Bldg Name: 123 Grays Inn Road (347) UCL ESTATES Fire Safety UNIVERSITY COLLEGE LONDON EMERGENCY PLAN Regulatory Reform (Fire Safety) Order 2005 Name & Address of Building: International Centre for Excellence in Dentistry (ICED) Occupying Department(s) / School(s) / Institute(s): University College London 123 Grays Inn Road, London WC1X 8WD Eastman Continuous Professional Development (CPD) JD Hull & Associates (Private Dental Practice) PART ONE - SPECIFIC INSTRUCTIONS & OTHER RELEVANT INFORMATION: LOCAL FIRE INFORMATION Local fire information is provided by UCL Fire Action Notices (and in some buildings, by supplementary instructions) that are provided throughout the premises at Fire Alarm Manual Call Points & Fire Equipment Points. (1). 123 Gray’s Inn Road is formed of 2 occupancies: RELEVANT INFORMATION • Eastman Continuing Professional Development (CPD) • JD Hull & Associates (Private Dental Practice) whom are tenants of Eastman CPD (2). The 'Weekly Fire Alarm Test' is normally carried out on a Tuesday morning between 09.15 & 09.45 am. _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 1 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) PART TWO - SITE OR BUILDING SPECIFIC EVACUATION INSTRUCTIONS: ITEMS SPECIFIC INFORMATION OF INSTRUCTION 1. MAIN ESCAPE FROM ALL (INCLUDING BASEMENT) FLOORS The Main Stair (Stair A) descends from 5th, 4th, 3rd, 2nd, 1st (& the Basement ascends) to ground floor level where escape from the building is via the Main Entrance onto Gray's Inn Road. Main Stair 2. ALTERNATIVE ESCAPE FROM 5th, 4th, 3rd & 2nd FLOOR LEVELS (a). Alternative escape from 5th to 3rd floor is via an external spiral stair (Stair C) located at the northeast corner of the premises that descends to a flat roof at the second floor level. Alternative Escape Stairs (b). At the second floor the escape route passes through an access door into an internal fire escape staircase (Stair B), that descends to the ground floor level and discharges at the rear of the premises via a fire exit directly onto Brownlow Mews. Once in the Mews, there is access at the north end onto Guildford Street and by following the pavement around to the Fire Assembly Point on Gray's Inn Road outside the Blue Lion Public House. 3. Alternative Escape Stairs Alternative escape from these floors is via the internal fire escape staircase (Stair B) that descends to the Ground Floor Level and discharges at the rear of the premises via a fire exit directly onto Brownlow Mews. Once in the Mews, there is access at the north end onto Guildford Street and by following the pavement around to the Fire Assembly Point on Gray's Inn Road outside the Blue Lion Public House. 4. Alternative Basement ALTERNATIVE ESCAPE FROM 1st & GROUND FLOOR ALTERNATIVE ESCAPE FROM BASEMENT LEVEL Alternative escape from the Basement ascends the alternative escape route stairs (Stair B) that discharges at the rear of the premises via a fire exit directly onto Brownlow Mews. Once in the Mews, there is access at the north end onto Guildford Street and by following the pavement around to the Fire Assembly Point on Gray's Inn Road outside the Blue Lion Public House. 5. FIRE ASSEMBLY POINT The Fire Assembly Point is located: Fire Assembly Point Outside the Blue Lion Public House (131 - 133 Gray's Inn Road) _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 2 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) Part Two - Site or Building Specific Evacuation Instructions (Cont): ITEMS SPECIFIC INFORMATION OF INSTRUCTION 6. RADLAM BOLTS Use - Fitted to internal or final exit doors to be opened and used ONLY in an emergency. Operation - Strike glass/ceramic tube with hammer (or other heavy object) to break the tube; this allows the lock tongue to be released. The door may need to be pulled or pushed to release tension on the bolt and open the door. Safety - Beware of glass shards when glass panels are broken. A hammer is supplied to assist in breaking the glass and to protect user from cuts and abrasions. Signage - Look for green 'safe condition' sign that indicates 'break glass to open door'. RADLAM BOLT (Emergency Door Furniture) Safety Note - If you discover a similar type of lock without a hammer attached then contact the Senior Fire Evacuation Marshal / Department Safety Officer (DSO) for hammer to be replaced. 