Bldg Name: Hawkridge House (096&344&345)
UCL ESTATES & FACILITIES DIVISION
Construction Maintenance & Fire Safety
UNIVERSITY COLLEGE LONDON
EMERGENCY EVACUATION
PLAN
Regulatory Reform (Fire Safety) Order 2005
Name & Address of
Building:
HAWKRIDGE HOUSE
Occupying
Department(s) /
School(s) / Institute(s):
University College London
Warden Road, London, NW5 4SA
Students Halls of Residence
PART ONE - SPECIFIC INSTRUCTIONS & OTHER RELEVANT INFORMATION:
LOCAL FIRE
INFORMATION
OTHER
RELEVANT
INFORMATION
(Residence
Emergency
Business
Contingency
Plans)
Fire Alarm System
Local fire information is provided by UCL Fire Action
Notices (and in some buildings, by supplementary
instructions) that are provided throughout the
premises at Fire Alarm Manual Call Points, Fire
Equipment Points Bedrooms.
RESIDENCES EMERGENCY BUSINESS & CONTINGENCY
PLANS
1. Each Hall of residence is provided with ‘Emergency
Business Contingency Plan’ which details: Essential Staff
Cascade, Callout Procedures and Contact Information,
Occupant’s Temporary & Immediate Protection, Emergency
Sleeping Accommodation and other specific Details.
2. All ‘Appointed Persons’ are provided with a copy of the
Emergency Business Plans and Essential Staff Contact
Details to initiate emergency business plan, if required.
FIRE ALARM SYSTEM
1. See Page 7 for specific information on the fire alarm
arrangements for the premises.
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 1 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
PART TWO - SITE OR BUILDING SPECIFIC EVACUATION INSTRUCTIONS:
ITEMS
SPECIFIC INFORMATION OF INSTRUCTION
MAIN HAWKRIDGE TOWER - ALL FLOORS
Occupants within flats proceed to Main Stair (Single protected route); descend to
ground floor leaving by the stair fire escape directly on to Weedington Road.
MAIN HAWKRIDGE TOWER - GROUND FLOOR
Occupants within Flat A proceed to Main Entrance (via protected entrance lobby)
and leave by exit directly on to Weedington Road.
Occupants within other flats proceed to rear entrance and leave by exit into
internal courtyard escape is via double gates or through Small Annex to Warden
Road.
HAWKRIDGE LODGE - ALL FLOORS
Occupant leave rooms and have escape in two directions to stair enclosures to
final exits and leave Occupants within on other flats proceed to rear entrance and
leave by exit into internal courtyard with escape is via double gates or through
Small Annex onto Warden Road.
HAWKRIDGE SMALL ANNEXE
Occupant leave by fire exit onto Warden Road.
FIRE ASSEMBLY POINT
Fire Assembly Point is located:
Car Park adjacent to the Small Annexe
Fire Assembly
Point
Note - Extreme Care is required by all occupants in respect road traffic passing along the streets
and occupants are requested to keep noise to a minimum (particularly during nighttimes).
OPERATING AS A HOTEL
(a). Additional trained staff (including Security & Reception Staff) may be required to be on duty
Mandatory
Hotel
Operations
to supplement the ‘Appointed Persons’ role when operating in Hotel mode.
(b).
It is recommended that ‘staff’ employed when operating as a Hotel are trained at regular
interval (suggested 3 monthly for Night Staff & 6 monthly for Day Staff) as Fire Evacuation Marshals
(FEMS) and have local familiarisation training including details of the Emergency Plan & recorded
on the UCL Fire Safety Technical Note (TN) 086 - Training Record.
(c).
Regulatory Reform (Fire Safety) Order 2005 - Fire Safety Guide Sleeping
Accommodation (Issued by HM Government) Section 7 provides further guidance staff training
and procedures.
(d).
A generic Fire Risk Assessment for use when in Hotel Mode has been drawn up by CS Todd
Associates for use by all Residence Managers prior to season starting and is available through the
UCL Fire Officer.
SECURITY STAFF
(a).
