DECEMBER 16, 1q87
(i
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM
LJFiAN PLAZA
Tho Urban Loaguo of ForUand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
AGENDA
December 16, 1987
APPROVAL OF MINUTES
COMMITTEE REPORTS
1.
Finance
2.
Fund Raising
J
74
Program and P1anning/
4.
Personnel
::t
gjT /ThLd MALk
:
REPORT OF THE INTERIM
1.
Report of the Interim President
2.
Financial Information
3.
Commodities Supplemental Food Program
4.
Advisory Task Force on Senior Affairs
5.
Capital Fund Drive
6.
Edna McConnell Clark Foundation Final Narrative
7.
Career Awareness Day
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
NOVEMBER
18, 1987
The November meeting of the Urban League Board of Directors, held
in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 1:10 p.m. by Chairperson
Thane Tienson.
The following Directors were in attendance: Donny Adair, Bobbie
Gary, Avel Gordly, Larry Raff, Irwin Starr, Peter Thompson, Thane
Tienson, and Valerie White.
The following Directors were absent with excuse: Skip Collier,
Bridget Flanagan, Tom Kelley, Jeff Millner, Shirley Minor, Cheryl
Perrin, Clair Silver, Bob Sutcliff, and Jack Vogel.
Staff in attendance were:
Ray Leary, Dick Stolz and Brenda Polk.
Since a quorum was not present, the minutes of the October 1987
meeting were not approved.
FINANCE COMMITTEE
Thane introduced and welcomed Dick Stolz, the new Urban League
Finance Director. Dick will work on a part-time basis for the
next few weeks, and will become full-time the first week of
December.
Ray reported that Dick has already begun work on the United Way
budget, which will ensure its timely submission.
The Executive Committee has reviewed with the auditors of Peat
Marwick Main, the management letter and audit. For the sixth
straight year, the League has been given a clean bill of fiscal
health. Most of the recommendations in the management letter were
addressed by the Peat Marwick Main staff person who filled in
during the interim period between Finance Directors. Valerie
questioned why Peat Narwick Main would not express an opinion on
the internal audit controls. Thane stated that this is standard
audit language, unless there is something being done improperly.
Larry requested an explanation of the deficit amount on the Consolidated Statement of Support.
Thane suggested he call Peat
Marwick Main to get an understanding of this item.
Ray reported that he met with officials of First Interstate Bank,
and has secured a roll-over to March 1, 1988 of the $600,000 loan
which became due December 1, 1987.
-2-The capital fund drive has brought in $185,000 thus far -$150,000 from the Collins Foundation, $25,000 from the Tucker
Foundation, and $10,000 from the Chiles Foundation (for the
Whitney Young Learning Center).
Several other awards are expected
in January and February.
FUND RAISING COMMITTEE
Larry Raff reported that he met with Michelle Nuckey of the
League's Office of Development. Discussion centered on the Equal
Opportunity Dinners.
Issues raised included why all expenses for
the dinners are not paid in the same fiscal year as the dinner,
why the sculptor has not completed sculptors for the first EOD
recipients, and why all of the scholarships have not been distributed. Apparently, approximately $8,000 has yet to be spent for
previous EOD Dinners. They also discussed why hidden costs (i.e.
salaries, postage, photocopying) are folded into other line items
and not reflected as fund raising expenses.
Preliminary budget planning for the 1988 EOD Dinner reflects an
anticipated net profit of $62,800 -- providing 1,000 tickets are
sold at $100 apiece. Michelle will be developing parameters for
the scholarship recipients. She is also working on the giving
history of corporate contributors (separating corporate and membership donations) to assist in making predictions on future
contributions from the corporate community.
An outline of ideas of Urban League fund raising activities prepared by Larry was distributed and discussed. Ray indicated that
the Office of Development will prepare a report based on this
outline and an update of the fund raising plan by December 15th.
PROGRAM & PLANNING COMMITTEE
Avel reported that the Program & Planning Committee will meet next
Wednesday at noon. The agenda will include:
(1) A follow-up on
the discussion at the retreat on whether the Program & Planning
Committee is capable of monitoring all the programs in the League,
or whether there should be a program committee for each department, perhaps consisting of community members and chaired by a
Board member.
(2) A recommendation from staff that the League get
involved in AIDS education in the black community.
PERSONNEL COMMITTEE
Donny reported that because of the numerous Search Committee
activities, the Personnel Committee will not meet until January.
NOMINATING COMMITTEE
Irwin reported that a Nominating Committee meeting will be scheduled for early December. At that time, assignments will be made
for committee members to interview potential Board candidates.
-3With Avel moving into the Vice President position, there is a
vacancy in the Secretary position. Persons interested in becoming
the Board Secretary should contact Irwin as soon as possible. A
vote on both of these positions will be taken at the December
meeting.
CHAIRMAN'S REPORT
* Nancy Wilgenbuech has resigned from the Board.
* Concerned that Board members are not consistently attending
committee meetings. Will be restructuring committee assignments
effective January 1st. Suggests that each committee appoint a
vice chair so meetings can take place when the chair is not
available.
* An election of a delegate and an alternate to serve as the
PUL's representative to regional and national conferences will
take place at the December meeting.
* Will be following up on the League's $17,000 insurance claim for
plumbing and water damage in Urban Plaza.
PRESIDENT'S REPORT
* A luncheon meeting was held with several former members of the
Urban League Guild to discuss the possibility of reactivating
the Guild.
As envisioned, the Guild would operate through the
Fund Raising Committee.
It was decided that before any further plans are formulated,
that a Board policy be developed outlining the goals and objectives of a newly organized Guild.
* The 501(c) (2) filing has been completed.
Documentation has been
received from the State and the certificate is forthcoming.
* A request was submitted to the Portland Development Commission
for technical assistance relative to the League's long-term
development strategy. PDC responded that the request was extremely thorough. They plan to have a recommendation ready for
the December Board meeting.
The meeting went into executive session at 1:45 p.m.
Submitted By:
Reviewed & Approved By:
BRENDA POLK
Director of Communication
Urban League of Portland
AVEL GORDLY
Secretary
Urban League Board of Directors
THE URBAN LEAGUE OF PORTLAND
The Report of the Interim President
December 1987
NUL
MID-WINTER
MEETING
I will attend the Twelfth Annual National Urban
League Mid-Winter Meeting December 9 - 12, 1987.
This year's conference is being held at the
Nassau Beach Hotel in Nassau, Bahamas. The
conference theme is "Working Together: Towards a
Second Century of Service and Advocacy."
PNB
COMMUNITY
CONNECTION
At a press conference held at the Urban League
on December 4, Pacific Northwest Bell announced
the start-up of a new program -- Community
Connection -- which provides free local telephone service for persons unable to afford
telephones in their homes at 14 easily accessible sites throughout the state. The Urban
League is one of those sites. Specifically, the
phones are to be used to assist those seeking
employment and f or semi-emergency calls (doctor
appointments, etc.). All charges related to
Community Connection will be assumed by PNB.
TOM
TREBELHORN
On November 20th, the Urban League hosted a
luncheon in honor of Tom Trebelhorn, coach of
the Milwaukee Brewers. We invited local high
school baseball players and their coaches, along
with community representatives and baseball
fans.
The athletes gdt an opportunity to talk
with Treb personally about their own careers and
aspirations and he was more than generous in
extending his knowledge and wisdom to them.
The winter edition of The Drum is nearing completion, and will be ready before Christmas.
