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FOREST SERVICE HANDBOOK
ALASKA REGION (REGION 10)
JUNEAU, ALASKA
FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Supplement No.: R-10 2409.15-2009-1
Effective Date: October 1, 2009
Duration: This supplement is effective until superseded or removed.
Approved: /s/ Dennis E. Bschor
DENNIS E. BSCHOR
Regional Forester
Date Approved: 9/3/2009
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last
supplement to this Handbook was R-10 Supplement 2409.15-2000-2 to chapter 30.
New Document
R10 2409.15-2009-1
24 Pages
Superseded Document(s) by
Issuance Number and
Effective Date
R-10 2409.15-2004-1, 07/02/2004
24 Pages
Digest:
29.1, #8 Adds White River and Leask lake as Approved Export Locations
29.1, #10 Updates Log Accountability and Monitoring Plan Between R10 and R6
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
It is impossible to write handbook direction to cover each and every situation that may be dealt
with in the administration of a timber sale. Therefore, nothing herein contained is intended to
preclude or prohibit the judicious use of judgment and common sense.
The purpose of this supplement is to provide uniform instructions for administering a Timber
Sale Contract. The material is for field use and the instructions provided should be reviewed
frequently. It should also be useful as a tool to help the District Rangers, Timber Staff Officers,
and Inspectors determine when and where sale administration standards are not being met.
Nothing stated in the Handbook should be considered as authority or reason to change the legal
terms of and Timber Sale Contract. If any apparent conflict exists or develops in this or other
documents, the contract terms govern. The guidelines that follow are instructions that are to be
used only where authority is clearly provided by contract terms and policy direction. Many
suggested techniques may be desirable, but unless specified in the Timber Sale Contract the
purchaser cannot be required to use them. Their inclusion here is intended to help Forest
Officers develop a better overall knowledge of what is necessary to protect resource values and
the interests of the United States in harvesting timber.
Forest Supervisors and District Rangers are responsible for the administration of sales on their
units. It is essential that Forest Supervisors and their staff assistants give clear direction in sale
administration work. Adequate and fully understood delegations are essential to successful sale
administration. District Rangers must clearly outline the responsibility of each staff member to
avoid conflicts that would arise from split responsibility. Timber sale contract administrators
must be adequately trained in all phases of the job and sufficient inspections must be made to be
sure the job is being done to standards. The objective of the training and certification programs
is to insure that competent people are assigned sale administration responsibilities.
23 – SCALING AND MEASURING (B/BT6.8)
23.11 – Scaling Location (B6.811)
Forest Supervisors are responsible for securing satisfactory scaling agreements. Logs shall be
scaled at approved locations as close to the sale area as possible to minimize the risk of
undetected loss.
Whenever scaling is approved off the sale area, a written Log Accountability Agreement shall be
prepared with the purchaser.
1. Scaling locations designated in the timber sale contract (A14) must meet all of the
following objectives:
a. Permit remote check scaling.
b. Permit safe, accurate, efficient scaling, as well as meet all accountability
standards.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
c. Permit all purchasers’ access to the location.
2. The following scaling systems are authorized when conditions can be met:
a. Water Scaling. Approved for incidental material only, such as boomsticks, float
logs, or other construction logs. Sufficient log accountability must exist to permit this
type of scaling.
b. Yard Scaling. Approved when conditions meet the terms of the Memorandum of
Agreement for Yard Scaling.
c. Truck Scaling. Normally not approved in the Alaska Region; however, under
certain circumstances highway loads may be approved by the Regional Forester.
Concerns related to safety and product accountability preclude off-highway loads
from being approved. Off-highway loads are defined as a load hauled by trucks with
10’ or wider bunks.
23.15 – Third Party Scaling Services (C6.815)
The Alaska Region has authorized the following third party scaling organizations to scale
National Forest logs for payment:
1. Pacific Rim Log Scaling Bureau.
2. Northwest Log Scalers Cooperative.
Application by the third party scaling organization to scale logs in the Region is reviewed
annually, consistent with the terms in the Scaling Procedures.