Reception / Security Staff employed in the building must be familiar with the Fire Action,
Emergency Plan and Escape Routes’ for the premises, which should be recorded on the UCL
Fire Safety Technical Note (TN) 086 - Training Record.
(b).
These staff should be trained as Fire Evacuation Marshals (FEMS) and undergo local
familiarisation at frequent intervals.
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 2 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
PART THREE - DISABILITY PROVISIONS RELATING TO EMERGENCY DISABLED
EVACUATION (CONT):
ITEMS
DISABLED PROVISION WITHIN THE BUILDING
DISABLED SIGNAGE:
Fire safety and directional signage
provided within the premises:
NO * Remarks:
No Disabled Facilities need at
present
DISABLED EVACUATION LIFTS:
Complying with BS 5588 Part 8 are
provided in this building:
NO * Remarks:
No Disabled Facilities need at
present
DEAF PEOPLE FIRE ALARM
ALERTING FACILITIES:
Vibrating Pager equipment has been
provided and is connected to the fire
alarm system:
NO * Remarks:
No Disabled Facilities need at
present
VISUAL SIGNALS - equipment,
tactile signage, colour coding or
other faculties have been provided
as part of the fire evacuation
strategy for this building:
NO * Remarks:
No Disabled Facilities need at
present
DISABLED REFUGE
COMMUNICATIONS FACILITIES:
Communication facilities for
Disabled Refuges / Safe Havens
have Telephone (BT Big Button /
Communications system complying
BS 5839 Part 9) in the premises:
NO * Remarks:
No Disabled Facilities need at
present
DISABLED REFUGE FACILITIES:
Generally, only provided on
individual Risk Assessment or as
part of a PEEP initiated by the
Department
NO * Remarks:
No Disabled Facilities need at
present
Location:
Where refuges are provided,
they should be enclosed in a fireresisting structure, which creates
a protected escape route leading
directly to a place of safety and
should only be used in
conjunction with effective
management rescue
arrangements.
None
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 3 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
PART FOUR - BACKGROUND INFORMATION & ARRANGEMENTS:
LOCAL FIRE
INFORMATION
Local fire information is provided by UCL Fire Action Notices (and in
some premises, by supplementary instructions) which are provided
throughout the premises at Fire Alarm Manual Call Points, Fire
Equipment Points and in sleeping accommodation rooms, as
appropriate.
ACTION ON
DISCOVERING
A FIRE
On discovery or being made aware of a fire, immediately raise the
alarm throughout the building by operating the nearest fire alarm
call point, or as per the premises fire action notices.
CALLING THE
FIRE BRIGADE
This building’s fire alarm system is monitored on a 24-hour basis by an
Alarm Receiving Centre who will summon the Fire Brigade.
However, you should always make an Emergency Telephone call
(999 / 112) to raise the alarm.
ON HEARING
THE FIRE
ALARM
On hearing the fire alarm, immediately leave the building by the
nearest available fire exit (this may not necessarily be the way
you entered the building).
THE FIRE
ALARM
SYSTEM
(1). This building is equipped with a single stage addressable fire
alarm system. Which when activated, emits a continuous electronic
two-tone alarm throughout the building.
(2). Automatic Fire Detection (AFD) - smoke & heat detecting
devices are provided for early warning to Life 2 (L2) Standard.
(3). Fire alarm ‘Manual Call Points’ are found on routes leading from
the building (including Flat Corridors& final exits).
EVACUATION
PROCEDURE
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), Staff or a Warden, all occupants are to evacuate the building
by the nearest available escape stair, corridor or exit route to the
Final Exit. If your escape route is blocked or obstructed by fire or
smoke, you should turn your back on the fire and follow the alternative
route from the building by following the green safe condition fire
safety direction signage provided.
FIRE
ASSEMBLY
POINT
On leaving the building you should proceed to the Fire Assembly
Point; the location of the Fire Assembly Point(s) is indicated on the
local Fire Action Notices provided, which may also be supplemented
with additional information such as local escape route plans etc. Do
not obstruct the building entrances as this may hinder access to
the fire brigade crews & appliances. Beware of the road traffic and
your and others safety during the evacuation!
