Facilities Master Plan Update Guide
2004
Refer to the Facilities Website for the most recent Facilities Master Plan Update Guide
http://www.facilities.mnscu.edu/masterplan/Guide_for_Updating_2004.pdf
Sally Grans,AIA, System Director, Facilities Planning and Programming, Phone: 651-296-7083, e-mail: sally.grans@so.mnscu.edu
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Purpose: The purpose of this document is to assist
you in maintaining your Facilities Master Plan as a road
map to the future
An up-to-date Facilities Campus and Land Use Master
Plan can assist in responsible decision making related
to prioritizing campus needs and successfully packaging
projects for: Capital Bonding, Higher Education and
Asset Preservation and Replacement (HEAPR),
Community/ Regional integration, Operations Budget
(Repair & Replacement), Revenue Fund Projects,
Special Grants and Foundation funding and OPM (Other
People’s Money).
Facilities Master Plan documents identify and prioritize
campus physical needs:
• Short-term (2 to 6 years)
• Mid-term (6 to 15 years)
• Long-term (15+ years)
A useful component of a master plan is the proper
alignment of successfully packaged projects with
appropriate funding sources.
The ultimate goal of
proposed improvements addresses both current and
future academic needs while preserving the physical
assets of the campus. The funding sources most
commonly used are:
• capital budget
• HEAPR
• repair and replacement
• grants
• corporate or community partnerships
• foundations
• and others
In addition to defining the future vision for the campus,
master plans also serve as an excellent resource for
developing project pre-design documents.
Integration:
The Facilities Master Plan must
strategically incorporate academic program needs,
facilities issues, technology requirements and financial
limitations to create an integrated vision for the future.
As academic, technology and financial planning
continues to be refined and changed; so must the
facilities master plan reflect these changes. Thus,
updating your Facilities Master Plan will be a continual
process.
The Facilities Master Plan should ultimately provide the
following:
Existing Conditions
• Include a plan view of existing campus
conditions within the community/regional
context
• Identify educational needs outlined in the
master academic plan.
• Include a plan view of the existing building
and its physical conditions
• Display the planning process used to
translate the academic programmatic needs
into
facilities
capital
improvements,
renovations, preservation, demolition, site
planning, and land acquisition and disposition
projects.
Framework for Improvement
• Include a plan of the existing site and its
framework for improvement.
• Include a plan of the proposed building and
its Framework for Improvement.
• Include a matrix of projects and funding
options for campus improvement.
Main document should present to the Office
of the Chancellor:
1.
2.
3.
4.
5.
Existing site condition
Existing building condition
Framework for site development
Framework for building development
Project Implement
The purpose of a Facilities Master
Plan is to assist:
•
•
•
•
Prioritizing Campus Needs and
Developing a Plan for
Implementation
Promoting Integrated Decision
Making Related to Academics,
Facilities Technology, Financial
Planning
Creating a Centralized, Up-ToDate Repository for Information
Analyzing Trends Related to
Community and Student Needs –
Create a Plan for the Future
Integration of Planning
Documents:
The Facilities Master Plan needs to
integrate information from Academic,
Facilities, Technology, Financial
Planning areas and from Board
approved Strategic Plan goals:
• Access: Increasing access and
opportunity for all citizens to the
benefits of higher education
• Community: Strengthening
community development and
economic vitality on all levels
• Learning Options: Delivering high
quality learning options and
services that respond to
community needs
• Integrated System: Creating an
integrated system emphasizing
quality, effectiveness and efficiency
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The Updating Process should:
Updating Process
It is important the master plan document is easily
updated, user friendly, easily implemented, and
historically accurate to have it serve as a useful
resource for campus staff and interested parties.
Additionally, the plan should be adaptable and
responsive to change. Your Facilities Master Plan
should contain all the components outlined in this
document. If the original Facilities Master Plan does not
include items listed, the updating process is the time to
add them.
The Facilities Master Plan also addresses, as
appropriate, the campus involvement with the general
community relating to: customized training, continuing
education, and outreach programs that promote
community awareness of academic and training
opportunities for local businesses, high school students,
and working adults. The master plan should note
partnerships with neighboring Minnesota State College
and University institutions or noting the two plus two
partnerships strengthening academic programs of both
institutions and better utilizing campus physical assets.
It is suggested that a Facilities Master Plan task force,
composed of campus administrative staff, faculty,
students, and community members, be created. This
committee will revisit relevant sections of the campus
master plan on an annual basis to determine what
sections require modification or additional information.
An important component in the Facilities Master Plan
Updates is the prioritization of work by project and by
year. This document will change yearly as work is
completed and priorities are realigned. Every five years
the Facilities Master Plan will be presented to the
Chancellor for approval.
Creating a Master Plan Updating Task
Force or Executive Committee:
Assign a Task Force Team or Committee the
responsibility of updating the relevant sections of the
master plan to improve upon the decision making
process related to campus issues. Dividing up the tasks
to separate members on the team reduces the
burdening on one specific individual. Identify the
sections that can be updated by campus staff and what
sections will require professional consulting assistance.