ADULT &
SENIOR
SERVICES
Emergency Services Component:
This unit is
continuing to gear' up for the Low Income Energy
Assistance Program. The "official" start date
is January 4, 1988.
Between December 8 and the
end of the month, the Emergency Service Coordinator and two members of that staff will be
working out of a temporary office in the Pacific
Power & Light Building on 15th and Fremont
-2(LIEAP will be provided from that office). One
Emergency Services staff person will remain at
Urban Plaza to provide services to a limited
degree.
A mass mailing will be initiated by
December 15, 1987 and the appropriate Urban
League staff have been informed of the subsequent heavy increase of incoming mail.
Senior Services Component:
This unit continues
to operate at a satisfactory level in all service categories according to the monthly agency
performance review distributed by the Multnomah
Aging Services Division.
Of immediate interest is the success of the
initial meeting of the Urban League Advisory
Task Force on Senior Affairs.
The meeting was
well attended with representatives from all the
key community entities.
On Monday, December 14, 1987 there will be a
community forum held at the Urban League in
preparation for the Governor's Conference on
Aging in March. This forum will be held in
conjunction with the second meeting of the Task
Force.
Lois Langlois, of the Aging Services
Division, will be the facilitator.
NORTHEAST
YOUTH
SERVICE
CENTER
The Northeast Youth Service Center is in the
process of hiring counselors to fill two
vacancies.
Some clients have been placed on a
waiting list until services can be provided.
(NEYSC)
The NEYSC staff and the Youth Service Center
Citizens Advisory Board held a planning session
December 4, 1987.
This meeting was held to
outline goals for the new year.
All Youth Service Center directors will be
meeting with Michael Morrissey, director, County
Youth Planning, to discuss issues concerning his
office and the Youth Service Centers.
WHITNEY
YOUNG
LEARNING
CENTER
The Learning Center's first round of "Rainbow
Achievers" was announced in November with six
students being awarded T-shirts and gift certificates to McDonalds. All students participate
in the Rainbow Chart which sets goals such as
"completing homework with pride" and "taking
initiative." Staff members work as a team each
evening to assess whether students have reached
those goals, and periodically, points are
-3totalled and high achievers are acknowledged.
Letters are also sent to their parents and
schools.
The Center played host to several exciting
guests this month. Dr. Makini Coleman showed
slides of Nicaragua on the 12th and discussed
the political situation for Afro-Nicaraguans
along the Atlantic coast of Nicaragua. Learning
Center students were so impressed with this
information they have begun discussing the
possibility of exchanging letters with AfroNicaraguan students.
On November 24th, Learning
Center students had the chance to meet and talk
with two visiting students from Corinto,
Nicaragua, Martin Altamirano and Sara Oviedo.
They shared slides with Learning Center students
and answered a myriad of questions about everything from school and entertainment to the
military and government.
ACADEMY
PRORAM
OFFICE OF
DEVELOPifENT
The Academy Program is doing very well this
year.
The new Community Relations Coordinator,
Sam Pierce, has already done initial assessments
of the program and what his role will be in
assisting students, parents and teachers to work
together cooperatively. Plans are also being
developed for regular student workshops and
discussion groups; guest speakers; parent support sessions; and, multicultural training for
Academy staff. A counselor from the League's
Youth Service Center has already become actively
involved in providing counseling services to
Academy students and the referral system seems
to be working well.
The Office of Development is continuing to work
on the Equal Opportunity Day Dinner that will be
held on February 25, 1988.
The final printing
drafts will be reviewed on December 16 and
printed by December 21. U.S. Bancorp has generously contributed the funds for the design and
printing.
Scholarship guidelines were sent to
the awardees and those selected will receive
their scholarships at the dinner.
KATU is
producing a video on Arlene Schnitzer, Vern
Chatman and Tom Dargan, with Commissioner Dick
Bogle as the narrator.
As of November 30, 1987, our membership income
was $4,735.50.
Contributions were $8,130.
-4An update of the Office of Development Plan will
be submitted by December 15, 1987 for review.
HOMELESS
PROGRAM!
FACILITIES
Tony Poneck, of William Wilson Architects, is
reviewing paperwork and drawings of Plaza I.
Mr. Poneck was referred to us by Thane Tienson
because of his expertise in the field of building construction.
In the past several months
the Urban League has experienced several major
problems resulting from inferior work at the
time the building was being renovated. We plan
to investigate any recourse that might be available to us due to the previous inferior work.
Plaza I - One vacancy
Plaza II - Nine vacancies.
the Homeless Program.
Eight units are for
Lana Danner and Larry Foltz plan to meet with
Jennifer Grosvenor, consultant for the city, to
discuss possible funding of the nine vacant
units for emergency shelter.
The Urban League signed a contract with Cameo
Cleaning Services to provide janitorial services, effective December 1, 1987.
We welcome
Barbara Garnett and company.
The Annual Thanksgiving Dinner for our tenants
and homeless families proved to be quite a
success. All 19 tenants, as well as the 8
homeless families, participated in preparing the
meal.
EMPLOYMENT &
TRAINING
PROGRAM
(
I
Computer System:
Software refinements continue
in this period. The applicant/job match function is nearing completion, at which time the
staff will be able to increase productivity
significantly.
The major barrier to having this
module completely on line is the herculean data
entry task of transferring applicant files onto
disk.
All job announcements are currently being
entered into the computer on a daily basis.
The
request for a part-time, temporary data entry
person has been made by McKinley Williams. The
additional manpower is required in order for the
project to stay on schedule. Each staff person
is becoming increasingly familiar with the
computer system.
By the time the files transfer
task has been completed, the level of staff
computer literacy will be adequate to operate
the system.
-5Employer Advisory Council: Area employers have
continued to express an interest in the E.A.C.
Because of the critical nature of current program priorities, further attempts to develop the
E.A.C. have been placed on hold until the new
year.
Program Funding Development: In the last report
to the Board, the Employment & Training Program
director had been involved with proposal development for educational and vocational skills
programs.
It has been decided that more preparatory negotiations and research is needed before
a comprehensive training needs assessment is
completed, and subsequent funding requests
developed.
Preparatory negotiations and additional research is planned to continue throughout December, and most of first quarter 1988.
Dennis Cole, President of the Private Industry
Council, has expressed a commitment to assisting
the Urban League in assessing community vocational training needs in relationship to available funding resources.
The IBM Computer Skills Training Center is part
of the comprehensive training package that the
Center for Self-Development is seeking to establish.
Its exploration will continue as part of
the overall effort to seek funding dollars for
our training programs.
Program Improvements: McKinley met with the
Program & Planning Committee to discuss the
future direction of. the program.
Topics covered
included: Who we should serve and why; problems
currently being experienced in addressing the
needs of the target population; the adverse
impact of the various demands of the community,
employers, and Urban League staff; and vocal
individuals who do not understand the program
objectives.
It became apparent that these
issues are of critical importance to the operation of the Employment & Training Program, and
that further discussions with the Program &
Planning Committee about these issues need to be
considered.
Interim Report -- Fred Meyer Charitable Trust:
The second Interim Report for the Fred Meyer
Charitable Trust is being prepared.
HAPPY HOLIDAYS!
TheUrbanLeagueofPortland
URBAN PLAZA
10 North Russell Street
Portland Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chief Executive Officer
December 1, 1987
MEMORANDUM
To:
Finance & Resource Committee Members
From:
Dick Stolz, Director of Finance
Re:
United Way Budget Schedule
12/2 (Wed.)