7. PATIENTS & DISABLED PERSONS (a). When a patient is under treatment, it is at the discretion of the clinician whether the patient is in more danger if moved than staying in the surgery with the clinician and the clinician requesting a colleague to convey the situation to the Senior Fire Marshall when leaving the site. (b). Be aware at all times the presence and whereabouts’ of disabled people on site, to enable the quick response to their needs. In most cases, it will be safer not to move / evacuate a disabled person with limited mobility, but to remain with them, asking a colleague to notify a member of the Senior Fire Marshall on exiting the building. Patients & Disabled Persons (c). The reasoning behind the above two points is that moving a patient under treatment or a disabled person with limited mobility may cause more danger or injures, relative to the likely response time from the Fire Brigade. Remember that simply travelling through one doorway should retain the fire for 30 minutes. An area or room should be nominated on each floor where staff accompanying disabled would feel more secure. (4). Local arrangements must be put in place for all members of staff, students and visitors who have restricted mobility, sensory disabilities or temporarily incapacitated working, studying or visiting the building. It is important that individuals make their colleagues aware of their disabilities. The local Fire Evacuation Marshal should agree a plan with the Senior Fire Evacuation Marshal for evacuating disabled individuals. _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 3 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) PART THREE - DISABILITY PROVISIONS RELATING TO CENTRALLY TIMETABLED SPACE: Centrally Timetabled Lecture Theatres & Seminar Rooms - Disable (Wheelchair) Emergency Egress Facilities / Arrangements Lecture Theatre / Seminar Room Locations Accessible / Egress None None1 Evacuation Arrangements Not Designated as Wheelchair Accessible PART FOUR - DISABILITY PROVISIONS RELATING TO EMERGENCY DISABLED EVACUATION (CONT): ITEMS DISABLED PROVISION WITHIN THE BUILDING DEAF PEOPLE FIRE ALARM ALERTING FACILITIES: Vibrating Pager equipment has been provided and is connected to the fire alarm system: NO * Remarks: No disabled facilities provided at present VISUAL SIGNALS - equipment, tactile signage, colour coding or other faculties have been provided as part of the fire evacuation strategy for this building: NO * Remarks: No disabled facilities provided at present DISABLED REFUGE COMMUNICATIONS FACILITIES: Communication facilities for Disabled Refuges / Safe Havens have Telephone (BT Big Button / Communications system complying BS 5839 Part 9) in the premises: NO * Remarks: No disabled facilities provided at present DISABLED REFUGE FACILITIES: Generally, only provided on individual Risk Assessment or as part of a PEEP initiated by the Department NO * Remarks: No disabled facilities provided at present Location: Where refuges are provided, they should be enclosed in a fireresisting structure, which creates a protected escape route leading directly to a place of safety and should only be used in conjunction with effective management rescue arrangements. 1 No disabled facilities provided at present None - No Disabled Access or Egress available, _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 4 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) PART FIVE - BACKGROUND INFORMATION & ARRANGEMENTS: LOCAL FIRE INFORMATION Local fire information is provided by Fire Action Notices (and in some premises, by supplementary instructions) which are provided throughout the premises at Fire Alarm Manual Call Points, Fire Equipment Points and in sleeping accommodation rooms, as appropriate. ACTION ON DISCOVERING A FIRE On discovery or being made aware of a fire, immediately raise the alarm throughout the building by operating the nearest fire alarm call point, or as per the premises fire action notices. CALLING THE FIRE BRIGADE Dial (9) 999 and call the fire brigade your address is provided on the Fire Action Notices. This building’s fire alarm system is monitored on a 24-hour basis by Alarm Receiving Centre (ARC) will summon the Fire Brigade. However, you should always make an Emergency Telephone call [Dial (9) 999] to raise the alarm. ON HEARING THE FIRE ALARM On hearing the fire alarm, immediately leave the building by the nearest available fire exit (this may not necessarily be the way you entered the building). THE FIRE ALARM SYSTEM (1). This building is equipped with a single stage addressable fire alarm system. Which when activated, emits a continuous ringing bells throughout the building. (2). Automatic Fire Detection (AFD) – smoke & heat detecting devices are provided for early warning to Life 3 (L3) Standard. (3). Fire alarm ‘Manual Call Points’ are found on routes leading from the building (including corridors, landings, staircases & final exits). EVACUATION PROCEDURE USING LIFTS DURING FIRE On hearing the alarm or being directed by a Fire Evacuation