses (hotel, meals, registration). The cost to the District is
$816.00 (substitute fee of 8 days @ $102.00/day).
2.
Penncrest High School – Boys and Girls Cross Country State
Championships – Hershey, PA
Resolve, that the Board approve an overnight trip for the boys and
girls cross country state championships to Hershey, PA on 11/3/12.
Background
The purpose of the trip is for members of the boys and girls cross
country teams compete in the state championships. A registration
fee of $100.00, transportation costs of $200.00, and costs of
$600.00 for hotel and meals are being paid by Athletics. Students
are being transported by van.
IX. New Business
9
October 25, 2012
IX.
New Business
C.
Clarification of Field Trip Guidelines – Attachment C
Resolve, that the Board accept clarification and formally adopt the
presented field trip guidelines. These guidelines serve to provide further
detail regarding procedures around overnight field trips. These guidelines
serve only for clarification purposes to the already Board Approved Policy
#121. See Attachment C
D.
Penncrest Course Selection Guide for 2013-2014
Resolve, the Board approve the Penncrest Course Selection Guide for
2013-2014, including one new course entitled Coaching and Team
Leadership and the addition of a rank level 1 version of Biology II. Also,
a major program redesign in Technology Education will introduce a new
STEM-based curriculum, with engineering and design elements in each
course. The table below indicates the courses being renamed and the
courses being added.
Renamed Courses
Former Name
New Name
Applied Technology
Foundations of Technology
Graphic Communications Technology
Information-Communication Technology
Materials Technology
Engineering Design and Manufacturing
Construction Technology
Architectural Design and Residential
Construction
Drafting
Engineering Design and Manufacturing
or
Architectural Design and Residential
Construction
Photography
Imaging Technology
Added Courses
N/A
Transportation, Robotics, and Aviation
N/A
Engineering by Design
Background
The Course Selection Guide was discussed at the October 10, 2012 Curriculum
& Instruction Committee meeting.
IX. New Business
10
October 25, 2012
X.
Finance
A.
Purchasing
1.
Bid Awards
Recommend the following bids be awarded in the categories listed,
such recommendation being the lowest bid received from a
responsible bidder, kind, quality and materials having been
considered.
Media Structural Steel Renovations
Dale Construction in the amount of $854,356.
Background
A bid opening was held on October 18, 2012
B.
General
1.
Change Orders
Change Orders are acted upon in accordance with
Resolution 1997-98 – 124, as approved by the School Board
of Directors on April 23, 1998.
Resolve, that the Board approve the following change order:
Recommend modification to Eagle Industrial Hygiene’s contract in
an amount not to exceed $12,618.89 on Purchase Order
#20104131 for Springton Lake Middle School renovations.
Background
This was discussed at the October 9th Operations Committee.
2.
PlanCon Part I Springton Lake Middle School
Resolve, that the Board accept approval from PDE for PlanCon
Part I for general contractor change order GC-07. (See
Attachment)
Background
The District received PDE approval for PlanCon Part I for general
contractor change order GC-07 in the amount of $368,618. The
Board approved the submittal of change order GC-07 at the June
28, 2012 Legislative meeting.
X.
Finance
1
October 25, 2012
X.
Finance
B.
General
3.
Budgetary Transfers
Rose Tree Media School District Policy #612…(Public
School code section 609) when funds are not available for a
proposed appropriation, a legal transfer from one class of
expenditure to another may be made in the last nine (9)
months of the fiscal year by the board.
Resolve, that the Board approve the following budgetary
transfers:
FY 13-1 Fund 10 General Fund
FROM:
AMOUNT:
Instruction- Books
$7,500.00
To:
AMOUNT:
Instruction- Educational Software/License Fee
$4,000.00
TO:
School Library Services - Educational
Software/License Fee
AMOUNT: $3,500.00
RATIONALE: Transfer needed for on-line subscriptions.
FY 13-2 Fund 10 General Fund
FROM:
AMOUNT:
Data Processing Services – Technical Services
$1,500.00
TO:
AMOUNT:
Instruction – Contracted Services
$1,500.00
RATIONALE: Transfer needed to fund the World Language
Oral Proficiency
Exams.
X.
Finance
2
October 25, 2012
X.
Finance
B.
General
3.
Budgetary Transfers (continued)
FY 13-3 Fund 10 General Fund
FROM:
AMOUNT:
Operation of Building Services – Supplies
$1,182.00