2 - 4:00 pm
Ray Leary/Dick Stolz work sessi on
12/3 (Thurs.)
9 - 10:00 am
Meet with Department Heads
12/3 - 12/7
Compile budget (on Lotus 1-2-3)
12/7 (Mon.)
Statistics due from departments
12/8 (Tues.)
Ray Leary review budget draft
12/9 (Wed.)
11:30 - 1:30 pm
Finance Committee review budget
12/10 - 12/14
Changes/adjustments if necessary
12/14 - 12/15
Compile final draft for Board
12/16 (Wed.)
12 - 1:30 pm
Board review and approve budget
(budget presented by Clair
Silver)
12/18 - 12/23
Adjustments if necessary
(Finance Committee could meet
week of 12/28 if necessary)
12/28 - 12/31
Compile final budget
1/5/88
Budget due at United Way
My schedule for being at the Urban League is:
Tuesday, 12/8
8:00 - 12:00 noon
Wednesday, 12/98
11:30 - 1:30 at Finance Committee Meeting
1:30 - 5:00 p.m.
Monday, 12/14
Full Time
Finance & Resource Conunittee Members
December 1, 1987
Page 2
Due to the time crunch, we won't be able to get the draft budget
to the connuittee before the meeting.
But please call me at the
American Lung Association of Oregon (224-5145) if you have any
questions before the meeting.
DS/bp
cc
Ray Leary
Barbara Harris
II iiiJJ1sii ii
URBAN PLAZA
*I! LU [11]I i]iI Mlii
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chiet Executive Officer
December 9, 1987
MEMORAN DUN
To:
Urban League Board of Directors
From:
Richard A. Stolz
Re:
Management Letter & Audit
The conclusion of the audit was that the internal accounting
controls of the Urban League were basically satisfactory. However, there were some significant areas that need improvement:
1.
Accounting Procedures
2.
Financial Reporting
3.
Accounting Documentation
4.
The Budget Process
I agree with the auditors and have attached a schedule of implementation.
I have been concentrating on the United Way Budget while in transition between the two agencies. When I start full-time on December 14, 1987, I will first have to work on "brush fires" and
immediate deadlines and at the same time learn about the organization.
I have briefly reviewed the work and suggestions of Janet Frank of
Peat Marwick Main. This is excellent and will be very helpful to
me.
DS/bp
cc
Ray Leary
TLAND
Some data is already on our personal computer (Lotus 1-2-3). As time permits these
will be added to the computer. In the long run this will include the budget pro-
Employee advances have been eliminated (bi-monthly payroll). Putting the subsidiary
records in order and cleaning up the files will be an on-going activity, as will the
automation of data where this would be useful. The design and automation of a budget
system will be done in July and August.
It is planned to heavily involve the departments in the budget process.
4.
5.
cess.
Cash flow, of cours, will be reviewed at least monthly and probably bi-monthly.
3.
These will be improved as
Individual departments will also have monthly reports.
time progresses.
I will be
Have Files Better
Organized
Journal Entries
Subsidiary Records
2.
Prepare for Year-End Report
Automate Some Finance Reports4
Add Cash Flow Statement3
Most of my time in December will be concentrated on the United Way Budget.
working full-time effective December 14, 1987.
I,
U
Cash Receipts
Petty Cash
Reporting Schedule
AUDIT ITEMS5
1.
Comments:
May
April
March
Loan & Lease Amortization
Proj ections
Add Expenditure & Revenue
February
Working with
Departments on
Grant Renewals
Basic Monthly Reports2
(through 12/31/87)
Budget Approved1
December
FINANCIAL REPORTS
January
BUDGETS
FISCAL REPORTING IMPLEMENTATION SCHEDULE
URBAN LEAGUE OF
MONTH
r.
The Urban League of Portland
URBAN PLAZA
loNorthRusseUStreet
Portland,0regon97227
(503)280-2600
Herb L. Cawihorne
Chiet Executive Olticer
November 17, 1987
Mr. Larry Raff
Oregon Food Share
3939 S.E. 26th Avenue
Portland, Oregon 97202
Dear Larry:
Enclosed is the completed application for the operation of the Commodity Supplemental Food Program in
North and Northeast Portland.
The Urban League of Portland has the ability and the
commitment to provide quality programs that can
supply proper nutrition, counseling and guidance for
infants, children and pregnant women. The Commodity
Supplemental Food Program will work closely with our
other emergency programs to provide for the overall
health and well-being of the entire household.
Your consideration of this proposal is appreciated.
If you have further questions, please contact me at
280-2600.
S incerely,-
Ray Leary
Interim President
RL: db
Enclosure
PROPOSAL TO OREGON FOOD SHARE
FROM
THE URBAN LEAGUE OF PORTLAND
For the operation of a Commodity Supplemental Food Program in the
service area bounded by:
West Multnomah County line, North Columbia River East to
1-5, 1-5 South to Columbia Boulevard, East 40th Avenue
South to Prescott, Prescott East to 47th Avenue, 47th
Avenue South to Fremont, Fremont East to 62nd, 62nd
South to Sandy Boulevard, Sandy Boulevard East to 82nd
Avenue, 82nd Avenue South to the Banfield (1-84), 1-84
South to 1-5, the Willamette River from 1-5 to the
Nultnomah County line and back to the starting point.
This program will provide CSFP assistance to:
1.
Infants aged 10-12 months
2.
Children aged 1-5 years
3.
Pregnant, six-month postpartum and breast feeding
women
who are income eligible for assistance but not participating in Oregon's Special Supplemental Food Program
(WIC) during Federal Fiscal Year 1987. Nutritional risk
(health screening) requirements will not be used to
prioritize client population.
Author zed Signature
/7
Title
Date
PAGE 3
B.
Describe your agency's plans for conducting outreach activities to maximize your caseload and to ensure program accessibility to ethnic minorities.
OUTREACH AND ACCESSIBILITY
The full measure of this program's outreach activity will be from
the many services/programs operating throughout our organization.
The Urban League has existing referral and service coordination
networks which can serve to access low income and at-risk women
All departments will advertise and refer clients to
and children.
the food program. Those departments include the Whitney Young
Learning Center, the Youth Services Program, Employment Services,
the Adult and Senior Services Program and Information and
Referral. The department most affected will be the Adult and
Senior Services Program.
This department includes:
A.
Emergency services - This section of the department touches
the lives of low income people with many different problems
including, food, dental, rent assistance, emergency shelter,
emergency energy/water needs, and other emergency or crisis
related activities.
B.
The Low Income Energy Assistance Program (LIEAP) - provides
help with heating costs for low-income adults and children.
At the time of pre-screening for these programs, eligibility
for CSFP will be determined and those eligible will be given
information about the CSFP and encouraged to schedule an
appointment for certification.
Linkages exist with Adult and
County Health Clinic (site of
Portland YWCA programs, other
services agencies, United Way
and Inter-Agency Food ank.
Family Services, the Multnomah
WIC services), North and Northeast
North and Northeast Portland social
Information and Referral Service,
Program announcements and updates will be sent to other organizations with outreach to the minority communities including IRCO
(the Indochinese Refugee Center) NARA (Native American Rehabilitation Association) and HDC (the Human Development Corporation which
has the Spanish speaking people as the target population).
Transportation may be a barrier to services, especially for teen
mothers who are homebound with children and without finances,
transportation or family resources to draw on. Resources will be
developed as necessary for these households to transport them to
and from the distribution site.
