North Penn High School
Commemorating the 75th Anniversary of the Attack on Pearl Harbor
November 20 – 27, 2016
Purpose
The purpose of the Hawaii trip is to give student an experience of a lifetime and provide amazing performance
opportunities in an event with educational value.
Educational Value
Students will visit the USS Arizona Memorial and meet WWII survivors at Pearl Harbor. Students will tour the
USS Missouri Battleship, including the site where the Instrument of Surrender was signed in September 1945,
ending World War II. Students will explore eight Polynesian cultures: Samoa, Tonga, Fiji, New Zealand,
Marquesas, Hawaii, Rapa Nui, and Tahiti at the Polynesian Culture Center. Students will perform period music
appropriate for the Pearl Harbor memorial and experience the Hawaiian culture, including the Waikiki Holiday
Parade.
Tour Company
The band has selected Gateway Music Festivals & Tours to manage our trip. Gateway specializes in large group
travel and knows how to meet the specific needs of a music group. Gateway has over 25 years of experience
managing the travel needs of marching bands and other music organizations.
Waikiki Holiday Parade
P.O. Box 1165, Monticello, MN 55362
Phone: 1-800-331-8579 · Fax: (763) 295-6029 · www.waikikiholidayparade.com
Trip Structure
There will be two distinct groups on this trip:
 The Band Tour, which is designed for students; it is planned carefully to provide performance opportunities
and educational value. Adults participating in the student trip will have chaperone duties, will follow NPSD
chaperone guidelines, are required to pay for their trip and will not be financially compensated. Every day is
structured, including “free-time.” Students are given responsibility and are not directly supervised 24 hours a
day. There are many rules, boundaries, check-ins, attendance checks etc., that the chaperones will help
facilitate. All students must travel with the Band Tour.
 The Friends & Family Tour, which is just what it sounds like. Itineraries for the two groups will overlap in
some places and travel dates will be the same for both tours, the Friends & Family Tour will travel on
different motorcoaches, will likely stay in a different hotel, this is a slightly different tour itinerary. Estimated
pricing for the Friends & Family Tour will be advised when the hotel accommodations are confirmed.
Discounts through use of frequent flyer miles or the like are not available through Gateway, but it is possible
to purchase a Land Only package in conjunction with our Friends & Family Tour. Please contact Gateway
for more information. All students must travel with the Band Tour.
Eligibility/Discipline
Any North Penn student in grades 9-12 and a member of our band or color guard program is eligible to
participate. Students who have demonstrated significant discipline problems may sacrifice their eligibility. If a
student violates school policy at any time during the trip, he/she may be sent home at the parent’s expense.
My Gateway
Through the My Gateway online registration system you can:
- Sign up for our group’s tour by completing a user registration and passenger profile
- View payment dates, amounts, and balances
- Make payments either on-line (for a small convenience fee) or by personal check via mail
- Purchase additional travel insurance (a basic travel insurance plan is included in your package)
- View tour information
- View messages posted to your user profile from group leaders or Gateway staff
Directions for registering with My Gateway will be provided
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Inclusions
Transportation
 Round-trip airfare between Philadelphia and/or Newark and Honolulu
 Deluxe motorcoach transportation for all activities and performances on Oahu
 Motorcoach drivers’ gratuities
Accommodations & Meals
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Six-night accommodations at the Hilton Hawaiian Village Resort
Baggage handling at hotel
Breakfast daily – 6 total
Lunches – 2 total
Pearl Harbor
Secret Island
Dinners – 4 total
Catered dinner at Kapiolani Park
Hard Rock Cafe or similar
Polynesian Cultural Center buffet dinner
Thanksgiving dinner
Waikiki Holiday Parade Participation
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Performance in the starlight parade
Commemorative trophy
Aloha Polo shirt for each passenger
Commemorative DVD
Sightseeing & Activities
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Polynesian Cultural Center admission
IMAX theater
Buffet dinner
Hā–Breath of Life evening show
Pearl Harbor touring
Tribute performance at the Pearl Harbor Museum & Visitor Center
USS Arizona Memorial tour
Wreath for group to present at USS Arizona Memorial
Commemorative American Flags
USS Missouri Battleship admission
Tribute performance at the USS Missouri Battleship
USS Missouri Battleship group photo for each participant
USS Missouri Battleship self-guided tour
Secret Island
Pali Lookout
Dole Plantation – includes pineapple maze admission
Diamond Head hike
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Additional Inclusions
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Services of two Gateway Tour Managers throughout tour upon arrival in Honolulu
Local Polynesian guide throughout tour
All taxes and gratuities on inclusive services with the exception of your Gateway Tour Manager
Flower lei greeting
Instrument truck for performances
Storage facilities at your hotel
Group Travel Insurance - Basic Travel Protection Plan (Plan #1 – see below)
Professional Liability Insurance Coverage carried by Gateway Music Festivals & Tours, Inc.
