Bldg Name: Ian Baker House (124)
UCL ESTATES & FACILITIES DIVISION
Construction Maintenance & Fire Safety
UNIVERSITY COLLEGE LONDON
EMERGENCY PLAN
Regulatory Reform (Fire Safety) Order 2005
IAN BAKER HOUSE
Name & Address of
Building:
Occupying
Department(s) /
School(s) / Institute(s):
1.0.
University College London
(Ramsay Student Halls of Residence)
20 Maple Street, London W1T 5HB
Students Halls of Residence
INTRODUCTION
The standard premises Fire Action Notices (FAN) provides basic essential emergency
information for all buildings, but in most buildings, there is often a requirement for more
detailed or specific information contained in the Emergency Plan.
This a generic Fire Emergency Plan and is designed as an easy guide to the emergency
arrangements for all occupants, and as a tool for familiarisation briefings and staff training by
Fire Evacuation Marshals (FEMs) and Department Safety Officers (DSOs) etc. It is building
specific, collating relevant information extracted from various sources.
Relevant Guidance Documentation – Fire Safety Guide Sleeping Accommodation (Issued by HM
Government – ISBN: 13: 978 1 85112 817 4), which has been produced for all premises where the
main use is to provide sleeping accommodation. Including: Hotels, Guest Houses, B&Bs, Hostels,
Student Halls of Residences, Residential Training Centres, Holiday Accommodation and The Common
Areas of Flats, Maisonettes, HMOs and Sheltered Housing (other than those providing care – see
Residential care premises). [This document can be viewed & downloaded from the UCL Fire Safety
Web Site www.ucl.ac.uk/fire under RRO].
1.2.
This document forms part of the Premises Fire Risk and Fire Audit Documentation and has
the following parts:
•
•
•
Part 1:
Part 2:
Part 3:
Introduction,
General and generic building arrangements and procedures,
Site or building specific instructions or other relevant information,
•
Part 4:
Disability provisions relating to fire safety / evacuation provided in the premises.
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 1 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
2.0.
BUILDING EMERGENCY PLAN:
LOCAL FIRE
INFORMATION
Local fire information is provided by UCL Fire Action Notices (and in
some premises, by supplementary instructions) which are provided
throughout the premises at Fire Alarm Manual Call Points, Fire
Equipment Points and in Residential Accommodation Rooms, as
appropriate.
ACTION ON
DISCOVERING
A FIRE
On discovery or being made aware of a fire, immediately raise the
alarm throughout the building by operating the nearest fire alarm
call point, or as per the premises fire action notices.
CALLING THE
FIRE BRIGADE
Dial (9)999 (or Ext: 222 on a UCL internal Extension) and call the
fire brigade your address is provided on the UCL Fire Action Notices.
This building’s fire alarm system is monitored on a 24-hour basis by
the UCL Security Control Room who will summon the Fire Brigade.
However, you should always make an Emergency Telephone call (999
or Ext: ‘222’) to raise the alarm.
ON HEARING
THE FIRE
ALARM
On hearing the fire alarm, immediately leave the building by the
nearest available fire exit.
THE FIRE
ALARM
SYSTEM
(1). This building is equipped with a single stage addressable fire
alarm system. Which when activated, emits a continuous electronic
two-tone alarm throughout the building.
(2). Automatic Fire Detection (AFD) – smoke & heat detecting
devices are provided for early warning to Life 2 (L2) Standard.
(3). Fire alarm ‘Manual Call Points’ are found on routes leading from
the building (including corridors, landings, staircases & final exits).
EVACUATION
PROCEDURE
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), all occupants are to evacuate the building by the nearest
available escape stair, corridor or exit route to the Final Exit
following the green safe condition fire safety direction signage
provided. If your escape route is blocked or obstructed by fire or
smoke, you should turn your back on the fire and follow the alternative
route from the building by following the green direction signage.
FIRE
ASSEMBLY
POINT
On leaving the building you should proceed to the Fire Assembly
Point; the location of the Fire Assembly Point(s) are indicated on the
local Fire Action Notices provided that may also be supplemented with
additional information such as local escape route plans etc. Do not
obstruct the building entrances as this may hinder access to the fire
brigade crews & appliances. Warning - Beware of the road traffic
and your and others safety during the evacuation.
ELECTRONIC
SECURITY
DOOR
RELEASE
MECHANISMS
Where fitted doors forming part of the Means of Escape (MoE) may be
provided with Electromagnetic Security Locks (Cardex) which will:
(1). Generally release on Activation of the Fire Alarm System, (but
there are some exceptions to this arrangement).
