Safety Services
Fire Safety
UNIVERSITY COLLEGE LONDON
PREMISES FIRE SAFETY HANDBOOK
Regulatory Reform (Fire Safety) Order 2005
140 Hampstead Road
University College London
London NW1 2BX
INTRODUCTION NOTES
This document will provide you with the information that you need to know in order to use your building safely whilst
complying with UCL policy and fire safety legislation. Each UCL building has been given a risk rating, and this dictates how
often fire safety reviews take place, as well as how often departmental staff and fire evacuation marshals should receive full
fire safety training.
UCL Departments must ensure that:

all staff are adequately trained on induction;

this training is refreshed periodically (depending on the fire risk rating);

fire evacuation marshals (FEM) are appointed for each floor the building;

fire evacuation marshals are suitably trained, including refresher trained periodically (depending on the fire risk
rating);

departmental areas and the risks contained therein are managed safely;

appropriate arrangements are in place to ensure the safe evacuation of disabled people;
Fire Safety Reviews - UCL Fire Safety Staff will periodically carry out fire risk assessments and fire safety reviews. The
period in which these reviews will take place will be dictated by the determined risk of the building.
Every October - a fire drill will be carried out in most UCL buildings and following the drill, fire FEMs will receive a Toolbox
Talk of relevant information to report back to their colleagues. A report will be published on line, and this process will act as
an annual training supplement to ensure that UCL people remain aware of the significant findings of our fire risk
management process.
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
[Doc Ref: EDT-10 Rev 1]
EP: 1 of 9.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 1 - Instruction to Building Occupants:
Building Fire Risk
Rating:
Category Three
Fire Risk Assessment in this building will be
undertaken every 2 years
Fire Risk Assessment:
(subject to building changes or alterations)
Fire Risk Assessment
Review:
Interim A (Annually) - Fire Safety Staff
Interim B (High Risk Bldgs only) - Fire Safety Staff
Department Fire Risk
Review (iaw TN077):
Departments - review annually & keep completed copies
locally for fire brigade inspection
Staff Training (TN086):
New Staff Induction - immediate on arrival carry out full
walk of building, escape routes & Staff member to
complete ‘Basic Fire Safety’ eLearning on Moodle
Refresher - full training as per induction to be completed
by all staff on periods determined in risk rating time line
above.
(Additional refresher training will be delivered by means of Toolbox Talks.
These will be given following fire risk assessments, reviews and fire
evacuation drills, at least annually to FEMs. This information will then be
cascaded to all staff by FEMs).
FEM Training (TN099):
Minimum number of trained FEMs per floor in this
building is: FIVE (5)
New / initial FEM training - completed through eLearning
on Moodle.
Refresher - the FEM refresher period is determined in risk
rating time line above.
(Additional refresher training will be delivered by means of Toolbox Talks.
These will be given following fire risk assessments, reviews and fire
evacuation drills, at least annually, to FEMs).
Relevant
Information
Fire Drill:
Scheduled annually for start of term (October)
Persons with
Disabilities:
Department to provide PEEPs
arrangements (see details below)
and
specific
Instructions:
Other Information:

Please note upon occupying this building, your
department must carry out a full fire safety induction for
all members of staff in accordance with UCL TN086.

You have a duty to maintain safety within your area.

You are not permitted to enter service areas, or to use
these areas for storage.

You must frequently review the general housekeeping
and safety of electrical appliances within your area.
Information:

140 Hampstead Road was a warehouse constructed in 1960,
which has been converted for use as UCL departmental
decant space. The floor areas are relatively large open plan
areas, protected by automatic fire detection.