Marshal (FEM), all occupants are to evacuate the building by the nearest available escape stair, corridor or exit route to the Final Exit. If your escape route is blocked or obstructed by fire or smoke, you should turn your back on the fire and follow the alternative route from the building by following the green safe condition fire safety direction signage provided. The Lift in this building should not be used in the event of the fire alarm sounding. FIRE ASSEMBLY POINT On leaving the building you should proceed to the Fire Assembly Point; the location of the Fire Assembly Point(s) is indicated on the local Fire Action Notices provided, which may also be supplemented with additional information such as local escape route plans etc. Do not obstruct the building entrances as this may hinder access to the fire brigade crews & appliances. Beware of the road traffic and your and others safety during the evacuation! ELECTRONIC SECURITY DOOR RELEASE MECHANISMS Where fitted doors forming part of the Means of Escape (MoE) may be provided with Electromagnetic Security Locks (Cardex): (1). Generally releasing on Activation of the Fire Alarm System, (but there are some exceptions to this arrangement). (2). Each door is provided with an independent ‘break glass’ emergency release device (green box) on the direction of escape that should be broken to release the door in an emergency (or if the fire alarm has not activate). _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 5 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) Part Five - Background Information & Arrangements (Continued): PLAN OF THE EMERGENCY ROUTES Fire safety drawings are provided with the Emergency Plan for the building. These plans show the fire escape stairs, routes emergency door furniture and final exits with copies available to the Fire Brigade at the main entrance of the building (or through the UCL Fire Officer). EMERGENCY & ESCAPE LIGHTING Emergency escape lighting is provided in large &/or specific rooms, all corridors and stair enclosures to illuminate safely the escape routes from the premises in the event of a ‘Local Lighting Circuit’ failure (they do not illuminate on the fire alarm sounding). In addition, illuminated directional escape signage may also be provided. FIRE FIGHTING EQUIPMENT Fire fighting equipment is strategically placed throughout the building in accordance with the hazards identified. Only use fire-fighting equipment if you have been specifically trained and it is safe for you to do so; and you are confident that you are using the most appropriate fire extinguisher on the correct type fire. Do not use water on electrical or flammable liquid fires! FIRE EVACUATION MARSHALS (FEMS) Due to the size and complexity of UCL, it is neither practical nor feasible to maintain a meaningful register of building occupants to account for those persons using premises during normal working hours. It is UCL policy that all Heads of Departments shall designate sufficient staff to act as Fire Evacuation Marshals (FEMs), who in the event of a fire or incident will check their areas of responsibility. FEMs will request politely but firmly that all staff, students and visitors evacuate the building immediately by the nearest available fire exit route, they may assist with Disabled Persons and liaise with the Fire Brigade, as necessary. SENIOR FIRE EVACUATION MARSHAL (SFEM) The Head of Department must appoint a suitable member of staff in each building that the Department occupies, to become a Senior Fire Evacuation Marshal (SFEM) to: (1). liaise (if a multi-occupied building) with other SFEMs to ensure assistance to the Fire Brigade, Duty Security and Estates staff during normal working hours etc, (2). co-ordinate the Departmental FEMs, or others such as the Landlord’s agents and/or other occupiers as necessary, (3). provide specialist information to the Fire Brigade and the Local Authorities on any specific hazards related to the premises; particularly, where there are laboratories or hazardous substances or processes used etc, (4). identify themselves to the Fire Brigade and other persons in authority by wearing a Surcoat or by a coloured safety helmet (Red) or some other distinguishing marker, (5). be self-reliant when dealing with a fire incident at the premises. Therefore, it is important that SFEMs meet the Fire Brigade on arrival at the building entrance to ensure that they give all reasonable assistance to the Senior Fire Brigade Officer in attendance. HAZARDOUS SUBSTANCES Hazardous substances are used on the premises (but not in significant quantities) and where they are used, they are stored in individually marked rooms or