•
•
•
•
Confirm facilities related
assumptions
Arrive at conclusions based on
current information
Create a vision for the future
development of the campus
Act as a catalyst in the formation of
strategic partnerships
Formatting
Formatting Requirements:
Consistency in documentation format is a very important
element of effective master planning, it should allow for
the quick retrieval of information by topic, thus, making it
a convenient and easy to use reference tool. Campuses
are to provide one copy to the Office of the Chancellor
for a 50% review and the final review prior to seeking
approval.
•
To encourage easy updating, ability to add new
information and to avoid creating a cumbersome
document, it is recommended that the final document be
submitted in a two-volume set using 3-ring binders.
Volume one is the actual Facilities Master Plan
document and volume two is the appendix information
with supporting materials and studies.
•
•
•
•
All graphics and text need to be
black and white reproducible in an 81/2” x 11” or 11” x 17” format.
Font size to be legible at 8-1/2” x 11”
on graphics; written pages to be font
size of 10 minimum.
Information such as street names
and north arrows need to be
included on all graphics.
All graphics should include campus
identification, scale, north orientation
and date.
Photographs illustrating existing
conditions and issues are
encouraged.
The page numbering system should be per section
making it easier to update the existing document.
Assistance:
The Facilities Planning and Programming
unit is available to answer questions and
assist you.
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Facilities Master Plan Sections:
1. Summary
Section 1.1: Update Summary:
Highlights and summarizes changes from the existing
Facilities Master Plan document. Includes an
updated Table of Contents indicating revised
sections with a cover letter from the institution
president endorsing the master plan update.
Section 1.2: Executive Summary:
This section should be revised as a part of the
updating process, include a brief summary capturing
the highlights of each section of the document.
3. Existing Building and Site Analysis
Includes Facility Use and Condition, Space Needs
Assessment, Technology Infrastructure Assessment,
Existing Site Analysis.
Section 3.1: Existing Facilities Analysis
Section 3.2: Existing Site Analysis
Appendix:
The purpose of the Appendix is to have a useful
reference for campus administration and facilities
staff to house a 'living document’, which contains
important related information.
Appendix documents should be updated on an
ongoing basis.
This section should be updated to reflect work done
in the previous year and reflect any change of use in
facilities.
4. Framework for Campus Development
2. Campus Profile
Includes the history, mission statement, academic
programs, enrollment profile, and regional
demographics of the Campus.
Section 2.1:
Section 2.2:
Section 2.3:
Section 2.4:
Section 2.5:
Campus Location and History
Demographics
Academic Goals
Technology Goals
Planning Process
This section should be updated as needed in terms
of academic programs, enrollment profile and
demographics.
Outlines the future for the Campus Facilities and
includes the Site Master Plan, Building Master Plan,
and Framework for Campus Improvement. The
Facilities Master Plan may require revision
depending on the factors influencing academic
programs, enrollment profiles, and demographics.
Section 4.1: Building Master Plan
Section 4.2: Site Master Plan
5. Capital Plan Improvement
The implementation plan, including the prioritization
of work by year and by project, should be updated
annually. This section should be reviewed on an
annual basis updating recent partnerships with local
businesses and community organizations. This
section includes mention of Community, Economic
and Regional Opportunities.
Section 5.1: Implementation
Section 5.2: Regional Opportunities: Community,
Economic other Higher Educational forces
Section 5.3: Partnerships
Revision Updating:
See the next two pages for a chart of
when and who updates these
sections.