(2). Each door is provided with an independent ‘break glass’
emergency release device (green box) on the direction of escape
that should be broken to release the door in an emergency (or if the
fire alarm has not activate).
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 2 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
2.0.
Building Emergency Plan (Continued):
PLAN OF THE
EMERGENCY
ROUTES
Fire safety drawings are provided with the Emergency Plan and for
each building. These plans show the fire escape stairs, routes
emergency door furniture and final exits with copies available to the
Fire Brigade at the Entrance of the building (or through the UCL Fire
Officer).
EMERGENCY &
ESCAPE
LIGHTING
Emergency escape lighting is provided in large &/or specific rooms,
all corridors and stair enclosures to illuminate safely the escape
routes from the premises in the event of a ‘Local Lighting Circuit’
failure (but do not activate on the fire alarm sounding). In
addition, illuminated directional escape signage may also be
provided.
FIRE FIGHTING
EQUIPMENT
Fire fighting equipment is strategically placed throughout the building
in accordance with the hazards identified. Only use fire-fighting
equipment if it is safe for you to do so; and you are confident that you
are using the most appropriate fire extinguisher on the correct type
fire. Do not use water on electrical or flammable liquid fires!
The Director of Residences shall designate sufficient staff to act
as Fire Evacuation Marshals (FEMs) at relevant Halls of
Residences where necessary who, in the event of a fire or incident
will check their areas of responsibility to ensure that staff, students
(where practicable) and visitors are accounted for by:
During Normal
Working Hours
(a).
Ensuring that all staff such as Housekeeping, Cleaning &
Maintenance and other staff & students (where practicable)
located in residence offices, refectories, kitchens and reception
areas or residential accommodation are evacuated and
directed to an appropriate Fire Assembly Point.
(b).
Appointed Persons (when available) will also act as Fire
Evacuation Marshals during normal working hours at those
Residences in addition to their principal duties set out below.
UCL FEMs
Provision of ‘Appointed Persons’ – The Dean of Students has
designated as ‘Appointed Persons’ all Wardens, Vice Wardens,
Residential and Managerial Staff for each Hall of Residence. The
principal duties of an ‘Appointed Person’ are:
Out of Normal
Working Hours
APPOINTED
PERSONS
HAZARDOUS
SUBSTANCES
(a).
Raising the local fire alarm where necessary and ensuring that
the Emergency Services are called by dialling ‘999’/ ‘Ext 222’
on a suitable landline or mobile telephone;
(b).
Marshalling students (& guests) to the appropriate Fire
Assembly Point;
(c).
Liaising with the local Authority Senior Fire Officer in
attendance in respect of details: of the location of the fire or
incident, any trapped or injured occupants (if known); providing
Keys / Codes for access; local information and general
assistance as necessary, to deal with the incident.
Hazardous substances are not used in significant quantities on the
premises; or where they are used, it is generally in very small
quantities in individually marked rooms or locations.
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 3 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
2.0.
Building Emergency Plan (Continued):
TRAINING
MEETING THE
FIRE BRIGADE &
HAZARD
INFORMATION
Normal Working Hours - the fire brigade will be met by the Hall
Manger / Appointed Person / FEMs.
Out of Hours – the ‘Appointed Person’ will meet and assist the
Fire Brigade and others, as required.
Fire Brigade Contingency Plans & Hazard Information – Fire
brigade contingency plans & hazard information is provided in a
Red A4 Folder placed in the FB Premises Box provided close to
the master fire alarm panel.
EMERGENCY
STOP OF
COOKING
EQUIPMENT
KITCHENS
Students using Kitchens should ensure that when the fire alarm
has activated that all cooking facilities are shut down safely and
quickly before leaving the area. If this is not possible, a
responsible person must inform the Appointed Person or a Fire
Brigade Officer of Cooking if left unattended on leaving the
building. Cooking should NEVER be left unattended!
INDUCTION
FAMILIARISATION
(Visitors &
Contractors)
The Director of Residences must have arrangements in place so
that all temporary and permanent staff (including Maintenance /
Cleaning / Catering Contractors) working for more than 3 days at a
Residence, receive Local Fire Safety Induction familiarisation
and an approved record kept of the familiarisation.
TRAINING
(Staff)
The Director of Residences must have arrangements in place
undertake local fire safety familiarisation of the building(s)
where Residence Staff (including Maintenance / Cleaning /
Catering Contractors) work or visit regularly Annually, and an
approved record kept. Additionally, where there is a change of
work activities or working environment for Staff Contractors or
visitors they also receive a separate Familiarisation Briefing and a
new record raised and kept.
