(Fire) Emergency
Evacuation Plan
Lazari Investments
Maple House
149 Tottenham Court Road
London
W1T 7BN
MKDS (Services) Ltd
Fire Safety Services & Solutions
Page 1 of 12
Maple House - October 2015
Contents
Legal Requirement: ......................................................................................................... 3
Co-operation & Co-ordination:..................................................................................... 3
Fire Wardens: .................................................................................................................... 3
Training of Fire Wardens: ................................................................................................ 3
Fire Detection And Fire Alarm System: ......................................................................... 4
Signage: ............................................................................................................................ 4
Fire Fighting Equipment: ................................................................................................. 4
Escape Routes And Final Exits:....................................................................................... 5
Evacuation Procedures: ................................................................................................. 5
Upon the discovery of a fire or smoke:..................................................................... 5
Action upon hearing the fire alarms: ........................................................................ 5
The Role of the Fire Warden:.......................................................................................... 6
General everyday duties: ........................................................................................... 6
Role of the fire warden during an activation of the fire alarm system: .............. 6
The Role of the Building Manager: ............................................................................... 8
Role of the security guard (evenings, weekends and holiday periods): ................ 9
Discovery of a fire during patrol: ............................................................................... 9
Automatic activation of the fire alarms: ................................................................ 10
Assembly Points - Ground Floor Retail Units: .............................................................. 10
Sainsbury’s:.................................................................................................................. 10
PC World: .................................................................................................................... 10
DZD Shopping Centre: .............................................................................................. 11
Assembly Point Locations: ........................................................................................ 11
Page 2 of 12
Maple House - October 2015
Legal Requirement:
It is a legal requirement of the Regulatory Reform (Fire Safety) Order 2005 that the
responsible person(s) for a premises must where required, establish and give effect
to procedures and safety drills that are to be followed in the event of an
emergency.
It is also a requirement of each employer (responsible person) to nominate and
train a sufficient number of persons to implement these procedures.
Co-operation & Co-ordination:
Under the Regulatory Reform (Fire Safety) Order 2005 each employer is responsible
for the safety of both their employees and any other relevant persons. This may
include employees of other employers as well as visitors, contractors etc.
Employers must take account of the risk to both their employees and other
relevant persons to the extent to which they have control of the premises and
other employers in the building must do the same.
The owner or landlord of the building must take into account the risk to persons
within the common parts of the premises.
Article 22 of the Regulatory Reform (Fire Safety) Order 2005 requires all parties to
co-operate, where two or more responsible persons have duties in respect of the
Order.
Fire Wardens:
All tenants must nominate a suitable number of persons to take on the role of a fire
warden.
The main function of a fire warden is, that upon an activation of the fire alarm
system, they are to assist in the evacuation of all occupants from the premises, to
designated assembly point(s) and to report as soon as possible, the status of their
area(s) to the Evacuation Co-ordinator, which in the case of this premises is the
Building Manager or in their absence, their assistant or deputy.
Fire wardens will also have a secondary function of being pro-active in the aspects
of fire prevention, fire safety arrangements, hazard spotting and reporting any
issues, failures that are discovered.
Training of Fire Wardens:
There is a legal duty placed upon employers to provide sufficient training and
instruction to Fire Wardens they appoint. Each tenant company should provide a
sufficient number of wardens and deputies to ensure their demise can be
adequately searched and evacuated.
Page 3 of 12
Maple House - October 2015
Training sessions (specific to the building) will be arranged by Lazari Investments
where all fire wardens for the building will be requested to attend. The course will
last approximately 2 hours and will address the roles and responsibilities of fire
wardens, general fire safety information and specific information in relation to the
building. On completion of the course each attendee will receive a certificate of
attendance.
This course is separate to any fire safety awareness training, which is a legal
requirement and must be provided to each of the tenant company’s employees
(including temporary and agency staff) by their employer periodically where it is
deemed appropriate.
Fire Detection and Fire Alarm System:
The fire alarm system for this building will activate upon the operation of any break
glass manual call point or from the activation of one of the automatic detectors
connected to the system.
Automatic detection is located in the circulation space of the building, in tenanted
areas and in plant areas.
Manual break glass call points are located strategically around the building and
adjacent to or near all exits from the premises.
Sounders are provided within the common areas, plant areas and in tenanted
areas.
The fire alarm system for Maple House is NOT monitored remotely as the building is
manned 24 / 7 so there is no automatic attendance by the Fire Brigade.
At the point of any changes to the manning of the building this will be reviewed.
Signage:
All escape routes and final fire exits are clearly indicated by signage.
Fire action notices are strategically sited throughout the building, which indicate
the action to be taken on discovering a fire, smoke or on hearing the fire alarm
sounding.
