Beyond the Degree Audit and Plan
Tracking Students to Graduation
Debbie Barber and Susan Cole
OBUG
October 24, 2011
 1.
GPS web site
including interest
areas and
roadmaps with
critical courses
 2. GPS Audit for
all bachelor’s and
associate degree
programs
 3.
GPS Plan
including
templates for each
degree program
 4. Tracking –
currently being
developed by
DegreeWorks

Tracking is a means by which
every student’s Plan will be
evaluated against what has
been designated as critical. If a
student does not meet a critical
requirement, they are flagged
as “off-track,” and the student is
notified and/or some
consequence is imposed, as
configured by the institution.


3
Real-time evaluation of
requirement track status
 If a grade is brought into
the audit, it will also be
validated in the Plan
 Modified our audit to bring
in grades if they are
submitted in a partial term.
They will come into the
Plan as well.
Batch tracking will be
available on-demand for term
and overall status
8/27/2013
 Increase
student persistence
 Increase graduation rates
 Provide better service to students by offering
courses when the student needs to take them
– not when the department wants to offer
them
 The Provost said so!!
 Extract
Plan data for all students who have
plans that have been approved by an advisor
to create Course Combinations.


Course Combinations tell the system which
courses need to be scheduled conflict-free.
They are the primary way in which we will
represent our students in the scheduling
system.
 This
data is shared with the “schedulers” to
ensure that that sections being offered
represent the student needs for the
semester.
 Use
Plan to identify “critical” courses and
milestones


Courses student must complete in order to be
successful in the major and to stay on-track for
graduation
Milestones: audition, portfolio review, Praxis exam,
grammar test, etc.
 At
designated times, run the tracking program to
determine whether students are in compliance



After priority registration
Following grading
Prior to new semester beginning
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Fall 2011
Requirement Track Status: Off-Track
CHEM 10062 General Chem I Lab (1)
Requirement
Track Status
Course Status
Course
Result
Critical
√
BSCI 10120
Biological
Foundations(4)
Critical
√
CHEM 10060 General
Chemistry I (4)
B+
Critical
!
CHEM 10062 General
Chem I Lab (1)
F
Critical
√
Math 12021 Calculus
for Life Sciences (4)
C
Not Tracked
US 10097
Destination Kent
State (1)
A
Not Tracked
ENG 11011 (3)
A
Term Track Status: Off-Track
CHEM 10062 General Chem I Lab (1)
Overall Track Status: On-Track
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B
Spring 2012
Requirement Track Status: On-Track
Course Status
Course
Result
Critical
√
CHEM 10061 General
Chemistry II (4)
B+
Critical
√
CHEM 10062 General
Chem I Lab (1)
C
Critical
√
CHEM 10063 General
Chem II Lab (1)
A
Critical
√
MATH 12022
Probability and
Statistics for Life
Sciences (3)
B
Not Tracked
SOC 12050 (3)
B
Not Tracked
HIST 12070 (3)
A
Term Track Status: On-Track
Overall Track Status: On-Track
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 Student
has not met a critical requirement on
the Plan
 An adjustment must be made with advisor to
get back on track


Rearrange Plan
Consider new major
 Career courses
 Interest areas
 Three



track levels
Requirement
Term
Overall
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 Look
at (critical)
requirements from
Plan
 Evaluate successful
completion to
determine track status
(requirement, term,
and overall)
 Notify
student and
advisor(s) when
student is “off-track”
 Planned intervention
for overall off-track


Mandatory advising
appointment
Registration hold


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Change of major
Adjustment to Plan
 Student
will have a
Plan for graduation
 Closely connected to
advisor
 Assistance to get back
on track when they
are off
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 Increased
retention
rates
 Increased graduation
rates
 Reduced ambiguity
 Happy parents
8/27/2013
??????????????????????????????
“I Have My Plan”
 Getting






the word out
Presentations to student organizations
Training for RAs and other student leaders
Introduction in summer orientation
Postcards to all eligible students over the summer
Faculty and advisor training
Web site with supporting materials



www.kent.edu/gps/plan
Training manual
Infomercials
 http://www.youtube.com/watch?v=NRubWkudj0c&fea
ture=youtu.be
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8/27/2013
– Ken Foshee
 Eastern Kentucky –
Shannon Tipton
 Idaho – Sharon Jemes
 University of South
Florida – Rick DeBow
 Alabama
19
 Oregon
State
 University of Richmond
 Arizona State
 And of course…
the DegreeWorks team
on Vashon Island!
8/27/2013