PAGE 2
A.
Describe data regarding unmet need in your proposed service
area and the ninnber of individual clients that you propose to
serve. Specify the nuiither of infants (0-12 months), children
(1-5 years), and women in your anticipated caseload.
1980 Census Count as Indicators of Need:
Number of individuals living below poverty level
Percent of individuals living below 150% of poverty level
Families living in poverty
Number of children ages 0-5
Children under 18 determined to be living in poverty
Number of children under 18 living with female
head of household
Female head of household living below poverty level
Mean income female head of household
=
12,950
31.5%
2,348
6,263
4,984
5,519
1,287
$10,199
Northeast Portland is over represented in several categories which
place mothers, infants and children at risk of serious health
problems related to nutrition. Most representative of these is
poverty status and race. According to Census Bureau data, about
one-forth of all white female-head families have incomes below the
poverty level. In households where there are related children,
42% of families are poor. Among black female-head families, more
than 51% of the families live below the poverty level. A high
concentration of black female-head households in this area suggests that a higher rate of malnutrition, pregnancy related health
problems resulting in poor birth outcomes, low birth weight, and
low-rate of early prenatal care exists (19.06% prenatal care
begins only in the 5th month or later). A high incidence of teen
pregnancy also contributes to health risks. In Nultnomah County
in 1982, 18.44% of all births to teen mothers were to residents of
Northeast Portland. Infants of teen mothers are subject to higher
risk of infant and maternal death, low bi±th weight babies (504
incidents in Northeast), are more likely to suffer birth defects
(87 incidents of congenital malformations), learning disabilities,
mental retardation, or other disorders.
It is anticipated that the caseload shall consist of 3,000 indivi-
duals, or 1,500 households (average 2 eligible individuals per
household). Distribution for Northeast Portland should be as
follows:
500
1,500
500
500
infants 0-12 months
children 1-5 years
pregnant women
breast feeding and 6-month postpartum women
PAGE 4
C.
Describe your agency's plan for providing nutrition education
services to CSFP participants.
The framework of the nutrition education component is based on the
concept that proper nutrition for the pregnant mother, the infant
and the child during early childhood, forms the basis for good
health throughout life. The aim of the program will be to increase the ability of adult participants to instill good dietary
habits and to achieve an improved nutritional status for themselves and the participating infant or child. To this end, educational information will be presented in group or individual sessions in every six month period. Educational content shall be
based upon an individual care plan, designed to meet the participant's health or special dietary needs, as well as consideration
given to ethnic, cultural and language differences.
Publications
will be available in English, Cambodian, Laotian, Vietnamese and
Spanish.
Nutrition education shall be supervised by a health care professional versed in food and nutrition or public heath nutrition.
In
addition, cooperative agreements will be sought from Nutrition
Education Specialists with County Extension Agents, Emanuel Hospital and other health care organizations.
PAGE 5
D.
Describe your plans for commodity distribution and storage.
Include a detailed description of staff responsibilities for:
1.
Eliqibility will be determined by:
a.
INCOME at or below 185% of Federal Poverty Guidelines as
determined by the Oregon's Nutrition Program for Women,
Infants and Children (WIC). Documentation income will be
verified by source.
Presumptive evidence of income eligibility within CSFP/WIC guidelines may be accepted when
applicant participates in other Urban League administered
programs (which routinely verify income -- such as LIEAP,
Energy or Utility Program, Rental Assistance, Dental
Assistance, Emergency Shelter Assistance, Emergency Food
Box Program), providing those programs have income eligibility guidelines at or below 125% of the Federal Poverty
Guidelines.
b.
JURISDICTION by residence within target area bordered by:
West Nultnomah County line, North Columbia River East to
1-5, 1-5 South to Columbia Boulevard, East 40th Avenue
South to Prescott, Prescott East to 47th Avenue, 47th
Avenue South to Fremont, Fremont East to 62nd, 62nd South
to Sandy Boulevard, Sandy Boulevard East to 82nd Avenue,
82nd Avenue South to the Banfield (1-84), 1-84 South to I5, the Willamette River from 1-5 to the Nultnomah County
line and back to the starting point.
(
DOCUMENTATION, to prove current address. Acceptable forms
of identification are: Valid drivers license, photo
identification with address, voter registration card,
current utility bill with either 1) Social Security card,
2) Food Stamp card, or 3) Medical card. Length of residency shall not be an eligibility requirement.
c.
PROGRAM participants will be 1) infants birth to 12
months, 2) children ages 1-5 years, and 3), pregnant, sixmonth postpartum and breast feeding women, who are income
eligible for WIC assistance but not participating in
Oregon's Special Supplemental Food Program (WIC) during
Federal Fiscal Year 1987. Nutritional risk requirements
will not be used to prioritize client participation.
Documentation of age may be established by presentation of
birth/hospital certificate, pregnancy may be verified by
health providers or by presenting medical records.
2.
Client Certification - Applicants will be certified individually, based upon the criteria listed above.
All certification data for each person will be recorded on forms provided
by Oregon Food Share. Those meeting requirements will receive
an identity card (OFS card) which must be presented in order
PAGE 6
to receive commodities. The card will be valid until the
certification period expires, or until eligibility is withdrawn, or the program ends, and shall be accepted as proof of
eligibility for program benefits.
Applicants eligible for
service, who may not be served because of full enrollment,
will be placed on the waiting list and served on a first-come,
first-served basis.
Certification Periods - Program benefits shall be based upon
certifications established in accordance with the following
time frames:
a.
Infants shall be certified at intervals of approximately
six months for a period extending up to the first birthday
and/or the last month of program operation.
b.
Children shall be certified at intervals of approximately
six months and ending with the end of the month in which a
child reaches the fifth birthday and/or the last month of
program operation.
c.
Pregnant women shall be certified for the duration of
their pregnancy and for up to six months postpartum,
provided the CSFP program continues to be funded.
Otherwise, the certification will end in the last month of
program operation.
d.
Postpartum women shall be certified for up to six months
postpartum or until the last month of program operation.
e.
Breast-feeding women shall be certified at intervals of
approximately six months and ending with the breast-fed
infants' first birthday or the last month of program
operation.
RECERTIFICATION - will not be automatic and will include a
telephone or personal interview with the participant or
parent. Verifications will be made for any changes in status.
The Urban League may disqualify an individual as the result of
the predetermined recertification process or at any time
during the certification period if, on the basis of a reassessment of program eligibility status, the individual is
determined ineligible.
PARTICIPANT ABUSE, including, but not limited to, selling USDA
food commodities to a second party, obtaining certification
using fraudulent income or identification documents, will be
considered cause for immediate dcertification.
Failure to pick up supplemental foods for three consecutive
times will result in a recertification process, unless the
Urban League is informed in advance of a valid reason for not
picking up allotments of food. Failure to pick up foods for
more than three consecutive times will automatically constitute withdrawal from the CSFP program by the participant.
PAGE 7
DUAL PARTICIPATION - Participants will be monitored monthly
for dual participation (receiving both WIC and CSFP) by comparing WIC's caseload print-out with Urban League's CSFP
participant list.
Clients found in violation due to dual
participation, will be disqual'ified from the CSFP program.
INELIGIBILITY determined during a certification appointment or
at any time after certification will be in writing, and shall
include the reasons for the ineligibility, and of the right to
a fair hearing.
