Christina School District
“Public School Construction
In Delaware”
Presented by:
Kelli Racca, AIA
Director, Chief Operating Officer
Christina School District
22 February 2012
“After almost a decade of focus on new
building, facility owners nationwide are
turning their attention to adaptive
renovations and tactical expansions, with a
focus on energy and operational costs.
Across campuses and within classrooms,
the projects echo new ways to teach and
learn – and a changing conception of how
schools work.” Arch Record January 2012
February 22, 2012
2
REFERENDUM VOTING RESULTS
SECTION I: Bond Issue
VOTES
FOR
VOTES
AGAINST
6600
2608
SECTION II: Option A
6786
SECTION II: Option B
1916
3
HOW DO WE GET THOSE RESULTS?
 PLAN AND CAPTURE THE VISION
 Know the audience and let them get to know you and your District’s vision
 CAREFULLY DEFINE PROJECTS
 Understand the need but STAY FOCUSED on goals that can be supported by
the Community – Example: Bayard Middle School Conversion
 ASSESS EXISTING FACILITIES AND DISCUSS NEED
SUPPORTED BY DATA
 WHY A STUDY? Examples of the current Christina Facilities Assessment
 SHARE THE VISION
 Remember that original audience and expand the base, articulate the message
 ASSEMBLE THE TEAM TO MAKE IT HAPPEN
 Consultant Selection and Team Responsibilities
 DELIVER! DELIVER! DELIVER!
4
PLAN AND CAPTURE THE VISION
CREATE A PLANNING TEAM
Parents, Staff, Community members, Board representatives
MEET REGULARLY
(Quarterly, Semi-annually)
Discuss property based issues like school capacities, feeder
patterns, program moves, program expansions
PLANT THAT “SEED” – UNDERSTANDING THE
CONTENT
Nurture well in advance of actual request for support of need
Create Buy-in and Ownership
5
DEFINE THE PROJECT
SCENARIO
Christina creates a Neighborhood Schools Plan
 Six months of Planning in a series of Community Meetings generates
Consensus and a Proposal
Renovations are REQUIRED to meet the needs of the PLAN
 Create a 6 – 8 Middle School in Wilmington
 Add an Elementary School K – 5 along Route 40
Christina MUST run a Capital Referendum
 RAPID Planning in another series of Community Meetings generates a
Team
 Two Projects are IDENTIFIED in the Plan
 Bayard School will be CONVERTED to a MIDDLE SCHOOL
 Porter Road Elementary will be completed
6
DEFINE THE PROJECT
7
BAYARD MIDDLE SCHOOL CONVERSION
8/7/2007
200 S. DuPont Street
Building Area:
Wilmington, DE
Year Built:
Req.
ID Description
001 Site Improvements
Reconfigure parking and bus drop-off areas
Repair curbs, sidewalks, and paving
Repair Steps and Handrails at North (Main) entrance
Upgrade Exterior Lighting
002 Exterior Envelope
Repaint Exterior H.M. Door and Frames
003 Roof Replacement
Remove and replace flat roofing over gymnasium
Repair coping and cover with new metal
004 Create Family and Consumer Sciences Room
Appliances (4 stations)
New Ceilings, Wall Finishes, Low Walls
New Plastic laminate wall hung cabinets
New Plastic laminate base cabinets
Upgraded Electrical Services
Upgraded Plumbing Services
Install 2x4 lay-in lights
Unit
138,689 s.f.
1973, 2000
QTY
Price
Cost
LS
LS
LS
LS
1
1
1
1
$70,000
$125,000
$50,000
$18,000
$70,000
$125,000
$50,000
$18,000
LS
1
$3,500
$3,500
Task
Total/
Source
$263,000
$3,500
$138,500
SF
LF
7000
500
$18 $126,000
$25 $12,500
$145,325
LS
SF
LF
LF
LS
LS
EA
1
1600
200
200
1
1
15
$8,500
$9
$180
$200
$18,000
$22,000
$275
$8,500
$14,400
$36,000
$40,000
$18,000
$22,000
$4,125
8
SUMMARY Bayard Middle School
Cost of Construction subtotal $3,664,620
Design & Doc Cont 10%
$ 366,462
Construction Cont 10%
$ 366,462
Construction Costs Subtotal $4,397,544
Escalation factors (4% per year)
2008-2009 - 50% of work 8%
$ 175,902
2009-2010 - REMAINDER of work 12% $263,853
Total Escalation Factors
$ 439,754
Total Construction Costs $4,837,298
Project Soft Costs
A/E Design Fees avg per State Fee Schedule 9.5%
$ 459,543
Fees/Permits (estimated)
$ 100,000
FFE Allowance - Per CSD
$ 500,000
Total Soft Costs
$1,059,543
Major Capital Improvements Program
Total Request for Bayard $5,896,842
$ 6 Million Project Budget
60% State and 40% Local Funding
$ 2,400,000 was the request to the local community to
support the Bayard MS Conversion
9
ASSESS EXISTING FACILITIES DISTRICT-WIDE
WHY A STUDY?
 Identifies Physical Deficiencies
 Evaluates how well Programs are being served
 Creates proactive Planning / Budgeting Tool
 Identifies Large Capital Projects
 Identifies Small Minor Projects
 Incorporates Data in the Work Order Management System
 Provides a 5 year Master Plan
10
STUDY COMPONENTS
CATEGORIES EVALUATED
RATINGS
 Site
 Mechanical
 Urgent
 Exterior
 Plumbing
 High
 Roof
 Electric
 Medium
 Interior
 Program
 Low
 Code
11
General Findings
MANY SCHOOLS ARE IN
Condition
12
General Findings
BUILDINGS HAVE BEEN
WELL MAINTAINED BUT
NEED ATTENTION
Infrastructure Component Beyond their
Life Expectancy
13
PRIORITY SUMMARY
URGENT
Safety, Code, ADA, and Infrastructure Needs
where Component Failure is Imminent.
3%
HIGH
Work that should be Completed as Soon as
Possible.
60%
MEDIUM
Building System Components that are Showing
Signs of Wear, but where Replacement is Not
Urgent.
LOW
Non-Urgent Items that the District should Budget
for in the Future.
35%
2%
14
Typical Project
Summary:
15
Typical Itemized
Deficiency List:
16
DISTRICT-WIDE FACILITY SUMMARY
URGENT HIGH MEDIUM LOW
ELEMENTARY
0.83%
7.36%
8.54%
0.66%
MIDDLE SCH.
1.45%
19.02%
5.43%
0.13%
HIGH SCHOOL
0.47%
25.38%
13.43%
0.26%
SPECIAL/SUPPORT
0.44%
8.60%
7.90%
0.09%
TOTAL:
3.19% 60.36% 35.31% 1.14%
17
MASTER PLAN – Example - High Schools
Year One
 Christiana
 Glasgow
Year Two
Year Three
Code & Roof
Stadium
ADA & Code
Stadium
Site, Ext., Roof
Temp. Modulars
Temp. Modulars
Renovations
Security
Renovations
Temp. Modulars
Renovations
Security
Renovations
18
SHARE THE VISION
WIDEN THE CIRCLE
• Community members listen to other community members
• Planning committee members can now reach out to coworkers,
neighbors, other business associates
• Buy-in created in the Planning Process is INVALUABLE NOW
ARTICULATE THE MISSION
• Create simple slogans, Speak strong ideas, Develop marketing tools,
and flyers addressing FAQ’s
• Assure that civic associations, parent groups, students, etc are ALL
spreading the information to supportive constituents
FOCUS ON THE YES VOTE
• It is more difficult the change the mindset of a non-supporter than it is to
gather two supporters to counteract that Nay vote
• Value your Grass Roots Volunteers’ time
19
ASSEMBLE THE TEAM TO MAKE IT HAPPEN
• Consultants
• Architectural /Engineering/ Construction Manager/ Haz Mat
• Title 29 Procurement Process for Professional Services
• Thresholds
• Process
• Advertisement
• List Criteria and Develop an RFQ description of services that
can be distributed to interested parties
20
ASSEMBLE THE TEAM TO MAKE IT HAPPEN
• Screen and Interview
• Select a committee
– Include School Administrators if possible
• Develop a Rubric for reviewing qualifications based
directly on advertised criteria
• Screen and rank all candidates
• Develop Interview Schedule
• Develop questions to be asked of each team
• Interview and rank
• Make Recommendation to the Board of Education for
approval
21
Project Name:
Evaluator’s Name:
Professional Service
Interview Form
Questions
Date:
Committee:
FIRM 1
FIRM 2
_________
FIRM 3
Interview
FIRM 4
FIRM 5
FIRM 6
1. What tools or methods will be used to assure that
the information collected is consistent across all
assessment teams.
Criterion: Capacity 1–15 points
2. This report will be used to develop a capital
campaign at some point. What criteria would you use
to prioritize the needs of the district knowing that
capital dollars are so difficult to come by these days?
Criterion: Expertise and Experience / Reputation 1-15
points
3. In general, by what margin (percentage) do your
construction estimates typically reflect actual bids?
Criterion: Demonstrated Ability 1-15 points
4. What steps do you take during the course of a project
to ensure the schedule is met?
Criterion: Demonstrated Ability 1-15
Overall Presentation
1 – 10 points
TOTALS
22
ASSEMBLE THE TEAM TO MAKE IT HAPPEN
A/E CONSULTING
TEAM
• Lead Consultant
preferably an
Architect
• Sub Consultants
including Site,
Mech/Elec,
Structural, Kitchen,
Hardware,
Furniture/Interiors
DISTRICT
REPRESENTATIVES
• District Project
Manager (can be out
sourced but must be
independent of
Consultant team and
Building team)
• District Administrator
(Supervisor or Above)
• Inspection Services
• Haz Mat Consultant
CONTRACTOR
• Site Supervisor
• Sub-Contractors
• Suppliers
23
REFERENDUM VOTING RESULTS
SECTION I: Bond Issue
VOTES
FOR
VOTES
AGAINST
6600
2608
SECTION II: Option A
6786
SECTION II: Option B
1916
24