TO:
AMOUNT:
Instruction – New Equipment
$1,182.00
RATIONALE: Transfer needed to purchase area rugs for
classrooms.
Background
This was discussed at the October 9th Finance Committee.
4.
Concurrent Enrollment Agreements for Dual Enrollment
Resolve, that the Board approve the Concurrent Enrollment
Agreements with Delaware County Community College, Neumann
University, and Penn State Brandywine for Dual Enrollment for the
2012-2013 school year.
Background
The Dual Enrollment program endorsed by the Pennsylvania
Department of Education enables high school students to take
courses at participating post-secondary institutions and to earn
concurrent credits at those institutions and at their local high
schools. Through this program, students at Penncrest High School
have the opportunity to take courses at Delaware County
Community College, Neumann University, and Penn State
Brandywine. The Concurrent Enrollment Agreements spell out the
terms and conditions for students' participation, including the
eligibility requirements, fees, specific course offerings and
equivalents, and other administrative details. This is the second
year in which students will not receive any reimbursements from
PDE to help pay a portion of the tuition, fees, and costs of books.
Students and their parents must pay all costs. These agreements
were previewed by the Board at the October 10, 2012 Curriculum &
Instruction Committee meeting.
X.
Finance
3
October 25, 2012
X.
Finance
B.
General
5.
Contracts with Timothy School
Resolve, that the Board approve five contracts with The Timothy
School for educational services for five student with significant
disabilities. The students will attend Timothy School for the 20122013 school year. The annual tuition is $59,050.00/student.
Background
These students have significant disabilities and are in need of these
services and special placement, as specified in their IEPs.
6.
Settlement Agreement
Resolve, that the Board approve a settlement agreement for a
student with significant disabilities to attend The Woodlynde School
for the 2013-2014 school year through the 2014-2016 school year,
at which time the student will be age appropriate for graduation.
The District shall reimburse the parents or pay directly for
educational services a tuition amount not to exceed
$14,000.00/year.
Background
The student has significant disabilities and has been educated in an
out-of-district placement for the last two years via a settlement
agreement between the parents and RTM. The terms of this
agreement expired at the end of the 2011-12 school year. In reevaluating the case, a rollover of the current settlement was
established. At the end of this agreement, the student will be age
appropriate for graduation.
X.
Finance
4
October 25, 2012
No. 249
ROSE TREE MEDIA
SCHOOL DISTRICT
SECTION:
PUPILS
TITLE:
BULLYING/
CYBERBULLYING
ADOPTED:
March 26, 2009
REVISED:
249. BULLYING/CYBERBULLYING
1. Purpose
The Board is committed to providing a safe, positive learning environment for
district students. The Board recognizes that bullying at any time creates an
atmosphere of fear and intimidation, detracts from the safe environment necessary
for student learning, and may lead to more serious violence. Therefore, the Board
prohibits bullying by district students.
2. Definitions
SC 1303.1-A
Bullying means an intentional electronic, written, verbal or physical act or series of
acts by a district student directed at another district student or students, at any time,
that is severe, persistent or pervasive and has the effect of doing any of the
following:
1. Substantial interference with a student’s education.
2. Creation of a threatening school environment.
3. Substantial disruption of the orderly operation of the school.
3. Authority
SC 1303.1-A
The Board prohibits all forms of bullying by district students.
The Board encourages students who have been bullied to promptly report such
incidents to the building principal or designee.
The Board directs that complaints of bullying shall be investigated promptly, and
corrective action shall be taken when allegations are verified. Confidentiality of all
parties shall be maintained, consistent with the district’s legal and investigative
obligations. No reprisals or retaliation shall occur as a result of good faith reports of
bullying.
4. Delegation of
Responsibility
Each student shall be responsible to respect the rights of others and to ensure an
atmosphere free from bullying.
All reports of incidents of alleged bullying should be reported to the principal and