23.4 – Scaling Lost Products (B6.85)
A lost product can be a load, bundle, or individual product that should have been scaled for
payment, but for which a scale ticket has not been received. Some examples of this are:
1. A truckload of logs that went to the scaled deck instead of the scale bays.
2. A missing bundle from a raft or barge that was enroute to a scaling location.
3. A missing log from a barge of loose logs that was enroute to the scaling location.
4. An entire raft or barge lost enroute to the scaling location.
Since the product has been lost it cannot actually be scaled; however, estimate its value and
charge the purchaser for it.
Determine the volume lost by species and the appropriate rate to charge for the loss. Appropriate
rates are the contract rates for the reporting period. Barring better information always assume
sawlog rates for the given species.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Contracting Officers shall charge for each lost load or bundle, unless the loss is determined to be
small and justified by existing conditions. When individual logs are lost charge for the lost
products of each species when either of the following occurs: the total value of missing logs for
the barge load is $50 or greater, or any one species has 3 percent or more of its logs missing.
Contracting Officers must use considerable judgement when charging for lost products as there
are many differing instances where products are lost. The list below is an example of how to
charge the purchaser when losses occur and is not meant to be all inclusive.
1. If an entire raft or barge is lost, calculate the volume lost by using an average of three
previous rafts or barges of similar species and product composition.
2. If a truckload is lost, use the average truckload for the month.
3. If individual bundles are lost from a barge or raft, use the average bundle volume for
the barge or raft from which the bundles were lost.
4. When individual products are lost from a barge, use the lost log calculation
spreadsheet R10 2400-88.
23.41 – Scaling Lost Sample Loads (B6.851)
A lost sample can be a load, bundle, or individual product that was designated for scaling, as a
sample of a greater population, but for which a scale ticket was not received.
1. Sample Scaling. This is an alternative to 100 percent scaling of National Forest logs
that can save the purchaser money and at the same time provide reliable scale results when
properly implemented. Chapter 85 of FSH 2409.11 and Chapter 50 of FSH 2409.11a provide
detailed guidance on sample scaling.
Design sample scaling to a 4 percent sampling error at a 95 percent confidence level. Higher
sampling error may be used for low value material upon approval of the Regional Measurement
Specialist.
The following shall also be applied when considering approving sample scaling:
a. Requests to sample scale will come from the purchaser to the Contracting Officer
in writing and will contain detailed information with respect to sorting and
transporting logs from the sale area to the scale site.
b. Approvals for sample scaling will be made in writing to the purchaser from the
Contracting Officer.
c. Calculation of a sampling frequency is a District Ranger responsibility.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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d. Follow the instructions on the approved Regional spreadsheet for calculating
sample scaling frequencies.
e. Determination of a sampling frequency shall be made after the first 50 bundles
have been 100 percent scaled, as an alternative to this method of establishing the
frequency consider the following:
(1) Review loads scaled in the same vicinity, are they similar in volume? Consider
the strata and load size.
(2) If they are, enter the scale ticket data into the spreadsheet using the new sale
populations and vaules. If the sample frequency is anything other than 1:1, set a
temporary frequency at 1:2 and recalculate a permanent frequency based on the first
20-30 sample loads.
f. Enter 20 of the first 50 bundles into the spreadsheet randomly
g. Sample frequencies shall be rounded down: for example: 1:4.7 would be rounded
to 1:4
h. The Contracting Officer will authorize changes to the sampling frequency in
writing after reviewing the spreadsheet used to calculate a new frequency.
i. The minimum sampling frequency is 1:20 and shall not be exceeded.
j. Monitor the scaling frequency after the first 50 samples have been scaled, and
annually thereafter.
k. Instructions to the scaling organization shall be made using the Scaler Information
Form.
2. Determining Which Bundles to Sample. This can be done in a variety of ways
depending on each individual sale.
a. Sampling prior to watering.
(1) A frequency card, sometimes called a bingo card.
(2) A random number generator.
(3) Both methods above shall be tied in to the load removal receipt.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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b. Sampling after watering.
(1) A frequency card.
(2) A random number generator.
(3) Both methods above shall be tied in to a bundle tag applied at the sale area.