The reasons for ineligibility shall be specific and documented and will be retained on file by the Urban
League.
3.
Client Enrollment - During the initial visit, participants or
parents will complete a brief questionnaire about the present
eating habits of each eligible person. With the assistance of
the certification worker, this information will be used to
select the food items needed to supplement the present diet
and to provide a nutritionally balanced diet.
Each participant will receive an explanation of how the delivery system operates, the address and directions to locate
(bus number, cross streets, etc.) the service site and specific information about the type of foods available and quantities each can expect to receive. Each will receive a schedule
for pick-up of their commodity allotment.
Teen mothers who are home-bound with children and without
financial, transportation or family resources, will receive
information and schedules for transportation to the Urban
League or CSFP services.
4.
Commodity Storage - the Urban League will use a combined area
for display of commodities, client access and warehousing of
commodities, thus reducing time and resources needed to move
commodities from warehouse to display area. Additionally,
less space will be needed which will result in lower overall
space costs.
Upon delivery, cartons of commodities will be taken directly
to the display area where they will be stacked (supplies will
be rotated) carton-upon-carton and back-to-back.
The floor
plan calls for placement of cartons not needed immediately in
the middle of a row down the center of an area approximately
6' x 16', stacked in pyramid fashion to a height of approximately 6' to 7'. Commodities will be displayed in front of
the stored cartons with the cases opened for easy access by
clients. As the display cartons (opened cases) are emptied by
participants, workers will replenish the display area with
cases from the storage area.
Care will be taken to meet all applicable regulations for USDA
food storage and to provide a safe environment for program
participants, volunteers and employees.
PAGE 8
5.
Commodity Distribution - With an estimated caseload of 3,000
individuals and 1.5 million pounds of commodities to distribute during the project year, it is estimated that the Urban
League will need to distribute approximately 136,364 pounds
per month for 11 months to 3,896 persons (an average of 35
pounds per person).
For the purposes of planning, it is assumed that eligible
individuals per household will average two, which would mean
that during the month 1,849 households would be processed
(receive food) twice from the distribution site.
Thus 3,896
client visits per month - 20 working days per month - 194.8
households to be served per day.
Using a 7 hour distribution
day would mean that 27.8 households would be served each
hour.
6.
Time Line For Project Development
January 1-15
Hire, orient and train staff. Rent/lease
distribution site.
Compose press releases
to media and program announcements to helping agencies.
Prepare bulk mailing. Place
order for commodities. Begin certification
of clients.
Furnish site office space.
January 16-31
Continue certification and enrollment.
Set
up client twice monthly schedule for commodity pick-up.
Set up transportation
schedule.
Set up site display and storage
of commodities as outlined in the description of commodity storage above.
Computerize inventory control.
February 1
Continue certification and enrollment.
Begin commodity distribution.
Nay 1-15
Evaluation of entire program to date.
Implementation of recommendations from
evaluation.
August 1
Begin recertification.
(
PAGE 9
E.
Provide a description of the facilities you intend to use for
program operation.
The Urban League will use a storefront or warehouse space
which is approximately 1,000 square feet of undivided floor
space.
It will have office space for staff, intake, equipmnent, general work space (service area), food storage/display,
unloading operations and support equipment.
PAGE 10
F.
Describe the methods you will use for program evaluation.
In program evaluation, there will be a strong emphasis on
determining what foods are actually consumed.
For this purpose an instrument will be developed using random sampling as
an appropriate sampling strategy.
This instrument may also be
used to identify needs for services related to parenting
classes, family planning, more extensive nutrition education,
health services or special dietary needs. Client satisfaction
will be documented through a random sampling conducted to
assure client confidentiality.
Raw data, formal reports or abstracts will be available on
request to authorized agencies in a form that protects the
identity of participants.
PAGE 11
G.
Describe your agency's background in operating similar prograins and your plans for assisting CSFP clients to access
other needed services.
The Urban League has operated and supported several food
programs in recent years. The SCAN (Senior Citizen And Needy)
Program ran for three years providing food and nutritional
counseling to area residents.
Since the end of that program,
the League has completed intake and screening of households
for the Northeast Emergency Food Program sponsored by the
Albina Ministerial Alliance (A.M.A.), the Ecumenical Ministries of Oregon (E.M.O.) and the Urban League. The Adult and
Senior Services Program also assists with the U.S.D.A. commodity distribution program targeting food to the senior
population unable to access the major distribution points
throughout Northeast Portland.
As described in part "B" above, the full range of Urban League
services that can refer clients to this program are also
available for referral from this program. They include a wide
range of emergency, youth and employment services and opportunities.
PAGE 12
COMMODITY SUPPLEKENTAL FOOD PROGRAM
FISCAL YEAR 1988
URBAN LEAGUE OF PORTLAND
ACCT.
5010
5100
5300
5400
5450
5500
5550
5600
5650
5700
5800
5850
5900
6000
6030
6050
6100
6150
6200
6300
6400
9000
4t
ITEM
SALARIES
FRINGE
AUDIT
PROF SERVICES
LOCAL TRAVEL
O/T TRAVEL
SPACE RENT
UTILITIES
TELEPHONE
OFFICE SUPPLIES
POSTAGE
PHOTOCOPYING
PRINT & PUBL
EQUIPMENT PURCHASE
EQUIPMENT RENT
CONFERENCE FEES
TRAINING & WORKSHOPS
PROFESSIONAL DUES
INSURANCE & BONDING
INDIRECT COSTS
ADVERTISEMENT/P.R.
MISC. EXPENSE
TOTALS
BUDGET
$42,744
9,008
700
400
300
0
6,000
2,400
900
540
200
100
300
5,500
0
0
800
0
500
5,000
0
0
$75,392
PAGE 13
BUDGET DETAIL
ACCT #
ITEM
BUDGET DETAIL
5010
5100
SALARIES &
FRINGE
SEE ATTACHED SALARY DETAIL
5400
PROFESSIONAL SERVICES
SPECIAL COMPUTER SOFTWARE
DESIGNED SPECIFICALLY FOR
THE FOOD PROGRAM. ABLE TO
TRACK CLIENTS, PREPARE
DETAILED REPORTS.
5450
LOCAL TRAVEL
1500 MILES @ .22 PER MILE
5550
SPACE RENTAL
$500 PER MONTH FOR 12
MONTHS
5560
UTILITIES
$200 PER MONTH FOR 12
MONTHS
5650
TELEPHONE
$75 PER MONTH FOR 12 MONTHS,
INCLUDES INSTALLATION
5700
OFFICE SUPPLIES
$45 PER MONTH FOR 12 MONTHS
6000
EQUIPMENT PURCHASE
PULL/HAND TRUCK FOR MOVING
CRATES AND LARGE ITEMS;
COMPUTER AND SOFTWARE
6100
TRAINING & WORKSHOPS
WILL FUND THE EDUCATION
COMPONENT OF THE PROGRAM
6300
INDIRECT COSTS
INCLUDES ADMINISTRATIVE
SUPPORT
NUTRITION SPC.
SUPER
1
1
1
15
$15,000
12,000
COORDINATOR
ASSISTANT
2
1
RATE
POSITION
I
PAGE 14
180
10
1
1
MO/URS PER Mo.
12
12
12
12
I MONTHS
SALARIES & FRINGE
1,800
1,944
$15,000
24,000
TOTAL
428
0
$3,300
5,280
22X FRINGE
1,800
2,372
$18,300
29,280
GRAND TOTAL
113
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chief Executive Officer
December 1, 1987
Dear Task Force Member:
Enclosed, please find highlights of those areas of concern which
were discussed at our initial meeting.