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Facility Plan Updating Schedule
Section
1. Summary
1.1. a. Update Summary
1.1.b. Update Summary
1.2.a. Executive Summary
1.2.b. Executive Summary
1.2.c. Executive Summary
1.2.d. Executive Summary
2. Campus Profile
2.1.a. Campus Location and History
2.1.b. Campus Location and History
2.2.a. Demographics
2.2.b. Demographics
2.3.a. Academic Goals
2.3.b. Academic Goals
2.4.a. Technology Goals
2.5.a. Planning Process
2.5.b. Planning Process
3. Existing Building and Site
Analysis
Item
Updated
Yearly
Updated
Every 5
Years
Yearly Update
Responsibility
5 Year Update
Responsibility
Table of contents
Cover letters
Background
The Planning Process
The Facilities Master Plan
Updating Strategy
Yes
As needed
As needed
Yes
As needed
As needed
Yes
Yes
Yes
Yes
Yes
Yes
Leadership
Leadership
Leadership with Consultant
Consultant
Campus location map
Campus History
Regional Demographics
Campus Demographics
Academic Master Plan
Academic Partners
No
As needed
As needed
Yes
As needed
As needed
As needed
As needed
Yes
Yes
As needed
As needed
Campus
Campus
Leadership
Leadership
Leadership
Consultant
Campus
Planning Process
Documentation
Summary Existing Site and
Building (includes
As needed
Yes
As needed
Yes
Yes
Yes
Campus
Campus
Facilities/Academic
Leadership
Consultant with campus input
Facilities/Academic
Leadership
Facilities/Academic
with Registrar and
Leadership
Facilities/Academic
Leadership
Varies - campus
Leadership
Consultant with campus input
Leadership
Leadership
Leadership
Consultant with Campus input
important/critical information from the
below plans)
3.1.a. Existing Building Analysis
Summary Space Issues
As needed
Yes
3.1.b. Existing Building Analysis
Space Utilization/ Needs
Assessment
As needed
Yes
3.1.c. Existing Building Analysis
Building Condition Summary
Yes
Yes
3.1.d. Existing Building Analysis
3.2.a. Analysis of Existing Site
Conditions
3.2.b. Analysis of Existing Site
Conditions
3.2.b. Analysis of Existing Site
Conditions
Student Housing
Land Management
As needed
No
Yes
As needed
Landscape/Civil
As needed
Yes
Campus Use
As needed
Yes
Facilities and
Leadership
Facilities and
Leadership
Consultant with campus input
Consultant
Consultant with campus input
Consultant with campus input
Consultant with campus input
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Section
Item
Updated
Yearly
Yearly Update
Responsibility
5 Year Update
Responsibility
As needed
Updated
Every 5
Years
Yes
4. Framework for Campus
Development
Summary Existing Site and
Building (includes important/critical
Facilities/Academic
Leadership
Consultant with Campus input
Consultant with campus input
information from the below plans)
4.1.a. Building Master Plan
Proposed Space Utilization
As needed
Yes
4.1.b. Building Master Plan
4.1.c. Building Master Plan
4. d. Site Master Plan
4.e Site Master Plan
4.f. Site Master Plan
5. Capital Plan Improvement
5.a. Improvement
Infrastructure Maintenance
Aesthetics and Accessibility
Land Management
Landscape/Civil
Campus Use
As needed
No
As needed
As needed
As needed
Yes
Yes
As needed
Yes
Yes
Registrar, Academic
and Facilities
Leadership
Facilities
Leadership
Business Office
Facilities
Facilities
Prioritizing and Packaging
Projects
Probable costs and funding
sources
MnSCU Partnerships
Collaborative Programs
Business Partnerships
Public/Private Partnerships
Yes
Yes
Leadership
Leadership with Consultant
Yes
Yes
As needed
As needed
As needed
As needed
Yes
Yes
Yes
Yes
Facilities w/ consultant
as needed
Campus
Campus
Campus
Campus
Consultant for costs and campus for
fund
Campus
Campus
Campus
Campus
5.b. Improvement
5.c. Partnerships
5.d. Partnerships
5.e. Partnerships
5.f. Partnerships
G. Appendix
1. ex: Academic Plan
2. ex: Technology Plan
3.ex: Space Utilization or Deferred
Maintenance Plan
4. ex: Financial Position of Institution
and Projections for the Future
Consultant with campus input
Consultant with campus input
Consultant with campus input
Consultant with campus input
Campus
Campus
Campus
Campus
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1. Summary
Section 1.1: Update Summary:
This section highlights and summarizes the annual
changes from the existing Facilities Master Plan
document. It includes updated Table of Contents
indicating revised documents and the date they were
changed and the required cover letters.
1.1.a Table of Contents
Revise the table of contents for the Facilities Master
Plan document indicating what has changed and the
date of the updates. Page numbering the planning
document by section, in place of consecutively
numbering the report as an entire document, allows for
ease in modification and updating.
1.1.b Cover Letters
Upon final approval submit the following to confirm
adherence to the guidelines from the Facilities Planning
and Programming staff:
1. Within the master plan report include a letter
addressed from the consultant to the campus
reporting that the document meets office of the
Chancellor’s guidelines, or note where there are
any variances.
2. Provide a cover letter addressed from the
President to the Chancellor - following review of the
final master-planning document by the system
office.
Note: Once approved by the office of the
Chancellor, a letter of confirmation of approval from
the Chancellor or designee will be sent to the
campus.
Section 1.2: Executive Summary:
The executive summary is a clear and concise version
of the document capturing the highlights from each
section of the report. A commonly used approach is one to two paragraphs that briefly describe the contents
of each section. Maps and other supporting graphics
should be 8 1/2" x 11" (letter size) or 11" x 17" using 12point font (minimum size) and in black and white for
easy reproduction. Following final plan approval by the
Office of the Chancellor, the executive summary is then
distributed to the Board of Trustees prior to the
presentation by the campus to the Board.
Summary:
The summary section is important as an
overview for the Facilities Master Plan
Document.
The updating process for an Executive Summary should
include the following four major components. Executive
summaries may be used for: capital budget issues, predesign documents, marketing brochures, master plan
presentations, and partnership pursuits.
