2014 Capital Budget Calendar
Last updated: June 8, 2012
I = Informational Only
A= Action Required
FY2012
FY2013
Date
C=Consulted
X=Done
Function
Legislature
Leadership
Board
System Office
CAPITAL
DESIGN &
FINANCIAL FACILITIES
DEVELOPMENT CONSTRUCTION REPORTING DIRECTOR CONSULTANT
June 8, 2012
Post Project Narrative, Spreadsheets,
Initiatives (classroom, STEM, Energy)
A
June 22, 2012
Campuses send FY2014 project titles and
cost estimates to system office
I
Date
July 1, 2012
Function
Campuses review backlog and renewal
data; begin studies for FY14 HEAPR
projects
July 31, 2012
Campuses send FY16 and FY18 project
titles and cost estimates to system office
(new/not-FY14 projects)
August 24, 2012
September 14, 2012
October 5, 2012
October 17, 2012
October 26, 2012
October 26, 2012
50% Predesign Due to system office (FY14
Projects)
Project narrative and spreadsheets due (1st
Draft)
Send 50% Predesign Document/Narrative
comments to campuses
95% Predesign Due
Send 95% Predesign comments to
campuses
100% predesign document due
Final Narrative and spreadsheets due to
system office
6-year capital plan developed - high level (FY14, FY16 & FY18)
Campus
C
I
I
C
A
CAPITAL
DESIGN &
FINANCIAL FACILITIES
DEVELOPMENT CONSTRUCTION REPORTING DIRECTOR CONSULTANT
C
I
C
I
C
C
C
A
C
A
A
A
C
A
I
I
C
I
C
A
A
I
A
I
A
I
A
I
A
LEADERSHIP
(PRES, CFO)
A
A
A
I
LEADERSHIP
(PRES, CFO)
A
C
I, C
I
November 2, 2012
Develop debt service / CFI impact with new
capital projects (to include in scoring)
System office sends requests to campus
presidents to nominate scoring team
members
A
November 16, 2012
System office provides final feedback on
campus predesigns and narratives
A
I
I
A
November 30, 2012
50% HEAPR documents due to system
office
I
I
A
A
December 3, 2012
Make Scoring Package available to Scoring
Teams (Narrative and spreadsheets); copy
of predesigns to be made available
electronically
A
I
I
I
I
I
A
A
A
A
A
A
A
C
November 1, 2012
December 5, 2012 January 3, 2013
January 3-4, 2013
January 5-13, 2013
January 31, 2013
Campuses review scoring package
Scoring of FY2014 Capital Projects and
Inititatives - Location TBA
Tabulation of Scoring
100% HEAPR documents due to system
office
I
I
A
I
I
C
A
A
I, C
A
2014 Capital Budget Calendar
Last updated: June 8, 2012
I = Informational Only
A= Action Required
Date
Legislature
February 2013
April 2013
Capital Request FY14 to the Leadership
Council (includes FY16, FY18 prelim
May 2013
Capital Bonding Request, First Reading
June 2013
Capital Bonding Request, Second Reading
Submit Board approved FY14 capital
bonding request to MMB - Budget
I
Develop Bonding Book
I
June 2013
June/July 2013
Date
Summer/Fall 2013
October 2013
January 2014
February 2014
May 2014
Function
Capital bonding tours, visits and
presentations
BIS system locks capital budget request
Governor presents bonding
recommendation
Legislative session begins
Legislative session ends
Leadership
Board
System Office
Campus
CAPITAL
DESIGN &
FINANCIAL FACILITIES
DEVELOPMENT CONSTRUCTION REPORTING DIRECTOR CONSULTANT
Function
Leadership Council reviews preliminary
results
Public hearings on proposed capital
projects and 6 year capital plans
February 2013
FY 2014
C=Consulted
X=Done
C
A
A, C
C
A
I, C
A
I
A
A
I
LEADERSHIP
(PRES, CFO)
C
A
I
I
I
I
I
I
I
I
I
A
I
I
A
CAPITAL
DESIGN &
FINANCIAL FACILITIES
DEVELOPMENT CONSTRUCTION REPORTING DIRECTOR CONSULTANT
A
A
I
A
LEADERSHIP
(PRES, CFO)
A