Bldg Name: MSSL - Holmbury House (110)
UCL ESTATES & FACILITIES DIVISION
Construction Maintenance & Fire Safety
UNIVERSITY COLLEGE LONDON
EMERGENCY EVACUATION
PLAN
Regulatory Reform (Fire Safety) Order 2005
HOLMBURY HOUSE
Name & Address of
Building:
Occupying
Department(s) /
School(s) / Institute(s):
University College London
Holmbury Hill Road, Holmbury-St-Mary
Dorking, Surrey RH5 6NT
Mullard Space Science Laboratories (MSSL)
Dept of Space and Climate Physics
PART ONE - SPECIFIC INSTRUCTIONS & OTHER RELEVANT INFORMATION:
LOCAL FIRE
INFORMATION
Local fire information is provided by UCL Fire Action
Notices (and in some buildings, by supplementary
instructions) that are provided throughout the premises
at Fire Alarm Manual Call Points & Fire Equipment
Points.
RELEVANT
INFORMATION
Surrey Fire Brigade has introduced a ‘Call Challenge System’ for
all calls initiated through an Alarm Receiving Centre without a 999
backup confirmation call by occupants from 07:00 to 19:00.
MSSL cannot guarantee that anybody will be able to call or
receive a confirmation call from the Fire Brigade the in the event of
an alarm between 07:00 to 08:00 and 17:00 to 19:00 due to site
staff levels. In this case, the Fire Brigade would attend anyway (if
MSSL does not place a ‘999’ call or the fire brigade cannot get
hold of anyone from MSSL to confirm fire call).
During ‘Normal Working Hours’ an investigation of fire alarm
activation location is required to confirm fire (Investigation Staff are
not place themselves at risk from fire or smoke) or just an
unwanted alarm situation – any doubt whatsoever then the fire
brigade will attend.
‘Out of Normal Working Hours’ - the fire brigade will attend in
the usual way however in a real fire situation ensure that a ‘999’
call is made also.
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 1 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: MSSL - Holmbury House (110)
PART TWO - SITE OR BUILDING SPECIFIC EVACUATION INSTRUCTIONS
ITEMS
SPECIFIC INFORMATION OF INSTRUCTION
1.
2nd Floor
ALTERNATIVE ESCAPE FROM SECOND FLOOR
*Alternative escape is available from the Second Floor is via flat roof and across
fire rated bridge to the SE corner of the Nµ Lab and down to the road by the
Stable Block.
2.
ALTERNATIVE ESCAPE FROM FIRST FLOOR OFFICES AROUND
MAIN STAIR (STAIR A)
*First Floor - Occupants whose rooms lead directly off the Main Stair (Stair A)
have an alternative route through adjoining offices to either Stair B or Stair C, in
case of the Main Stair (Stair A) being unavailable for escape or to enter onto the
landing
1st Floor
*Rooms 101 & 158 - Alternative escape is available from these first floor offices
via Room 143, which leads into a protected corridor and down to ground level by
Stair C and then via protected routes to final exits at the front and rear of
Holmbury House.
*Rooms 102, 104 & 104a - Alternative escape is available from these first floor
offices via Room 105, which leads into a protected corridor and down to ground
level by Stair B and then via protected routes to final exits at the front and rear of
Holmbury House.
3.
FIRE ASSEMBLY POINT
NORMAL OFFICE HOURS:
On hearing the Fire Alarm sound throughout the site, occupants are to proceed to the Fire
Assembly Point located on the Lower Terrace Garden Area on the South Side of the
Main House. The Fire Assembly Point is divided into three areas that are marked in
groups of letters corresponding to Staff & Student’s Surnames and during Normal
Working Hours, a ‘Roll Call’ will then be made at each of the three meeting points.
Staff will remain at the meeting points until the all-clear signal has been given by the Fire
Brigade. In inclement weather, once the building / location of where the alarm was
raised has been identified; staff & students may be directed to wait for the all-clear signal
in an unaffected building (if it is safe and practical to do so).