1.2.a. Background: Location, Summary History,
Summary Facilities History, Summary
Enrollment/Student Demographics, Mission Statement,
Previous Master Plans, Relevant Revenue Projects and
how this document relates to them.
1.2.b. The Planning Process: Summary of Process.
1.2.c. The Master Plan: Summary of Site and Facility
Asset Preservation and Facility Renewal.
1.2.d. Updating Strategy: A timeline and process for
future updates.
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2. Campus Profile
Section 2.1: Campus Location and History
2.1.a. Campus Location
Provide a map or diagram showing the Campus and its
location in relation to significant institutions or
landmarks. Where is the Campus located in the City?
Where is it located in the State? If the Campus includes
more than one site include how the sites are related and
indicate distance between sites.
Campus Profile:
The intent of this section is to provide
background information for the Campus
Master Plan. It should include the
components outlined here.
Note: This graphic was produced prior to Hibbing Community College joining the Northeast
Higher Education District. Also note, the mileage included on the graphic showing the distance
between campuses in the district showing proximity to one another.
Page 8 of 25
2.1.b. Campus History
The background history of each campus should
describe the unique qualities and traditions it was
founded upon. Note if the Institution has multiple
campuses document physical distance, connections and
pertinent academic issues. Emphasis should be placed
upon the academic offerings, both past and present,
along with the role it has played over the years in
contributing to the success of the community. Natural
resources or other significant environmental issues
should be noted to include and a preservation plan on
these issues found on or near the campus. Note
particular campus characteristics (architectural,
environmental or other) important to the overall
dynamics of the campus. Finally, include all past
campus master plans and legislative mandates relevant
to this planning effort. Additionally, references all
previously approved campus plans and include the
dates they were completed.
3.
4.
Explain significant trends that have been the
driving force behind the transformation of
academic program offerings to meet market
demands.
Explain the role that the campus has played in
improving the economic vitality of the
community.
Any information relevant to documenting the history,
character, and context of the campus should be
included such as timelines and articles.
This section is designed to document the unique and
colorful history of events that have lead up to the
present day campus and its role within the immediate
community and the state of Minnesota. This section is
designed to create an organized repository for historical
events that have contributed to the current configuration
and mission of the institution.
1. In chronological order list the significant dates
of events that have lead up to the existing
academic focus and configuration of the
campus.
2. Explain the role of your institution within the
system of Minnesota State Colleges and
Universities.
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Section 2.2: Demographics
2.2. a. Regional Demographics:
Update the following demographic information to include
regional, campus, and learner type demographic
information. Use campus staff to develop background
information. Use this information to assist with making
educated decisions on campus.
1. Regional Demographics by County
a. Five to seven county regional analysis
studying increases and decreases in population.
Analysis of population changes by age group:
ages 1-17, 18-24, 25-45, and 46-65.
b. Existing and projected population, (including
trends) for the three county region (or whatever
is appropriate) nearest the campus broken down
by age, nationality, and level of education.
c. Provide economic indicators such as current
business climate in the community, or other
important economic factors relating to the
campus.
Page 10 of 25
2.2.b. Campus Demographics:
Update the following demographic information to include
regional, campus, and learner type demographic
information. Use campus staff to develop background
information. Use this information to assist with making
educated decisions on campus. Information can be in
graph or chart forms:
1. Campus Demographics – current and projected
(5 – 10 years):
a. Student enrollment, actual and projected fullyear equivalent enrollment
b. Community based or campus based students
c. Full time or part time students
d. Male or female
e. Average age, race/ethnicity, native
languages spoken on campus
f. Faculty and staff data (numbers, age, etc.)
g. Enrollment trends in full year equivalent vs.
total head count
h. Unduplicated headcount by course type for
FY students
i. Program areas by percentage by current
enrollment and past total graduates
j. Occupational employment trends (regional
and statewide) as they affect the campus
k. Follow-up employment data from recent
graduates by academic program
l. Current academic program offerings
m. Student transfer statistics
2. Learner Types:
a. Employed Learners
b. Occupational/Professional Enhancement
Learners
c. Degree Completion Adult Learners
d. Life Fulfillment Learners
e. College Experience Learners
f. Remediation Learners
g. Pre-College (K-12) Learners
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Section 2.3: Academic Goals
2.3.a. Academic Master Plan
The master planning process for an institution begins
with the academic mission statement for the campus.
Summarize the connection between academic
program modifications and how the changing physical
space needs impact facilities on campus. Provide the
necessary background information to identify trends
and assist with working towards a common goal.
Include the following information contained in the
academic plan for the campus:
1. The campus' mission statement and role within
Minnesota State Colleges and Universities.