Fire Fighting Equipment:
Fire extinguishers are clearly marked and located at strategic locations around the
building. The main purpose of fire extinguishers is to assist occupants with their
means of escape from a building where their route may be impeded by a fire.
Although it is a requirement for a number of employees to know how to use firefighting equipment, employees are not expected to put themselves at risk by
remaining behind to fight fires and should be discouraged from doing so.
The prime requirement is for occupants to evacuate from the premises as soon as
possible.
Page 4 of 12
Maple House - October 2015
Escape Routes and Final Exits:
All exits from tenanted areas into escape staircases have been fitted with panic
bars as have the final exits.
The Building Manager is responsible for ensuring that all escape routes and exits
within the common areas are kept clear and unobstructed at all times.
Companies are responsible for ensuring that escape routes and exits from their
demised areas are kept clear and unobstructed at all times.
Evacuation Procedures:
Upon the discovery of a fire or smoke:
If any occupant of the premises discovers a fire or signs of fire e.g. smoke, they
must raise the alarm immediately before carrying out any other action.
The alarm can be raised by activating one of the [red coloured] fire alarm manual
call points situated at strategic locations around the building.
Occupants MUST NOT stop to collect their personal belongings.
Occupants should evacuate quickly but calmly towards the nearest and safest exit
from where you are located and evacuate the premises at the earliest
opportunity. The nearest exit or escape route from where you are will be indicated
by fire exit signage.
Occupants must proceed directly to the designated assembly point, report their
attendance and await further instructions.
Occupants must NOT divert to any other location before they have attended their
assembly point. If they need to leave then they must inform a senior person from
their company or their fire warden.
Occupants must not attempt to re-enter the building until they have been
authorised to do so by either the Fire and Rescue Service attending or the Building
Manager.
Action upon hearing the fire alarms:
Occupants must react to the alarms immediately and must not delay their
evacuation. Fire wardens will at this point assist the Building Manager by ensuring
that occupants begin to evacuate the premises.
Occupants MUST NOT stop to collect their personal belongings.
Occupants should evacuate quickly but calmly towards the nearest and safest exit
from where they are located and evacuate the premises at the earliest
opportunity. The nearest exit or escape route from where they are will be
indicated by fire exit signs.
Page 5 of 12
Maple House - October 2015
Occupants must proceed directly to the designated assembly point, report their
attendance and await further instructions. Occupants must NOT divert to any
other location before they have attended the assembly point. If they need to
leave then they must inform a senior person from their company or their fire
warden.
Occupants must not attempt to re-enter the building until they have been
authorised to do so by either the Fire and Rescue Service attending or the Building
Manager.
Never assume that if the fire alarm sounds, that it is a false alarm or ‘just’ a fire drill.
N.B. All staff should ensure that they are aware of these procedures, the location
of fire exits and escape routes and the location of the assembly point(s)
The Role of the Fire Warden:
General everyday duties:
Fire wardens should be vigilant as they move around their company’s areas and
the building. They should report any fire safety issue or believed contravention that
they find to either their manager or the building manager depending on where
and what the issue is. Information and awareness training will be given during the
fire warden sessions.
Be aware of any occupants within the premises who may have a form of disability
or mobility problem and who may require assistance in order for them to evacuate.
It is not acceptable to leave occupants in refuge areas and staircases with the
assumption that the Fire and Rescue Services will evacuate such occupants.
If there are any difficulties encountered or any queries arise, contact the Building
Management.
Role of the fire warden during an activation of the fire alarm system:
(Other than for routine weekly testing)
When the fire alarm system is activated, the fire warden’s main responsibility is to
ensure that all persons begin to react to the alarm and begin to evacuate safely
out of the building.
Each warden will carry out a thorough but prompt sweep search of their
designated area. The main objective being, to confirm that all of the occupants
of that area have safely evacuated prior to the arrival of the Fire and Rescue
Service.
Fire wardens must consider their own safety at all times and must refrain from
placing themselves in danger and taking any unnecessary risks. Fire wardens have
no legal responsibility for the evacuation of occupants.
Page 6 of 12
Maple House - October 2015
Fire wardens should endeavour to keep calm at all times during an emergency
and should show authority and confidence in dealing with the situation.
In a loud clear voice, request that the occupants [of where the warden is located]
are to stop everything that they are doing and are to leave the premises via the
nearest safe available fire exit.
Fire wardens are likely to experience; objection to leaving, people wanting to finish
a phone call, use of toilets, getting personal items and people wishing to exit using
the main entrance into the building. Also occupants will frequently use mobile
phones to call, text, Facebook and take pictures! People who use mobiles whilst
evacuating can potentially cause harm to others by not paying attention to what
they are doing. Occupants should be told not to be texting, phoning and
‘Facebooking’ during an evacuation.
They must also [if possible] prohibit the taking out of hot drinks and liquids with them
whilst they are evacuating the building.
