BCIS
(British Cardiovascular Intervention Society)
APPLICATION GUIDE
0845 300 6016 option 2
helpdesk@ccad.org.uk
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Change History
Date
Version
Author
Comments
20 May 2011
1.0
Damian Marlee
Final Version
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Table of Contents
PURPOSE
GETTING
OF
THIS
STARTED
M ANUAL
1
1
Creating Documents
1
IMPORTING
3
Requirements
3
File Format
4
Exporting
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Purpose of this Manual
This manual will explain how to use the BCIS database.
To learn about installing Lotus Notes, connecting to CCAD servers, security
and system requirements please see ’Volume 1 - Installation Guide’.
To learn about using the CCAD Welcome Portal, please see ‘Volume 2 Welcome Portal Guide’.
To learn about using Lotus Notes, please see ’3 - Using Lotus Notes guide’.
Getting Started
Creating
Documents
There are two methods in creating new patient and procedure records in BCIS,
depending on weather you use a third party application which produces BCIS
data or input data directly into the CCAD BCIS application.
Method 1 - Manually
To create a new patient, press the 'New Patient' button which can be viewed
from the main default view, 'View/Edit Patient Data'
To create a new procedure, you must first create a patient. To create a
procedure for a particular patient, you should select the patient from the
'View/Edit Patient Data' view, and click the 'New Procedure' button. See image
below for more information.
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Clicking on “New Patient” opens a
new patient document
This will present you with a Patient Document where you fill out as much detail
as possible (see below):
When you fill in this document you need to save the information before it
becomes permanent. Clicking the ‘Close’ button or hit ‘Esc’ on the keyboard,
and select Yes to save. Once it is saved you can see it in the main Notes view,
‘View / Edit Patient Data’. Double-clicking the record in the view will re-open the
patient document.
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Method 2 - Importing Records
CCAD supports file imports in a CSV (Comma Separated Value) format. A
CSV line (record) consists of variables (fields) containing information separated
by commas and enclosed by double-quotes. Each line (record) is made up of
103 variables (fields) in the prescribed order.
To import records, click the 'Import Data (bciss.csv)' button on the left. The
default location and file name for import is 'C:\TEMP\BCIS.CSV', but you may
change this to any other convenient location/filename.
Upon completion of an import, you will be presented with an import log
informing you of the success of your import, i.e. how many new/modified
records were imported, and how many records were rejected or need revalidating. You can revise previous logs by clicking the 'View Import Logs'
button to the left.
For more detailed import information on individual field requirements, see
sections below on 'Importing BCIS Data…..
Importing
Requirements
There are two methods in creating new patient and procedure records in
BCIS, depending on weather you use a third party application which produces
BCIS data or input data directly into the CCAD BCIS database.

You will need to have an export module written by the software developer /
vendor.

Your database must contain all of the relevant fields based on V5.2.3 of the
core BCIS dataset.

All dates should be exported using 4-digit years. Where a date needs to
include a time (i.e. for treatment delays), the 2 should be exported as a
single fields for instance:”12/04/2000 14:35”

All fields must be separated by a comma and must be enclosed in
quotation marks like this: “1234567890”,”12/04/1948”,”M”,”69”……etc

Further information on the exact format is available on our website
www.ccad.org.uk

The data should be exported to a text file called BCIS.CSV, located in
directory C:\TEMP

NB: when exporting, if data is not available on a parameter, a blank
“placeholder” must be exported.