2. Current academic programs and departments
offerings:
a. List academic programs by departments or
divisions
b. Categorize transfer, degree completion, and
technical programs
3. Current, and historical, program enrollments FYE
4. Curriculum and instructional goals
5. Scheduling and delivery
6. Customized training, continuing education
programs, work force development
7. Strategic plan for academic growth and
recommendations for the future
8. Instructional costs and program expenditures
9. Recruiting strategies for increasing enrollment
both regionally and nationally
10. Develop a technology master plan for instruction
and student support services
11. Historical nature of the above information and
projected future impacts
12. Identify Specialty Programs or Programs of
Excellence that are unique to the region.
13. List current customized training, continuing
education, and work force development
programs.
14. Specify significant changes in program offerings
or course delivery techniques and describe how
they relate to physical space needs. Include
relevant information related to program additions,
closures, and redesigns.
2.3.b. Academic Partners
List the existing partnerships designed to better serve
the higher educational needs of the community and
promote economic development in the community and
private/public partnerships responding to workforce
occupational trends.
Section 2.4: Technology Goals
2.4. a. Technology Master Plan:
Include pertinent information from the Campus
Technology Master Plan including the vision and goals
for implementation. Include any information regarding
WANs or fiber optics existing or planned.
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Section 2.5: Process
2.5.a. Process
Organize a campus planning steering committee from
within the institution to revisit the plan:
• Annually,
• And consultant assisted update every 5 years.
Annually recording all renovations and new
projects on campus is recommended, thus, making
the formal plan updating process a more
manageable task.
1. Outline general objectives for plan updates
2. Determine budgeting constraints and establish
schedule for completion
3. Appoint staff as a review committee and
commission a consultant to assist with the
effort
Process:
Documenting and Summarize the
Planning Process Used: Include the
relevant documentation from focus group
and public input meetings. Include
pictures from charrettes, workshops, and
any other public meetings used to create
the plan.
2.5.b. Documentation
Document and summarize the planning process used to
develop both the academic and campus facilities master
plans. Within this section provide the following
information:
1. Summarize the visioning goals, the schedule
used, the key participants that formed the
steering committee, and the public
participation process used in developing the
campus master plan.
2. Acknowledgements of all participants, record
members of the steering committee members
and focus groups (names, titles, phone
numbers, e-mails, addresses whenever
possible)
3. Summary of goals, schedule, and process
used to develop the plan
4. Record public reviews and final presentations
of master plan to staff, students, and
community.
5. Include meeting minutes and focus group
discussions. Note: This section may move to
appendix.
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3. Existing Facilities and Site Analysis
Section 3.1: Existing Facilities Analysis
This section addresses the challenging and ever
evolving synthesis of higher education academic
programs and campus infrastructure (includeing
Revenue Fund projects).
Maintaining up-to-date
facilities base information is the foundation for making
educated decisions related to the preservation,
remodeling and new construction projects on campus.
Existing Facilities and Site
Analysis:
This section includes current
Facility Use and Condition,
Space Needs Assessment,
Technology Assessment,
Existing Site Analysis.
3.1.a. Summary Space Issues:
Update/Document space deficiencies and surpluses
across campus. Explain the reasons behind the
identified space surpluses and deficiencies identified in
the Facilities Master Plan, current ISRS/BRIO system or
in the System wide Utilization and Space Needs
Modeling Study, prepared by Paulien & Associates, Inc.,
December 2001.
Compare the 2001 study to the current status with:
www.its.mnscu.edu/data/management/reports/facin
dex.html
Identify obsolete spaces on campus and determine the
issues related to the obsolescence: lack of updating,
lack of temperature control, poor lighting, inconvenient
location on campus, poor air quality, lack of instructional
technology, inappropriate scale (size of room), outdated
furniture or equipment, etc.
3.1.b: Space Utilization/Needs Assessment
1. Provide an analysis of space requirements, by
academic division and type of space, indicating
existing space utilized and anticipated changes
in space needs, given demographics and
program changes.
Indicate space
requirements currently unmet and project
anticipated needs in ten years.
2. Understand key campus issues regarding
space needs and quality of space by soliciting
opinions of students and staff.
Page 14 of 25
3.1.c. Building Condition Summary:
For each building on campus include a summary
sheet(s) with the following information:
1. Photograph(s) of the building.
2. A location map (key plan) showing the building
in the context of the campus.
3. Floor plans with summary square footages by
level, room use and room square footages.
4. Summary of current use by academic
designation and function.
5. Construction facts: include date and area of
original construction, dates and areas of any
subsequent additions, dates and areas of any
major renovations.
6. Using the ISRS Facility Condition Module,
provide an updated condition summary,
including photographs if appropriate, of the
building including finishes (carpet, paint,
casework, etc…) systems (roof, electrical,
heating, fire detection and protection, etc…)
and structure (physical condition of structure).
7. Summarize technology availability in the
building including voice, video, and data
systems.
8. Include a summary of likely future uses if
different from current use.
9. Document building deficiencies and surpluses
with existing and anticipated future uses.
10. Compile relevant drawings of the facilities,
including: plan views, elevations, crosssections, and details and perspectives (include
in appendix).