If wardens experience obstruction by way of someone refusing to leave, they
should evacuate themselves and report the person’s name and company (if
known) to their manager, building manager or the Fire and Rescue Service if
needed.
During the ‘sweep search’ process it is possible that the fire warden may discover
the location of the fire. At this stage the search procedure must be terminated,
the warden should make a mental note of the location, evacuate the premises
and report their findings to the Building Manager who will relay this information
onto the Fire and Rescue Service.
Should your visibility become impaired or difficulties experienced because of
smoke and a ‘sweep search’ cannot be completed, you must evacuate
immediately by the nearest safe available escape route and report this to the
Building Manager.
Assist the building management by preventing unauthorised re-entry of people into
the building during the operation of the fire alarm.
Fire wardens should show assertiveness and instruct people to move away from the
premises where injury could potentially occur [in the event of fire] from building
materials and glass, and go to the assembly point. Wardens should also help
‘police’ the evacuation and prevent occupants from walking or standing in the
road. Wardens should also be prepared for the arrival of emergency services who
may need to get through.
On completion of their roles, the fire warden should report to the Building Manager
who will normally be found at their pre-designated point in Grafton Street outside
the final exit from the escape staircase.
Information should then be conveyed as soon as possible that the premises have
been successfully evacuated.
Page 7 of 12
Maple House - October 2015
At the very earliest opportunity after evacuating and reporting, two fire wardens
should be deployed from either HIT or INFORMA (as they are closest) to prevent
vehicles from entering into the car park at the rear of the premises.
Fire wardens may, from a safe distance, also be used to help keep people away
from the building in case of danger i.e. breaking glass.
Do not re-enter the building unless authorised to do so by your Building Manager or
the Senior Fire Service Officer attending.
REMEMBER - FIRE WARDENS MUST NOT IN ANY CIRCUMSTANCE PUT THEIR
OWN SAFETY AT RISK
The Role of the Building Manager:
Upon the discovery of a fire or on hearing the fire alarm, the Building Manager
should gather any required and relevant equipment or items and immediately
leave the building and proceed to their designated point.
Co-ordinate with fire wardens to ascertain the evacuation status as soon as
possible; the main objective is to complete the evacuation process before the
arrival of the Fire & Rescue Service.
Once the complete evacuation of the building has been confirmed, no further
action may be required other than to confirm this to the Fire & Rescue Service
when they arrive.
Any other actions or information required will be directed by the Senior Fire Officer
in attendance.
Where possible, staff who may be familiar with the building’s utility services should
be made available to give assistance to the Fire & Rescue Service should any gas
or electricity services require isolation.
If confirmation of the full evacuation of the building has not been made by the
time the Fire & Rescue Service arrive, then the building management must convey
this to the Senior Fire Officer attending, upon their arrival.
Should any person be suspected as missing or unaccounted for, then as much
information as possible should be gained as to their last known location. This
information should then be passed to the Fire & Rescue Service upon their arrival.
This information should be provided to the Senior Fire Officer attending the
incident.
Where possible, ensure all vehicles that may cause an obstruction to the
Emergency Services are removed or are requested to move immediately.
Page 8 of 12
Maple House - October 2015
At the very earliest opportunity after evacuating and reporting, two fire wardens
should be deployed from either HIT or INFORMA (as they are closest) to prevent
vehicles from entering into the car park at the rear of the premises.
Remain on hand and close by so that the Senior Fire Officer can obtain any
information that he requires.
Once the incident and evacuation is over, the Building Manager or the Senior Fire
Officer (depending on the type of incident) will give the ‘all clear’ message for all
occupants to return into the building.
The Building Manager should inform each company at their assembly point that
they may return into the building.
The wardens should remain in reception area where he will hold a de-brief with all
fire wardens and other key persons who may have been involved or have valid
information.
A record of the evacuation should be made in the site fire safety record folder.
Role of the security guard (evenings, weekends and holiday
periods):
Discovery of a fire during patrol:
The security guard will carry out regular tours of the building where there is a
possibility that they may discover a small developing fire or signs of a fire.
In this situation the guard will activate the fire alarms by activating the nearest
break glass manual call point.
The security guard will then, at their very earliest and safest opportunity telephone
999 and ask for the Fire Service. The guard will then inform them of the discovery of
a fire or smoke and give the location of the incident and the building address as
follows:
Maple House
149 Tottenham Court Road
London
W1T 7BN
The operator will then normally repeat the address back to confirm.
The guard should then evacuate the premises via their nearest and safe exit or
escape route and wait for the attendance of the Fire and Rescue Service outside
the main front entrance.
Page 9 of 12
Maple House - October 2015
Automatic activation of the fire alarms:
Upon the automatic activation of the fire alarm system, the security guard will [if at
the reception desk] look at the main fire control panel for the location of the
activation.
