ADMINISTRATIVE PROCEDURES
10.31 TFS Required Training
1.
Revised: February 23, 2016
GOVERNING REGULATIONS
This procedure is governed by System Regulation 33.05.02 Required Employee Training.
2.
PURPOSE
The goal of system and agency required training is to verify or enhance the knowledge
and skills of employees. Training may be required for employees to satisfy a number of
agency needs.
3.
SAFETY TRAINING
The Environmental Health and Safety Officer will work with department heads to
coordinate training needs and resources related to safety issues.
4.
DEPARTMENTAL TRAINING
A department head or supervisor may require training for an employee based on the
assigned job duties and work environment.
5.
REMEDIAL TRAINING
A supervisor may require an employee to attend or repeat a training course based on
inadequate task performance.
6.
A&M SYSTEM REQUIRED TRAINING
Topic
Employment
discrimination and
sexual harassment
Scope
Overview of federal
and state laws and
system policies and
regulations related to
employment
discrimination,
including prevention
of sexual harassment.
Audience
All system employees
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Schedule
New employees must
complete this training
within 30 days of hire.
Employees or rehires
who have previously
completed this
training must
complete the training
again every two years
afterward.
Topic
Ethics
Information security
awareness
Orientation to the
system
Reporting fraud, waste
and abuse
7.
Scope
Overview of system
Ethics policies and
regulations, common
ethics issues that
system employees
may encounter, and
process to report
possible ethics
violations, including
the provisions
described in Tex.
Educ. Code § 51.9337
(c).
Overview of safe
computing and
information security
practices, related
policies and laws, and
recognizing and
responding to security
concerns.
Audience
All system employees
Schedule
New employees must
complete this training
within 30 days of hire.
Employees or rehires
who have previously
completed this
training must
complete the training
again every two years
afterward.
All system employees
Overview of system
structure and
governance and key
system policies and
regulations.
Overview of methods
for identifying and
reporting instances of
fraud, waste and
abuse.
All new system
employees
New employees must
complete this training
within 30 days of hire.
Employees or rehires
who have previously
completed this
training must
complete the training
again every two years
afterward.
New employees must
complete this training
within 30 days of hire.
All system employees
New employees must
complete this training
within 30 days of hire.
Employees or rehires
who have previously
completed this
training must
complete the training
again every four years
afterward.
Audience
All Accountable
Property Officers
Schedule
Within 30 days of
being assigned APO
duties
TFS REQUIRED TRAINING
Topic
Accountable Property
Officer Training
Scope
Overview of
responsibilities and
requirements;
required certification.
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Topic
Scope
All-Terrain Vehicle
Safe operations and
(ATV) and Utility
mandatory equipment
Vehicle (UTV) Safety by certified TFS
trainer.
Alternate
Accountable Property
Officer Training
Asbestos
Credit Card Training
Defensive Driving
Department of
Transportation
FMCSR Compliance
Disbursement of
Funds
Distracted Driving
Awareness
Forklift Safety
Overview of
responsibilities and
requirements;
required certification.
Asbestos safety
awareness for
removal of floor tiles
and routine O&M in
asbestos-containing
building materials
(ACBM) facilities.
Appropriate use of
procurement and
travel cards;
documentation
requirements.
Driver safety course
developed by the
National Safety
Council.
Audience
All employees
authorized to operate
an ATV or UTV
owned or maintained
by TFS
All Alternate
Accountable Property
Officers
Schedule
Trained before
operation
Facilities
maintenance
personnel
Annually
All employees
assigned a
procurement or travel
card
Prior to receipt of
credit card
All employees
(exceptions made for
employees who will
not operate a TFS
vehicle)
Requirements of the
Supervisors of
Federal Motor Carrier commercial motor
Safety Regulation
vehicle operators
(FMCSR), part
382.603.
Basic requirements
All employees who
and guidelines for
prepare or approve
documentation of
payment documents
procurement and
and all TFS credit
travel expenditures.
card holders
Focus on awareness
All employees
of distractions while
driving.
Program developed
All employees who
by Forklift Safety
operate a forklift
Training Services Inc.
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Within 30 days of
being assigned
AAPO duties
As soon as possible
after hire and every
five years afterward
Once
Within 30 days of
being assigned
payment document
duties or receipt of
credit card
Scheduled by
Employee
Development at the
time of hire
Licensed before
operation and
refresher training
every three years
Topic
General Property
Awareness
Scope
Overview of
responsibilities and
requirements.
Audience
All budgeted
employees
Hazard
Communication
(Haz-Com) Training
Interpreting safety
data sheets (SDS):
safe handling, PPE,
safe storage and
firefighting for workrelated chemicals.
Importance and
guidelines for
purchasing from a
Historically
Underutilized
Business (HUB).
Introduction to
leadership; safety and
professional
development
orientation; and
benefits selection.
RF best management
practices, exposure
limits, signage, use of
personal monitors.
All employees who
may work with
hazardous substances
HUB Purchasing
Requirements
New Employee
Orientation
Radio Frequency
Safety
CONTACT:
Schedule
Scheduled by
Employee
Development at the
time of hire
Within 30 days of
employment
All employees who
make or approve
purchases
Within six months of
being assigned
purchasing duties
All employees
Scheduled by
Employee
Development at the
time of hire
Radio shop personnel
Annually
Professional Development Coordinator, 979/458-6694
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