Accounting Upgrade Released as of December 6, 2012
Description
Effective Date
1. Cost Center Query:
Affects both Accounting and Department Users. A printer friendly view is now available. This can be
viewed by clicking on the printer icon next to the cost center name. Select the ‘Print this page’ button in
blue at the bottom of the page. Cost Center Query – added a Printer friendly view
2. Object Code Advanced Search Options: Object Type; MAPS Object; SWIFT Account; Term Flag; Form
1099 Flag; Detailed Description; Reporting Category
Effective 12/6/2012
3. Journal Voucher and Expenditure Correction: While closing FY10 it was discovered that there are
encumbrances recorded to revenue object codes as well as negative encumbrance balances for purchase
orders. Revenue Object codes will no longer be allowed on these two business processes when a PO is
referenced.
4. Object Code View: A new view of the Object Code Listing is now available. The view will display all the
attributes of an object code including a detailed description. This View is available in the Chart of Accounts
menu and is available to anyone with right to web accounting.
5. Object Code: Change Object Code on the following pages to a chooser instead of a type-ahead to provide
consistency throughout the application and ease to choose correct code:
Effective 12/6/2012
6. Cost Center View: On the Chart of Accounts, Cost Center Viewer, the description of the program and
subprogram code has been added.
7. Purchase Order Payment Corrections to Local Bank Accounts: This process was discontinued due to a
problem with updating check numbers incorrectly. This has been corrected so that PO Payment
corrections to local banks can once again be processed.
8. Selected Transaction Listing report (AC0530CP): This report parameters have been modified to:
1. Allow for multiple sort options:
a. Process Date/Time – this is the default sort
b. Serial Number
c. Vendor/Customer ID
d. Vendor/Customer Name
2. Allow to run report for a specific bank account code
9. Budget Balance Report (AC0513CP): The Spending Activity Calculation was not reflecting the amount
based on an AS OF Date. This has now been fixed.
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Description
Effective Date
10. Search Results Message: Affects Department Users Change message "Your search criteria fit more items
than can be displayed, Please refine it." To come back bold and in red like error messages on all search
screens.
11. Cost Center Query: Affects both Accounting and Department Users. A default Fiscal Year has been added
to the cost center query quick search. It will default to the Fiscal Year that was selected in the original Cost
Center Query Search.
12. Transaction Detail: Affects Department Users. The Transaction Detail search results have been changed
for Department View. The side 2 of the Journal Voucher (JG) transaction will no longer be displayed.
13. Employee Search: Affects Department Users The ability to search by cost center is not available for
Department Users.
14. Expenditure Correction for FY9999: As part of the SWIFT Project the expenditure correction process was
modified to remove requirement for one fiscal year. This is working correctly with the exception when it is
the SWIFT FY that is different. RNT Ticket closed.
15. SWIFT Interface: When an user enters a PO Payment Correction or Expenditure Correction across bank
accounts (JG Transactions) to a State Agency (Vendor type = ‘03’) and 1099 Object code, the transactions is
not included in utf_swift_exceptions since state agencies are not issues 1099 statements.
16. Object Code: search results be changed to Display:
- Detailed desc (add - with a bubble to see entire desc)
- MAPS Code (remove)
- FR Description (add)
- Download to Excel option
17. Department View: Fixed issue with duplicate rows coming back from department user queries.
Effective 11/1/2012
18. Cost Center Query: Affects both Accounting and Department Users. Fixed the problem for activity not
displaying correctly for parent object code.
19. General Ledger: General Ledger can no longer be deactivated when the fund balance was < $0
Effective 11/1/2012
20. Payment: Po Payoff: When the vendor that is currently tied to the purchase order in PCS is not the same
as the vendor being used at the time of payment, a warning message will be displayed; "WARNING: The
PCS Vendor differs from the Accounting vendor. Be sure you are paying the right vendor.” Warning
messages are that, just a warning. There may be a very good reason why the vendor is different and if you
know that, you can just bypass the message and move forward and make the payment. If you are unsure,
DO NOT MAKE THIS PAYMENT. Double check the vendor information before you move on.
Effective 08/2/2012
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Description
Effective Date
21. Cost Center Query: Affects both Accounting and Department Users
When viewing cost center balances, you will be able to view details for any specific line by clicking on the
binoculars by the line:
• ‘View Encumbrances’ will bring to the Encumbrance Detail page showing the encumbrance
transactions associated with your selection.
• ‘View Transactions’ you will be brought to the Transaction Detail page with ALL the transactions
associated with your selection including encumbrance transactions.
22. Vendor Chooser: In the past if you searched for a vendor by vendor number and that vendor number
started with a letter, the search function was case sensitive and you would not get the expected
results. For example, the Department of Revenue’s vendor number is G670000000. If you tried to search
for this using a lower case g, you would not have gotten any results. Now, you will.
23. Transaction Detail Query: Affects both Accounting and Department Users
The customer or vendor name has been added to the output when transaction details are downloaded to
Excel.
24. Lease search - date sorting corrected
Effective 08/2/2012
25. SEMA4 Data Correction: If the SSN assigned doesn't exist in CR_PERSON the following error is appearing:
Failed 500: Internal Server Error. The message was changed to display "This SSN doesn't exist. Please
review to make sure you entered the correct SSN or change the SSN in ISRS to the correct SSN."
26. AC_TRAN_EXPENDITURE_CORRECTION Security: The AC:create:po-correction permission was added to
the AC_TRAN_EXPENDITURE_CORRECTION Security Web Role
27. SWIFT Interface Transaction Reports: Files are now maintained and can be printed for up to 360 days.
Effective 08/2/2012
28. Department Query Setup; Search by tech ID. Please set the default sort to cost center user field on these
search results.
29. Payment Correction PO: Corrected a problem when the number of Purchase Orders for a vendor
exceeded 300. Previously no records would be returned.
30. Transfers: Corrected the problem with the cursor disappearing when using the tab key.
Effective 07/12/2012
31. Encumbrance Query: When there are no results found from a search, no message appears like on most
other screens indicating no results found. Application now displays "There were no encumbrances found."
when no results are found.
Effective 06/07/2012
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