the Superintendent or his/her designee.
Page 1 of 3
249. BULLYING/CYBERBULLYING - Pg. 2
SC 1303.1-A
The Superintendent or his/her designee shall ensure that this policy is reviewed
annually with students.
SC 1303.1-A
The Superintendent or his/her designee, in cooperation with other appropriate
administrators, shall review this policy every three (3) years and recommend
necessary revisions to the Board.
SC 1303.1-A
District administration shall annually provide the following information with the
Safe School Report:
1. Board’s Bullying Policy.
2. Report of bullying incidents.
3. Information on the development and implementation of any bullying prevention,
intervention or education programs.
5. Guidelines
Sec. 1303.1-A
Title 22
Sec. 12.3
Pol. 218
The Student Discipline Code, which shall include disciplinary responses to
behaviors related to this policy, shall be reviewed annually with students.
This policy shall be accessible in every classroom. The policy shall be posted in a
prominent location within each school building and on the district web site.
Interplay With Other School District Policies
Nothing in this policy shall prevent school employees from enforcing or imposing
discipline or fulfilling their professional responsibilities under other school district
policies or student disciplinary rules.
Education
SC 1302-A,
1303.1-A
Pol. 236
The district may develop and implement bullying prevention and intervention
programs. Such programs shall provide district staff and students with appropriate
training for effectively responding to, intervening in and reporting incidents of
bullying.
Consequences For Violations
SC 1303.1-A
Pol. 218, 233
A student who violates this policy shall be subject to appropriate disciplinary action
consistent with the Student Discipline Code.
Page 2 of 3
249. BULLYING/CYBERBULLYING - Pg. 3
References:
School Code – 24 P.S. Sec. 1302-A, 1303.1-A
State Board of Education Regulations – 22 PA Code Sec. 12.3
Board Policy – 218, 248, 815
Page 3 of 3
PENNCREST HIGH SCHOOL
SCHOOL FIELD TRIP GUIDELINES
The Rose Tree Media School District believes field trips provide a valuable educational
experience for our students. In order to ensure District-sponsored field trips result in safe and
rewarding experiences for all participants, the following guidelines are provided.
A. Approval for School-Sponsored Field Trips
The principal’s approval is required for all field trips. Obtain approval before speaking with
students/parents about a proposed trip. See “Instructions for day field trips” for specific
procedures and timelines regarding day field trips.
Both the principal and the Board of School Directors’ approval is required for all overnight field
trips. Obtain approval before speaking with students/parents about a proposed trip. See
“Overnight Class Trip Approval Form Instructions” for specific procedures and timelines
regarding overnight field trips.
B. Parent Information and Consent
Discuss the proposed trip with parents/guardians of the students participating, either in writing
or verbally through group meetings. Keep records of the dates of these meetings, the number
of parents in attendance, and any handouts/information.
1. Information distributed to parents/guardians and students should include:
 A detailed itinerary
 Travel arrangements
 Housing arrangements (for overnight trips)
 Suggested clothing and equipment
 Emergency procedures
 Budget and fundraising activities
 Rules of conduct
 Arrangements for chaperones
 Advisor/chaperone responsibilities
 Potential safety risks
 Permission requirements
 Insurance protection
 Medication procedures
 Refund policies/procedures
Provide a forum for parents to ask questions about the trip. For more involved field trips,
such as overnight stays, an informational meeting for parents/guardians is required.
Discuss applicable information regarding the proposed trip, including the following:
 Purpose of the trip and relation to the curriculum or activity program
 Budget and fundraising
 Proposed detailed daily student itinerary
 Arrangements for chaperones
 Proposed travel arrangements
 Proposed housing arrangements
 Proposed eating arrangements – include provisions for special dietary requirements
 Rules of conduct for students
 Reminder that District policies apply, including all school rules (i.e., the prohibition on
drug or alcohol use)
 Parent information and permission requirements
 Fees and spending money
 Emergency procedures
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