TRAINING
(Students)
The Dean of Students shall provide at the start of each
academic session, as ‘good practice’ fire safety information to
students and visitors. It is recommended that this information
includes 'action in the event of fire and emergency evacuation
procedures’ relevant to the student accommodation.
This will generally take the form of the Fire Action Notices
displayed in each residential bedrooms and any addition relevant
information.
FIRE EVACUATION
DRILLS
The Dean of Students shall carry out at the start of the Autumn
Term (October) and at each academic session and adequate
number of fire drills (preferably at least 1 per day and 1 during
darkness).
A record of each fire drill should be kept.
Note: Unwanted alarm activations are treated as supplementary fire drills
throughout the year.
OTHER RELEVANT
INFORMATION:
(Residence
Emergency
Business
Contingency
Plans)
RESIDENCES EMERGENCY BUSINESS & CONTINGENCY
PLANS
(1). Each Hall of residence is provided with ‘Emergency
Business Contingency Plan’ which details: Essential Staff
Cascade, Callout Procedures and Contact Information, Occupant’s
Temporary & Immediate Protection, Emergency Sleeping
Accommodation and other specific Details.
(2). All ‘Appointed Persons’ are provided with a copy of the
Emergency Business Plans and Essential Staff Contact Details to
initiate emergency business plan, if required.
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 4 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
3.0.
SITE OR BUILDING
INFORMATION
ITEMS
SPECIFIC
INSTRUCTIONS
OR
OTHER
RELEVANT
SPECIFIC INFORMATION OF INSTRUCTION
ESCAPE FROM UPPER FLOORS:
th
Escape - 7 to
nd
2 Floors
Each accommodation floor has in addition to the Main Stair (Stair A) there is an
alternative stair (Stair B) at the west end of the building. The main stair
discharges at the ground floor via the Fire Fighting Lobby and into the internal
courtyard. The alternative escape discharges at a mezzanine level onto the patio
forming part of London Block (Ramsay Hall), where there is a choice of escape
either by Ramsay Hall main entrance or out of the courtyard into Whitfield Street.
ESCAPE FROM FIRST FLOOR:
Escape - 1
Floor
st
Each accommodation floor has in addition to the Main Stair (Stair A) there is an
alternative stair (Stair C) off the corridor to the south. The main stair discharges
at the ground floor via the Fire Fighting lobby and into internal courtyard. The
alternative escape discharges at ground level onto a patio forming part of Ian
Baker House with escape out of courtyard into Whitfield Street.
ALTERNATIVE ESCAPE FROM GROUND FLOORS:
(1). Ground Floor - the accommodation is in a short ‘single escape’ condition
which discharges into the main entrance lobby and out into the internal courtyard.
Escape Routes Ground Floors
(2). Lower Ground Floor - is generally accessed via the main stair (Stair A) from
Ground Floor fire fighting lobby, but has an alternative exit into link passage
between Ian Baker House & Ramsay Hall with access to alternative fire escapes.
ESCAPE FROM GROUND LEVEL TO A PLACE OF SAFETY:
Final Exits
Final Exits from Stair A, B & C discharge into the Central Courtyard from this
area occupants should proceed through final exit gate under New York Block arch
onto the ‘Fire Assembly Points’ on Whitfield or Maple Streets, reporting any
‘trapped persons’, ‘location the fire’ or any other relevant information to the
Appointed Person(s) or the FEMs.
FINAL EXITS FROM COURTYARD:
(a). Final Exits from Courtyard to Maple Street – occupants will need to use
the Pass Gates adjacent to the Entrance Turnstiles which are fitted with
Electromagnetic Locking Mechanisms that release on activation of the fire alarm,
and that are provided with Green Box local release overrides (see page 2 above).
Escape Route
To Street
(b). Final Exits from Courtyard to Whitfield Street – occupants will need to
pass through the right hand Pedestrian Gate that are fitted with Electromagnetic
Locking Mechanisms that release on activation of the fire alarm and which are
provided with Green Box local release overrides (see page 2 above).
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 5 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
3.0.
Site or Building Specific Instructions or Other Relevant Information (Cont):
ITEMS
SPECIFIC INFORMATION OF INSTRUCTION
FIRE ASSEMBLY POINT(S)
Fire Assembly Points are located on the pavements of:
Whitfield & Maple Streets
Fire Assembly
Points
Extreme Care is required by all occupants in respect road traffic passing along
the streets.
On Evacuation, occupants are requested to keep noise to a minimum
(particularly during night time).
