RIVERVIEW SCHOOL DISTRICT NO. 407
CARNATION, WA 98014
Minutes of Board of Directors’ Meeting
July 20, 2010
District Office – Conference room A/B
CALL TO ORDER
Mr. Bawden, Board President, called the meeting to order at 7:00 PM, followed by the Pledge of
Allegiance.
MEMBERS PRESENT
Mr. Bawden, Ms. Oviatt, Mrs. Van Noy, Mr. Pflugrath
MEMBERS ABSENT
Mr. Edwards
COMMUNICATIONS, AGENDA ADJUSTMENTS AND HEARING OF PUBLIC
Mr. Bawden announced the Board will hold an Executive Session immediately following the
Board meeting to discuss a personnel item and negotiation items for approximately 30 minutes.
Mr. Bawden announced the Board held a Work Study at 5:30 PM this evening on the Board-Self
Evaluation process. He noted Mr. Edwards was excused from the Board meeting due to vacation plans. He mentioned the WSSDA School Finance Work Session in Olympia on August 12 th
and invited Board members to attend. He reminded the Board the WSSDA Regional Meeting will be held at Riverview on September 29 th
and he suggested the Tolt Middle School Multi-Purpose
Room would be a better place than Conference Room B at the District Office. Mr. Bawden passed around a card from Linda Evetts, retired bus driver, thanking the Board for acknowledging her retirement.
Ms. Oviatt noted she was contacted by the League of Education Voters to write a blog on the supplemental levy. She and Mr. Edwards attended the Exit Conference with the State Auditor, noting no major findings.
Mrs. Van Noy said she would like to attend the WSSDA Leadership Class project presentations of Mr. Edwards and Ms. Oviatt. She will be attending a WSSDA Board Conference on August
25, 26, and 27.
Agenda Adjustment
Motion 10-60 : To amend the July 20, 2010 Consent Agenda by adding Item I. Resolution 10-
13, Final Acceptance of Cedarcrest High School Additions and Remodel Project. (Van Noy and
Bawden) Unanimous.
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CONSENT AGENDA
Motion 10-61 : To approve the July 20, 2010 Consent Agenda as amended. (Pflugrath and
Bawden) Unanimous.
Approval of Regular School Board Meeting Minutes for June 22, 2010
Approval of Warrants
General Fund Warrant No. 176949 through 177112 in the amount of $229,120.58, No. 177224 through 177298 in the amount of $140,761.12, and direct deposits of $20,753.42; Capital
Projects Fund Warrant No. 177113 through 177120 in the amount of $165,855.75, No. 177150 in the amount of $3,907.00, No. 177214 through 177219 in the amount of $380,944.17, No. 177299 through 177311 in the amount of $352,298.08, and direct deposits of $394.46; ASB Fund
Warrant No. 177121 through 177142 in the amount of $25,674.80, and No. 177312 through
177330 in the amount of $12,511.29, and direct deposits of $695.44; and Private Purpose Trust
Fund Warrant No. 177143 through 177149 in the amount of $2,493.78, No. 177331 in the amount of $48.87, and direct deposits of $7,735.33. Total payroll for June 30, 2010 and July 15,
2010 was $2,095,078.65, which includes General Fund Warrant No. 176935 through 176948,
No. 177151 through 177178, No. 177179 through 177213, and No. 177220 through 177223 in the amount of $638,520.97, and direct deposits of $1,081,388.45.
Approval of Personnel Actions
Approval of Service Contracts
Approval of Budget Status Report
Approval of Donations
The Board thanked Leslie Barry for the generous donation of a Baldwin Baby Grand Piano to
Tolt Middle School.
Approval of Textbook Surplus
Final Acceptance of Carnation Elementary Portable
Resolution 10-13, Final Acceptance of Cedarcrest High School Additions and Remodel Project
OLD BUSINESS
Construction Update
Tim Ausink updated the Board on Construction projects.
Carnation Elementary Remodel
The contractor has full site access for the summer months.
Northwestern Construction has placed new footings inside the 1980’s wing and continues to install new interior walls and new electrical wiring
Hazardous materials abatement has been completed
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Construction Update, Cont.
Carnation Elementary Remodel, Cont.
Maintenance Department staff have moved furniture, equipment and supplies out of the impacted classrooms
New roofing is being installed at the 1980’s wing and at the covered play structure
New HVAC systems and components installation is ongoing
Structural steel installation is in progress at expanded window openings
Wall demolition is ongoing to enlarge classroom window openings
Plumbing installation is ongoing
Contractor has demolished portions of the kitchen to upgrade the structure and install new kitchen equipment
Cedarcrest High School Field Improvements
Site clearing activities have completed
The new storm water detention ponds are being excavated
The ground at the location of the crib-block outfield retaining wall is being prepared to begin construction of the retaining wall
Concrete footings for the retaining wall between the softball and baseball fields are being poured
Concrete formwork for the 18 ft. retaining wall is being constructed on top of the concrete footings that have been placed
CDK is hoping to prepare the footings for the covered roof over the home team bleachers, which would bring the covered roof finished in time for spring sports
Eagle Rock Multi-Age walkway roof structure is completely up
Cherry Valley Elementary Additions and Remodel
Maintenance Department staff have cleared rooms of furniture, equipment and supplies to facilitate the work occurring over the summer months
Three temporary portable classrooms were installed for the phased construction to occur over the school year. One portable has been purchase for installation later.
Excavation for the underground storm water detention vault is complete
Selective demolition of the administrative office is in progress to make way for the office additions
Excavation/grading is in progress for the new parking lot on the upper campus and new access road at the east side of the campus
Portions of roofing have been demolished and new roofing is being installed
The concrete foundation footings have been placed for the new kitchen and cafeteria addition
Riverview Learning Center
Site clearing is complete
Improvements to the Bagwell Street right of way and utility installation is in progress
Installation of storm water detention systems and water supply systems is in progress
Excavation and grading at the building footprint is complete
Excavation of the underground storm water detention vaults is in progress
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Construction Update, Cont.
Tolt Middle School Remodel
Erickson McGovern and BCE Engineers have finalized design of planned improvements to take place in the summer of 2010 to the data, camera/security, exterior lighting systems and structural retrofitting of the southeast wall at L Building Room 909. Installation of the planned improvements is in progress by Steele Corp Electric.
Allied Construction Associates have begun work to correct the remaining punch-list items and work not in conformance to the requirements of the project specifications
Erickson McGovern Architects has preapared a package of miscellaneous work activities to be proposed upon by CDK Construction and competed prior to the beginning of the
2010 school year. Miscellaneous work activities include rebuilding the south wall at L
Building Room 909; painting mismatched doors, door frames and window frames; hydroseeding sparse or damaged lawn areas; and expanding outside sidewalks approaching L Building.
Adoption of Five-Year Strategic Plan
The Board has reviewed and discussed the new Five-Year Strategic Plan. Dr. Smith said he is very proud of the new five-year Strategic Plan. A lot of different areas in the plan were challenged in terms of are we really elevating and what we need to do next to truly elevate.
Compared to five years ago, the district is now a data driven district; however, we will always embrace innovations and creativity. Discussion followed. The Board suggested a few word changes for clarity.
Motion 10-62 : To adopt the Five-year Strategic Plan as presented, with minor wordsmithing.
(Van Noy and Oviatt) Unanimous.
Second Reading, Revised Policy 1005, Key Functions of the Board; Revised Policy 1115, Board
Meeting Schedule; New Policy 1120 Commitment to Strategic Planning; New Policy 1125
School Director Legislative Program; and Revised Policy 1140 Negotiations
Motion 10-63 : To approve Policy 1005, Policy 1115, Policy 1120, Policy 1125, and Policy
1140 for Second Reading. (Van Noy and Oviatt) Unanimous.
NEW BUSINESS
Appointment of Student Representative
After interviewing 5 students, Austin Koons was recommended to the Board to serve as Student
Representative for two years.
Motion 10-64 : To appoint Austin Koons to serve as Student Representative of the Riverview
Board of Directors for the next two years. (Oviatt and Bawden) Unanimous.
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First Reading, Revised Policy 2080 High School Graduation Requirements; Revised Policy 3070
Student Records; Revised Policy 4025 Title I Parent Involvement; Revised Policy 4045
Notification of Threats or Violence or Harm; and Revised Policy 6570 Property and Data
Management
These policies have been reviewed by the administration team, with revisions from WSSDA.
Motion 10-65 : To approve Policy 2080, 3070, 4025, 4045 and 6570 for First Reading. (Oviatt and Van Noy) Unanimous.
REPORTS
Superintendent Report
1.
Mr. Robertson reported the Office of Public Instruction has notified Riverview School
District that we will receive State Matching Funds totaling $6,750,221 for our construction projects that qualify.
2.
He reminded the Board that the Administrative Team Summer Institute will be held at the district office from August 4-5, to prepare for the upcoming school year.
3.
He shared a letter from the Office of Public Instruction complimenting Riverview for exceptional results on the recent Washington State Highway Patrol annual bus inspection.
The letter stated that the bus inspections have been outstanding for the past two years.
4.
For the Board’s information, he distributed a list of the building PTSA officers for next year.
5.
Mr. Robertson shared a slide presentation on the summer construction and maintenance projects throughout the district.
RECESS
Mr. Bawden recessed the Board meeting at 8:32 PM for a five-minute break and entered into
Executive Session at 8:38 PM for approximately 30 minutes to discuss a personnel item and negotiation items.
EXECUTIVE SESSION
Personnel Item and Negotiation Items
ADJOURNMENT
Mr. Bawden called the meeting back to order at 8:55 PM. There being no further business, Mr.
Bawden adjourned the July 20, 2010 Board meeting at 8:55 PM.
__________________________________
Board President
____________________________________
MINUTES PREPARED BY
Cheryl B. Layman, Recording Secretary to the Board of Directors.
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Board Secretary