The nature of use by UCL will be somewhat flexible, as
departments move in and out.
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 2 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 2 - Specific Evacuation Instructions:
Local fire
information:
Fire Action Notices (and in some premises, additional supplementary
instructions) located throughout the premises at fire points and within
residential sleeping accommodation rooms, are the local fire
Emergency Plan and you should be aware of its contents.
Action on
discovering a
fire:
On discovery or being made aware of a fire, immediately raise the
alarm to give warning throughout the building by operating the
nearest fire alarm call point.
On hearing
the fire alarm:
On hearing the fire alarm, leave the building immediately by the
nearest available fire exit (this may not necessarily be the way you
entered the building).
The fire alarm
system:
(1). This building is equipped with a single stage addressable fire alarm
system. Which when activated, emits a continuous warning throughout
the building.
(2). Automatic Fire Detection (AFD) - smoke & heat detecting devices
are provided for early warning of fire to aid faster escape.
(3). Manual Call Points (MCPs) - means for raising the fire alarm in
addition to fire detection is by operating MCPs that may be found on
routes leading from the building (including corridors, landings,
staircases & final exits).
Calling the
fire brigade:
Dial Ext: 222 on a UCL Internal Extension and report the fire (use the
Building Reference number to assist in identifying the premises or the
address shown on the UCL Fire Action Notices).
This building’s fire alarm system is monitored on a 24-hour basis who
will summon the Fire Brigade. However, you should always make an
Emergency Telephone call (Ext: ‘222’) to raise the alarm
Evacuation
procedure
and using lifts
during fire:
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), occupants are to evacuate the building by the nearest
available escape stair, corridor or exit route to the Final Exit from
the building. If your escape route is blocked / obstructed by fire or
smoke, you should turn your back on the fire and follow the alternative
route from the building by following the green fire escape directional
signage provided.
Lifts should not be used in the event of the fire alarm sounding.
Fire
Assembly
Point:
On leaving the building you should proceed to the Fire Assembly
Point; the location of the Fire Assembly Point(s) is indicated on the
local Fire Action Notices provided, which may also be supplemented
with additional information such as local escape route plans etc. Do
not obstruct the building entrances as this may hinder access to the
fire brigade crews & appliances. Beware of the road traffic and your
and others safety during the evacuation!
Electronic
security door
release
mechanisms
see TN002
and TN004:
Where fitted doors forming part of the Means of Escape (MoE) may be
provided with Electromagnetic Security Locks (Gallagher):
(1). Generally, locks release on activation of the fire alarm system (but
there are some specialist exceptions to this requirement);
(2). Each door is provided with an independent ‘break glass’
emergency release device (green box) in the direction of escape that
may be activated to release the door in an emergency.
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 3 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 3 - Emergency Disabled Evacuation Provisions:
Mobility Impaired
Persons (MIP) or
Persons with
Disabilities:
Department’s local management arrangements and fire
evacuation strategy for MIP and disabled persons should not
rely solely on the Fire & Rescue Service, rescuing people
waiting in refuges but for the Department to have satisfactory
arrangements in place to assist person from the building.
Personal Emergency
Evacuation Plan
(PEEP)
Managers should review & use the ‘Disable Information
Emergency Egress Assessment & personal Emergency
Evacuation
Plan
(PEEP)’
available
from
www.ucl.ac.uk/fire/documents under ‘Disabled’
Disabled
Facilities:
Refuges
(Generally, only provided on
individual Risk Assessment or
as part of a PEEP initiated by
the Department):
Where refuges are provided, they will be located in fireresisting structure, which creates a protected area so the
refuge can be used as a safe resting place as well as a
place to wait in a phased evacuation while the go-ahead for
a full escape is established. Where provided, the refuge will
be equipped with a suitable means of communications.
People should never be left in a refuge point to wait for the
Fire and Rescue Service.
Refuges should only be used in conjunction with effective
management rescue arrangements.
Disabled Refuge
Communications
Facilities:
Relevant
Information
(Communication facilities for
disabled refuges have BT big
button telephone or system
complying BS5839-9):
Disabled Evacuation
Lift:
Deaf Persons Fire
Alarm Alerting
Facilities:
General Emergency
Evacuation Plan
(GEEP):
(1). Local coms by phone or talk box with local instructions
and numbers to call;
(2). Mobile Users should call the UCL Security Control Room
(available 24/7) who can arrange help and assistance on:
020 7679 3333 (Ext: 33333)
Alternative Number (24/7) - 020 7387 5256
UCL Security Ops (24/7) - 020 7679 2108 (Ext: 32108)
None
Deaf Messaging System (DMS) provide and connected to
the fire alarm system:

Not provided
The building is provided with fire safe lobbies to each stair
- which will provide time for arrangements to be made for
others to assist.
The person you are visiting will take you to the refuge, which
is within the evacuation stairway at each level of the building.
If you are able, make you own way down the stairs in your
own time, once all other occupants have passed you.
Other Information:
Staircase lobbies and enclosures will offer some degree
of protection that can be used as a temporary waiting
area for persons whose evacuation may be slightly
slower, whilst other occupants safely evacuate the
building.
Specific arrangements will be provided via a PEEP
Assessment
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 4 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 3 - Centrally Timetabled Space Disability Provisions (Cont.):
Centrally Timetabled Lecture Theatres & Seminar Rooms - Disable
(Wheelchair) Emergency Egress Facilities / Arrangements
Lecture Theatre
/ Seminar Room
Locations
Accessible /
Egress
None
None1
N/A
None
Limited2
N/A
None
Accessible3
N/A
Evacuation Arrangements
3.1. Disability Emergency Egress Statement
Introduction - to assist in understanding the individual person’s emergency egress
needs, UCL has developed a simple guide and assessment tool to be used by
Department Heads / Managers and their staff, to develop an agreed individual
strategy for emergency egress.
The agreed procedures with individual and departmental responsibilities are formally
set out in the form of a Personal Emergency Egress Plan (PEEP).
UCL General Policy for Individual Members of Staff and Students - the policy is to
make reasonable adjustment, provide specific equipment, alterations or management
procedures on an individual, personal need.
UCL Heads of Departments shall, as part of their departmental arrangements for staff,
students or visitors that have restricted mobility, sensory disabilities or who are
temporarily incapacitated, provide safe egress to a ‘place of safety’ in case of a fire or
emergency evacuation.
Disabled Persons - have a duty to make UCL Heads of Departments or their
representatives aware of their condition as far as it is relevant to the individual’s
emergency planning and egress in the case of fire.
The route for making ‘reasonable adjustment’ and formulating a Personal Emergency
Evacuation Plan (PEEP) is a form called 'Assessment for Emergency Evacuation
Planning of People with Restricted Mobility or Sensory Disabilities from UCL
Premises' and is available from the fire safety web site (www.ucl.ac.uk/fire) under
Disabilities.
General - reasonable adjustment, provision of specific equipment and management
procedures will be provided by UCL on an individual basis and formulised in a
Personal Emergency Evacuation Plan (PEEP) by both parties, should the need arise.
1
None - No Disabled Access or Egress available;
2
Limited - Emergency egress requires management & other assistance, should be planned & written up on PEEP;
3
Accessible - Access and Egress available without general assistance as generally facility where practical to self-escape;
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 5 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 4 - Background Information & Arrangements:
Fire Fighting
Equipment
Firefighting equipment is strategically placed throughout the building
in accordance with the hazards identified. Only use fire-fighting
equipment if you have been specifically trained and it is safe for you
to do so; and you are confident that you are using the most
appropriate fire extinguisher on the correct type fire.
Emergency &
Escape
Lighting
Emergency escape lighting is provided in large &/or specific rooms,
all corridors and stair enclosures to illuminate safely the escape
routes from the premises in the event of a ‘Local Lighting Circuit’
failure (they do not illuminate on the fire alarm sounding). In
addition, illuminated directional escape signage may also be
provided.
Emergency
stop of
machines /
processes /
high risk areas:
Designate Staff or FEMs should ensure that where hazardous
processes are being used, they are shut down safely and quickly
before leaving the area. If this is not possible, a responsible person
must inform the Senior FEM or a Fire Brigade Officer of the
hazard and possible affect if left unattended etc. immediately on
leaving the building!
Meeting the Fire
Brigade &
Hazard
Information:
Normal Working Hours - the fire brigade will be met by the Senior
Fire Marshal on behalf of Departments / Institutes with local security
or maintenance staff in attendance.
Out of Hours - generally UCL or local Security will meet and assist
the Fire Brigade with maintenance staff attending if required.
Fire Brigade
Emergency
Building Plans:
Fire Plans are provided for each building to assist in the
management of fire safety in the premises and are updated as part of
the fire risk assessment process. These plans show the fire escape
stairs, routes emergency door furniture, final exits and other relevant
information for use by Fire Brigade & others - Departments may
obtain copies through the UCL Fire Safety Manager.
Premises
Information
Boxes (PIB):
Fire Brigade Contingency Plans & Hazard Information - fire
brigade building plans and general / hazard information is provided in
a Red A4 Folder placed in the fire brigade Premises Information Box which is generally located close to main entrance and the master fire
alarm panel.
Protected Main
Stairs
