Institutional Planning Committee (IPC) Meeting Tuesday, March 17, 2015

Institutional Planning Committee (IPC) Meeting
Tuesday, March 17, 2015
1:00 – 3:00 p.m.
College Heights Conference Room, B10-468
Members Attending: Ron Andrade, Lana Bakour, Juanita Celaya, Michael Claire, Jia Chung, Sandra
Stefani-Comerford, Alicia Frangos, Fauzi Hamadeh, Jennifer Hughes (co-chair), David Laderman (co-chair),
Beverley Madden, Teresa Martin, Teresa Morris, Kristi Ridgway, John Sewart, Laura Skaff, Jennifer TaylorMendoza, Henry Villareal, Andreas Wolf
1. Review of the Agenda
The agenda was approved. One item, Course Withdrawal Survey Update, was added to the agenda.
2. Review of Summary Notes from January 30 and February 27 Meetings
The summary notes from the January 30 meeting were approved. The summary notes from the
February 27 meeting were approved with the correction of one typographical error.
3. BSI Plan
Kristi Ridgway provided an update on the Basic Skills Initiative Plan: 2014/15-2/1718. Kristi began by
providing some background on the BSI committee which was established in 2007. It was initially
established as a committee of the Academic Senate and has now become an institutional planning
committee with representation from all four constituents that reports to IPC. BSI funding is allocated f
from the state. CSM receives approximately $80-90K each year and has funded a number of projects,
initiatives, and activities, including supplemental instruction, which has now expanded to 17 classes,
Puente, and the Math 811 Project.. The committee collaborates extensively with the Student Equity
and Diversity in Action Committees (DIAG) both of which address similar issues of course completion,
progression through course sequences, and overall student success. In addition, there are BSI
committee members on all three of the First Year Success task forces. Kristi provided detailed
information about the specific goals outlined in the plan. These include:
Goal 1: The BSI Committee will explore, appropriate and/or develop innovative approaches to learning
based on best practices and current trends in developmental education.
Goal 2: The BSI Committee will work to ensure Basic Skills and ESL courses are coordinated, culturally
responsive, effective and responsive to the needs of diverse student populations.
Goal 3: The BSI Committee will actively seek opportunities to partner with groups on and off campus to
help fill any gaps in instruction and/or student services to Basic Skills and ESL/academically
underprepared students and to be more efficient in our use of resources.
Goal 4: The BSI Committee will promote and support organized and professional enrichment
opportunities for faculty and staff working with BASIC Skills and ESL students as well as transfer-level
faculty who serve large numbers of underprepared students while receiving strong institutional
Goal 5: The BSI Committee will ensure comprehensive administrative oversight and policies for Basic
Skills and ESL allowing students to accomplish their varied educational goals in a reasonable and
predictable timeframe.
The BSI committee is now working on finalizing the action steps associated with each of the
established goals. BSI regularly reports progress on goals and budget expenditures to the State
Chancellor’s Office. As an institutional committee, it will provide annual updates to IPC.
IPC approved the BSI plan and thanked Kristi and the committee for their excellent work.
4. Printing Class Schedule
Jennifer Hughes provided an update on the printing of the class schedule. After further discussion with
staff in the Office of Instruction and Community Relations and Marking departments some of the work
load issues identified in the Business Process Analysis (BPA) have been resolved. However, because
staff from the Community Relations and Marketing Office were not involved in the BPA, which primarily
involved deans and division assistants, there are opportunities to further streamline the scheduling
process and reduce the extensive amount of time and numerous checks required by many staff.
Discussions have also taken place with District ITS to provide a PDF of the class schedule on
WebSCHEDULE that can be printed at any time by students, faculty and staff. This schedule will be
refreshed daily so as to capture any changes to the class schedule. Eric Raznick is working on two
versions of the PDF– one would replicate the information that is in the current class schedule; the
other would provide more comprehensive class information, including course description and
prerequisite information. Students, faculty and staff could view/print either or both of these
documents. As ITS works to develop a more robust mobile app, more students will use these devices to
access the schedule.
Based on the information gleaned from additional discussions, it was decided that we would continue
to print the fall, 2015 class schedule in its current format. This will allow for further discussion with
appropriate college personnel and students to take place in the fall semester. A final decision
regarding the spring, 2016 class schedule will be made sometime in early fall. We may continue to
produce the existing class schedule, if the workload issues for staff can be mitigated, or move to
another type of printed Banner report document similar to what will be available on WebSCHEDULE.
We want to continue to produce some type of document to “tell the CSM story” to distribute in the
5. Course Withdrawal Survey
David Laderman reported that the Academic Senate has reviewed and approved the revisions to the
survey. The AFT has also approved the survey. Jennifer will talk with John Sewart about activating the
survey. Committee members agreed that the survey results are available they should be reviewed by
IPC. We should also make sure they are disseminated to the college community and discussed in
division meetings and other venues.
6. Strategic Plan Update
Rick Voorhees, consultant to the districtwide strategic planning effort, provided an update on the
strategic planning process. Rick mentioned that all the information about the planning process,
including the draft of the SMCCCCD Strategic Planning Goals, Strategies and Metrics document is now
posted to the district website. Rick reviewed the draft document and emphasized that we need to think
about where we want the college to be in five years. Committee members then worked in small groups
to review and provide initial feedback on the document. As the groups reported out, several
suggestions were made, including:
Use additional metrics for measuring student success, other than the Scorecard which provides
data on a limited number of students
Modify some of the wording to ensure that the respective roles of the colleges and district are
made clear. Colleges are responsible for developing and implementing strategies to increase
student success; the district serves to support those efforts.
Some strategies might be able to coordinated districtwide (e.g. Middle College)
When referring to the increase in entrepreneurial actions (Goal 4), it is important to ensure that
funds generated from these activities will directly support college activities that promote student
Rick will take the suggestions back to the district steering committee. A feedback form is available on
the website should other members of the college community wish to provide feedback. The draft is to
be finalized by the end of the spring, 2015 semester and taken to the Board of Trustees for approval
in June, 2015.
Next Meeting: Friday, April 3, 1:00 – 3:00 p.m. College Heights Conference Room, Bldg. 10-468.