6212 MANAGEMENT SUPPORT Charge Cards

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6212
MANAGEMENT SUPPORT
Charge Cards
The Board of Directors recognizes that the use of credit and/or procurement cards can be
beneficial to the efficient operation of the district. The Board also recognizes that the use
of such cards is not intended to supplant or weaken the internal control provided by the
purchase order system. Therefore, the Board hereby designates the Superintendent and
the Director of Business and Operations to authorize use of credit and/or procurement
cards under strict procedural guidelines and rigorous monitoring. Final payment for
purchases made in this manner shall be subject to the final approval of the Board of
Directors.
No person shall use district credit or procurement cards without prior approval and
authorization. Any official or staff member approved for use of a district credit card must
retain complete receipts of all transactions and submit those receipts to their supervisor
immediately after use. Any charge disallowed by the business office or auditing official
shall be the personal responsibility of the official or staff member.
Cross Reference:
Board Policy 5341
Legal References:
RCW 42.24.115
43.09.2855
Adoption Date:
March 22, 2004
Reimbursement for Travel
Municipal corporations and political
subdivisions—Issuance of charge
cards to officers and employees
for travel expenses
Local governments—Use of credit cards
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