OUTSIDE OF NORMAL OFFICE HOURS (Weekends & after 18:30 hrs):
The Fire Assembly Point for OUT OF HOURS is located at the CAR PARK IN FRONT
OF MAIN HOUSE. All staff are required to record their presence in the buildings or site,
in a ‘signing-in’ book by the front door of Holmbury House. In the event of a fire alarm, the
MSSL Fire Safety Officer or his deputy will retrieve this signing-in list and perform a roll
call. After 22:30, when the site security alarm is primed, the MSSL Fire Officer or his
deputy will assume that the only building occupants are the residents in the Stable Block
and Ariel House. In exceptional circumstances, where staff is permitted to work in the
Main Building after 22:30 hrs, then the MSSL Fire Officer or his deputy will be informed.
*Note: Familiarisation - Staff occupying first & second floor areas should have specific
familiarisation of the routes described at Part 1 & 2 above. The familiarisation should be recorded on
Fire Safety Familiarisation Record Sheet (TN086) available from the UCL Fire Safety Web Site
(www.ucl.ac.uk/fire) under ‘Training’.
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 2 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: MSSL - Holmbury House (110)
PART THREE - DISABILITY PROVISIONS RELATING TO CENTRALLY TIMETABLED
SPACE:
Centrally Timetabled Lecture Theatres & Seminar Rooms - Disable
(Wheelchair) Emergency Egress Facilities / Arrangements
Lecture Theatre
/ Seminar Room
Locations
Accessible
/ Egress
None
None1
Evacuation Arrangements
Not Applicable
PART FOUR - DISABILITY PROVISIONS RELATING TO EMERGENCY DISABLED
EVACUATION (CONT):
ITEMS
DISABLED PROVISION WITHIN THE BUILDING
DISABLED SIGNAGE:
Fire safety and directional signage
provided within the premises:
NO * Remarks:
No Disabled Facilities need at
present
DEAF PEOPLE FIRE ALARM
ALERTING FACILITIES:
Vibrating Pager equipment has been
provided and is connected to the fire
alarm system:
NO * Remarks:
No Disabled Facilities need at
present
VISUAL SIGNALS - equipment,
tactile signage, colour coding or
other faculties have been provided
as part of the fire evacuation
strategy for this building:
NO * Remarks:
No Disabled Facilities need at
present
DISABLED REFUGE
COMMUNICATIONS FACILITIES:
Communication facilities for
Disabled Refuges / Safe Havens
have Telephone (BT Big Button /
Communications system complying
BS 5839 Part 9) in the premises:
NO * Remarks:
No Disabled Facilities need at
present
DISABLED REFUGE FACILITIES:
Generally, only provided on
individual Risk Assessment or as
part of a PEEP initiated by the
Department
NO * Remarks:
No Disabled Facilities need at
present
Location:
Where refuges are provided,
they should be enclosed in a fireresisting structure, which creates
a protected escape route leading
directly to a place of safety and
should only be used in
conjunction with effective
management rescue
arrangements.
1
None
None - No Disabled Access or Egress available,
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 3 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: MSSL - Holmbury House (110)
PART FIVE - BACKGROUND INFORMATION & ARRANGEMENTS:
LOCAL FIRE
INFORMATION
Local fire information is provided by UCL Fire Action Notices (and in
some premises, by supplementary instructions) which are provided
throughout the premises at Fire Alarm Manual Call Points, Fire
Equipment Points and in sleeping accommodation rooms, as
appropriate.
ACTION ON
DISCOVERING
A FIRE
On discovery or being made aware of a fire, immediately raise the
alarm throughout the building by operating the nearest fire alarm
call point, or as per the premises fire action notices.
CALLING THE
FIRE BRIGADE
Dial (9)999 and call the fire brigade your address is provided on the
UCL Fire Action Notices.
This building’s fire alarm system is monitored on a 24-hour basis by an
Alarm Receiving Centre who will summon the Fire Brigade. However,
you should always make an Emergency Telephone call (Dial 999) to
raise the alarm.