3. Procedures to follow when no samples are scaled during a period and a volume needs
to be applied to the non-samples for that period.
a. Apply the average volume for the scaled samples from the previous period,
provided the logs are similar.
b. In the event logs are not similar, use the following reporting period.
24 – SCALING QUALITY CONTROL PROGRAM
24.1 - Scaler Training and Certification
Region 10 shall use the following supplemental criteria, in addition to the requirements listed in
the parent text:
1. Certification Documentation. Issue form R10-2400-39, Timber Measurement
Certification, as well as the wall size certification document, and place individuals name on the
Regional Roster at the appropriate level.
24.11a - Forest Service Production Scaler
1. Advanced Scaler. This level of proficiency is required to conduct Fall, Buck, and
Scale cruises.
a. Eight hours of special training in tree felling safety.
b. Eight hours of training in log grading combined with field testing of at least 100
logs of mixed species.
24.11c - Master Scaler
In addition to regular duties, the Regional Measurements Specialist must:
1. Represent the Region’s interests nationally on scaling issues.
2. Perform check scales on Forest Check Scalers and spot checks other scalers.
3. Scale to settle controversies.
4. Design and implement scaling hardware and software.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.15 – TIMBER SALE ADMINISTRATION HANDBOOK
CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
24.11d - Utilization Scaler
1. In order to qualify for the minimum training requirements, a Utilization Scaler should:
a. Attend a 24-hour workshop designed for Sale Administrators and Harvest
Inspectors. This workshop will include relavent contract provisions related to
utilization, viewing the Region’s training materials, determing if logs meet minimum
utilization standards, viewing logs sawn, and a safety discussion.
b. Pass a written test about scaling fundamentals.
c. Take refresher training every three years at a minimum to maintain certification.
2. Production and Check Scalers will, as a minimum, receive one satisfactory check
scale each calendar year. Utilization Scalers must demonstrate their proficiency through reviews
or by attending a utilization workshop once every three years to coincide with Sale
Administration Certification.
24.2 - Check Scaling and Reporting
1. Organization. The Regional Measurements Specialist or the Forest Check Scaler will
perform the check scales. The Forest Supervisor is responsible for ensuring that the required
numbers of check scales are done. The District Ranger is responsible for enforcing the terms of
a scaling agreement.
2. Check Scaling Needs. The Chugach National Forest will coordinate check-scaling
needs through the Regional Measurements Specialist.
3. Standards. Check Scalers should analyze each scaling situation and conduct check
scales more frequently if there is a need based on the scalers experience, past performance,
certification level, type of scaling, volume, values, and complexity of workload, or any change of
normal scaling conditions.
4. Documentation and Summarization. Check scale comparisons will be reported on
form R10 2400-40. Check scale reports should be specific in pointing out abnormal errors,
comments on scaling , and recommendations. Record check scale measurements on forms R102400-1 (westside), FS 2400-86 (cubic), or Regionally approved data recorder. Data recorders
shall have the ability to produce a hard copy ticket. Each check scale shall be numbered
consecutively from the beginning of the calendar year.
Use the check scalers combined sawlog defect percentage to determine the allowable net
variance. Combine the net sawlog with the net utility to arrive at the scalers net scale variation.
The exception to this is that up to 5 percent variance on net volume is allowed for water scaling
despite the defect percentage. Use the table found in FSH 2409.11a, chapter 23 – Quality
Control or FSH 2409.11 chapter 64 - Standards, to calculate the scalers allowable net variance.
Three classifications will be recognized when rating a check scale: satisfactory, conditional, and
unsatisfactory. Use the following guidelines when evaluating any check scale:
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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1. Satisfactory. All elements of the report are within approved limits.
2. Conditional. One or more elements of the check scale are out of limits. However the
net scale variance should be within limits. Corrective action by the scaling organization may be
requested.
3. Unsatisfactory. One or more elements of the check scale are out of limits, and the net
variance is out of limits. Immediately notify the Regional Measurements Specialist, corrective
action by the scaling organization may be requested within 5-working days. The Forest Service
may make a follow-up check scale prior to notifying the TPSO.
Refer to FSH 2409.11, chapter 64 for additional guidance.
Refer to FSH 2409.15, section 24.3 for adjustment procedures when needed.