OPERATING AS A HOTEL
(a). Additional trained staff may be required to be on duty to supplement the
‘Appointed Persons’ role when operating in Hotel mode.
Mandatory!
Hotel
Operations
(b). It is recommended that staff employed when operating as a Hotel are trained
at regular interval (suggested 3 monthly for Night Staff & 6 monthly for Day Staff)
as Fire Evacuation Marshals (FEMS) and have local familiarisation training
including the Emergency Plan and recorded on the UCL Fire Safety Technical
Note (TN) 086 - Training Record.
(c). Regulatory Reform (Fire Safety) Order 2005 – Fire Safety Guide Sleeping
Accommodation (Issued by HM Government) Section 7 provides further
guidance staff training and procedures.
SECURITY STAFF
Mandatory!
Security
Staff
(a). Reception / Security Staff employed in the building must be familiar with the
Fire Action, Emergency Plan and Escape Routes’ for the premises, which
should be recorded on the UCL Fire Safety Technical Note (TN) 086 - Training
Record.
(b). These staff should be trained as Fire Evacuation Marshals (FEMS) and
undergo local familiarisation at more frequent intervals.
OTHER RELEVANT INFORMATION:
(1). Fire Alarm (Ian Baker House) - The fire alarm in Ian Baker House is
independent from Ramsay Hall and will only sound in Ian Bake House to give
warning to occupants. Ramsay Hall will not evacuate, but the Warden and others
(including the Fire Brigade) will be alerted to the activation of the Ian Baker fire
alarm system.
Other Relevant
Information
(2). Fire Alarm (Ramsay Hall) - Should the fire alarm sound in Ramsay Hall
there is no need to evacuate Ian Baker House unless told to do so by the fire
brigade. However, you should enter any part of Ramsay Hall whilst the fire alarm
is activated in this building.
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 6 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240
Bldg Name: Ian Baker House (124)
7.0.
THE FOLLOWING DISABILITY PROVISIONS RELATING TO EMERGENCY
DISABLED EVACUATION ARE PROVIDED WITHIN THIS BUILDING:
ITEMS
DISABLED PROVISION WITHIN THE BUILDING
DISABLED SIGNAGE:
Fire safety and directional signage
provided within the premises:
YES * Remarks:
Disabled Facilities Identified by
appropriate signage
DISABLED EVACUATION LIFTS:
Complying with BS 5588 Part 8 are
provided in this building:
YES * Remarks:
A ‘fire fighting’ (Stair A - East)
lift may be used as an
evacuation lift with assistance
from the fire brigade
DEAF PEOPLE FIRE ALARM
ALERTING FACILITIES:
Vibrating Pager equipment has been
provided and is connected to the fire
alarm system:
NO * Remarks:
No Deaf Aid Transmitter is fitted
VISUAL SIGNALS – equipment,
tactile signage, colour coding or
other faculties have been provided
as part of the fire evacuation
strategy for this building:
NO * Remarks:
No Disabled Facilities provided
or identified as being required at
present
DISABLED REFUGE
COMMUNICATIONS FACILITIES:
Communication
facilities
for
Disabled Refuges / Safe Havens
have Telephone (BT Big Button /
Communications system complying
BS 5839 Part 9) in the premises:
YES * Remarks:
Disabled Communication
provided at each Disabled
Refuge with the Main
Communication Control Point in
the Fire Fighting Entrance Lobby
at Ground Floor
DISABLED REFUGE FACILITIES:
Generally,
only
provided
on
individual Risk Assessment or as
part of a PEEP initiated by the
Department
YES * Remarks:
(1). At each Fire Fighting Lift
lobby (Stair A) Landing 7th to 1st
Floors
(2). On each floor (7th to 2nd)
landing in alternative escape stair
(Stair B)
Location:
(1). All Floors (7th to 1st) Wheelchair users and people with sever
mobility issues should proceed to Main Stair (Stair A) Lift Lobby (If at
all practicable and safe to do so) and make sure that you location is
known through activating Refuge Communication Systems or by
occupants to raise the alarm with the Fire Brigade or Appointed
Person.
(2). Await assistance from the fire brigade to use the lift (Note this
refuge is protected from any room fire by 90 minutes fire resistance
the lobbies are also vented via windows).
NOTE: A4 size PDF Fire Safety Plans are provide for the premises below starting at the highest to lowest
floor levels.
_______________________________________________________________________________________________________________
Date Last Amended: Mar 09
EP: 7 of 7.
Issued by: Fire Officer, Estates & Facilities, Gower Street, London WC1E 6BT / fire.officer@ucl.ac.uk / Tel: 020 - 7679 - 1240