Luggage tag for each checked bag
Copy of tour itinerary and travel information for each passenger
“My Gateway” online passenger registration program
“My Gateway” individual payment processing (optional)
Tour manual for Director and/or Tour Coordinator
Round-trip luggage fees for 1st checked bag for every person ($50.00 value per bag)
Round-trip shipping for large instruments
Benefit
Medical Expenses / Emergency Assistance
 Accident & Sickness Medical Expense
 Emergency Dental
 Emergency Evacuation & Repatriation
 One Call 24-hr Worldwide Assistance
Trip Cancellation
 Delayed Arrival
 Occupancy Upgrade
Trip Interruption
Missed Connection
Travel Delay
Baggage and Personal Effects
Baggage Delay
Cancel for Any Reason
(Premium paid 120 days prior to departure)
Included ($0)
Basic
$10,000
Upgrade (approx $130)
Premium
$10,000
$500
Trip Cost
$500
$300
$100/day Max. $300
Maximu
$300
m
$300
N/A
Trip Cost
$500
$100/day Max. $500
$1,000
$100
75% of NonRefundableTrip Cost
N/A
Non-Inclusions
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Transportation to and from your local airport (school busses)
Porterage of luggage at airline skycaps
Additional airline baggage fees (checked luggage or overages)
Increase on air taxes and/or fuel surcharge
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Sample Itinerary
This is only a sample, the actual itinerary will be distributed once the events have been finalized and booked.
Day One
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Air Travel, arrive in Honolulu with fresh flower lei greeting
Meet Gateway Tour Manager and local Polynesian Guide
Transport to hotel
Dinner (on your own)
Day Two
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Breakfast (included)
Pali Lookout
Secret Island - private beach with canoe, kayak, volleyball, snorkeling, etc.
Lunch (included) - Kualoa Ranch buffet
Dinner (on your own)
Day Three
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Breakfast (included)
Dole Plantation - Pineapple Whip!
North Shore - view world famous Banzai Pipeline & Sunset Beach (Baywatch Hawaii)
Polynesian Cultural Center - discover different polynesian villages and cultures, Imax show, buffet dinner, & HaBreath of Life show.
Day Four
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Breakfast (included)
Pearl Harbor
USS Arizona Memorial
Tribute performance at the Pearl Harbor Museum & Visitor Center
Lunch (included)
Perform on the USS Missouri Battleship & group photo
Catered dinner at Kapiolani Park
Day Five
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Breakfast (included)
Diamond Head Hike
Thanksgiving Dinner
Day Six
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Breakfast (included)
Leisure Day at Waikiki Beach - sunshine, canoe rides, surfing lessons, & catamaran cruise
Waikiki Holiday Parade - a nighttime holiday parade commemorating the anniversary of theattack on Pearl Harbor
Dinner (Hard Rock Café or similar)
Day Seven
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Breakfast (included)
Day Eight
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Arrive home
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Price
Based on 300 passengers traveling. All student prices are based on quad occupancy; other configurations are
shown for the benefit of chaperones and staff members.
