RIVERVIEW SCHOOL DISTRICT NO. 407
Minutes of Board of Directors’ Meeting
May 27, 2014
Duvall, WA 98019
Educational Service Center – Board Room
CALL TO ORDER AND FLAG SALUTE
Mrs. Van Noy, Board President, called the meeting to order at 5:03 PM, followed by the Pledge
of Allegiance.
MEMBERS PRESENT
Mrs. Van Noy, Ms. Oviatt, Mr. Bawden, Mr. Edwards, Ms. Fletcher
Student Representatives: Mr. Knoth, Ms. Korn
RECESS
Mrs. Van Noy recessed the Board meeting at 5:03 PM, and entered into Executive Session at
5:04 PM to discuss the Superintendent’s Contract for approximately one hour.
EXECUTIVE SESSION
Superintendent Contract
RECESS
Mrs. Van Noy recessed the Board meeting at 6:07 PM until 7:00 PM.
CALL BACK TO ORDER
Mrs. Van Noy, Board President, called the meeting back to order at 7:00 PM.
PUBLIC HEARING
Six-Year Capital Facilities Plan
The Board President asked if anyone wished to speak to the Capital Facilities Plan. No one came
forward.
COMMUNICATIONS, AGENDA ADJUSTMENT AND HEARING OF PUBLIC
Mrs. Van Noy wished Ms. Oviatt a happy birthday yesterday. She announced on June 2nd the
Board will hold a Work Study on the Strategic Plan at 5:00 PM at the Educational Service
Center. She will be attending a WSSDA meeting next weekend.
Mr. Bawden noted he will be available for the June 2nd work study, due to his schedule change.
Mr. Edwards said he was looking forward to June events, beginning with the last Senior Project
presentations and the graduations.
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COMMUNICATIONS, AGENDA ADJUSTMENT AND HEARING OF PUBLIC, Cont.
Ms. Fletcher said she will be attending the ERMA Booknic next Friday and reading to the
children. She found beautiful plants at the CHS FFA plant sale and thoroughly enjoyed the CHS
drama production of “How to Succeed in Business without Really Trying.”
Ms. Oviatt commented on the new pictures in the ESC that focus on children. She congratulated
Darcy Becker on her new Monroe director position and thanked her for 14 great years at Cherry
Valley. She shared a short video from the Council on International Education Exchange. Julia
Karavashkina from Kyrgyzstan attended Cedarcrest this year as an exchange student. Julia’s
video won the Year in Exchange Video Contest.
To see the video, go to:
https://www.youtube.com/watch?v=ulPDMKDmC2Y
Agenda Adjustment
Motion 14-28: To amend the Consent Agenda, Item C. Personnel Actions to reflect current
changes. (Edwards and Bawden) Unanimous.
Hearing of Public
Jeanette Opiela spoke in support of Art Education. Art education is vital to educating the whole
child. Studies have shown that the visual arts lead to higher student achievement and higher
student social and cultural intelligence. The correlation between visual arts standards and 21st
century skills are communication, innovation, creativity, information literacy and media literacy.
Badieh Bryant, Carnation Elementary parent, read a two-page letter hoping to spark a dialogue
on how our community, rich in creativity, can work together to provide consistent, sustainable,
equitable visual arts education to all our K-12 students, starting in elementary school. Right
now, not all elementary students are receiving the same visual art education. Arts lessons and
supplies are often dependent on PTA funding, parent volunteer art docents, teacher participation
in following the district-adopted arts curriculum, and leadership. One principal, one teacher, one
parent volunteer cannot offer arts programming alone. We need you, our district leaders, to help
us revitalize our current arts education practices and commit to maintaining and enhancing our
district arts education.
Autumn Bryant and Juliet Tobler, elementary students, spoke to the importance of the visual arts
as a way to express feelings and allow creativity.
Alison Hawkins, parent volunteer at Stillwater Elementary, felt that there was very little support
for teachers and art docents, as 5th graders didn’t have basic skills. She is board president of
Northwest Arts Center, where she hears students say they have nothing in the way of visual arts
at their school.
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Student Representative Report
Mr. Knoth and Ms. Korn gave their report.
ASB officer elections are complete, and the induction ceremony will be soon.