Protected Stair Enclosures - stairs are to remain free of any
combustible materials, storage, fixtures or fittings with all wall and
floors having a surface flame spread of ‘Class 0’ to ensure the
maintenance of the means of escape. See UCL Fire Safety
Technical Note TN069 www.ucl.ac.uk/fire/.
Location and Provision of Lockers (Circulation Areas) - stairs and
some corridors are to remain free of any storage including lockers for
further and specific information see UCL Fire Safety Technical Note
TN070 www.ucl.ac.uk/fire/.
Other
Information:
None
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 6 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Premises Fire Safety Handbook
Bldg Name: 140 Hampstead Road (318)
_______________________________________________________________________________________________________
Part 5 - Staff Training & Fire Evacuation Marshal Arrangements:
Senior Fire
Evacuation
Marshal
(SFEM)
The Senior FEM
meets the fire
brigade & assists
them with building
information and
notifying them of
hazards within
building
The Head of Department / Institutes must appoint a suitable
member(s) of staff in each building that the Department occupies,
to become a Senior Fire Evacuation Marshal (SFEM) to:
(1). Liaise with other SFEMs (if a multi-occupied building) and fire
brigade, local security and maintenance staff during normal
working hours etc.;
(2). Co-ordinate the Departmental FEMs with others (such as the
Landlord’s agents) and with other occupiers, as necessary;
(3). Provide local information to the fire brigade on any specific
hazards related to the premises areas occupied; particularly,
where there are laboratories or hazardous substances or
processes used etc.;
Fire Evacuation
Marshals (FEMS):
Due to the size and complexity of UCL, it is neither practical nor
feasible to maintain a meaningful register of building occupants to
account for those persons using premises during normal working
hours. It is UCL policy that all Heads of Departments shall
designate sufficient staff to act as Fire Evacuation Marshals
(FEMs), who in the event of a fire or incident will check their
areas of responsibility. FEMs will request politely but firmly that
all staff, students and visitors evacuate the building immediately
by the nearest available fire exit route, they may assist Persons
with Disabilities and liaise with the fire brigade, as necessary.
Staff Working
Outside of Normal
Hours:
Heads of Departments must have arrangements in place to
insure that staff or students are employed out of normal working
ours that there is suitable ‘Lone Working’ policy and
arrangements in place to ensure that all occupants can be
accounted for in case of fire and evacuation by the fire brigade.
UCL FEMs
Fire Evacuation
Drills:
Fire Drills - annual fire drills are carried out at beginning of the
Autumn Term (October) of each year by the UCL Fire Safety
Manager or the Landlord if your are Tenants in a non-owned UCL
or managed premises.
Note: Unwanted alarm activations are treated as supplementary
fire drills throughout the year.
Staff &
Student
Training
Induction
Familiarisation
(Staff, Visitors &
Contractors):
The Heads of Departments must have arrangements in place
so that all Temporary & Permanent Staff, Postgraduate Research
Students and others working for more than 3 days in the
Department,
receive
Local
Fire
Safety
Induction
familiarisation and an approved training record raised and
kept.
Training
(Students):
The Heads of Departments shall provide at the start of each
academic session, fire safety information for all undergraduates
/ postgraduates studying in their Department.
Periodical (Staff)
Familiarisation:
The Regulatory Reform (Fire Safety) Order requires that all
temporary and permanent staff receive local fire safety
familiarisation of the building(s) that staff, work or visit periodically
or when there has been a change of work activities or working
environment for employees, postgraduate students or visitors;
and that a record is kept. Based on the building layout,
evacuation procedures and risk based approach the frequency
for under taking staff fire evacuation familiarisation in this building
_______________________________________________________________________________________________________________
Date Last Amended: Oct 14
EP: 7 of 7.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk / Tel: 020 7679 1240
Fire
Action
Hampstead Road
140 Hampstead Road
On discovering a fire - operate the nearest
fire alarm call point. Dial Ext: 222 / (9)999
& call the Fire Brigade - your address is:
University College London
132 Hampstead Road
London NW1 2BX
Only attempt to fight the fire, if it is safe
and practical to do so - using the most
appropriate fire extinguisher for the type of
fire you intend to tackle.
Do not use WATER on ELECTRICAL or
FLAMMABLE LIQUID fires.
On hearing the fire alarm - leave the building
by the nearest AVAILABLE FIRE EXIT.
 CLOSE - all doors and windows as you leave.
 Do NOT - stop to collect belongings.
 Do NOT - use the lift.
 Do NOT - re-enter the building until instructed to do so
by the Senior Fire Officer present.
When clear of the building - proceed to your
designated FIRE ASSEMBLY POINT at:
Rear Service Road
(Note: fire evacuation marshals and occupants may need to be dynamic and move
to areas further away from the building if the assembly point becomes congested).
Caution required by occupants’ in relation to road traffic when evacuating the
premises
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT.