No. 913.1
ROSE TREE MEDIA
SCHOOL DISTRICT
SECTION:
COMMUNITY
TITLE:
SPONSORSHIPS AND
PARTNERSHIPS
ADOPTED:
December 20, 2007
REVISED:
913.1. SPONSORSHIPS AND PARTNERSHIPS
1. Purpose
The Board of School Directors recognizes that public school districts may find it to
be in their best interest to enter into relationships with business and non-profit
organizations, agencies, or individuals to support academic programs, in-school
events, out-of-school activities, facility needs, cocurricular programs, facilities, and
equipment.
2. Definitions
Sponsorship - Sponsorship is any payment of money or other economic benefit to a
school or the school district that fulfills one (1) of the purposes of this policy in
exchange for recognition. A written agreement with a school or the school district
specifies the amount of the payment or benefit and the parameters for the
recognition.
Partnership - A partnership is an agreement between a school or the school district
and a private business or nonprofit organization, agency or individual that fulfills
one (1) of the purposes of this policy, wherein the basis and terms of the relationship
are set forth in a written agreement.
3. Authority
SC 510
The Board of School Directors encourages partners and sponsors to help support
school district programs and services. A sponsor or partner may be acknowledged in
school district publications which must be approved by the school district. The
acknowledgement must be tasteful and not minimize or take away from the school
district’s role or responsibility for the activity or service.
All sponsorships and partnerships shall be formalized in a written contract with
terms and duration which are acceptable to and recommended by the Superintendent
and approved by the Board of School Directors.
The Board of School Directors shall consider the approval of a contract if it will
result in substantial benefit to the school district, its schools and their respective
students, and is not inconsistent with the school district’s mission, policies and
goals.
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913.1. SPONSORSHIPS AND PARTNERSHIPS - Pg. 2
No sponsorship/partnership shall provide direct financial gain to school district
employees, students, parents/guardians or School Board members.
All sponsorship/partnership agreements entered into by the school district must be
consistent with all labor contracts, competitive bid requirements and all applicable
federal, state and school district laws, rules, regulations and policies.
4. Delegation of
Responsibility
The Superintendent and/or his/her designee shall establish procedures for
establishing sponsorships and partnerships in the school district, subject to approval
of the Board of School Directors, which consider the following factors:
1. Educational value to the district or school program.
2. Benefit to students.
3. Equity among the schools of the school district.
4. Benefit to the residents.
5. Past practices.
6. Appropriateness for the entire community.
The Superintendent shall recommend to the School Board, in writing, the proposed
sponsorship or partnership giving reasons for entering into the sponsorship or
partnership.
5. Guidelines
Conditions for sponsorship or partnership shall be detailed in the agreement. The
agreement must include the following:
1. Description of sponsorship or partnership
2. Benefits to the school district, school or community – monetary or nonmonetary.
3. Duration – clear, defined time limit (one time donation or long-term
arrangement).
4. Right of termination – School Board right to unilaterally terminate agreement
without penalty if sponsorship or partnership is found to adversely affect
students and educational process.
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913.1. SPONSORSHIPS AND PARTNERSHIPS - Pg. 3
5. Definition of roles – clearly defined roles, expectations, rights and
responsibilities of the school district and partner or sponsor.
6. Expectation of revenue – specific amounts shall be stated where possible, or at a
minimum, specific projections.
7. Exclusive rights – define limits for the sponsor or partner and the School Board.
8. Approval of marketing materials – School Board has the right to approve or
disapprove following review by the Superintendent or his/her designee.
9. Statement of relationships – disclose any relationships to staff, School Board
members or students to sponsor.
10. Compliance with all laws – all sponsorships must comply with all local, state
and federal laws, ordinances, policies and regulations.
11. Voluntary participation of staff and students – agreement must specifically state
that participation of staff and students is voluntary.
12. Consent required for staff and student information – agreement must include
this.
13. No collection of personal information – state specifically what categories of
personal information cannot be collected.
14. Curriculum materials approval – School Board has the right to approve or
disapprove in conjunction with the Superintendent or his/her designee.
References:
School Code – 24 P.S. Sec. 510
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