DECA results for Internationals in Atlanta were Bronwen Boyd, finalist (top 15) in Business
Services, and Ally Fuquay (top 25) in Quick Serve. New Co-Presidents are Ally Fuquay and
Kelsey Carroll.
FBLA: Tracy Scott with not be the advisor next year, although she loved her experience. The
new advisor will be Mr. Hall’s replacement.
FFA: The plant sale was very successful this year, breaking the sales record! FFA recently
returned from a successful state competition and has their post-season banquet on June 10th.
FIRST Robotics: It has come time to hand down the reigns for the first time. Officer
applications will be returned soon to determine who will fill the 2015 hierarchy.
NHS: As the year comes to a close, all members are turning in their hours. Members are
applying to become the new officers for next year.
TSA: New officers have been selected and they are preparing for nationals. Twelve students
will be attending this year in Washington D.C., at the end of June. TSA also had their first
post-season banquet this last Friday.
RAK: Bead buddies fundraiser ends this Thursday! The winners will be announced shortly
thereafter. New officers for the year are Hunter and Duncan Robertson, Sophie Hunter, and
Julia Knox.
Sports: Boys’ Soccer finished 12-6-1; softball finished 7-12; baseball finished 13-10; track
finished with 8 athletes qualifying for State; girls’ golf finished 7-3; and boys’ golf finished
the season 6-3.
CONSENT AGENDA
A list of routine agenda items were considered in a single motion. Board Members have
received and studied background information on all items.
Motion 14-29: To approve the May 27, 2014, Consent Agenda, as amended. (Van Noy and
Edwards) Unanimous.
Approval of Regular School Board Meeting Minutes for May 13, 2014, and Board Work Study
Minutes for May 13, 2014
Approval of Warrants
General Fund Warrant No. 192785 through 192913 in the amount of $220,505.93, and direct
deposits of $34,980.51; Capital Projects Fund Warrant No. 192914 through 192916 in the
amount of $27,332.23; ASB Fund Warrant No. 192917 through 192931 in the amount of
$7,511.79, and direct deposits of $396.35; and Private Purpose Trust Fund Warrant No. 192932
through 192933 in the amount of $1,127.50, and direct deposits of $11.89. Total payroll for May
15, 2014, was $46,547.37, which includes General Fund Warrant No. 192934 through 192938 in
the amount of $1,078.65, and direct deposits of $35,405.30.
Approval of Personnel Actions, as amended
The Board acknowledged the resignation of Darcy Becker, Cherry Valley Principal for 14 years,
and the retirements of Doug Hall since 1976, Galen Trabont since 1988, and Jeannine Luce since
1996.
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CONSENT AGENDA, Cont.
Approval of Service Contracts
Approval of Budget Status Report – April 2014
Approval of Purchase of Two 78-Passenger Buses and One Small Bus
BUSINESS
Emergency Operations Field Guide
Maria Mahowald explained the Emergency Operations Field Guide is a living document,
evolving as we look at best practices. This Guide looks at catastrophic disasters and outlines an
organized method to prepare for and respond to incidents based on the National Incident
Management System and corresponding Incident Command System. This Guide has been vetted
with district staff and administration. Discussion followed.
Motion 14-30: To accept the Emergency Operations Field Guide, as presented.
Bawden) Unanimous.
(Oviatt and
Bond Refunding Resolution 14-03
Mr. Adamo introduced Cynthia Weed, Bond Counsel with K & L Gates. Ms. Weed explained
this resolution authorizes the Superintendent to provide for the issuance and sale of refunding
bonds in one or more series in the aggregate principal amount of not to exceed $30,000,000;
provides for the redemption of the outstanding bonds to be refunded; appoints an escrow agent;
authorizes the execution of an escrow agreement related to such refunding; authorizes a
preliminary official statement and official statement; and delegates to the Superintendent the
authority to determine the structure of the bonds, approve the interest rates, maturity dates, and
principal maturities for the bonds under the terms and conditions listed. This includes the 2007,
2008 and 2009 bonds in one or more series.
Mr. Adamo explained the Bond Refunding process and schedule, provided by D.A. Davidson &
Co. The goal is to take advantage of the marketplace and save district taxpayers money. The
savings target was set at 6.5%, a conservative rate. Discussion followed.