Potential personal safety risks
Information related to travel abroad, including immunizations required, passports, laws
related to drugs (including prescription drugs), and appropriate conduct in the destination
country.
2. District policies apply
Ensure parents, students, and chaperones understand that District policies and procedures
pertaining to pupil conduct, discipline, and rights apply to pupils while on field trips. Students
violating school conduct rules on a field trip are subject to the same disciplinary action as
would apply if they were on school property. Emphasize that parents are responsible for
getting a student back home if a serious rule infraction occurs.
3. Related documents
Ensure necessary documents are received by the parent/guardian, returned to the school –
with required signatures, and permission/emergency forms are reviewed by the school before
the trip. Permission forms must include language that releases the District from liability if a
student gets injured on the trip and indicates that parent/guardian authorization and signature
of release is required for student participation in the field trip.
C. Risk Identification and Documentation
Informed consent is (according to Black’s Law Dictionary) “a person’s agreement to allow
something that is based on a full disclosure of facts needed to make the decision intelligently;
i.e., knowledge of risks involved, alternates, etc.” Informed consent requires enough information
about the activity that a person (or, in the case of a minor, his/her parent/guardian) may
intelligently exercise his judgment by reasonably balancing the probable risks against the
probable benefits.
In order for a parent/guardian to provide informed consent for his/her child to participate in a
field trip, the parent/guardian must be aware of all activities and potential risks involved.
1. Identify and assess risks
Based on the full description of all activities with the itinerary, assess risks associated with
the field trip. Try to imagine what could go wrong and injure people or damage property. Add
this information to the field trip description. Use identified risks to plan strategies for
improving safety on the field trip. Full trip descriptions, with associated risks, must be
submitted to the principal at time of approval request.
2. Be familiar with facilities and equipment
In advance of the trip, become familiar with the facilities and related equipment that will be
used during the trip. If possible, survey the areas students will use and evaluate the site for
potential hazards or special requirements for the field trip and complete a written evaluation
to submit with the field trip request.
3. Determine student medical needs
Determine specific student medical needs, including allergies, and how to accommodate
these needs. Determine how to accommodate specific needs of high-risk students throughout
all phases of the field trip and communicate with parents/guardians/students.
4. Comply with medication procedures
Contact the building nurse well before the scheduled field trip to conform to School District
policy and procedures on administration of oral medications. Ensure that the District
emergency medical/medication form is completed by parents/guardians and that
parents/guardians understand the student’s participation in the field trip is contingent on the
parent’s/guardian’s signature of this authorization from and release from liability. A copy of
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this form is required to be taken on all overnight field trips. If any student is to receive
medication, give a copy of this form to the person designated to administer the medications.
D. Supervision and Chaperone Selection
Students’ welfare remains the responsibility of the School District while participating in Districtsponsored field trips. Trip sponsors and chaperones are agents for the District in this regard.
1. Supervise students at all times
Ensure supervision of students by an adult at all times. Staff and chaperones must exercise
close control over the students. Students on field trips can become overly excited and want to
explore on their own. Establish a process for regular accounting of all students and staff,
both periodically and when activities change (such as before boarding the bus to return).
Determine what adequate supervision entails during overnight stays (how frequently to check
the room, etc.)
2. Determine how many and what kinds of chaperones are needed throughout the trip
Develop a systematic supervision procedure. With the principal, or designee, establish the
proper ratio of chaperone to students based on a case-by-case evaluation of each field trip
(recommended 10:1 ratio for overnight trips). A higher number of supervisors will be required
for more hazardous activities. Be sure to follow School District policy.

