Electronic Equipment Disposal Procedure

Electronic Equipment Disposal Procedure
RET3 is the university’s new electronic equipment disposal vendor. Computers, monitors, electronic circuit
boards, copiers, and other electronic waste pose an environmental hazard if sent to the landfill via normal trash
Prior to disposing of electronic devices, it is important to determine if these devices have useful value to the
university and therefore should be made available to other departments on campus. These items must be posted
on the surplus website at https://solutions.kent.edu/surplus/ for redistribution for 30 days.
Obsolete and damaged electronic equipment includes devices that plug into the wall or operate with batteries.
This includes the following but not limited to:
CPUs – Computers
CRTs – Monitors
Fax Machines/Scanners
Speakers (Computer Related)
Hard Drives/Tap Drives
CD/Rom Drives
All Accessory Cables/Manuals
Stereos and Components
Back-Up Devices
Cellular Phones and Batteries
Televisions (accepted at the rate of $10.00 per television and charged back to the department via IDC)
If you need to dispose of these types of devices, please follow the below instructions to ensure that proper
disposal occurs.
Step One: Complete the Inventory Control Disposition Form
Use the Inventory Control Property Disposition form (note: create hyperlink), which is found on the Business
Administrator Services website (www.kent.edu/bas) in the forms library. This form will document each piece
of electronic equipment that is being disposed. The KSU TAG Number column is only applicable to equipment
with a KSU inventory control sticker, however all items submitted for disposal should be listed. The original
Inventory Control Disposition Form should be maintained in your departmental records and a copy should be
provided to UFM Receiving and Distribution upon pick up.
Step Two: Enter a CE&O Work Request
To schedule a pick up on the Kent Campus, enter a work request at https://flashtrack.kent.edu/. Please provide
detailed information on the work request to include a description of the devices, number of units, approximate
size, location, etc. Jeff Brewster, Receiving and Distribution Supervisor, will contact you and place your request
on a pick up schedule. Depending on the number of devices designated for disposal, several pick up requests
may be consolidated based on building location.
A copy of the completed Inventory Control Disposition form is required upon pick up or the devices will not be
Equipment disposals from Regional Campuses also require a work request along with submitting the required
documentation, but they will need to make arrangements with Jeff Brewster to have their items delivered to
University Facilities Management.