3.1.d. Student Housing (revenue fund or privately
funded):
1. Inventory and show locations of studenthousing options both on and off the campus.
2. Provide Building Condition Summary as
required in 7.c. for Campus owned residence
halls.
Page 15 of 25
Section 3.2: Analysis of Existing Site
Conditions
3.2.a. Land Management
1. Illustrate the regional or community relationship
of the campus to other Minnesota State
Colleges and Universities campuses and metro
areas - miles in distance and/or estimated
driving time.
2. Using aerial photographs or other mapping
device, indicate adjacent property zoning and
current land uses.
3. Provide a survey or legal property description
for the campus land holdings
4. Indicate land held in leases and the terms of
the leases.
5. Describe and show any existing proposed
property acquisition(s), indicate boundaries and
timeline for acquisition.
patterns, watersheds, and slopes on campus
site and describe any problems related to
drainage.
6. Provide diagrams explaining the location of the
campus utility infrastructure:
a. Overall Utilities: domestic water, steam,
natural gas, electric, alternative fuels
b. Sanitary and storm water sewers
c. Technology: fiber optics, broad band,
telephone
d. Identify underground fuel storage tanks and
indicate approximate age of structure
Analysis of Existing Site
Conditions:
The site master plan describes the
characteristics of the physical land
encompassing the campus buildings.
Maintaining an updated site plan of
existing conditions for the campus is
needed for educational decision making
for future projects and establishing a
prioritization. The following information
may be combined as appropriate.
3.2.b. Landscape/Civil
1. Provide an illustration showing the property
lines and critical issues relating to the campus
and the immediate surroundings. Analyze and
note significant physical condition issues
related to the existing campus.
2. Identify natural resources, existing vegetation,
ponds, lakes, prairies, flood plains, wetlands,
and any other significant environmental issues.
3. Provide the existing Campus landscaping plan
indicating athletic fields, fencing, irrigation,
trees above 6” in diameter, and planted areas.
Indicate the existing campus edge conditions.
4. Provide material and condition information of
existing landscape/civil structures and hard
surface areas including sidewalks, parking lots,
curbs, fields, site furnishings, and other such
items.
5. Provide contour information (if available) with
two-foot intervals for the entire campus. If such
mapping is not available, note significant
slopes or areas of concern for future site
development.
Identify existing drainage
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3.2.c. Campus Use
1. Provide a plan view illustration identifying all
campus buildings, amenities, and major
circulation patterns including pedestrian and
vehicular. Show roadways and vehicular
access to the campus. Show existing student
housing both on and off campus.
2. Indicate entry images, identify the hierarchy of
entries, identify campus monuments, and first
impressions. Use photographs to illustrate.
3. Show existing parking, accessible parking,
striping, and signage. Indicate parking lot use
(staff, student, visitor) and number of stalls.
Indicate/discuss adequacy of parking.
4. Indicate existing mass transit routes, drop-off
and pick-up points.
5. Indicate existing way-finding signage locations.
6. Display the "walk-ability" of your campus by
showing the relationship of buildings by
distance in feet or minutes of walking (1/4 miles
is typically 5 minutes). Identify commonly
traveled routes by: students, faculty, staff, and
visitors. Show pedestrian crosswalk locations,
bicycle circulation and parking.
7. Analyze and note significant academic/social
issues related to the existing campus including
outdoor learning spaces, public gathering
spaces, athletic fields or spaces (trails, green
spaces, skating rinks, and other such items of
importance), open space malls, and vistas.
8. Indicate service routes and loading dock
locations.
9. Indicate site furnishings and trash receptacles.
10. Safety and Accessibility - Indicate the locations
of the following:
a. Security Services and call boxes
b. Exterior lighting for parking and walkways
c. Building and site accessibility
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4. Framework for Campus Development
Section 4.1: Building Master Plan
Maintain an up-to-date Facilities Master Plan showing
proposed improvements to building(s) and how they
relate to existing conditions on campus. Assess existing
buildings to identify and prioritize replacement & renewal
projects. Summarize the key issues identified in the
existing facility analysis – What are the major items to
be addressed? Formulate plans to meet the needs of
the campus:
• short-term (2-5 years),
• midterm (6-15 years), and
• long-term (16 + years)
that include any combination of the following: asset
preservation, minor and major remodeling, expansion,
and demolition. The following may be illustrated
together on a building-by-building basis if appropriate.
4.1.a. Proposed Space Utilization
Given existing academic programs and the changes
they anticipate in the coming years (growth or decrease
in space required), show how spaces will be used in
each building to maximize utilization and efficiencies,
enhance functional relationships, and improve learning.
Indicate
renovation,
expansion
or
demolition/decommissioning as required to meet the
academic needs of the campus. What are the priorities
for the proposed changes?
Align the Technology Master Plan for the campus with
the Academic Master Plan and the opportunities and
constraints of the Facilities Plan.
4.1.b. Infrastructure Maintenance/Improvement and
Energy Use
Given the condition of the existing buildings what
systems need to be updated, replaced, or installed?