Motion 14-31: To adopt Resolution 14-03. (Edwards and Fletcher) Unanimous.
North Hill Development – Pulte Group Access Agreement
This Agreement was not available at this time and will be presented in June. The agreement
covers four summers of access to the road between Cedarcrest and Eagle Rock, during July 1 st to
August 7th, with the condition that Pulte Group makes the road whole at the end of each summer
cycle.
Motion 14-32: To table North Hill Pulte Access Agreement until the June 10th meeting. (Oviatt
and Van Noy) Unanimous.
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2014 Capital Facilities Plan Adoption
The Six-Year Capital Facilities Plan generates impact fees from Duvall, Carnation and King
County, through a formula projecting enrollment and facility capacity in our district. Mr. Adamo
highlighted the changes from last year, including updating the inventory to include the new
maintenance building, changing the definition of a K-8 facility to a K-5 elementary and a 6-8
middle school and adding portables. Impact fees are down from last year, with single family at
$4,703 and multi-family at $2,678. Discussion followed on certain language and one question
on a table that Mr. Adamo will review and get back to the Board.
Motion 14-33: To adopt the 2014 Six-Year Capital Facilities Plan, as presented. (Edwards and
Oviatt) Unanimous.
Strategic Plan Status
Goal 1: Increase the academic achievement of all students.
Objective 1B: Improve K-12 district-wide assessment score averages in reading, writing, math,
and science by spring of 2014.
Task 7: Continue K-12 Measurement of Academic Progress (MAP) and evaluate adding
a K-1 district-wide mathematics assessment and K-5 AIMSweb. Roni Rumsey reported
this item has been completed with the exception of grades K-2 and 10-12. Work to
institutionalize the assessment schedule will allow us to reach completion at grades 212. We will need to evaluate the effectiveness, time, and cost for including the MAP for
grades K-2. We currently have AIMSweb in place for math at Stillwater and will be
discussing the addition of that assessment at the other buildings.
Task 8: Create a yearly student Assessment Schedule of district-wide common
assessments, starting with the 2014-2015 school year. Roni Rumsey said this task will be
completed prior to the end of this school year. We are still refining at the lower grades
regarding what assessments to give and when. Technology has played a major role in
determining assessment windows.
Objective 1C: Refine current interventions for all students to support student learning.
Task 6: Develop a five-year plan for Teaching & Learning to include Technology and
Special Services. Roni Rumsey said this task was begun in the last month and we will be
carrying it over to next year’s strategic plan.
Goal 2: Provide a financial process, business practices, and safe facilities to support the
improvement of student learning.
Objective 2C: Monitor the Comprehensive Safety Plan and adopt the Emergency Operations
Plan. Mr. Adamo presented on each of the following tasks:
Task 4: Develop building level Emergency Response Teams. This has been done at each
facility and meetings with the teams have been held.
Task 5: Develop staff professional development model consistent with the Emergency
Operations Plan. Some key members of the Incident Command Teams have had training
and we will start implementing this next year in the Strategic Plan.
Task 6: Project costs and schedule(s) for implementation of the draft Emergency
Operations Plan. The Board made an investment of $37,000 this year and that budget was
adequate. This will be the same for next year.
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Strategic Plan Status, Cont.
Task 7: Supervise and partner with the contracted Emergency Operations Plan Manager
to develop the draft Emergency Operations Field Guide. This development includes the
vetting of the plans with staff particularly principals. Done and presented to the Board.
Task 8: Evaluate and revise the Comprehensive Safety Plan. By reference, the
Comprehensive Safety Plan is dated March 2013. We will be adding the Emergency
Operations Plan and the Emergency Operations Field Guide as part of the plan.
Task 9: Ensure that each school’s emergency disaster container’s inventory is current.
This occurred this past winter and expired items were replaced.
Task 10: Draft Emergency Operations Field Guide adopted by Board of Directors. This
was accepted by the Board of Directors tonight.
Goal 3: Provide Human Resources and Communication practices to improve student
learning.
Objective 3A: Implement the new 2013-2018 Human Resources (HR) Plan.
Task 5: Report on the recently implemented legislatively mandated (E2SSB) teacher and
principal evaluation systems. Ms. Gavigan said this was a 3-year goal, with this being
the final year. She shared a document showing all training over the last three years,
including teacher summer institute, teacher work days, principal onsite and out of district
training. Evaluations are due on Monday.