ELECTRONIC
SECURITY
DOOR
RELEASE
MECHANISMS
Where fitted doors forming part of the Means of Escape (MoE) may be
provided with Electromagnetic Security Locks (Cardex):
(1). Will release on Activation of the Fire Alarm System, (but there are
some exceptions to this arrangement).
(2). Each door is provided with an independent ‘break glass’
emergency release device (green box) on the direction of escape
that should be broken to release the door in an emergency (or if the
fire alarm has not activate).
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 4 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
Part Four - Background Information & Arrangements (Continued):
PLAN OF THE
EMERGENCY
ROUTES
Fire safety drawings are provided for this building. These plans show
the fire escape stairs, routes emergency door furniture and final exits
with copies available to the Fire Brigade at the main entrance of the
building (or through the UCL Fire Officer).
EMERGENCY &
ESCAPE
LIGHTING
Emergency escape lighting is provided in large &/or specific rooms,
all corridors and stair enclosures to illuminate safely the escape
routes from the premises in the event of a ‘Local Lighting Circuit’
failure (they do not illuminate on the fire alarm sounding). In
addition, illuminated directional escape signage may also be
provided.
FIRE FIGHTING
EQUIPMENT
Fire fighting equipment is strategically placed throughout the building
in accordance with the hazards identified. Only use fire-fighting
equipment if it is safe for you to do so; and you are confident that you
are using the most appropriate fire extinguisher on the correct type
fire. Do not use water on electrical or flammable liquid fires!
The Director of Residences shall designate sufficient staff to act
as Fire Evacuation Marshals (FEMs) at relevant Halls of
Residences where necessary who, in the event of a fire or incident
will check their areas of responsibility to ensure that staff, students
(where practicable) and visitors are accounted for by:
During Normal
Working Hours
UCL FEMs
(a). Ensuring that all staff such as Housekeeping, Cleaning &
Maintenance and other staff & students (where practicable) located in
residence offices, refectories, kitchens and reception areas or
residential accommodation are evacuated and directed to an
appropriate Fire Assembly Point.
(b). Appointed Persons (when available) will also act as Fire
Evacuation Marshals during normal working hours at those
Residences in addition to their principal duties set out below.
Out of Normal
Working Hours
APPOINTED
PERSONS
SECURITY
CONTROL
ROOM
(Emergencies)
Provision of ‘Appointed Persons’ - The Dean of Students has
designated as ‘Appointed Persons’ all Wardens, Vice Wardens,
Residential and Managerial Staff for each Hall of Residence. The
principal duties of an ‘Appointed Person’ are:
(a). Raising the local fire alarm where necessary and ensuring that
the Emergency Services are called by dialling ‘999’/ ‘Ext 222’ on a
suitable landline or mobile telephone;
(b). Marshalling students (& guests) to the appropriate Fire Assembly
Point;
(c). Liaising with the local Authority Senior Fire Officer in attendance
in respect of details: of the location of the fire or incident, any trapped
or injured occupants (if known); providing Keys / Codes for access;
local information and general assistance as necessary, to deal with
the incident.
UCL Security Control Room is staff on a 24/7 basis:
Tel:
020 - 7679 - 3333 (Main Number)
Tel:
020 - 7387 - 6342 (Alterative Number)
Tel:
020 - 7679 - 2108 / 2158 (UCL Security Duty Supervisor)
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 5 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
Part Four - Background Information & Arrangements (Continued):
MEETING THE
FIRE BRIGADE &
HAZARD
INFORMATION
Normal Working Hours - the fire brigade will be met by the Hall
Manger / Appointed Person / FEMs.
Out of Hours - the ‘Appointed Person’ will meet and assist the
Fire Brigade and others, as required.
Fire Brigade Contingency Plans & Hazard Information - Fire
brigade contingency plans & hazard information is provided in a
Red A4 Folder placed in the FB Premises Box provided close
to the master fire alarm panel.