Base the number of chaperones on an evaluation considering the number of students,
age and maturity of the students, types of activities, facilities, duration of trip, type of
transportation, and safety considerations (such as emergency procedures).

There should be a minimum of two adults supervising a field trip. If not otherwise
specified in School District policy, recommended minimum supervision ratios (adults to
students) are one to twenty. Number of chaperones requested must be submitted to the
principal at time of approval request.

More and/or specifically-qualified chaperones may be needed for higher-risk activities,
overnight stays (gender-specific), activities involving water (lifesaving) or wilderness
(survival), out of country travel (translator), and those including behaviorally, physically, or
mentally challenged students.

The field trip must be sponsored by at least one RTMSD staff member.

For supervision purposes, each bus must have at least one staff member or approved
volunteer chaperone other than the driver.
3. Volunteer chaperone selection
Ensure that all volunteer chaperones are as follows:




At least 21 years of age
Physically able to do the job
Able to work well with students
Have all required clearances for working with minors
E. Transportation
As field trips are off school grounds, transportation is normally needed. Use of District school
buses is the preferred means for transportation for several reasons: it is the safest means of
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SCHOOL FIELD TRIP GUIDELINES
transportation, it is the easiest way to supervise many students, school bus drivers are trained
school employees. If school buses are not available, a recognized charter bus service can be
used with permission from the building principal granted in advance. Travel by rail is permitted
with permission from the building principal granted in advance. The use of private vehicles is not
recommended. When traveling long distances, commercial airlines may be used with
permission from the building principal and Board of School Directors granted in advance. Make
travel arrangements in accordance with established District procedures. Purchase trip
cancellation insurance coverage if the trip is not planned by an outside sponsoring organization.
If the trip is planned with the use of an organization, confirm it provides coverage for trip
cancellation.
F. Use of Outside Sponsoring Organizations
District sponsored field trips can be handled with or without outside organizations providing
travel, housing and curriculum plans, and insurance protection. If the District decides to use an
outside company to sponsor a field trip, screen the tour company for the following:
1. Reputable company with a good safety record
 Ask the tour company about their safety record
 Call other school references that have used the tour company
2. Has adequate liability insurance

At least $1 million limit liability insurance (minimum coverage) from reputable insurance
company

International coverage (if traveling abroad)

No impairment of aggregate limit (no recent large losses)
3. Can offer protection for the District

Names District as additional insured on liability policy

Indemnification (hold harmless) provision in contract protects District
4. Tour company screens vendors (subcontracted tours, hotels, land transportation, agencies)
they use:

For current evidence of liability insurance, at least $1 million limits

For good safety record (loss history)

For good performance
5. Has written emergency procedures in place for all aspects of the tour
In both informational meetings with students and parents/guardians, and in written materials,
provide details of the trip, including locations to be visited, major activities including tours,
travel arrangements, housing/sleeping arrangements, eating arrangements, suggested
clothing and equipment, and insurance protection. Clearly outline the activities that the
District is controlling and those provided by the tour company.
When the District makes the choice to use an outside sponsoring group, many of the risks and
liabilities are transferred to that organization. As the outside sponsoring organization has
experience in the preparation and planning of field trip activities, it is versed in the potential
“pitfalls” that can result in potential injuries, accidents, travel delays, and discomforts. Ensure
the outside sponsoring group has secured protection from such risks by purchasing insurance to
provide protection for the activity and students. The organization should have developed
screening programs for host families, housing, and travel and for agencies that it has contract
with for other services. It may have connections that provide valuable assistance in making a
field trip an enjoyable, rewarding experience. All contracts must be reviewed and signed by
the Director of Management Services.
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SCHOOL FIELD TRIP GUIDELINES
G. Overnight Field Trips
1. Supervision
Special consideration should be given to the number of chaperones on an overnight trip.
Additional chaperones may be needed. Ensure students have supervision at all times as with
any school-sponsored field trip. Discuss how students will be supervised in their rooms (e.g.
room check every 30 minutes until curfew).
2. Housing Arrangements
Prior to the trip, arrange sleeping accommodations for students and chaperones. Make sure
chaperones and room assignments are gender-specific and roommates are close in age.
Students should be permitted to self-select roommates and a roommate change procedure
must be established for each trip. A list of students participating in overnight fields trip must
be submitted to the principal for review at least 30 days in advance of the trip.
Housing of students in private homes on overnight trips will be approved only if organized
and sponsored by a host organization. Housing information, including name, address and
telephone number(s) of the proposed housing unit(s) must be communicated to
parents/guardians, students, and the principal in advance of the trip.
If possible, inspect the proposed housing before deciding to use the facility. In lieu of
inspection, obtain recommendations from an approved travel agency or another school that
has used the facility.
3. Provide housing information to parents/guardians
Communicate housing information, including the name(s), address(es), telephone number(s),
and cost(s) of the proposed housing unit(s) to parents/guardians and students. Be sure to
specify the housing and sleeping arrangements in the field trip description with itinerary
and/or the parent/guardian field trip permission form.
4. Information about traveling abroad
Provide general information about traveling in another country. Discuss potential safety risks
of the particular country being visited with parents/guardians, students, and chaperones prior
to departure. Ensure that students and chaperones have the proper immunizations,
identification (passports, visas, etc.), and knowledge of laws specific to the country regarding
drugs including prescription medications.
Review information from the U.S. Department of State International Travel website at:
http://travel.state.gov/travel/travel_1744.html for tips on traveling abroad, requirements for
U.S. citizens, and for travel warnings. Consult with the local consulate office of the
destination country for specific requirements of visitors to that country.
Advise non-U.S. citizen students and their parents/guardians to determine the student’s
immigration status before entering another country and to take appropriate credentials with
them.