I hope each of you was as
pleased as we at the Urban League by the strong participation of
the group.
Very intelligent issues were surfaced, and the wealth
of information and community concern which emanated from the group
was very impressive. We are very encouraged and plan to continue
these meetings on a regular basis.
Of immediate concern, however, is the upcoming Governor's Conference on Aging. Here is an opportunity for seniors and advocates in our area to speak out on issues of importance to seniors.
In preparation for the Governor's Conference on Aging, taking
place this March, community forums will be held throughout the
state to identify the key issues and problems to be addressed.
The Aging Services Division and the Portland/Multnoniah Commission
on Aging are sponsoring several local forums in Multnomah County.
The expected outcome of the forum and conference process will be a
legislative handbook on senior issues, along with a plan of action
for each, to serve as a guide for aging issues in the 1989 Oregon
legislative session.
The Urban League has been selected to hold a forum for seniors,
staff and others interested in senior issues to help identify,
discuss and prioritize issues for which we would like to see
legislative action.
Inasmuch as we have already met as a group, it seems only appropriate that we consider that first meeting as preliminary to the
actual forum which is scheduled for Monday, December 14, 1987,
1:30 p.m. to 3:30 p.m. at the Urban League.
We hope you agree that it is opportune for us to schedule our next
meeting to coincide with the date of the forum so as to utilize
the wealth of knowledge and talent displayed at the last meeting
on behalf of our senior population.
I have taken the liberty of requesting PMCOA to mail each of you a
delegate application. The reason I felt the necessity of this
mailing is the fact that the deadline for PMCOA reviewing those
applications is 12/11/87. Since this is three days prior to our
next meeting, it will be necessary to submit them before the
deadline. Obviously, all applications will not be accepted as
December 1, 1987
Page 2
there are a limited number of delegate slots. Please take advantage of the opportunity and mail in your application.
See you on December 14th at the community forum, here at the Urban
League.
Ray Leary,
Interim President
RL/bp
Attachment
URBAN LEAGUE ADVISORY TASK FORCE ON SENIOR AFFAIRS
Below are the highlights of the task force discussion on November
27th:
I.
II.
III.
A need to bridge the gap between youth and seniors to prevent
acts of violence.
A need to develop an involvement of youth and senior programs,
working together.
Transportation
A.
Current transportation does not respond to transportation
need for:
1.
2.
3.
4.
IV.
V.
Visiting spouse in nursing home
Socialization
Recreation
Leisure Shopping
B.
To ensure expanded transportation program to address
identified needs.
C.
To develop a transportation system for elderly driver
transportation program (keeping insurance costs in mind).
Information & Referral
A.
To develop an I & R booklet which could be functional in
the various agencies.
B.
Create a simplified manner to develop community awareness
of available services to the senior population.
Education
A.
To develop a mechanism to educate/train significant others
(care providers) so they may better provide services to
senior citizens.
B.
To educate care providers of the crime problems created by
natural support who have drug problems.
(Drug clientele
create crime problems.)
C.
Local church involvement in the natural networking
systems.
-2VI.
Employment Needs
A.
VII.
Crime (Dennis Payne)
A.
B.
C.
VIII.
Pilot program developed in Lloyd Center area for shopping
security.
Identified need for protection at banks for the holiday
season.
Telephone Reassurance -- increased numbers of contacts,
increased publication of current TR programs.
Clients served 87-88 by Urban League Senior Program
A.
IX.
A large percentage of AARP referrals for senior employment
come from the North/Northeast area of Portland. (High
percentage of employment needs.)
As of October -- 466 -- This does not include I & R, focal
point or volunteer services, which do not require unduplicated client count.
Near Northeast
Census Tracts:
Boundaries:
21 (50% N of Burnside)
22.01 22.02 23.01 23.02 24.01 24.02
25.01 25.02 26 30 31 32 33.01 33.02
34.01 34.02 36.01 36.02 36.03 37.02
N - Columbia.
E - NE 42nd south to Prescott; east to 47th,
south to Fremont; west to 42nd jogging
west to 39th between Siskiyou and
Stanton; south to Banfield Freeway.
S - Banfield Freeway to NE 20th; south to
Burnside; west to Willamette River.
W - Willainette River to Freinont Bridge; north
on Pacific Avenue to Freinont; east to
Mississippi/North Albina; north to North
Portland Boulevard; east to Union Avenue,
north to Columbia Boulevard.
*
*
*
TASK FORCE MAILING LIST
Dennis Payne
Crime Prevention-ONA
1220 SW 5th Avenue
Portland, Oregon 97204
Judy K. Boyer
Gladys McCoy's Office
1021 SW 4th, Rm. 134
Portland, Oregon 97204
Vida Hicks
925 NE Killingsworth
Portland, Oregon 97211
Madge Brown
7015 N Vancouver
Portland, Oregon 97217
Frances Braun
7057 N Vancouver
Portland, Oregon 97217
Donna Shackelford
Loaves & Fishes
6125 SE 52nd
Portland, Oregon 97206
Kenneth Edwards
Humboldt Neigh. Assoc.
10 N. Russell
Portland, Oregon 97227
Jimmie Green
Urban League/PMCOA
10 N Russell
Portland, Oregon 97227
Anita Smith
NE Aging Services Div.
10 N. Russell
Portland, Oregon 97227
Sis. Theodora Abreau
Holy Redeemer Church
6606 N. Williams
Portland, Oregon 97217
Linda Peleg-Carson
AARP Senior Employment
4610 SE Belmont
Portland, Oregon 97242
Edna Robertson
NE Neighborhood Assoc.
4815 NE 7th
Portland, Oregon 97211
Jç"'tiie Portis
?
Neighborhood Assoc.
4815 NE 7th
Portland, Oregon 97211
Betty Walker
Sabin Cmty. Assoc.
3124 NE 17th
Portland, Oregon 97212
Bobbie Gary
2642 SE Tibbetts
Portland, Oregon 97202
Bishop Adolph Wells
3742 NE Holman
Portland, Oregon 97211
Charles Ford, Chair
Boise Neigh. Assoc.
4815 NE 7th Avenue
Portland, Oregon 97211
The Urban League of Portland
URBAN PLAZA
10 North Russe Street
Port'and, Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chief Executive Officer
December 4, 1987
Ms. Merrie H. Buel
Field Representative
U.S. Congressman Ron Wyden
500 N.E. Multnomah, Suite 250
Portland, Oregon 97232
Dear Merrie:
Thank you very much for your interest in the Portland Urban League
and its role in our community. It is always rewarding to share
our past accomplishments and future dreams with someone who understands the challenges faced by an organization such as ours.
The package enclosed contains information pertaining to the Urban
League's 1987/1988 capital fund drive.
This is, unquestionably,
the most aggressive campaign we have ever launched.
Our goal is
to raise $1.15 million to assist in the renovation of the Mentzer
Building, which is located one block north of our current headquarters facility.
Details concerning needs and rationale in
support of the fund drive are addressed in the brochure, "Building
Blocks Together" and in the sample proposal.
A list of area trusts and foundations being asked to support the
capital fund drive is also included, as is a more extensive list
of Northwest businesses and corporations. To date, we have sent
introductory letters along with a brochure to the corporate CEO5,
but have not yet approached them with specific requests.