Distribute check scale reports within 5-working days after completion of scaling. Distribution of
the report shall be to the Third Party Scaling Organization under a cover letter signed by the
Forest Supervisor or Regional Forester with copies to the Contracting Officer, Ranger District
where the logs originated, and Regional Measurements Specialist. Upon request a copy of the
report may also be sent to the Purchaser.
24.21 – Checking Without Scaler’s Knowledge
Remote check scales shall be obtained whenever possible. Remote and non-remote volume may
be combined in conducting a check scale. When a complete remote check scale is not possible,
attempt to obtain at least half the volume or number of logs on a remote basis.
Check scalers shall not work with or in competition with production scalers. Check scalers will
be given enough time necessary to do a thorough job of check scaling all logs without
interference by purchasers, or yard owner’s personnel.
Discussions about logs between scalers and check scalers during check scales shall be limited to
information necessary to assure that the logs being checked are properly identified for the
purpose of conducting and summarizing the check scale. Species, defect determinations or other
measurements that effect volume or value shall not be discussed until after the check scale is
completed.
When log lengths are measured by scalers and written on log ends, check scalers may measure a
sample of those lengths to determine if length measurements are accurate. As a minimum,
measure 10 percent of the logs being checked to verify the accuracy of the scaler’s
measurements. If inaccuracies are found in the 10 percent sample, all the lengths shall be
measured.
24.24 – Checking Frequency
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 20 – MEASURING AND ACCOUNTING FOR INCLUDED TIMBER
Check scaling frequencies for scalers scaling National Forest logs in Region 10 shall follow the
direction in the parent text, 24.24a and 2409.11, chapter 62 Frequency.
Attempt to include logs from more than one sale when possible, to ensure small sales are picked
up during the check scaling process, this requires close contact with Sale Administrators or yard
inspectors.
Check scaling priority shoud be given to scalers who have exceeded the allowable variance in
the past. Check scalers should also give a priority to locations where high value species are
scaled.
24.25 – Rotation of Loads
The last logs scaled shall be the logs left in place for check scaling. Specifics for each yard are
found in the Yard Scaling Agreement. Monitor this frequently to ensure logs are rotated in the
order scaled. When logs are not rotated in order of scale, strong corrective action must be taken
through enforcement of the yard scaling agreement.
For example: If a yard has 4 scale bays with one load per bay and the requirement for remote
check scaling is 3 loads, then the first load cannot be picked up until the fourth load is
completely scaled.
24.3 – Resolving Scaling Complaints, Including Adjustments
Contracting Officers shall take action to resolve scaling complaints, or problems identified
through check scales, within ten days of notification or discovery. Prompt resolution usually
requires notification and coordination with the purchaser, third party scaling organization the
Forest Service. Each case may require a detailed analysis of scaling records to properly identify
and resolve the problem because of the innumberable possibilities that can occur.
The “Scaling Procedures for Third Party Scaling Organizations” contains specific procedures to
follow and time requirements for resolution to scaling problems.
The Regional Measurements Specialist may be called upon to settle complaints or scaling
controversies, including utilization issues, any aspect of scaling measurements, or issues related
to check scaling. When this occurs, the decision by the Regional Measurements Specialist shall
be considered final.
When it is determined that adjustments are warranted under B6.812, the Contracting Officer
shall provide the Regional Measurements Specialist an opportunity to review the adjustments to
ensure that Regional procedures are followed. Contracting Officers are authorized to approve
scale adjustments contigent upon written approval from the Regional Measurements Specialist
that adjustments follow the Region’s policy.
R-10 SUPPLEMENT 2409.15-2009-1
EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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24.4 – Scale Records
1. The scaler shall initial each scale ticket produced.
2. Scaling may be done on R10-2400-1 (westside), FS 2400-86 (cubic), or on Regionally
approved software for a data recorder. Data recorders must have the ability to produce a hard
copy ticket.