ON HEARING
THE FIRE
ALARM
On hearing the fire alarm, immediately leave the building by the
nearest available fire exit (this may not necessarily be the way
you entered the building).
THE FIRE
ALARM
SYSTEM
(1). This building is equipped with a single stage addressable fire
alarm system. Which when activated, emits a continuous electronic
two-tone alarm throughout the building.
(2). Automatic Fire Detection (AFD) – smoke & heat detecting
devices are provided for early warning to Life 2 (L2) Standard.
(3). Fire alarm ‘Manual Call Points’ are found on routes leading from
the building (including corridors, landings, staircases & final exits).
EVACUATION
PROCEDURE
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), all occupants are to evacuate the building by the nearest
available escape stair, corridor or exit route to the Final Exit. If
your escape route is blocked or obstructed by fire or smoke, you
should turn your back on the fire and follow the alternative route from
the building by following the green safe condition fire safety
direction signage provided.
FIRE
ASSEMBLY
POINT
On leaving the building you should proceed to the Fire Assembly
Point; the location of the Fire Assembly Point(s) is indicated on the
local Fire Action Notices provided, which may also be supplemented
with additional information such as local escape route plans etc. Do
not obstruct the building entrances as this may hinder access to
the fire brigade crews & appliances. Beware of the road traffic and
your and others safety during the evacuation!
ELECTRONIC
SECURITY
DOOR
RELEASE
MECHANISMS
Where fitted doors forming part of the Means of Escape (MoE) may be
provided with Electromagnetic Security Locks (Cardex):
(1). Generally releasing on Activation of the Fire Alarm System, (but
there are some exceptions to this arrangement).
(2). Each door is provided with an independent ‘break glass’
emergency release device (green box) on the direction of escape
that should be broken to release the door in an emergency (or if the
fire alarm has not activate).
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 4 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: MSSL - Holmbury House (110)
Part Five - Background Information & Arrangements (Continued):
PLAN OF THE
EMERGENCY
ROUTES
Fire safety drawings are provided with the Emergency Plan for the
building. These plans show the fire escape stairs, routes emergency
door furniture and final exits with copies available to the Fire Brigade
at the main entrance of the building (or through the UCL Fire Officer).
EMERGENCY &
ESCAPE
LIGHTING
Emergency escape lighting is provided in large &/or specific rooms,
all corridors and stair enclosures to illuminate safely the escape
routes from the premises in the event of a ‘Local Lighting Circuit’
failure (they do not illuminate on the fire alarm sounding). In
addition, illuminated directional escape signage may also be
provided.
FIRE FIGHTING
EQUIPMENT
Fire fighting equipment is strategically placed throughout the building
in accordance with the hazards identified. Only use fire-fighting
equipment if you have been specifically trained and it is safe for you
to do so; and you are confident that you are using the most
appropriate fire extinguisher on the correct type fire. Do not use
water on electrical or flammable liquid fires!
FIRE
EVACUATION
MARSHALS
(FEMS)
Due to the size and complexity of UCL, it is neither practical nor
feasible to maintain a meaningful register of building occupants to
account for those persons using premises during normal working
hours. It is UCL policy that all Heads of Departments shall
designate sufficient staff to act as Fire Evacuation Marshals
(FEMs), who in the event of a fire or incident will check their areas of
responsibility. FEMs will request politely but firmly that all staff,
students and visitors evacuate the building immediately by the
nearest available fire exit route, they may assist with Disabled
Persons and liaise with the Fire Brigade, as necessary.
SENIOR FIRE
EVACUATION
MARSHAL
(SFEM)
The Head of Department must appoint a suitable member of staff in
each building that the Department occupies, to become a Senior Fire
Evacuation Marshal (SFEM) to:
(1). liaise (if a multi-occupied building) with other SFEMs to ensure
assistance to the Fire Brigade, Duty Security and Estates staff during
normal working hours etc,
(2). co-ordinate the Departmental FEMs, or others such as the
Landlord’s agents and/or other occupiers as necessary,
(3). provide specialist information to the Fire Brigade and the Local
Authorities on any specific hazards related to the premises;
particularly, where there are laboratories or hazardous substances or
processes used etc, (4). identify themselves to the Fire Brigade and
other persons in authority by wearing a Surcoat or by a coloured
safety helmet (Red) or some other distinguishing marker,
(5). be self-reliant when dealing with a fire incident at the premises.