EMERGENCY
STOP OF
COOKING
EQUIPMENT
KITCHENS
Students using Kitchens should ensure that when the fire alarm
has activated that all cooking facilities are shut down safely and
quickly before leaving the area. If this is not possible, a
responsible person must inform the Appointed Person or a
Fire Brigade Officer of Cooking if left unattended on leaving the
building. Cooking should NEVER be left unattended…
INDUCTION
FAMILIARISATION
(Visitors &
Contractors)
The Director of Residences must have arrangements in place
so that all temporary and permanent staff (including Maintenance
/ Cleaning / Catering Contractors) working for more than 3 days
at a Residence, receive Local Fire Safety Induction
familiarisation and an approved record kept of the
familiarisation.
TRAINING
(Staff)
The Director of Residences must have arrangements in place
undertake local fire safety familiarisation of the building(s)
where Residence Staff (including Maintenance / Cleaning /
Catering Contractors) work or visit regularly Annually, and an
approved record kept. Additionally, where there is a change
of work activities or working environment for Staff Contractors or
visitors they also receive a separate Familiarisation Briefing and a
new record raised and kept.
TRAINING
(Students)
STAFF &
STUDENT
TRAINING
The Dean of Students / Director of Residences shall provide
at the start of each academic session, as ‘good practice’ fire
safety information to students and visitors. It is recommended
that this information includes 'action in the event of fire and
emergency evacuation procedures’ relevant to the student
accommodation.
This will generally take the form of the Fire Action Notices
displayed in each residential bedrooms and any addition relevant
information.
FIRE EVACUATION
DRILLS
The Dean of Students / Director of Residences shall carry out
at the start of the Autumn Term (October) and at each
academic session and adequate number of fire drills
(preferably at least 1 per day and 1 during darkness).
A record of each fire drill should be kept.
Note: Unwanted alarm activations are treated as supplementary fire drills
throughout the year.
INDUCTION
FAMILIARISATION
(Visitors &
Contractors)
The Director of Residences must have arrangements in place
so that all temporary and permanent staff (including Maintenance
/ Cleaning / Catering Contractors) working for more than 3 days
at a Residence, receive Local Fire Safety Induction
familiarisation and an approved record kept of the
familiarisation.
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 6 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Hawkridge House (096&344&345)
Part Five - Fire Alarm Background Information & Arrangements:
HAWKRIDGE HOUSE FIRE
ALARM DESIGN
Introduction - During the refurbishment of Hawkridge House, a new fire alarm
programming arrangement was introduced to significantly reduce false alarms,
reduce disruption to occupants due to the size the premises and call the Fire
Brigade unnecessarily. The fire alarm programming activates the sounder only in
the room of origin and then continues to monitor the detector to see if there is a
change in ambient conditions from that which activated the system in the first
instance. Any changes such as heat gain, another detector activating or a call
point being used activates the system for the whole building requiring total
evacuation of the occupants and summoning the fire brigade. However, if there
are no changes to the ambient room conditions, then after 5 minutes or so the
fire alarm resets itself and the room sounder stops sounding.
Fire Alarm
System
What Happens - activation of the smoke detector in a bedroom will trigger the
sounder in the room to act as local warning alarm, but will not generate fire
activation of the whole system (necessitating full evacuation and summoning of
the fire brigade) unless:
• if there is a change in ambient conditions in the room and then the fire
alarm will go into full evacuation mode and call the Fire Brigade,
• the sensor detects heat gain as well as smoke obscuration; or, if a second
detector activates; or, if a manual call point is activated,
• fire alarm panel will self-cancel the room pre-alarm, if the ambient
conditions do not progress into fire activation mode automatically, after
suitable time out delay of approximately 5 minutes,
• manual call points are provided in cluster flats only - not in common areas
(such as stairs and landings) for ease of identification of activation,
• manual call points are provided in common areas in the Annexe
accommodation on landings and stair enclosures,
• any activation of call point or detector will evacuate the premises,
• please ensure that the Flat Kitchen Doors and kept shut at all times to
prevent unwanted fire alarms from cooking products.
• smoke detectors in the common areas of the premises will activate the fire
alarm system and evacuate the whole of Hawkridge House building calling
the fire brigade.
• activation of the Hawkridge House will not activate the Annex Buildings fire
alarm system and visa versa - to minimise disturbance to occupants,
_______________________________________________________________________________________________________________
Date Last Amended: Aug 10
EP: 7 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240