25 – SCALING AUDITS
25.1 – Audit of Scale Records
10. In addition to the requirements in the parent text the following process shall be applied in
Region 10. Monthly audits will be conducted to verify:
a. Truck ticket, bundle tag, or log tag is accounted for on the scale ticket.
b. Volumes produced on the scale ticket are correct on the scale certificate.
c. Volumes on the certificate are correct in the timber sale statement.
d. Sample loads selected are the loads scaled when sample scaling.
e. Expansion factor has been calculated correctly when sample scaling.
f. Resolve discrepancies within 1 week after discovery.
27 – TIMBER AND LOG ACCOUNTABILITY
27.04 - Responsibility
3. Sale Administrator. The Sale Administrator is responsible for providing written
documentation in the form of Log Raft/Barge receipts and bundle registers and all other
appropriate documentation to the receiving unit, where logs are being sent.
4. Receiving Unit. It is the responsibility of the unit receiving logs, regardless of method
of transportation, to assure that all accountability standards are met, and to send the appropriate
documentation to the sending unit in a timely manner.
27.1 – Log Accountability Procedures
1. Purchaser Responsibilities for Logs in Transit. The following shall apply to all logs
regardless of the method of payment, including logs being exported.
a. Purchaser shall notify the Forest Service at least 48 hours prior to log rafts or
barges leaving their place of assembly.
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EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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b. On scaled sales, rafts and barges shall use the approved route of haul, unless
advance written agreement is approved.
c. Purchaser shall require boat captains to report all log movements to the Forest
Service within 24 hours of the time such movement begins.
d. Purchaser shall require truck drivers to stop, if requested by the Forest Service, for
accountability checks.
e. Purchaser shall conduct accountability checks on rafts and barges when they are
stopped.
f. Purchaser shall report log export activity consistant with the timeframes required in
the export permit.
2. Product Identification (B6.842/BT6.81/C6.842). Timber sale contracts and permits
must require branding and painting of all products that meet the minimum piece standards set
forth in the contract.
a. Log Brand Assignments and Releases. The Regional Measurements Specialist is
responsible for maintaining a chronological list of all log brands in Region 10.
Use the Log Brand Ownership, Assignment and Release form (R10-2400-22) when
assigning log brands.
In addition to the instructions on the Log Brand Ownership, Assignment, and Release
form R10 2400-22, the following should be used as a guide in assigning log brands:
(1) Decide if the brand is satisfactory.
(a) Is it similar to other brands used in the vicinity.
(b) Is it registered with the State of Alaska.
(c) If used before, has it been released.
(d) Is it easily confused with other brands if applied improperly.
(2) Prepare the Log Brand Ownership, Assignment, and Release form (R10-2400-22)
(a) Record ownership information from the State log brand book.
(b) Obtain assignment information from the purchaser and timber sale contract. If a
scaled sale, contact the Regional Measurements Specialist for an alpha code.
(c) Leave release information blank until all volume on the sale has been scaled,
consumed or exported.
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EFFECTIVE DATE: 10/01/2009
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(3) Check for conflicts with other Resource Specialists and Forest Measurements
Specialist
(4) Record the information applicable on a Chronological list for the District
(5) Retain the original and distribute copies as instructed on the Log Brand
Ownership, Assignment, and Release form, R10 2400-22. If a scaled sale, be certain
to mail a copy to the scaling organization scaling the logs. This is also a good time to
send the Scaler Information Form R10 2400-84, and to notify the scaling organization
of where to mail the scale tickets.
(6) Follow these steps to release a brand:
(a) Enter the release date and sign the form on the original.
(b) Remove the information from the chronological list.
(c) Distribute copies in the same fashion as the original.
(d) File the original in the timber sale contract folder.
(e) Verify that all products have been exported or consumed.
3. Boomsticks. Accounting for boomsticks can become complex, since boomsticks may
be used repeatedly from sale to sale over a period of years. Prior to leaving the sale area ensure
both ends are painted with yellow paint. In addition, utilize the following procedures:
a. Scaled Sales.
(1) Assure a certifed scaler scales boomsticks.
(2) Brand each end with the BS brand.
(3) Check the statement of accounts to assure volume is paid.
b. Presale Measurement Sales.
(1) Brand each end with the BS brand.
The BS brand will clearly identify the boomsticks as having been paid for if they are ever reused. Branding hammers for this purpose are available from the Regional Measurements
Specialist.