Hilton Hawaiian Village Resort
Four per room
Total Tour Price
$2,700.00
Three per room
$2,845.00
www.hiltonhawaiianvillage.com
Two per room
One per room
$3,130.00
$3,985.00
The costs shown are estimates only; the actual cost of the trip could be higher or lower. The land prices are
based on vendor rates available on 9/24/15 and are subject to increases imposed by vendors. The biggest
influence of cost change comes from airfare, which cannot be secured this far in advance of the trip. Once
airfare is confirmed, a final price will be issued to all passengers. The final month’s payment will fluctuate
depending on the final cost of the trip. The prices and events in this proposal can only be confirmed upon
receipt of a tour application and booking of activities. The price is subject to change according to the number
of passengers. Air taxes and fuel surcharges are subject to change until tickets are issued, approximately 60 days
prior to departure.
Payments
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Deposits already made will be applied to payments.
All future payments will be made directly to Gateway.
Payments will begin in December, 2015, at which time participants will be required to register with My
Gateway (see below), and will be provided with a payment schedule.
The Music Aides will send fundraised money to Gateway on behalf of students to be applied to their
individual accounts.
Fundraising
The Music Aides will continue to help families by providing many fundraising opportunities throughout the
year. Money you fundraise will be sent to Gateway by the Music Aides to be used toward student accounts.
Students who have already submitted a Hawaii Intent Form and $100 deposit have a Student Credit account in
which to accumulate credit from fundraising. The Music Aides provide many fundraising opportunities and it is
up to families to take advantage of them. Student Credit can be used only towards student trips, not for family
members.
Fundraising money is non-refundable. Because we are a non-profit organization, Student Credit can
only be used towards music program fees for the student, transferred to another student for use, or
transferred to one of our general programming funds (such as Hardship, Director’s Fund or Instrument
Replacement.)
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Fundraising Opportunities
Fundraiser (chair person)
Car Wash (NPMK) (Connie Hammond)
Car Wash (NPMK) (Connie Hammond)
NPMK Applebee's Flapjack Breakfast (Carole
Stoler)
Fall Mulch Barn (Clara Boyden)
Football Mania (Helene Rothman)
Claire's Gourmet (Patti Bozzelli)
Dining Out - Dairy Queen (Patti Bozzelli)
Sheet Set Sale (Patti Bozzelli)
Knight of Sound (Cheryl Chapman)
Yankee Candle (Adrienne Peterson)
Dining Out - Panera Bread (Patti Bozzelli)
Mixed Bag (Patti Bozzelli)
Gertrude Hawk - 1st sale (Patti Bozzelli)
Sweet n Salty Popcorn sale (Patti Bozzelli)
Dining Out TBD (Patti Bozzelli)
Burger Day (Kelly Williams)
Applebee's Flapjack, MS Guard (Carol Stoler)
Bag Bingo (Lori Vinitski, Stephanie Rogavin)
Applebee's Flapjack, IG /WP (Patti Bozzelli)
Super Bowl Hoagies (Kelly Williams)
Hoops Mania (Helene Rothman)
Fun Pasta (Patti Bozzelli)
Pasta & Percussion (Kelly Williams)
Dining Out TBD (Patti Bozzelli)
Mattress Fundraiser (Patti Bozzelli)
2nd Gertrude Hawk (Patti Bozzelli)
Comedy Knight (Clara Boyden)
Dining Out TBD (Patti Bozzelli)
2nd Claire's Gourmet (for Easter) (Patti Bozzelli)
Indoor Show (Lori Vinitski, Susan Bradley)
Spring Mulch Barn (Clara Boyden)
Dining Out TBD (Patti Bozzelli)
Golf Outing
Reading Phillies
Flip-Flop/Slides -Customized (Patti Bozzelli)
Clothing Drive (Patti Bozzelli)
Yard Sale (Patti Bozzelli)
GF = General Fund
SC = Student Credit
Dates of Sale
6/20/2015
8/22/2015
% Profit
100%
100%
Designation
GF
GF
8/15/2015
8/15-11/15
