6250
Page 1 of 2
FOREST SERVICE MANUAL
CARIBOU-TARGHEE NATIONAL FOREST (REGION 4)
IDAHO FALLS, ID
FSM 6200 – OFFICE MANAGEMENT
CHAPTER 6250 – MAIL MANAGEMENT
Supplement No.: 6200-2001-2
Effective Date: January 30, 2001
Duration: Effective until superseded or removed
Approved: JERRY B. REESE
Forest Supervisor
Date Approved: 01/16/2001
Posting Instructions: Supplements are numbered consecutively by Title and calendar year.
Post by document name. Remove entire document and replace with this supplement. Retain this
transmittal as the first page of this document.
New Document(s):
6250
2 Pages
Superseded Document(s):
6250 (Supplement 6200-99-2.)
2 Pages
(Last supplement was 6200-2001-2.)
Digest: Insert digest information here
6251.1
Combines the Caribou and Targhee National Forests’ supplements to
reflect the consolidation of the two forests. No direction changes were
made; only the forest name is updated.
CARIBOU-TARGHEE SUPPLEMENT 6200-2001-2
EFFECTIVE DATE: 01/30/2001
DURATION: Effective until superseded or removed
6250
Page 2 of 2
FSM 6200 – OFFICE MANAGEMENT
CHAPTER 6250 – MAIL MANAGEMENT
6251.1 - Agency Procedures.
1. Routing. The Administrative Support Assistant shall indicate the desired routing and
action on the stamp of each piece of mail. He/she shall have the mail ready for staff distribution
by 10:00 a.m.
2. Outgoing Mail. Sorting and distribution of outgoing mail shall be done under the
supervision of the Administrative Support Assistant. The Office Automation Clerk must review
all correspondence for proper attachments and signature.
The file copy of all correspondence, reports, and other documents must be *-signed and dated in
the lower left hand corner by the author prior to-* signing of the original document.
Copies shall be sent to Districts or others concerned when the correspondence pertains to their
work or programs.
The Administrative Support Assistant shall be responsible for accessing electronic mailroom.
Electronic mail shall be read, forwarded to appropriate section, routed, and filed at the minimum
of 3 times a day.
All outgoing mail shall be ready for delivery to the post office by 3:30 p.m.
3. Pickup Schedules. The Office Automation Clerk must pick up material from all "out"
baskets and distribute it once daily at approximately 3:00 p.m. Employees shall deliver mail to
central mail box or Office Automation Clerk.
Correspondence needing to be mailed which is not ready for the afternoon pickup shall be hand
carried to the mail room by the signing officer.