Using the ISRS Facilities Condition Module prioritize
potential projects.
Include as appropriate the following systems:
1. HVAC
2. Heating
3. fire protection and detection
4. technology (voice, video, data)
5. roofs
6. windows and doors
7. electrical
8. lighting
9. plumbing
10. other
Address system-wide infrastructure distribution of major
mechanical, plumbing, water and electrical issues both
current and future.
Develop an Energy Conservation/Energy Management
Plan and Pollution Reduction Plan to reduce the
environmental impact of the campus.
4.1.c. Aesthetics and Accessibility
Given the existing physical condition of the facilities on
campus what improvements need to be considered?
What are the priorities for each project? Include issues
such as entry, access (at entries and within buildings),
finishes (carpet/floor covering, paint, etc…), toilet rooms,
student gathering spaces, furnishings and casework,
way finding/signage within buildings, quality of student
life, residence halls improvements, etc…
1. Architectural Design Guidelines: Coordinate
campus-wide exterior architectural elements:
building façades, windows, lighting, way-finding
signage, roofing material, building entrances,
materials and detailing.
2. Interior Design Guidelines: Coordinate building
interiors framework for development: room
finishes, lighting, furniture, public art, and wayfinding signage.
3. Foster distinctive campus character and create
a plan for historical asset preservation
Framework for Campus
Development
This section outlines the future for
the Campus and includes the Site
Master Plan, Building Master Plan,
Asset Protection and Loss Control.
Utilizing the information contained in
the existing facility and site analysis
and the ISRS Facilities Condition
Module the Framework for Campus
Development analyzes the issues
and provides strategies for
improvement.
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Section 4.2: Site Master Plan
4.2.a. Land Management:
1. Show new/revised roadway access into the
site. Are there any known traffic projects that
will impact access?
2. Develop a short to mid-term (1-15 years) and a
long term (15-50 years) property acquisition or
decommissioning strategy.
Show new
proposed property acquisition with boundaries.
Develop a plan for property acquisition and
disposition, include legal descriptions and
drawings of boundaries.
3. Outline strategic plans for creating community
partnerships (joint venture projects) for sharing
real estate assets like athletic fields, etc.
4.2.b. Landscape/Civil:
1. Develop a master landscape plan for the
campus indicating athletic fields, fencing,
irrigation, trees above 6” in diameter, and
planted areas. Reinforce campus edges
providing a sense of place.
2. Develop a preservation plan for all natural
resources including vegetation, lakes, prairies,
and wetlands.
3. Document watershed analysis (slope analysis)
of the campus and surrounding properties with
proposed changes.
4. Indicate proposed utility infrastructure changes:
a. Expansion of utilities: domestic water, steam,
natural gas, electricity, alternative fuels
b. Expansion of sanitary and storm water service
c. Expansion of technology service: fiber optics,
broad band, and telephone
d. Replacement of underground fuel storage
tanks
Site Master Plan
Develop (8 ½ x 11” or 11x17”)
exhibits that show proposed campus
improvements and how those
improvements relate to existing
conditions on campus. The following
information may be combined as
appropriate. Include the following
considerations:
• Land Management
• Landscape/Civil
• Campus Use
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4.2.c. Campus Use
1. Develop an overall approach or design for the
campus that reinforces the academic goals.
Provide illustrations showing the campus layout
identifying needed improvements.
2. Identifying all existing, new and remodeled
campus buildings including potential student
housing sites (on and off campus). Illustrate
and label all potential new building locations
showing building size and massing. Note any
potential decommissioning of buildings or parts
of buildings.
3. Indicate priority or phase of major projects.
4. Show new campus circulation plan including
pedestrian, vehicular, and bicycle. Include
pedestrian crosswalks and bicycle parking.
5. Indicate proposed mass transit circulation and
drop-off/pick-up points.
6. Develop a proposed parking expansion plan for
staff, students, and visitors. Develop a plan for
improving accessible parking, striping and
signage. Include the new number of parking
spaces.
7. Indicate new entry images, campus
monuments, and first impressions.
8. Indicate the new "walk-ability" of the campus by
showing the relationship of buildings by
distance in feet or minutes of walking (1/4 miles
is typically 5 minutes). Identify commonly
traveled routes by: students, faculty, staff, and
visitors.
9. Develop a way-finding signage plan.
10. Address significant academic/social issues as
identified in the existing campus use analysis.
11. Strengthen outdoor public gathering spaces.
Coordinate site furnishings and trash
receptacles campus-wide.
Develop a
preservation plan for all open space malls and
vistas.
13. Indicate new service routes and loading dock
locations.
14. Safety and Accessibility - Indicate strategies for
increasing campus security; indicate expansion
of exterior lighting for parking and walkways;
indicate accessibility additions campus-wide.