That
phase of the campaign will begin in January. The status of foundation requests is noted on the list.
Merrie, again thank you for your time and your interest in the
Urban League of Portland.
Please convey our appreciation also to
Congressman Wyden.
If either you or Mr. Wyden have any questions,
or would care to discuss further aspects of the Urban League or
the capital campaign, please feel free to contact me at your
convenience.
We would be pleased to assist you in any way we can,
and would be most grateful for your support.
Sincerely,
Ray Leary,
Interim President
RL/cv
Enclosures
cc
Congressman Ron Wyden
...
FOUNDATION REQUEST STATUS
FOUNDATION
REQUEST
STATUS
Fred Meyer Trust
$500,000
rejected/resubmission
under consideration
Chiles Foundation
50,000
$10,000 Granted
Murdock Trust
300,000
Under Review
Collins Foundation
150,000
$150,000 Granted
Templeton Foundation
50,000
Under Review
Cheatham Foundation
10,000
Under Review
Rose Tucker Foundation
50,000
$25,000 Granted
Jackson Foundation
50,000
Under Review
Clark Foundation
25,000
To Be Submitted
Oregon Community Found.
25,000
Under Review
Autzen Foundation
10, 000
Rejected/resubmission
under consideration
Pamplin Foundation
5,000
Sanford Foundation
5,000
Frey Trust
William G. Gilinore
To Be Submitted
1
II
5,000
"
"
5,000
"
"
Holland Family Found.
10,000
"
"
John B.P. Foundation
5,000
"
"
Pacific NW Bell
,:;::
50,000
Under Review
Foundation Status/page two
-'.1'.:
Ralph D. Schlesinger
5,000
To Be Subniitted
Wentworth Foundation
5,000
"
"
Westland Foundation
5,000
"
"
Wessinger Foundatoin
5,000
"
H
Ford Foundation
50,000
"
"
Carnegie Mellon
50,000
"
"
Hewlett Foundation
50,000
1
H
Joan B. Kroc Foundation
50,000
"
"
McConnel-Clark
25,000
"
I'
The Mott Foundation
50,000
"
....*.,,;'.: .....
..,
"
II
It
It
..;.,.-e .,;:.:;zr*c.
-,.''4v::rcr..'V.I:
NATURAL GAS COMPANY
NORTHWEST
ONE PACIFIC SQUARE
220 N.W. SECOND AVENUE
PORTLAND, OREGON 97209
C. J. RUE
Secretary
(503) 220-2411
November 23, 1987
Mr. Ray Leary
Interim President
Urban League of Portland
Urban Plaza
10 North Russell Street
Portland, Oregon 97227
Dear Mr. Leary:
Your recent letter to Robert Ridgley has been forwarded to the Company's Contributions Committee for review.
This is to notify you that the. Committee is considering your
request regarding the corporate fund drive for the Urban
League and plan to review this request at our next meeting
which will be held during the first quarter of 1988.
We will advise you when a determination has been
made with regard to your request.
Sincerely,
I
C
.-
T'
.
C. J. Rue, Chairman
Contributions Committee
CJR: la
cc:
Robert L. Ridgley
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chief Executive Officer
December 11, 1987
MEMORANDUM
TO:
Board of Directors
FROM:
Ray Leary/
RE:
Edna McConnell Clark Foundation
Attached you will find the final narrative report for
Grant #09386 submitted to the Edna McConnell Clark
Foundation.
This report summarizes the highlights of the Financial
Services Academy for the 1986-87 academic year.
ERL/sa
Urban League of Portland
FINANCIAL SERVICES TECHNOLOGY ACADEMY
FINAL NARRATIVE: 1986-87
Grant #09386
PROJECT SUMMARY
The Financial Services Academy is a three year program for sophomores, juniors and
seniors at Jefferson High School who are "at riskt' of not completing school, but
who have the potential for success if motivated and provided with a variety of
support systems.
During their sophomore year, Academy students take Academy English, 2 sections of
Academy math, and an Academy Business class. In the junior year, students continue
with Academy English and Business, a half year of Economics, and a half year of
Personal Finance. Senior Academy students take a Business class.
Classroom training prepares students for entry level employment into banks, savings
and loan institutions, insurance companies, accounting firms and stock brokerage
frms. In addition to specialized curriculum and intensive basic skills
development, the Academy provides students with job sampling, part-time and summer
paid work experience, business community mentors, and pre-employment skills
training.
During the 1986-87 academic year, the Urban League provided a program director, as
well as counseling services through its Youth Service Center, and tutoring through
the Whitney Young Learning Center, Urban League counselors spent time at Jefferson
High School on a regular basis, doing both individual and group counseling , and
made home visits to work with parents when necessary. The League also subcontracted with the Business Youth Exchange, an arm of the Portland Chamber of
Commerce, to develop and maintain support for the program through the business
community.
Student enrollment as of June 30, 1987 was 76. There were 36 sophomores, 28
juniors and 12 seniors...lO of whom graduated. Sixty-four percent were black, and
36 percent were white. Two seniors were dropped from the program for violating
program policies. At the end of the summer, the status of the 10 graduates were as
follows: one was attending Portland State University (PSU) and working at a bank;
one was attending a travel agent school; one had a child, was attending PSU and job
hunting; one was attending PSU and working at a bank; one was attending PSU and
working for a financial institution; one was attending Portland Community College
(PCC) and job hunting; one was attending PCC; one was job hunting; one had a child
and has applied to I.T.T. to train as a computer programmer; and one is working for
an insurance company full-time.
During the summer, 23 Academy students were placed in financial services work
experience jobs, and all of them finished their work experience successfully, It
is felt that much of that success was due to the Summer Jobs coordinator Nr. Wade
Langston, who worked closely with students and employers to resolve difficulties
and provide support. Mr. Langston has completed a report of the summer work
experience program, which will be made available to the McConnell Clark Foundation
when copies are distributed.
Final Narrative
1986-87
Page 2
The Academy program was supported by an Advisory Board made up of 15
representatives from the Urban League, the Business Youth Exchange and Portland
Public Schools. The Board met monthly and established several task forces to focus
on specific program needs, in particular, institutionalizing the program.
PROBLEMS/SUCCESSES
The success of the Academy is reflected in the fact that Portland Public Schools
has, as of the 1987-88 academic year, institutionalized the program at Jefferson
High School, and is considering replicating the program at Marshall and Roosevelt
High schools in the 1988-89 academic year. Labor market data is currently being
studied to determine what focus those programs will have.
Much of the success of the program is difficult to articulate or to reflect in
statistics; it can only be understood by knowing the students and seeing the
changes in their attitudes, behavior and motivation over the course of time.
Academy staff people....teachers, administrators and counselors....generally seem
(
to feel that the program is effective and has made a positive difference for the
students who participated in it. The biggest differences have been keeping
students in school who might otherwise have dropped out and raising students'
aspirations for the future. Even the two seniors who were dropped from the program
decided to
in school and graduate.
The work experience component of the program is clearly an important aspect of the
programs success. It allows students to develop basic job skills while gaining a
realistic idea of what they must do to prepare for the labor market.
The program could be enhanced in the coming year by better and more frequent
communication between the agencies coordinating the program. It would also be
beneficial to assess and define the counseling needs of Academy students, and to
ensure that there is a clear understanding of counseling responsibilities by
teachers and counselors. More prevention-type counseling, student discussion
groups and activities that promote a sense of community among students might
eliminate at least some of the crisis-type counseling that often needs to be done.