The export file must contain the following fields in this exact order:
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The file is a CSV (comma separated variable) file. All values (even empty
ones) must be enclosed in quotes ("").
Each line (record) of the file must be properly terminated with a CRLF (carriage
return and line feed, ASCII characters 13 and 10 in decimal, 0D and 0A in hex).
Each line (record) is made up of 103 variables (fields) in the prescribed order.
A complete list of variable is shown below. The first number is the position of
the variable followed by a comma then a tab, the next number is the dataset
number, then a hyphen, followed by the field description, followed by a full stop
then the datatype.
Details about the legal values for the fields can be found in the dataset,
www.ccad.org.uk
1,
1.01 - Hospital identifier - Text (single value)
2,
1.02 - Patient Case Record Number - Text (single value)
3,
1.03 - NHS Number - Text (single value)
4,
1.04 - Patient Surname - Text (single value)
5,
1.05 - Patient Forename - Text (single value)
6,
1.06 - Patient Date of Birth - Date (dd/mm/yyyy)
7,
1.07 - Patient Gender - Text (single value)
8,
1.08 - Patient Ethnic Group - Text (single value)
9,
1.09 - Patient Admin status - Text (single value)
10,
1.10 - Patient Post Code - Text (single value)
11,
2.01 - Clinical Syndrome - Text (single value)
12,
2.02 - Indication for Intervention - Text (single value)
13,
2.03 - Procedure Urgency - Text (single value)
14,
2.04 - Cardiogenic shock pre-anaesthesia (pre-procedure for PCI) Text (single value)
15,
2.05 - CCS classification for stable angina - Text (single value)
16,
2.06 - NYHA classification for cardiac disease - Text (single value)
17,
2.07 - Symptom onset (ACS) - DateTime (dd/mm/yyyy hh:mm)
18,
2.08 - Arrival in Hospital (ACS) - DateTime (dd/mm/yyyy hh:mm)
19,
2.09 - Admission route (ACS) - Text (single value)
20,
2.10 - Presenting ECG (ACS) - Text (single value)
21,
2.11 - Recent Lysis (ACS) - Text (single value)
22,
2.12 - Cardiac Enzymes/Markers Raised - Text (single value)
23,
2.13 - Previous MI - Text (single value)
24,
2.14 - Previous CABG - Text (single value)
25,
2.15 - Previous PCI - Text (single value)
26,
2.16 - Diabetes - Text (single value)
27,
2.17 - Height - Numeric (integer)
28,
2.18 - Weight - Numeric (real)
29,
2.19 - LV Function assessment - Text (single value)
30,
2.20 - LV Ejection Fraction - Numeric (integer)
31,
2.21 - N grafts present - Numeric (integer)
32,
2.22 - N grafts patent PreOp - Numeric (integer)
33,
2.23 - LMain PreOp - Text (single value)
34,
2.24 - LADprox PreOp - Text (single value)
35,
2.25 - LADother PreOp - Text (single value)
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36,
2.26 - RCA PreOp - Text (single value)
37,
2.27 - LCX PreOp - Text (single value)
38,
2.28 - Flow in IRA PreOp (ACS) - Text (single value)
39,
3.01 - Date/Time arrival at hospital (for MINAP) or Procedure Date (for
all other datasets) - DateTime (dd/mm/yyyy hh:mm)
40,
3.02 - Consultant Responsible for Procedure - Text (single value)
41,
3.03 - Primary Operator - Text (single value)
42,
3.04 - Primary Operator status - Text (single value)
43,
3.05 - Second Operator - Text (single value)
44,
3.06 - Second Operator status - Text (single value)
45,
3.07 - Third Operator - Text (single value)
46,
3.08 - Third Operator status - Text (single value)
47,
3.09 - Vessels attempted - Text (multivalue ; separated)
48,
3.10 - N Vessels attempted - Numeric (integer)
49,
3.11 - N Lesions attempted - Numeric (integer)
50,
3.12 - N Chronic Occlusions attempted - Numeric (integer)
51,
3.13 - N Restenoses attempted - Numeric (integer)
52,
3.14 - N InStent stenoses attempted - Numeric (integer)
53,
3.15 - N Stents used - Numeric (integer)
54,
3.16 - N Drug Eluting Stents used - Numeric (integer)
55,
3.17 - Drug(s) eluted by stent(s) - Text (multivalue ; separated)
56,
3.18 - GP IIb/IIIa drug(s) used during procedure - Text (multivalue ;
separated)
57,
3.19 - Diagnostic device(s) used during procedure - Text (multivalue ;
separated)
58,
3.20 - Procedural device(s) used - Text (multivalue ; separated)
59,
