INTRODUCTION NOTES
This document will provide you with the information that you need to know in order to use your building safely whilst complying with UCL policy and fire safety legislation. Each UCL building has been given a risk rating, and this dictates how often fire safety reviews take place, as well as how often departmental staff and fire evacuation marshals should receive full fire safety training.
UCL Departments must ensure that:
• all staff are adequately trained on induction;
• this training is refreshed periodically (depending on the fire risk rating);
• fire evacuation marshals (FEM) are appointed for each floor the building;
• fire evacuation marshals are suitably trained, including refresher trained periodically (depending on the fire risk rating);
• departmental areas and the risks contained therein are managed safely;
• appropriate arrangements are in place to ensure the safe evacuation of disabled people;
Fire Safety Reviews - UCL Fire Safety Staff will periodically carry out fire risk assessments and fire safety reviews. The period in which these reviews will take place will be dictated by the determined risk of the building.
Every October - a fire drill will be carried out in most UCL buildings and following the drill, fire FEMs will receive a Toolbox
Talk of relevant information to report back to their colleagues. A report will be published on line, and this process will act as an annual training supplement to ensure that UCL people remain aware of the significant findings of our fire risk management process.
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Date Last Amended: Jun 14 EP: 1 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

Premises Fire Safety Handbook Bldg Name : 33 Bedford Place (149)
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Building Fire Risk
Rating:
Fire Risk Assessment:
(subject to building changes or alterations)
Fire Risk Assessment
Review:
Department Fire Risk
Review (iaw TN077 ):
Interim A (Annually) - Fire Safety Staff
Relevant
Information
Staff Training ( TN086 ):
FEM Training ( TN099 ):
Department - review -annually & keep completed copies locally for fire brigade inspection
New Staff Induction - immediate on arrival carry out full walk of building, escape routes & Staff member to complete ‘Basic Fire Safety’ eLearning on Moodle
Refresher - full training as per induction to be completed by all staff on periods determined in risk rating time line above.
(Additional refresher training will be delivered by means of Toolbox Talks.
These will be given following fire risk assessments, reviews and fire evacuation drills, at least annually to FEMs. This information will then be cascaded to all staff by FEMs).
Minimum number of trained FEMs per floor in this building is: THREE (3)
New / initial FEM training - completed through eLearning on Moodle .
Refresher - the FEM refresher period is determined in risk rating time line above.
(Additional refresher training will be delivered by means of Toolbox Talks.
These will be given following fire risk assessments, reviews and fire evacuation drills, at least annually, to FEMs).
Fire Drill:
Persons with
Disabilities:
Scheduled annually for start of term (October)
Department to provide PEEPs and specific arrangements (see details below)
Other Information: Nil
_______________________________________________________________________________________________________________
Date Last Amended: Jun 14 EP: 2 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

Premises Fire Safety Handbook Bldg Name : 33 Bedford Place (149)
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Local fire information:
Fire Action Notices (and in some premises, additional supplementary instructions) located throughout the premises at fire points and within residential sleeping accommodation rooms, are the local fire
Emergency Plan and you should be aware of its contents.
Action on discovering a fire:
On discovery or being made aware of a fire, immediately raise the alarm to give warning throughout the building by operating the nearest fire alarm call point .
On hearing the fire alarm:
The fire alarm system:
Calling the fire brigade:
Evacuation procedure and using lifts during fire:
Fire
Assembly
Point:
Electronic security door release mechanisms see TN002 and TN004 :
On hearing the fire alarm, leave the building immediately by the
nearest available fire exit (this may not necessarily be the way you entered the building) .
(1). This building is equipped with a single stage addressable fire alarm system. Which when activated, emits a continuous warning throughout the building.
(2). Automatic Fire Detection (AFD) – smoke & heat detecting devices are provided for early warning of fire to aid faster escape.
(3). Manual Call Points (MCPs) - means for raising the fire alarm in addition to fire detection is by operating MCPs that may be found on routes leading from the building (including corridors, landings, staircases & final exits).
Dial Ext: 222 on a UCL Internal Extension and report the fire (use the
Building Reference number to assist in identifying the premises or the address shown on the UCL Fire Action Notices).
This building’s fire alarm system is monitored on a 24-hour basis who will summon the Fire Brigade. However, you should always make an
Emergency Telephone call (Ext: ‘222’) to raise the alarm
On hearing the alarm or being directed by a Fire Evacuation Marshal
(FEM), occupants are to evacuate the building by the nearest available escape stair, corridor or exit route to the Final Exit from the building . If your escape route is blocked / obstructed by fire or smoke, you should turn your back on the fire and follow the alternative route from the building by following the green fire escape directional signage provided .
Lifts should not be used in the event of the fire alarm sounding.
On leaving the building you should proceed to the Fire Assembly
Point ; the location of the Fire Assembly Point(s) is indicated on the local Fire Action Notices provided, which may also be supplemented with additional information such as local escape route plans etc. Do not obstruct the building entrances as this may hinder access to the fire brigade crews & appliances. Beware of the road traffic and your and others safety during the evacuation!
Where fitted doors forming part of the Means of Escape (MoE) may be provided with Electromagnetic Security Locks (Gallagher):
(1). Generally, locks release on activation of the fire alarm system (but there are some specialist exceptions to this requirement);
(2). Each door is provided with an independent ‘break glass’ emergency release device (green box) in the direction of escape that may be activated to release the door in an emergency.
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Date Last Amended: Jun 14 EP: 3 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