7/11/2015
9/8/15-9/30/15
9/16/2015
9/22/15-10/6/15
9/26/2015
10/7/15-10/23/15
10/14/15
10/20/15-11/3/15
11/2/15-11/16/15
11/12/15-11/26/15
11/18/15
11/14/2015
11/21/15
12/4/2015
12/12/2015
1/4/2016
1/4/2016
1/11/16-2/1/16
1/15/2016
1/20/2016
2/1/2016
2/2/16-2/19/16
2/13/2016
2/17/2016
2/23/16-3/9/16
2/27/2016
3/1/16-5/31/16
3/16/2016
May 2016
May 2016
May 2016
5/5/16-5/9/16
5/7/16
$4.50/tx
$3/yd
$13/tx
$4.50/item
10% Sales
$10/Set
SC/GF
GF
SC
SC
GF
SC
GF
SC
GF
SC
SC
SC
GF
WP / IG GF
SC
WP/IG GF
SC
SC
SC
SC
WP SC/WP GF
GF
GF
SC
WP / IG GF
GF
SC
WP / IG GF
GF
GF
TBD
TBD
SC / GF
GF
GF
WP = Winter Percussion
37% of sales
10-15% sales
40% of sales
50% of sales
40% of sales
TBD
100% profit
$4.50/ticket
TBD
$4.50/ticket
$2.50/hoagie
$6.50/ticket
40% sales
TBD
TBD
50% of sales
TBD
TBD
$4.50/item
TBD
$3/yd
TBD
TBD
TBD
$7-8/pair
$.20/pound
100% sales
IG = Indoor Guard
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Checking Student Credit
1.
2.
3.
4.
Log on to https://www.charmsoffice.com/
Scroll over to ENTER on the TOP right side of the webpage and select "Parents/Students/Members"
Type in School Code: NPennHSBand and click on "Enter Charms"
Your child's Student Area Password has been initialized to his/her 6-digit NPSD ID. Type in this password
and click "Enter". Once you have logged on, you may select the "Change Password" icon to change the
password, if desired. Safeguard password.
5. Select other icons to view your student's uniform assignments, financial records, forms and student info.
Two areas in which you can help NPMA maintain your student’s records:
 Update info - Please review and make changes to your child's student information page (such as updating
phone numbers and email addresses if they change) to help the Director and NPMA communicate with
you more effectively.
 Finances - This is where we track trip payments, fees, fundraising and student credit. Check this page
regularly to see whether payments are due and how much student credit your child has earned. Student
credit (called "Miscellaneous Ledger" within Charms) may be used toward fees or other North Penn Music
program expenses for your child.
Have questions about your student credit balance or need your password reset?
Contact Clara at: NPMA.StudentFinancials@gmail.com
Communication
The BEST way to stay informed of trip updates and fundraising opportunities is to sign up to receive NPMA
Bulletins. If you’ve submitted the correct e-mail address, you’re automatically signed up for the bulletins.
The North Penn Music website is the best place to find trip information, handouts, answers to frequently asked
questions, etc. Go to www.northpennmusic.org and click on the “Hawaii 2016” link on the left hand side.
Questions
First, check the website (www.northpennmusic.org) to see if your question has already been answered. If not,
please direct questions to the Hawaii committee: NPMA.Hawaii2016@gmail.com. Please direct only musical,
performance, or rehearsal related questions to the band directors.
Help!
Members of the North Penn Music Aides Executive Board have a very full schedule taking care of the business
of North Penn Music. We need additional talents and skills to help the Hawaii trip run smoothly. If you have a
financial, fundraising, event planning, or organizational background, we need your help. Contact Tracy
Calvaresi or the Hawaii Committee for more information.
Contacts
First, please check the website: www.northpennmusic.org > Hawaii 2016
Tracy Calvaresi, NPMA Co-President: NPMA.President@gmail.com
Patti Bozzelli, VP of Fundraising: NPMA.Fundraising@gmail.com
Hawaii Committee: NPMA.Hawaii2016@gmail.com
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Hoops Mania Ticket Order Form
Name
Phone #
# Tickets
Amt. Due
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