Insurance for traveling outside of the U.S.
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SCHOOL FIELD TRIP GUIDELINES


For students: Student accident insurance companies can provide coverage for
medical insurance claims that happen outside the United States. This is secondary
coverage, but is advisable.

For staff: Workers’ compensation covers employees injured in the course of
employment in most countries in the world. However, some medical providers may
need to be paid for services at time of rendering.

For the District: Check with the District’s insurance cooperative for liability coverage
outside of the United States; coverage may extend for claims presented in courts in
Puerto Rico and Canada. Purchase International Travel Liability Insurance to insure
protection if a third party is harmed or alleged to be harmed and suit is brought in
another country.
Consider other insurance
 Baggage and property insurance
 Tour Cancellation and Interruption Insurance
H. Student Preparation and Chaperone Training
1. Pre-trip training for both students and chaperones
Provide a pre-trip orientation for the students and chaperones that might include the following
topics:

Behavior expectations, including emphasis that school behavior and discipline rules
apply on field trips

Activities in which the students will be participating

Acceptable areas for the student to enter at the visited location

Special hazards that have been identified

An itinerary of the trip

A general map of the area

The importance of staying with the group

What to do if separated from the group

Procedure to follow if being bullied or harassed

Procedure to follow if witnessing bullying or harassment

Procedures for walking in high traffic areas

Use of the buddy system

Other related information
2. Clothing and equipment
Provide special clothing or equipment if needed. If the district does not provide it, notify the
parents/guardians of the student in advance that they will be responsible for providing the
required clothing or equipment needed for the trip. Check each participant for proper clothing
and equipment on the day of the trip before departure to ensure it is provided.
3. Security
Arrange for security of people and possessions (if needed) or encourage students not to
bring valuables.
4. Student accident insurance
Medical insurance or student accident insurance is recommended for every student. The
school district may choose to purchase student accident insurance, which includes field trips.
5. Chaperone responsibilities and training
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SCHOOL FIELD TRIP GUIDELINES

Proper supervision
One of the duties owed to students in school and on field trips is proper supervision. The
main purpose of supervision is to help protect students from injury or diminish the risk of
student injury. Adults do not automatically have the skills necessary to appropriately
supervise students. Teach chaperones applicable school district policies and procedures
and their duties and responsibilities. Proper supervision has four basic components:
 Presence and attentiveness: Be available to students at all times. Do not become
distracted from duties. Chaperones must be physically and mentally able to
participate in the activity as needed.
 Student behavior monitoring and intervention: Chaperones must be knowledgeable
of and consistently willing to enforce school rules and policies. Chaperones must be
comfortable restricting students from leaving the group, from roughhousing,
horseplay, or other inappropriate behaviors; and willing to take appropriate action
when rules are not followed or a student is in danger.
 Hazard surveillance and intervention: Chaperones need to be risk-conscious
(prioritizing attention into the areas where accidents are most likely to occur),
checking the areas visited, and appropriately addressing hazards.
 Responding appropriately to emergencies: Chaperones must be able to properly
handle emergencies that occur to reduce potential injury and damage.

Provide guidelines and behavior expectations for chaperones

Familiarize chaperones with field trip specific emergency procedures, how to get
assistance, and whom to contact in the event of an emergency. Review any medical
concerns with the staff and chaperones so they are informed of medical issues before an
emergency occurs.
I. Handling Emergencies on Field Trips
One of the duties owed to students is prompt and appropriate emergency medical care.
1. Types of emergencies that can occur on a field trip

Lost or missing student

Medical emergencies, including serious injuries and illnesses

Natural disasters, such as inclement weather

Abduction of a student

Physically dangerous acts, illegal acts, overt defiance, or serious disciplinary problems
(breaking school rules)
2. Actions to take when an accident occurs and a student is hurt