3.21 - Athero-thrombus removal device(s) used - Text (multivalue ;
separated)
60,
3.22 - Brachytherapy device(s) used - Text (multivalue ; separated)
61,
3.23 - Emboli protection device(s) used - Text (multivalue ; separated)
62,
3.24 - Circulatory support - Text (multivalue ; separated)
63,
3.25 - Arterial management - Text (multivalue ; separated)
64,
3.26 - Time of IRA reperfusion (ACS) - DateTime (dd/mm/yyyy hh:mm)
65,
3.27 - LMain PostOp - Text (single value)
66,
3.28 - LADprox PostOp - Text (single value)
67,
3.29 - LADother PostOp - Text (single value)
68,
3.30 - RCA PostOp - Text (single value)
69,
3.31 - LCX PostOp - Text (single value)
70,
3.32 - N Lesions success - Numeric (integer)
71,
3.33 - N grafts patent PostOp - Numeric (integer)
72,
3.34 - Flow in IRA PostOp (ACS) - Text (single value)
73,
3.35 - Procedure report/comment - Text (single value)
74,
3.36 - Device failure - Text (single value)
75,
4.01 - PCI Hospital Outcome - Text (multivalue ; separated)
76,
4.02 - Enzymes PostOp - Text (single value)
77,
4.03 - Status at discharge - Text (single value)
78,
4.04 - Discharge Date - Date (dd/mm/yyyy)
79,
5.01 - Local Procedure Identifier - Text (single value)
80,
5.02 - Cholesterol - Numeric (real)
81,
5.03 - Smoking status - Text (single value)
82,
5.04 - Family history of CAD - Text (single value)
83,
5.05 - Medical history - Text (multivalue ; separated)
84,
5.06 - History of renal disease - Text (single value)
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87,
88,
89,
90,
91,
92,
93,
94,
95,
96,
97,
98,
99,
100,
101,
102,
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5.07 - Ventilated PreOp - Text (single value)
5.08 - Q Wave on ECG - Text (single value)
5.09 - ECG ischaemia - Text (single value)
5.10 - Drug therapy PreOp - Text (multivalue ; separated)
5.11 - Follow on (Adhoc) procedure - Text (single value)
5.12 - Training procedure - Text (single value)
5.13 - Research procedure - Text (single value)
5.14 - Research title - Text (single value)
5.15 - Arterial access - Text (multivalue ; separated)
5.16 - Largest balloon/stent used - Numeric (real)
5.17 - Longest balloon/stent used - Numeric (integer)
5.18 - Procedural Complication - Text (multivalue ; separated)
5.19 - Arterial Complications - Text (multivalue ; separated)
5.20 - Time to bypass - Numeric (integer)
5.21 - Transfer to theatre - Text (single value)
5.22 - Why no IIb/IIIA during procedure - Text (single value)
5.23 - Indication for stent - Text (single value)
5.24 - Surgical cover - Text (single value)
5.25 - LMS Protected - Text (single value)
Note:
Empty quotes ("") to highlight how to handle empty values.
..... signifies the continuation of the values
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Exporting
Exporting Data
To export all your hospital's data into a CSV (Comma Separated Value) file,
this can be opened in Microsoft Excel. Click the 'Export Data (analysis)' button
which will open the 'Export View'. Once in the view, click the 'Export to local
CSV file for further analysis' button in the top bar.
The default location and file name for export is 'C:\TEMP\BCISEXPORT.CSV',
but you may change this to any other convenient location/filename, as long as
the directory (i.e. 'temp') exists.
Note: The export view will not show data which is encrypted, i.e. names, DOB
etc, but this data will appear in the export file.
Opening Export File in Microsoft Excel
To open the CSV file in Microsoft Excel, you should first open Microsoft Excel,
then open the file from there.
Step 1. Open Microsoft Excel
Step 2. Goto FILE > OPEN
Step 3. Navigate to 'C:\TEMP', select 'All Files' from the 'Files of Type' option at
the bottom of the window, then select the 'BCISEXPORT.CSV' file, and click
'Open'.
Step 4. If you get the message 'This file is not in a recognizable format', click
OK and continue to step 5.
Step 5. Text Import Wizard - Step 1 of 3. Select 'Delimited', and click Next.
Step 6. Text Import Wizard - Step 2 of 3. Delimiters should be 'comma', and
Text Qualifier should be ", click Next.
Step 7. Text Import Wizard - Step 3 of 3. Click Finish..
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