RiverviewSchoolDistrictComprehensiveReviewRegardingFacilityUse
May26,2014
Duringthepastseveralmonths,internal(district)andexternal(surroundingdistrict)
researchwasconductedconcerningtheuseofdistrictfacilitiesforstudents,staff,parents,
andcommunityorganizations.Researchincluded:
1. Completingcomprehensiveresearchinsurroundingdistrictsandsharingresults
withtheSchoolBoardduringaWorkStudyconductedonMarch11th.The
superintendentelicitedSchoolBoardinputforfurtherin‐districtanalysisand
researchwithagoalofmakingrecommendationsconcerningfacilityuse,fees,and
communicationmovingforward;
2. Conductingresearchin‐districtonidentifyingwhatgroupsrentindoorfacilitiesand
outdoorfieldsbeforeschool,afterschool,andonweekends;
3. Conductingresearchin‐districtonthehoursgroupsrentindoorfacilitiesand
outdoorfieldsbeforeschool,afterschool,andonweekends;
4. Determiningwhatstudentgroupsuseindoorandoutdoorfacilitiesbeforeschool,
afterschool,andonweekends;
5. Conductingresearchonhowmanyhoursstudentsuseindoorandoutdoorfacilities
beforeschool,afterschool,andonweekends;
6. Competinganassessmentoniffacilitiesandfieldsareavailabletointerestedrental
groups;
7. ReviewingcurrentprotocolforrentingtheESCAssemblyHallandmakingdecisions
onfutureuse,purpose,hours,andparametersbasedonthereview;
8. Evaluatingthefeestructureforallfacilityrentalsandmakingarequesttothe
SchoolBoardtoapproveanyrecommendedchanges;
9. Analyzingifbuildingadditionalgymspaceonschoolpropertyisapossibilityand,if
so,underwhatconditions;and
10. Reviewingcommunicationofinformationconcerningfacilityuseandinitiating
changesbasedonthereview.
Comprehensiveresearchwascompletedinsurroundingschooldistricts.
Feesforfacilityuseweresimilarinalmosteveryfeecategory.Accesstofacilities
bothintermsofhoursanduseoffields,classrooms,furniture,tables,chairs,
equipment,etc.wassimilartotheaverageofdistrictssurveyed.
Results/Conclusion:Feesshouldremainthesameexcepttheinitialfacilityuse
processingfeeandthehourlycustodialrate.Theinitialfacilityusefeeshouldbe
loweredfrom$25to$15perapplication.Thehourlycustodialfee,whenapplicable,
shouldbeincreasedby$2perhourtomatchdistrictcustodialsalaries.
Researchwascompletedin‐districtonwhatexternalgroupsarerentingindoor
facilitiesandoutdoorfieldsbeforeschool,afterschool,andonweekends.
Results/Conclusion:Forareliableandvalidsamplesize,theentirefirstsemester
ofthe2013‐2014schoolyearwasusedtostudydistrict‐wideindoorandoutdoor
facilityuse.Facilitieswereconsistentlyusedbycommunitygroupsorindividualsas
earlyas6:00a.m.andaslateas11:00p.m.Thetotaldistrict‐widehoursfor
Community/Privatefunctionswas1,295hoursforindoorbuildingfacilityuseand
246hoursforoutdoorfacilityuseaccountingfor1,541totalhours.Thetotal
district‐widehoursforSchoolDistrictfunctionswas2,310hoursforindoorbuilding
facilityuseand500hoursofoutdoorfacilityuseaccountingfor2,810totalhours.
ExternalIndividualandCommunityGroupsusingthefacilitiesincludedbutwere
notlimitedtothefollowing:
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PrivateIndividualUsage
PrivateSchools
NumerousArtsOrganizations
ServiceClubMeetings
FoundationssuchasRiverviewEducationFoundation
Non‐profitssuchasSnoqualmieValleyCommunityNetworkandFriendsof
Youth
For‐profits
PTSA
Churches
BoysandGirlsSportsincludingbutnotlimitedtobasketball,football,
volleyball,baseball,fastpitch,soccer,gymnastics,AAUGirlsandBoys
Basketball,RedmondBoysandGirlsClub(various),
BoysandGirlsClubs
BoyScoutsofAmerica
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GirlScoutsofAmerica
LocalBusinesses
YMCA
Fundraisers
StateandRegionalConferences
InternalStudentandStaffGroupsusingthefacilitiesbeforeorafterschooloron
weekendsincludedthefollowing:
 ClubandActivityMeetingsandEvents
 AfterSchoolEnrichmentandInterventionClasses
 SummerSchool
 Sports
 ASB
 Drama
 MusicRehearsalsandConcerts
 VisualArts
 ExtendedDay
 HomeworkClub
 SchoolEventsSuchasCurriculumNights,STEMNights,etc.
 ParentConferences
 StudentSeminarsforCareerPlanningandCollegePreparation
Areviewwasconductedonthecurrentprotocolstandardsforrentingthe
EducationalServiceCenter(ESC)AssemblyHall.
Results/Conclusion:TheRiverviewEducationalServiceCenterAssemblyHallhas
becomeaschooldistrictandcommunityhubforawidevarietyofevents.Hoursof
usagebeforeorafterbusinesshoursoronweekendsforfirstsemesterofthe
currentschoolyearinclude175hoursforSchoolDistrictfunctionsand167hours
forCommunity/Privatefunctions.