Premises Fire Safety Handbook Bldg Name : 33 Bedford Place (149)
_______________________________________________________________________________________________________
Mobility Impaired
Persons (MIP) or
Persons with
Disabilities:
Department’s local management arrangements and fire evacuation strategy for MIP and disabled persons should not rely solely on the Fire & Rescue Service, rescuing people waiting in refuges but for the Department to have satisfactory arrangements in place to assist person from the building.
Personal Emergency
Evacuation Plan
(PEEP)
Managers should review & use the ‘Disable Information
Emergency Egress Assessment & personal Emergency
Evacuation Plan (PEEP)’ available from www.ucl.ac.uk/fire/documents under ‘Disabled’
Where refuges are provided, they will be located in fireresisting structure, which creates a protected area so the refuge can be used as a safe resting place as well as a
Disabled Refuges place to wait in a phased evacuation while the go-ahead for
Facilities: a full escape is established. The refuge will be equipped with a suitable means of communication and clearly
(Generally, only provided on individual Risk Assessment or as part of a PEEP initiated by the Department): identified.
People should never be left in a refuge point to wait for the
Fire and Rescue Service.
Refuges should only be used in conjunction with effective management rescue arrangements.
Relevant
Information
Disabled Refuge
Communications
Facilities:
(Communication facilities for disabled refuges have BT big button telephone or system complying BS5839-9):
(1). Local coms by phone or talk box with local instructions and numbers to call;
(2). Mobile Users should call the UCL Security Control Room
(available 24/7) who can arrange help and assistance on:
020 7679 3333 (Ext: 33333)
Alternative Number (24/7) - 020 7387 5256
UCL Security Ops (24/7) - 020 7679 2108 (Ext: 32108)
Disabled Evacuation
Lift:
None
Deaf Persons Fire
Alarm Alerting
Facilities:
Deaf Messaging System (DMS) provide and connected to the fire alarm system:
•
Not provided
General Emergency
Evacuation Plan
(GEEP):
Other Information:
Generally upper floors are inaccessible
Generally upper floors are inaccessible
_______________________________________________________________________________________________________________
Date Last Amended: Jun 14 EP: 4 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

Premises Fire Safety Handbook Bldg Name : 33 Bedford Place (149)
_______________________________________________________________________________________________________
Fire Fighting
Equipment
Emergency &
Escape
Lighting
Fire fighting equipment is strategically placed throughout the building in accordance with the hazards identified. Only use fire-fighting equipment if you have been specifically trained and it is safe for you to do so; and you are confident that you are using the most appropriate fire extinguisher on the correct type fire.
Emergency escape lighting is provided in large &/or specific rooms, all corridors and stair enclosures to illuminate safely the escape routes from the premises in the event of a ‘Local Lighting Circuit’ failure ( they do not illuminate on the fire alarm sounding ). In addition, illuminated directional escape signage may also be provided.
Emergency stop of machines / processes / high risk areas:
Designate Staff or FEMs should ensure that where hazardous processes are being used, they are shut down safely and quickly before leaving the area. If this is not possible, a responsible person must inform the Senior FEM or a Fire Brigade Officer of the hazard and possible affect if left unattended etc immediately on leaving the building!
Meeting the Fire
Brigade &
Hazard
Information:
Normal Working Hours - the fire brigade will be met by the Senior
Fire Marshal on behalf of Departments / Institutes with local security or maintenance staff in attendance.
Out of Hours - generally UCL or local Security will meet and assist the Fire Brigade with maintenance staff attending if required.
Fire Brigade
Emergency
Building Plans:
Fire Plans are provided for each building to assist in the management of fire safety in the premises and are updated as part of the fire risk assessment process. These plans show the fire escape stairs, routes emergency door furniture, final exits and other relevant information for use by Fire Brigade & others - Departments may obtain copies through the UCL Fire Safety Manager.
Premises
Information
Boxes (PIB):
Fire Brigade Contingency Plans & Hazard Information - fire brigade building plans and general / hazard information is provided in a Red A4 Folder placed in the fire brigade Premises Information Box - which is generally located close to main entrance and the master fire alarm panel.
Other
Information:
None
_______________________________________________________________________________________________________________
Date Last Amended: Jun 14 EP: 5 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

Premises Fire Safety Handbook Bldg Name : 33 Bedford Place (149)
_______________________________________________________________________________________________________
Senior Fire
Evacuation
Marshal
(SFEM)
UCL FEMs
Staff &
Student
Training
The Senior FEM meets the fire brigade & assists them with building information and notifying them of hazards within building
Fire Evacuation
Marshals (FEMS):
Staff Working
Outside of Normal
Hours:
Fire Evacuation
Drills:
Induction
Familiarisation
(Staff, Visitors &
Contractors):
Training
(Students):
Periodical (Staff)
Familiarisation:
The Head of Department / Institutes must appoint a suitable member(s) of staff in each building that the Department occupies, to become a Senior Fire Evacuation Marshal (SFEM) to:
(1). Liaise with other SFEMs (if a multi-occupied building) and fire brigade, local security and maintenance staff during normal working hours etc.;
(2). Co-ordinate the Departmental FEMs with others (such as the
Landlord’s agents) and with other occupiers, as necessary;
(3). Provide local information to the fire brigade on any specific hazards related to the premises areas occupied; particularly, where there are laboratories or hazardous substances or processes used etc.;
Due to the size and complexity of UCL, it is neither practical nor feasible to maintain a meaningful register of building occupants to account for those persons using premises during normal working hours. It is UCL policy that all Heads of Departments shall designate sufficient staff to act as Fire Evacuation Marshals
(FEMs) , who in the event of a fire or incident will check their areas of responsibility. FEMs will request politely but firmly that all staff, students and visitors evacuate the building immediately by the nearest available fire exit route, they may assist Persons with Disabilities and liaise with the fire brigade, as necessary.
Heads of Departments must have arrangements in place to insure that staff or students are employed out of normal working ours that there is suitable ‘Lone Working’ policy and arrangements in place to ensure that all occupants can be accounted for in case of fire and evacuation by the fire brigade.
Fire Drills - annual fire drills are carried out at beginning of the
Autumn Term (October) of each year by the UCL Fire Safety
Manager or the Landlord if your are Tenants in a non-owned UCL or managed premises.
Note: Unwanted alarm activations are treated as supplementary fire drills throughout the year.
The Heads of Departments must have arrangements in place so that all Temporary & Permanent Staff, Postgraduate Research
Students and others working for more than 3 days in the
Department, receive Local Fire Safety Induction familiarisation and an approved training record raised and kept .
The Heads of Departments shall provide at the start of each academic session , fire safety information for all undergraduates
/ postgraduates studying in their Department.
The Regulatory Reform (Fire Safety) Order requires that all temporary and permanent staff receive local fire safety familiarisation of the building(s) that staff, work or visit periodically or when there has been a change of work activities or working environment for employees, postgraduate students or visitors; and that a record is kept. Based on the building layout, evacuation procedures and risk based approach the frequency for under taking staff fire evacuation familiarisation in this building
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Date Last Amended: Jun 14 EP: 6 of 6.
Issued by: Fire Safety Manager, UCL Estates, Gower Street, London WC1E 6BT / fire@ucl.ac.uk
/ Tel: 020 7679 1240

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Issued by: Fire Safety Manager, UCL Estates, Gower Street, London, WC1E 6BT.