locations. Fire Brigade Contingency Plans contain general information on the hazardous materials that may be found on the premises. UCL FEMs SENIOR FEM MEETING THE FIRE BRIGADE & NOTIFYING THEM OF HAZARDS WITHIN BUILDING _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 6 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 Bldg Name: 123 Grays Inn Road (347) Part Five - Background Information & Arrangements (Continued): MEETING THE FIRE BRIGADE & HAZARD INFORMATION Normal Working Hours - the fire brigade will be met by the Senior Fire Marshals / Department or local Security; Duty Maintenance staff will generally attend. Out of Hours - Security will meet and assist the Fire Brigade and others, as required. Duty Maintenance staff will generally attend. Fire Brigade Contingency Plans & Hazard Information - fire brigade contingency plans & hazard information is provided in a Red A4 Folder placed in the Fire Brigade Premises Box generally located close to the Master Fire Alarm Panel. EMERGENCY STOP OF MACHINES / PROCESSES / HIGH RISK AREAS Designate Staff or FEMs should ensure that where hazardous processes are being used, they are shut down safely and quickly before leaving the area. If this is not possible, a responsible person must inform the Senior FEM or a Fire Brigade Officer of the hazard and possible affect if left unattended etc immediately on leaving the building! FIRE EVACUATION DRILLS STAFF & STUDENT TRAINING UCL Main Campus - an annual Fire Drill is carried out at beginning of the Autumn Term (October) of each year by the UCL Fire Officer. Note: Unwanted alarm activations are treated as supplementary fire drills throughout the year. INDUCTION FAMILIARISATION (STAFF, VISITORS & CONTRACTORS) The Heads of Departments must have arrangements in place so that all Temporary & Permanent Staff, Postgraduate Research Students and others working for more than 3 days in the Department, receive Local Fire Safety Induction familiarisation and an approved training record raised and kept. TRAINING (STUDENTS) The Heads of Departments shall provide at the start of each academic session, fire safety information for all undergraduates / postgraduates studying in their Department. PERIODICAL (STAFF) FAMILIARISATION The Regulatory Reform (Fire Safety) Order requires that all temporary and permanent staff receive local fire safety familiarisation of the building(s) that staff, work or visit periodically or when there has been a change of work activities or working environment for employees, postgraduate students or visitors; and that a record is kept. PERIODICAL STAFF FAMILIARISATION Based of the Building Layout, Evacuation Procedures and Risk Based Approach the frequency for under taking Staff Fire Evacuation familiarisation in this building is: ANNUALLY LOCAL DISABLED EVACUATION NOTES (1). Your Department’s Local Management Arrangements & Fire Evacuation Strategy for Disabled Persons should not rely on the fire & rescue service, rescuing people waiting in a refuge. (2). Managers should review & use the Disable Information Emergency Egress Assessment & personal Emergency Evacuation Plan (PEEP) available from www.ucl.ac.uk/fire under ‘Disabled’ Heading. End _______________________________________________________________________________________________________________ Date Last Amended: Sep 11 EP: 7 of 7. Issued by: Fire Officer, UCL Estates, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240 123 grays Inn Rd 7b 13 13 CR 111 2 23 13 1 2 13 7 1 13 3 13 6 39 23 AD 20 21.2m RO W N 5 IN dy S 7 13 AY LB FAP GR 7a 8 38 104 B ard International Centre for Excellence in Dentistry (ICED) 14 4m .0 21 0 24 9 BM 1 19.3m 12 New Printing House Square to 12 3 UG 21 DO 1 12 9 to 5 11 10 7 13 9a ME 24 OW NL 23 to OW 22 LE CO 10 21 oe bt ET RE ST Y BR 13 2 14 45 T s ken Dic ouse H 22 16 EE TR 21 a YS 15 HT 11 19 9 PH 9 WS 18.1m 9 8a 99 51 200 6 91 55 28 93 27 a 7 95 27 97 8 -54 53 30 5 5 85 3 4 4 57 TCBs 2 0 19 62 14 Scale 1:1250 0 10 20 30 40 50 60 70 80 m This map is drawn on the GB National Grid Produced on :Feb 26, 2009 2:41:38 PM Heights (if given) are in metres above Newlyn datum. The representation of a road, track or path is no evidence of a right of way. The alignment of tunnels is approximate. Produced for :Simon Cooke UCL London Reproduced using significant survey information from Ordnance Survey basic and derived scales digital data with the permission of the controller of Her Majesty’s Stationary Office. Produced by : EDINA Digimap Data Library University of Edinburgh Causewayside House 160 Causewayside Edinburgh EH9 1PR 79 81 1 29 1 4 (c) Crown copyright/database right 2007. An Ordnance Survey/EDINA supplied service