ThetypicaltypesofSchoolDistrictandCommunity/Privatefunctionsfollow:
SchoolDistrict:CedarcrestHighSchool(CHS)DrillTeamPractices,Districtand
RegionalTraining,ProfessionalDevelopmentandCommittees,CHSAPTesting,
SpecialEventsincludingStudentSocialEventsandDances,ArtExpositions,Band
andChoirConcerts,DramaProductionsandDinnerTheater,Multi‐DistrictStudent
ConventionsandJobFairs.
CommunityandPrivate:ReceptionsincludingWeddingsandMemorials(Notethat
perstatelaw,alcoholisnotallowedondistrictpropertyatanytime),PrivateSchool
Events,CityUse,CommunityEventsandCelebrations,ServiceClubMeetings,
Concerts,Theater,Gymnastics,Judo,LawEnforcementand/orFireDepartment
Training.
WhentheEducationalServiceCenterwaspurchasedandpriortooccupyingthe
facility,whatisnowknownastheAssemblyHallwasreferredtoasaGymfora
shortperiodoftimewhilethedistrictreviewedpotentialschoolandcommunityuse
ofthefacility.Wehavecometolearnthatthislabelcreatedsomeconfusionwith
patronspriortoopeningthebuilding.Thefacilityhasbeenreferredtoasthe
AssemblyHallsinceoccupancy.Thisdescribestheprimarypurposeofthefacility,
“aplacewherepeoplecancongregate;averylargeroomusedtoholdpublic
meetings,tostageshows,etc.;averylargeroominaschoolfacilitythatisusedfor
regularmeetingsofstudentsandstaff.”
TheAssemblyHallhoursofpotentialuseforcommunityandprivategroupswill
occuroutsideofbusinesshours,beginningat5:00p.m.onweekdays,withweekend
availabilityatallhours.SchooleventssuchasDrillTeamPracticeswillalwaysbe
prioritizedforfacilityuseperthedistrictfacilityusepolicy.Businesshoursatthe
EducationalServiceCenteroccurfrom8:00a.m.until4:30p.m.withahalf‐hour
neededattheendoftheworkdayfortransitionandpreparationforpotential
communityuse.
Thefacilitycanbeusedforavarietyofevents,meetings,shows,fairs,plays,
concerts,celebrations,weddings,workshops,memorials,receptions,andother
events.Ballsportsoranysportsinvolvingthrowingorswingingsolidobjectswill
notbeallowedinthefacilityforavarietyofreasonsincluding:
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Expenseoftransitioningthefacilityforspecificuse
Abilitytoscheduleeventsinthefacilitysodistrict‐widegymsusecanbe
prioritizedandmaximizedforsportsuse
Damagingthefacilityandequipment
Riskofinjury
Insuranceandliabilityissuesidentifiedthroughanindependentrisk
assessment
However,therearemanyathleticusesthefacilitycananddoesaccommodate,
includingbasicdanceandballet,aerobics,jumprope,martialarts,drillteam,
tumblinggymnastics,trainingexercises,etc.
Ananalysiswasconductedonthecurrentneedforgymspaceexpansioninthe
RiverviewSchoolDistrict.
Results/Conclusion:Inevaluatingifcurrentfacilitiesaremeetingdistrictand
publicneeds,theconclusionisthatfacilitiesaremeetingtheneeds.Besidesgroups
notgettingpreferredtimesandpreferredfacilitylocations,toourknowledge,all
groupsneedinggymortimehavebeenaccommodatedunderdistrictpolicy.
AnanalysiswasconductedonthefutureofgymspaceexpansionintheRiverview
SchoolDistrict.
Results/Conclusion:Currentlythereisnoplanintheshort‐termfuture(1‐2years)
toputabondmeasureouttovotersforapprovalofthebuildingofadditional
facilities,includinggymnasiumspaceintheRiverviewSchoolDistrict.Thedistrict
willcontinuetomonitorandprojectstudentgrowthandplanforfacilityexpansion
accordinglythroughthedistrict’ssix‐yearcapitalfacilitiesplanthatisupdatedona
yearlybasis.
Areviewwascompletedregardingcommunicationandaccessofinformation
concerningfacilityuse.
Results/Conclusion:Generally,communicationhasgonewellwithourfacility
rentals.Thedistricthasreceivedconsistentpositivefeedbackfromcommunity
usersonresponsetime,respectfulcommunication,andflexibility.Thedistrictmade
avarietyofimprovementsthisyear,includingstandardizingandexpanding
elementaryfacilityuseeveninghouravailabilitydistrict‐wide.Inaddition,the
districtaddedaccesstotheCedarcrestHighSchoolBattingCagesforcommunity
use.Additionalimprovementstobeimplementedforthe2014‐2015schoolyear
includethefollowing:
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Clearercommunicationofinformationaboutwhotocontactforwhat
concerningfacilityuseonthedistrictwebsite.
Clearercommunicationaboutwhenfacilitiesareavailableforcommunityuse
willbepostedonthedistrictwebsite.
Closermonitoringoffacilityuserstoensurethattheyareusingthefacilities
theyhavereservedtoensuremaximumavailability.
IncorporatingtheUtilitySurchargeFeeintothetotalfeetoavoidconfusion.
RemovingtheDamageDepositFeefromtheEducationalServiceCenter
AssemblyHallfeestomaketheprocessmoreefficientforusers.Instead,any
damagechargeswillbeassessedsubsequenttofacilityuse.
UpdatingandsimplifyingFacilityUseFeeSchedulesandFacilityUseForms.