Task 6: Develop new five-year HR plan. Ms. Gavigan noted that Sherrie Evans
presented a 5-year review of the HR plan. She will send the Board a copy of the plan.
New items will be incorporated into the Strategic Plan.
Goal 4: Complete and facilitate a successful Superintendent entry plan.
Objective 4A: Publish and operationalize the entry plan.
Task 5: Develop summary report of accomplishments and recommendations for strategic
plan goals, objectives and tasks. Dr. Smith noted the June 2nd Work Study with the
Board and Goal managers will provide written accomplishments. His entry plan
accomplishments will be published in early June.
Objective 4C: Evaluate the Superintendent using the WSSDA (Washington State School
Directors’ Association) standards-based evaluation pilot tool.
Task 2: The School Board will evaluate the superintendent using the new evaluation
tool. Two meetings will be dedicated to discuss evaluation progress. A written
evaluation will be provided to the Superintendent at one of the two meetings. Dr. Smith
explained this task was designed at the time when we had fairly good evidence that
WSSDA
was going to let us pilot the new evaluation tool. This did not happen so we
incorporated aspects of this pilot tool into the evaluation tool used. Principals and teachers are
encumbered by the law in evaluation; the superintendent is not. Evidence is posted on the
Board SharePoint site.
Facility Use Update
Dr. Smith explained that on February 11, 2014, citizens brought to the attention of the School
Board concerns regarding facility use in the district. The Board held a Work Study on March 11,
2014, to determine the research and evaluation needed by the district. This information in full
will be posted on the district website within the week.
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Facility Use Update, Cont.
1. Comprehensive research was completed in surrounding school districts. Fees for facility
usage were similar in almost every fee category. Access to facilities both in terms of hours and
use of fields, classrooms, furniture, tables, chairs, equipment, etc. was similar to the average of
districts surveyed and in some cases better.
Results/Conclusion: Fees should remain the same except the initial facility use
processing fee and the hourly custodial rate. The initial facility use fee should be lowered
from $25 to $15 per application. The hourly custodial fee when applicable should be
increased by $2 per hour to match district custodial salary increases.
2. Research was completed in-district on what external groups are renting indoor facilities
and outdoor fields before school, after school, and on weekends.
Results/Conclusion: For a reliable and valid sample size, the entire first semester of the
2013-2014 school year was used to study district-wide facility use. Facilities were
consistently used by individuals or community groups as early as 6:00 a.m. and as late as
11:00 p.m. The total district-wide hours for Community/Private functions were 1,295
hours inside building facilities and 246 hours of field use accounting for 1,541 total
hours. The total district-wide hours for School District functions were 2,310 hours
inside building facilities and 500 hours of field use accounting for 2,810 total hours.
3. A review was conducted on the current protocol standards for renting the Educational
Service Center (ESC) Assembly Hall. Below are recommendations on purpose of the
Assembly Hall, hours, and parameters based on the review.
Results/Conclusion: The Riverview Educational Service Center Assembly Hall has
become a school district and community hub for a wide variety of events. Hours of usage
before or after business hours or on weekends for first semester of the current school year
include 175 hours for School District functions and 167 hours for Community/Private
functions.
When the Educational Service Center was purchased and prior to occupying the
facility, what is now known as the Assembly Hall was referred to as a Gym for a short
period of time while the district reviewed potential school and community use of the
facility. We have come to learn that this label created some confusion with patrons prior
to opening the building. The facility has been referred to as the Assembly Hall since
occupancy.
The Assembly Hall hours of potential use for community and private groups will
occur outside of business hours, beginning at 5:00 p.m. on weekdays, with weekend
availability at all hours. School events such as Drill Team Practices will always be
prioritized for facility use per the district facility use policy. Business hours at the
Educational Service Center occur from 8:00 a.m. until 4:30 p.m. with a half-hour needed
at the end of the work day for transition and preparation for potential community use.