Finally, more multiculture training needs to take place for staff and others
involved in working with Academy students. Consideration might also be given to
implementing special teacher recruitment efforts for the Academy program that target instructors who are experienced in working with students from low-income and
ethnic backgrounds.
PROJECTED ACTIVITIES
As of the 1987-88 academic year, the FST Academy Program will be administered by
Portland Public Schools. Julie Crossly, the lead teacher in the program, will
become the Academy Director.
Final Narrative
1986-87
Page 3
Although funds no longer exist to contract services with the Business Youth
Exchange, it will continue to coordinate efforts with the Academy program by helping to build good relationships with businesses, to advocate for the program, to do
public relations, do mock interviews and provide resources whenever possible. The
Business Youth Exchange will also continue to be represented on the Advisory
Board.
The Urban League of Portland, with support from McConnell Clark, will hire a
Community Relations Coordinator to assess the counseling needs of Academy students
and parents; organize student and parent discussion groups and workshops; encourage
student use of the tutoring services at the League's Whitney Young Learning Center;
provide individual counseling to Academy students; facilitate referrals to the
League's Youth Service Center for counseling services; and organize multicultural
training sessions for Academy staff.
DC/sa
12/1/87
JEFFERSON
HIGH SCHOOL
°
5210 N. KERBY AVENUE
PORTLAND, OREGON 97217
PHONE: (503) 280-5180
November 10, 1987
°CT ?'
Mr. Vern Chatman
3120 NE 145th
Portland, Oregon 97230
Dear Vern:
(
Since we first launched PROJECT PRIDE five years ago, it has
been the goal of the program to improve student achievement,
attendance and behavior. With the support of my administrative
staff, the faculty and staff of Jefferson High School, parents,
and members of.the Jefferson community, PROJECT PRIDE has been
one of this school's most successful endeavors.
The, PROJECT PRIDE committee has established The Bowman Awards
this year to recognize the efforts of those who exemplify the
goals of the project, persons who have dedicated themselves to
the youth of our community. The awards are named in honor of
Dolores and Joseph Bowman, who as educators with the Portland
Public Schools, have served Portland's youth for more than 40
years.
The committee has selected you as one of the first two recipients.
May I extend my congratulations. Your contributions and
dedication to young people both 'at Jefferson High School and
in the Portland community have made you most deserving of this
honor.
The presentation ceremonies will be held December 3 during the
finale of Hello Dolly!
Please join me for this special evening.
Please contact me so that I may arrange for tickets for the
production for you, your family, and friends.
Sinc
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URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
DECEMBER 16, 1987
The December meeting of the Urban League of Portland Board of
Directors, held in the Multi-Purpose Conference Room, Urban Plaza,
10 North Russell Street, was called to order at 12:15 p.m. by
Chairperson Thane Tienson.
The following Directors were in attendance: Donny Adair, Skip
Collier, Bridget Flanagan, Bobbie Gary, Avel Gordly, Tom Kelley,
Shirley Minor, Larry Raff, Clair Silver,, Peter Thompson, Thane
Tienson, Jack Vogel, and Valerie White.
The following Directors were absent with excuse:
Cheryl Perrin, Irwin Starr, and Bob Sutcliff.
Staff in attendance were:
Alexander.
Jeff Miliner,
Ray Leary, Dick Stolz and Shirley
There were two corrections to the November 18, 1987 minutes:
1)
the possibility of expanding the Program & Planning Committee was
deferred to a later date; 2)
the amount of the loan with First
Interstate Bank is $100,000 instead of $600,000. It was moved and
seconded_(pary/Adair) to approve the minutes as amended. The
motion 2assed.
FINANCE COMMITTEE
Discussion points:
United Way budget proposal - the League is asking for
$290, 000.
Potential substantial deficit in restricted fund
balance.
Whether or not corporations will give their regular
contribution and also contribute to the Capital Fund
Drive.
It was suggested that a joint meeting of the
Finance Committee and the Fund Raising Raising Committee
be held to discuss this issue and to bring a recommendation back to the Board.
Spears property gift - too many strings attached, not
a viable option.
-2-
FUND RAISING COMMITTEE
Larry endorsed the decision not to fund Herb Cawthorne's trip to
Portland to participate in the Martin Luther King Day program as a
fund raising activity.
The Fund Raising Committee is looking into the likelihood of
giving adminstration and fund raising their own departmental
budgets rather than burying these expenses in various programs.
PROGRAM & PLANNING COMMITTEE
Avel reported that at the Program & Planning Committee's last
meeting, the Committee heard staff's proposal regarding
involvement with the county in developing a proposal targeted at
educating the black community on AIDS. The Committee felt we
could be of the most help by coordinating all the organizations
that could help in this educational role. The Program & Planning
Committee will bring any recommendations regarding this issue to
the Board for discussion. Bobbie reported that the county will be
receiving $150,000 for the AIDS Program and the League most likely
will not have to spend any money on this project.
In addition to the Employment Department update provided in the
Board Book, Skip agreed to spend a couple of days with the
Employment Department to become familiar with how the Fred Meyer
Grant is being implemented.
There was also an update on the Teen Pregnancy Program.
Valerie
reported that she asked Regena Warren, before she departed from
the League, for a summary on activities, recommendations, etc.
Avel reported that Lanita Duke will be meeting with the Program &
Planning Committee to voice her concern about how services are
being provided through the Adult & Senior Services Department
regarding the Smoke Detector Project. Three seniors called to
receive their smoke detectors and did not receive the services
they requested.
Lanita called the League and was told this was
untrue and that she should speak to Ray, which Lanita refused to
do.
Skip suggested to Lanita that she bring this matter to the
Program & Planning Committee for solution. Ray reported that Ms.
Duke was given the opportunity to address this issue and refused
to meet with him, but he had hoped that this complaint could have
been handled on the administrative level. Thane suggested that
Ms. Duke be invited to meet with the Program & Planning Committee
and Ray. A meeting is scheduled for next week. During the
lengthy discussion regarding this issue, the following suggestions
were offered to resolve this complaint and any complaints in the
future:
-3-
Development of a formal written procedure/process
to handle complaints.
Development of a grievance procedure for clients.
Ray, Program & Planning Committee, Community Relations
Committee prepare a editorial rebuttal to KBOO without
negative remarks.
Ray explained that due to the lack of executive administrative
support during the interim period there is no network in place to
field complaints. Policy and procedures are needed, but additional administrative support will be needed to facilitate
complaints.
CHAIRMAN'S REPORT
Two items need to be resolved immediately: the election of a
secretary and the Regional Delegate with one other person as the
alternate.
It was moved and seconded (Kelley/Vogel) that Larry
Raff be elected Secretary of the Board. The motion passed.
It was moved and seconded
elected the Regior
The motion gassed.
Gary) that Valerie White be
h Shirley Minor as an alternate.
NOMINATING COITTEE
Thane gave a brief update regarding the six vacancies on the
Board.
The following persons have been selected for nomination
from a priority list: George Richardson, Oscar Turner, Gina Wood,
Ray Ramsey and Thomasina Yuille.
Dr. Brenda Lockett is also being
considered.
The meeting went into executive session at 1:50 p.m.
Submitted by:
Reviewed & Approved By:
SHIRLEY ALEXANDER
Executive Secretary
Urban League of Portland
AVEL GORDLY
Secretary
Urban League Board of Directors