17/02/2016
Reporting Safety Data
Outcomes
An understanding of:
• Safety management systems and the importance of
monitoring and measurement
• How to run reports / obtain data in riskNET
• Basic data manipulation in excel and how to use data
extracts
• Local sources of data that you may be able to use
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17/02/2016
Reporting Safety Data
Why report safety data?
• Ensure legal and UCL requirements are being satisfied
• Evaluate if safety objectives have been implemented
• Assess how well risks are being controlled
• Identify trends, to help prioritize future work
• Ultimately – prevent harm!
Reporting data is a key element of Safety Management
Systems
Reporting Safety Data
Once you have extracted and manipulated data, it should
be communicated…
• To Departmental Safety Committee
• To your Head of Department (if no committee)
• Can also be included in Staff newsletters / communications
• Remember confidentiality; never give names or other
personal details when reporting Incident data
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Reporting Safety Data
Extract from UCL’s ‘Organisation & Arrangements for Safety’
document on purpose of Departmental Safety Committee
Safety Management Systems
The Plan > Do > Check > Act Cycle
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Check
Measure
performance
Investigate
incidents
• Check
implementation –
Inspections
• Assess adequacy
of controls - Audits
• Incidents
• Near misses
• Hazard
observations
Act
Review
performance
Learning
lessons
• Incidents/ill health
• Learn from others
• Take action:
• Incidents
• Inspections/audits
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Extracting data from riskNET
Extracting data from riskNET
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Extracting data from riskNET
 Reports available include Incident reports, DSE
(workstation assessments), Risk Assessments and for
Inspections
 Separate reports are available for the Responsible
Persons Register
 I’ll now demonstrate how to extract data, on DSE
(workstation assessment), Risk Assessment and Incidents
 And how to manipulate data in excel, showing basic
functions such as filtering, sorting and creating charts
Have a go!
1. Create report of DSE (workstation)
assessments in your department
2. Create report of Accident / Incident data
for past 12 months in your department
3. Manipulate the accident / incident data
you have extracted in excel to create
table and graph of incidents, separated by
category
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Other sources of data
riskNET is an important resource but you may have local
sources of data / information…
• Risk Assessments completed / reviewed each month (if
not recorded on riskNET)
• Training events (number of staff attending safety-related
training courses)
• Inspections / hazard spotting tours carried out and
recorded locally
• Outcome of audits / inspections from Safety Services or
external organisations
Summary
Today we have discussed:
• Safety management systems and the importance of
monitoring and measurement
• How to run reports / obtain data in riskNET
• Basic data manipulation in excel and how to use data
extracts
• Local sources of data that you may be able to use
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Further support
• If you want more detailed, or specific data extracts, contact
Safety Services for a bespoke report: safety@ucl.ac.uk
• riskNET tool user guides for each module:
http://www.ucl.ac.uk/estates/safetynet/tools/index.htm
• Excel workshops (face to face) are bookable via IOE IT
Services team: https://v1.bookwhen.com/ioeitsbookings
• Excel e-learning courses are available via Lynda:
https://www.ucl.ac.uk/lynda
• More on monitoring and measurement from the Health and
Safety Executive:
http://www.hse.gov.uk/managing/delivering/index.htm
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