Therefore, it is important that SFEMs meet the Fire Brigade on arrival
at the building entrance to ensure that they give all reasonable
assistance to the Senior Fire Brigade Officer in attendance.
HAZARDOUS
SUBSTANCES
Hazardous substances are used on the premises. Fire Brigade
Contingency Plans contain general information on the hazardous
materials that may be found on the premises.
UCL FEMs
SENIOR FEM
MEETING
THE FIRE
BRIGADE &
NOTIFYING
THEM OF
HAZARDS
WITHIN
BUILDING
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 5 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: MSSL - Holmbury House (110)
Part Five - Background Information & Arrangements (Continued):
MEETING THE
FIRE BRIGADE &
HAZARD
INFORMATION
Normal Working Hours - the fire brigade will be met by the Fire
Evacuation Marshal / Contracted Security / MSSL Maintenance
staff will also normally attend.
Out of Hours - MSSL Maintenance and or Contracted Security
staff will normally attend and assist the Fire Brigade, as required
– however, local arrangements may change from time to time.
Fire Brigade Contingency Plans & Hazard Information – Fire
brigade contingency plans & hazard information is provided in a
Red A4 Folder placed in the FB Premise Box provided at the
fire alarm panel at the main entrance to Holmbury House.
EMERGENCY
STOP OF
MACHINES /
PROCESSES /
HIGH RISK AREAS
Designate Staff or FEMs should ensure that where hazardous
processes are being used, they are shut down safely and quickly
before leaving the area. If this is not possible, a responsible
person must inform the Senior FEM or a Fire Brigade Officer
of the hazard and possible affect if left unattended etc
immediately on leaving the building!
FIRE EVACUATION
DRILLS
The Head of Department is required to carry out at an annual fire
drill and record the drill for the MSSL Site and send a copy of the
report to thee UCL Fire Officer for his records (See Fire Safety
Tech Note TN103 for details).
Note: Unwanted alarm activations are treated as supplementary fire drills
throughout the year.
STAFF &
STUDENT
TRAINING
INDUCTION
FAMILIARISATION
(STAFF, VISITORS
& CONTRACTORS)
The Heads of Departments must have arrangements in place
so that all Temporary & Permanent Staff, Postgraduate Research
Students and others working for more than 3 days in the
Department,
receive
Local
Fire
Safety
Induction
familiarisation and an approved training record raised and
kept.
TRAINING
(STUDENTS)
The Heads of Departments shall provide at the start of each
academic session, fire safety information for all undergraduates
/ postgraduates studying in their Department.
PERIODICAL
(STAFF)
FAMILIARISATION
The Regulatory Reform (Fire Safety) Order requires that all
temporary and permanent staff receive local fire safety
familiarisation of the building(s) that staff, work or visit periodically
or when there has been a change of work activities or working
environment for employees, postgraduate students or visitors;
and that a record is kept.
PERIODICAL
STAFF
FAMILIARISATION
Based of the Building Layout, Evacuation Procedures and Risk
Based Approach the frequency for under taking Staff Fire
Evacuation familiarisation in this building is:
ANNUALLY
LOCAL DISABLED
EVACUATION
NOTES
(1). Your Department’s Local Management Arrangements &
Fire Evacuation Strategy For Disabled Persons should not rely
on the fire & rescue service, rescuing people waiting in a
refuge!
(2). Managers should review & use the Disable Information
Emergency Egress Assessment & personal Emergency
Evacuation Plan (PEEP) available from www.ucl.ac.uk/fire under
‘Disabled’ Heading.
End
_______________________________________________________________________________________________________________
Date Last Amended: Sep 10
EP: 6 of 6.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240