The facility can be used for a variety of non-alcohol events, meetings, shows,
fairs, plays, concerts, celebrations, weddings, workshops, memorials, receptions, and
other events. Ball sports or any sports involving throwing or swinging solid objects will
not be allowed in the facility. However, there are many athletic uses the facility can and
does accommodate, including basic dance and ballet, aerobics, jump rope, martial arts,
drill team, tumbling gymnastics, training exercises, etc.
4. An analysis was conducted on the current need for gym space expansion in the
Riverview School District.
Results/Conclusion: In evaluating if current facilities are meeting district and public
needs, the conclusion is that facilities are meeting the needs. Besides groups not getting
preferred times and preferred facility locations, to our knowledge, all groups needing
gym or time have been accommodated under district policy.
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Facility Use Update, Cont.
5. An analysis was conducted on the future of gym space expansion in the Riverview
School District.
Results/Conclusion: Currently there is no plan in the short-term future to put a bond
measure out to voters to approve the building of additional facilities including
gymnasium space in the Riverview School District. The district will continue to monitor
and project student growth and plan for facility expansion accordingly through the
district’s six-year capital facilities plan that is updated on a yearly basis.
6. A review was completed regarding communication and access of information
concerning facility use.
Results/Conclusion: Generally, communication has gone well with our facility rentals.
The district has received consistent positive feedback from community users on response
time, respectful communication, and flexibility. The district made a variety of
improvements this year, including standardizing and expanding elementary facility use
evening hour availability district-wide. In addition, the district added access to the
Cedarcrest High School Covered Batting Cages for community use. Additional
improvements to be implemented next school year include the following:
Clear communication of information about who to contact for what
concerning facility use on the district website.
Clear communication about when facilities are available for community use
will be posted on the district website.
Close monitoring of use to ensure that users are using the facilities they have
reserved.
The utility surcharge fee was incorporated into the total fee to avoid
confusion.
The damage deposit fee was removed from the Educational Service Center
Assembly Hall fees to make the process more efficient for users. Instead,
damages, if any, will be charged subsequently to use of the facility.
Motion 14-34: To approve the Facility Use Fee changes in P4040-1 Procedures. (Oviatt and
Edwards) Unanimous.
Community Service Award Nomination
The Community Service Award is given to a business group by the Riverview School Board in
recognition of service benefiting our students and district. The Board considered several businesses
for this year’s award.
Motion 14-35: To select Great Smile Dental for the 2014 Community Service Award. (Edwards and
Oviatt) Unanimous.
REPORTS
Superintendent Report
Dr. Smith reported as follows:
Maria Mahowald completed another couple of trainings, one with the Ad-Team and one with
the ESC Emergency Response Team.
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Superintendent Report, Cont.
Went to CHS site with Radio Duvall representatives as research for an antenna and
transmitter location; however, a radio station is not feasible on our property. The CHS site
for antenna and transmitter could be a benefit during emergency operations.
Met with two educational administrators from Cascadia College and Roni Rumsey to discuss
college credits and more opportunities for high school students to get college credit.
Chris Mirecki was hired as .5 principal and .5 science teacher at Riverview Learning Center.
Went to Cherry Valley so Darcy Becker and I could jointly announce her opportunity in
Monroe and appreciate her contributions.
Last weekend, my wife Cathy and I took Patrick and Cheryl Layman out to dinner to honor
her outstanding 22 years in the district.
Met with Duvall Police Chief Hert, to continue establishing positive ties and visions for the
future on such topics as substance abuse, counseling, police presence at the schools, and
possible SRO opportunities for the future. We have another meeting in July.
Attended Shoreline Superintendent Sue Walker’s retirement open house. She was a teacher
when I was a student there. She has 40 years in the Shoreline district.
Met with Mike Vidos and goal managers as we get ready for the June 2nd meeting.
Having last conference with evaluations for principals.
Rotary promoted literacy by purchasing books for each first grader in Riverview. Thursday,
went with Susie Archuleta and Karen Mayfield to personally hand a book to each student in
first grade.
Friday, the Riverview Schools Committee received the WASA 110 Community Recognition
Award at a luncheon at the ESD.
ADJOURNMENT
There being no further business, Mrs. Van Noy adjourned the May 27, 2014 Board Meeting at
9:25 PM.
_____________________________________
Board President
___________________________________
Board Secretary
MINUTES PREPARED BY
Cheryl B. Layman, Recording Secretary to the Board of Directors.
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