12. Identify areas/locations for new public artwork.
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Section 5: Capital Plan Improvement,
Regional Opportunities & Partnerships
Section 5.1: Capital Plan Improvement
5.1.a. Prioritizing & Packaging Projects:
1. Update/Compile a comprehensive list of
facilities needs. Compare this list to the ISRS
Facility Condition Module to make sure all
needs are included.
2. Develop a flexible strategy identifying &
prioritizing: renovation, renewal, and other
projects.
3. Update the list of potential short and long-term
renovations and expansion projects using the
project scenario system from the ISRS
Facilities Condition Module.
4. Prioritize needs within short, mid, and long-term
categories, depending of order of importance
(see chart below).
5. Create a time line showing consecutive funding
cycles for design and construction for phasing
potential projects.
6. Combine logically compatible items into a
project package. For example, during a major
remodeling of an interior shell consider
upgrading ventilation, plumbing, mechanical,
heating, cooling, and electrical systems.
Addressing deferred maintenance items within
capital projects is an excellent way to lower a
facilities backlog.
7. Using the ISRS Facilities Condition Module
develop a maintenance repair program for each
building. Include scheduled maintenance in list
prioritized project list.
5.1.b. Probable costs and Funding Sources:
1.
Provide preliminary cost estimates for
improvements and packaged projects. Identify
costs associated with asset preservation items
and proposed remodeling or new construction
projects. Incorporate Minnesota State Colleges
and Universities Design Standards for all
projects
2. Aligning projects with compatible funding
sources is the next step in project
implementation. The following categories are
possible funding sources to consider:
a. Higher Education Asset Preservation and
Replacement (HEAPR)
b. Capital Improvement Project – Bonding
c. College Operating Funds
d. Repair and Replacement Funds
e. Partnerships with Public Agencies – City,
County, Federal Match Programs
f. Private Partnerships with Local Industries
g. Other
3. Develop a strategy for packaging short-term,
mid-term, and long-term projects for Repair &
Replacement, Higher Education Asset
Preservation & Replacement (HEAPR), Capital
Improvement Projects (Capital Bonding), and
Asset Protection and Loss Control projects.
4. Calculate the current operating budget and debt
capacity for the campus.
5. Provide the above information in a table
format. See below for an example:
Capital Plan Improvement
During the Facility Master Plan
updating process develop a strategic
plan for implementation. Include
funding sources, scope, cost and
schedule of potential projects.
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Section 5.2: Regional Opportunities
The strategic plan for 2002 for Minnesota State Colleges
and Universities emphasizes the importance of
developing partnerships that promote economic
development and community vitality. With facilities
located statewide MnSCU has the unique opportunity to
tremendously influence both economic growth and the
social development of our communities across the entire
state.
Section 5.3: Partnerships
Partnership opportunities available for consideration
include:
5.3.a. MnSCU Partnerships
Program Articulation with other Minnesota State
Colleges and Universities Institutions:
1. Expansion of transfer and career program
choices through collaborative programs
2. Improve efficiency of course delivery
5.3.b. Collaborative Programs
Collaborative Programs with other higher education
institutions:
1. Offer upper division degrees (accelerated or
traditional)
5.3.c. Business Partnerships
Workforce Development Partnerships:
1. Purse workforce development service
partnerships
2. Participate in School-to-Work K-12/PostSecondary/Business Partnerships to improve
students ability to clarify career goals
3. Work in collaboration with business to modify,
supplement, and develop courses that directly
target the needs of the business community
4. Assist business organizations with improving
effectiveness through employee education and
training
5. Develop external marketing communications to
improve awareness in the business community
of products and services – Continuing
Education and Customized Training
6. Solicit ideas from the community for future
training and education initiatives
7. Participate in statewide education and training
development opportunities
5.3.d. Public/Private Partnerships
City, County, and Regional Economic Development
Organization:
1. Promote joint venture partnerships with public /
private entities
2. Use Minnesota Department of Economic
Security Research and Statistics information to
identify work force supply and demand factors
to influence future program development
3. Work towards aligning program offerings with
job vacancy demands by industry
4. Advocate for forming private / public
partnerships in the community promoting
economic development and vitality in the
community
5. Provide small business incubator services to
the community
6. Work to improve the quality of life in the
community through advancement of health /
wellness programs, arts, and life long learning
opportunities
7. Anticipate and respond to workforce needs of
Minnesota by partnering with employers and
agencies and developing innovative learning
opportunities
Partnerships
¾
¾
¾
¾
Create private/public joint
venture partnerships with local
and regional businesses to
combine resources to fund work
force training and special
project initiatives
Encourage expansion of
continuing education programs,
customized training programs
and work force development
partnerships
Explore creative financing
options such as federal grants
and private industry
partnerships to supplement
state capital funding
Promote social development
programs to improve the quality
of life within the community
Appendix:
The purpose of the Appendix is to have a useful
reference for campus administration and facilities
staff to house a 'living document’, which contains
important related information.
Appendix documents should be updated on an
ongoing basis.
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