The security guard will then, telephone 999 and ask for the Fire Service. The guard
will then inform them of the activation and give the control panel’s location of the
activation and the building address as follows:
Maple House
149 Tottenham Court Road
London
W1T 7BN
The operator will then normally repeat the address back to confirm.
The operator may ask if the fire is a confirmed fire. In this instance the security
guard should indicate that he is on his own.
The security guard should then evacuate the premises via their nearest and safe
exit or escape route and wait for the attendance of the Fire and Rescue Service
outside the main front entrance.
In both instances the security guard should contact a member of Lazari
Investments to inform them of the situation.
Assembly Points - Ground Floor Retail Units:
Sainsbury’s:
The fire alarm system in Sainsbury’s is currently not linked to the main house system
at Maple House.
Upon Sainsbury’s fire alarm system activating the staff will sweep the shop for
customers and evacuate them and themselves from the premises.
It is expected that the majority of customers if not all, will disperse. The staff will
evacuate, [with any remaining customers] to the corner of Tottenham Court Road
and Grafton Way and await instructions from the Building Manager of Fire Brigade.
PC World:
The fire alarm system in PC World is currently not linked to the main house system at
Maple House.
Upon PC World’s fire alarm system activating the staff will sweep the shop for
customers and evacuate them and themselves from the premises.
It is expected that the majority of customers if not all, will disperse. The staff will
evacuate, [with any remaining customers] to outside the HSBC Bank and await
instructions from the Building Manager of Fire Brigade.
Page 10 of 12
Maple House - October 2015
DZD Shopping Centre:
The fire alarm system in DZD is linked to the main house system at Maple House.
Upon the fire alarm system activating, the staff will sweep the shopping centre for
customers and evacuate them and themselves from the premises.
It is expected that the majority of customers if not all, will disperse. The staff will
assemble [with any remaining customers] to outside UCL on the corner of
Beaumont Place and await instructions from the Building Manager of Fire Brigade.
Assembly Point Locations:
PC World:
Outside HSBC Bank
Sainsbury’s:
On the corner of Tottenham Court Road and Grafton Way
DZD:
Outside UCL, on corner of Beaumont Place
UCL:
Outside UCL Hospital
UCLH
Outside UCL Hospital
Informa:
Grafton Way
HIT Entertainment:
Grafton Way
Page 11 of 12
Maple House - October 2015
UCLH
UCL
DZD
BEAUMONT PLACE
TOTTENHAM COURT ROAD
BLOCK B
BLOCK A
BLOCK C
BLOCK D
SAINSBURY’S
HIT
INFORMA
GRAFTON WAY
N
W
E
HSBC
P
C
W
O
R
L
D
S
Location of The Building Manager in
the event of an evacuation
Page 12 of 12
Maple House - October 2015
Fire
Action
Maple House
(First Floor)
149 Tottenham Court Road
On discovering a fire - operate the nearest
fire alarm call point. Dial: (2)222 / (9)999 &
call the Fire Brigade - your address is:
Maple House
149 Tottenham Court Road
London W1T 7DN
Only attempt to fight the fire, if it is safe
and practical to do so - using the most
appropriate fire extinguisher for the type of
fire you intend to tackle.
Do not use WATER on ELECTRICAL or
FLAMMABLE LIQUID fires.
On hearing the fire alarm - leave the building
by the nearest AVAILABLE FIRE EXIT.
 CLOSE - all doors and windows as you leave.
 Do NOT - stop to collect belongings.
 Do NOT - use the lift.
 Do NOT - re enter the building until instructed to do so
by the Senior Fire Officer present.
When clear of the building - proceed to your
designated FIRE ASSEMBLY POINT at:
Outside UCLH and as Directed
by the Landlord’s Staff
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT.
Fire
Action
Maple House
(6th & 7th Floors)
149 Tottenham Court Road
On discovering a fire - operate the nearest
fire alarm call point. Dial Ext: 222 / (9)999
& call the Fire Brigade - your address is:
Maple House,
149 Tottenham Court Road
London W1T 7DN
Only attempt to fight the fire, if it is safe
and practical to do so - using the most
appropriate fire extinguisher for the type of
fire you intend to tackle.
Water Mist Extinguishers are safe to use on
Electrical and Flammable Liquid fires.
On hearing the fire alarm - leave the building
by the nearest AVAILABLE FIRE EXIT.
 CLOSE - all doors and windows as you leave.
 Do NOT - stop to collect belongings.
 Do NOT - use the lift.
 Do NOT - re enter the building until instructed to do so
by the Senior Fire Officer present.
When clear of the building - proceed to your
designated FIRE ASSEMBLY POINT at:
Outside UCLH and as Directed
by the Landlord’s Staff
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT.
387 MapleHse-EP
Bdg: 387
Maple House
149 Tottenham Court
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UCL
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