Never fail to give aid

Due to the possibility of neck and spinal injury, do not move the student

Summon professional medical attention / call 911

Report the accident to the school staff member

Administer first aid if trained

Make sure the injured child is always attended by an adult

Contact the school administrator and parents/guardians as soon as possible

Complete an accident report
Be sure to follow school district policies and procedures!
3. Emergency communication
Provide a method for communication in the event of an emergency (such as cell phone
numbers) and have an alternate method available if the primary means doesn’t work.
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SCHOOL FIELD TRIP GUIDELINES
Provide phone numbers for field trip staff to use to contact a school administrator on a 24hour basis in an emergency. Contact a school administrator promptly in the event of an
unusual incident and any student injury. Allow the school administrator to contact
parents/guardians in serious situations.
4. Emergency equipment and trained staff
Take a first aid kit and other emergency and lifesaving equipment/tools with the group.

For events occurring near water or involving swimming or boating provide at least one
certified lifeguard.

If the trip involves hiking, be prepared for unfamiliar surroundings and situations. Staff
should bring along hiking essentials: extra clothing, extra food, first aid kit, sunglasses,
cutting implement, fire starter, matches, flashlight, map, and compass/GPS. Other
supplies may include extra water, nylon cord, and a multipurpose tool.
6. Access to student health information
Obtain student health information (medical conditions, medications, allergies, etc.) related to
potential needs on the field trip. Medical emergency cards and permission for treatment for
each student must accompany the group with a copy kept at the school.
7. Distribution of medications
At least one staff member on the trip must be trained to distribute prescribed medications
according to School District policy and procedures and how to properly secure medications
on the trip. Over-the-counter, as well as prescription medications require a properly
executed and signed district medication form and the medication must be properly labeled in
its original container.
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SCHOOL FIELD TRIP GUIDELINES
Field Trip Financial Guidelines
All money collected from students and/or revenue generated from student club activities will be
submitted to the school treasurer to fund school-sponsored field trips accounted for through the
school internal fund according to established District guidelines.
All field trip arrangements (i.e., transportation, admission, lodging, etc.) and respective
payments for school-sponsored student field trips must be made by the school in accordance
with all applicable School Board policies and procedures.
The amount collected from students for a field trip must only include actual expenses for the trip
(i.e., admission fees, transportation, lodging when applicable), including a provision to cover the
expenses of chaperones accompanying the students. The amount may be rounded to the
nearest dollar.
The number of chaperones for whom expenses may be paid from student funds collected shall
be limited to the teacher/chaperone-to-student ratio established by District guidelines.
Students shall not be denied the privilege of participating in a required field trip or school activity
because of financial need. Provisions shall be made, when necessary, to finance the field trip
through fundraising activities.
When an authorized field trip is scheduled to take place on school grounds, in order to minimize
risk to students and reduce cost, the in-house field trip must comply with the following:


The in-house field trip must meet educational objectives, be directly related to the curriculum
or be necessary to the fulfillment of obligations to the athletic and activity programs.
It cannot be an entertainment form of event for which admission is charged.
The School Board does not endorse, support, or assume liability for any staff member,
volunteer, or parent of the District who takes students on trips not approved by the Board or
Superintendent. No staff member may solicit District students for these trips within the facilities
or on the school grounds of the District.
Advance payment of the full amount of a field trip, particularly when the vendor has a “No
Refunds” policy, should only be made when the students/participants are notified that advance
payment is required and that the vendor has a “No Refunds” policy, when applicable. This
notation may be made via memorandum form or on the Field Trip Permission Slip to be signed
by the student participant and/or parent/guardian.
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SCHOOL FIELD TRIP GUIDELINES
Thank You for Your Support!
The Rose Tree Media School District believes that field trips provide a valuable educational
experience for students. Without the help of volunteer chaperones like you, many field trips
would not be possible. We thank you very much for giving your time and support to these
important activities.
In order to ensure District-sponsored field trips result in safe and rewarding experiences for all
participants, we have prepared these guidelines to provide information about volunteering as a
field trip chaperone.
Becoming a Volunteer Field Trip Chaperone
Because student safety is our paramount concern, RTMSD requires FBI and PA State criminal
background checks and child abuse clearance of school volunteers and chaperones with
unsupervised access to children. The District also requires that volunteer chaperones be at
least 21 years of age and physically capable of participating in planned activities and providing
needed supervision.
Guidelines for Volunteer Chaperones
Prior to your field trip, the supervising staff member will provide you with information regarding
the activities planned for the trip, expectations for supervising students, and emergency
procedures. In addition, we have developed the following general guidelines to help you
perform your duties as a chaperone. If you have any questions regarding these guidelines,
please contact the supervising staff member or the building principal/designee.
1.
All school rules apply on District-sponsored events. Chaperones are expected to comply
with District policies, follow the directions given by the District’s supervising staff member,
work cooperatively with other staff and volunteers, and model appropriate behaviors for
students.
2. In order to comply with District policy, during District sponsored events, volunteer
chaperones:
 May not use, sell, provide, possess, or be under the influence of drugs or alcohol
 May not use tobacco in the presence of, or within the sight of, students
 May not possess any weapons
 May not administer any medications, prescription or nonprescription, to students unless
professionally trained and previously approved by the District.
3. Students must be supervised** at all times while at District-sponsored events. As a
chaperone, you will supervise a small group of students, helping them learn and making
sure they behave appropriately. Students must be under your supervision at all times. Go
over use of the buddy system with students under your care. Account for all participants
regularly and before changing activities. Be sure you know when and where to meet the
rest of your group at the end of the visit. Chaperones must be readily available, be mindful
of safety concerns, and respond to students’ needs.
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SCHOOL FIELD TRIP GUIDELINES
4. School rules related to student behavior apply. Go over rules and standards of behavior,
safety rules, and any site-specific rules with students. Student behavior is your
responsibility, however, student discipline is the responsibility of the school district
employees sponsoring the trip. Report any discipline infraction to an employee as soon as
possible. Never engage physically with a student unless it is to prevent them, or someone
else, from immediate harm. Ensure that students do not get involved in extra activities not
pre-approved.
5. For the protection of both the student and the chaperone, chaperones should not place
themselves in situations in which they are alone with a student.
6. Family members or friends of a chaperone may not participate in a District-sponsored field
trip or event unless prior approval has been obtained from the building principal. Additional
small children can distract you from your duties as a chaperone.
7. Be sure to know what to do in an emergency (medical emergency, natural emergency, lost
child, serious breach of rules, etc.). Know who is first aid trained, where the first aid kit is,
supervising staff member’s cell phone number, and who has the copies of parental
permission slips with emergency phone numbers and medical information.
** One of the duties owed to students in school and on field trips is proper supervision. The
main purpose of supervision is to help protect students from injury or diminish the risk of student
injury. Adults do not automatically have the skills necessary to appropriately supervise students.
Teach chaperones applicable school district policies and procedures and their duties and
responsibilities. Proper supervision has four basic components:
 Presence and attentiveness: Be available to students at all times. Do not become
distracted from duties. Chaperones must be physically and mentally able to participate
in the activity as needed.
 Student behavior monitoring and intervention: Chaperones must be knowledgeable of
and consistently willing to enforce school rules and policies. Chaperones must be
comfortable restricting students from leaving the group, from roughhousing, horseplay,
or other inappropriate behaviors; and willing to take appropriate action when rules are
not followed or a student is in danger.
 Hazard surveillance and intervention: Chaperones need to be risk-conscious (prioritizing
attention into the areas where accidents are most likely to occur), checking the areas
visited, and appropriately addressing hazards.
 Responding appropriately to emergencies: Chaperones must be able to properly handle
emergencies that occur to reduce potential injury and damage. Identify emergency exits
and be aware of your surroundings.
In the event that I have a personal emergency, please contact: _______________________________ _____________________________ ___________________ Printed Name Relationship Daytime Phone I acknowledge I have received a copy of the “Guidelines for Volunteer Field Trip Chaperones,” have read these guidelines, and agree to comply with the guidelines as a school volunteer chaperone. PENNCREST HIGH SCHOOL
SCHOOL FIELD TRIP GUIDELINES
Name______________________________________________ Printed Name Name______________________________________________ Date______________________ Signature