Unless otherwise agreed, boomsticks that do not carry the BS brand shall be scaled for payment.
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EFFECTIVE DATE: 10/01/2009
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27.12 – Product Identification (B6.842/BT6.81)
Alaska Yellow Cedar is currently found to be surplus to domestic processing needs; therefore
Alaska Yellow Cedar may be exported. It is not necessary to paint this species with any color,
regardless of the export market. Should the purchaser elect to process Alaska Yellow Cedar
domestically, paint each log end with yellow paint and apply the sale brand.
27.2 - Log Accountability on Scaled Sales (B6.84)
The objectives of log accountability are to assure an audit trail of unscaled logs until the logs are
scaled and to ensure compliance with log export regulations (36 CFR 223.201). The audit trail
must account for unscaled logs from the time they are felled to the time they are processed or
exported. The Region’s minimum audit trail standards are specified below:
1. Barging of Unscaled Logs. Logs may be placed on barges in a variety of ways.
Bundled loads are the preferred method however loose log barging is also acceptable. Bundles
or logs from different unscaled sales may be combined on the same barge if they can be
maintained in readily identifiable groups, be identified by brands, and be separated from each
other by cables. Do not allow mixing of presale-measured logs on the same barge with unscaled
logs.
2. District Ranger’s Check of Accountability System. The Sale Administrator is
responsible for the proper execution and distribution of log raft/barge receipts.
When the District administering the sale receives the white and green copies of the log raft/barge
receipt, transfer the raft information electronically and send to the forest officer responsible for
scaling.
Every raft or barge load will be given a condition check by a designated inspector prior to its
release for scaling. From all evidence at hand determine if loss in transit has occurred. Record
the findings on the log raft/barge receipt and immediately send it back to the sending District.
The scale yard will have the log raft/barge receipt or some other form of raft release before
allowing the raft to be broken down and scaling to begin. Rafts or barges will be scaled as a unit
and not split or broken into sections.
Problems can arise when pre-scaled or presale measurement logs arrive at a destination for
consumption or export. The raft inspector must be furnished with the evidence that these logs
have in fact been paid for.
3. Scaler Information Form R10 2400-87 or 87s. Use this form to advise the scaler of
scaling specifications.
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EFFECTIVE DATE: 10/01/2009
DURATION: This supplement is effective until superseded or removed.
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27.21 – Load Accountability
Perform log accountability checks in accordance with C6.841 – Route of Haul. The Sale
Administrator is responsible for documenting inspections of trucks, rafts, and barges prior to
leaving the sale area.
1. Truck Checks on All Sales. Check a minimum of 2 percent of the loads hauled on the
sale monthly, and 2 percent of the loads hauled over the life of the sale. Make these checks at an
agreed to location during the pre-work meeting. Document the following on each load checked,
using the timber sale inspection report:
a. Load Removal Receipt number.
b. Receipt stapled properly and in proper location.
c. Branding meets contract requirements.
d. Painting meets contract requirements.
e. Compliance with log tag requirements, if applicable.
Any load not significantly in compliance with the accountability standards shall not leave the
check location until the load is brought into compliance or the Sale Administrator authorizes the
driver to proceed.
2. Raft Checks on Unscaled Bundles. Attempt to check 100 percent of all log rafts prior
to leaving the assembly point over the life of the sale, recognizing that this may not always be
possible due to weather and other conditions. Document the following on each raft checked:
a. Log raft receipt number agrees with number on signboards.
b. Bundle count is accurate.
c. Boom stick count is accurate and designated scaled or unscaled.
d. Branding meets contract requirements.
e. Painting meets contract requirements.
f. Bundle register is used (spot check 10 percent of the bundle tags, if errors found
check more).
3. Raft Checks on Scaled or Presale Measurement Bundles. Attempt to check 25 percent
of all log rafts prior to leaving the assembly point over the life of the sale. Document the
following on each raft checked:
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a. Log raft receipt number agrees with number on signboards.
b. Bundle count is accurate.
c. Boom stick count is accurate and designated as scaled or presale measured.
d. Branding meets contract requirements.
e. Painting meets contract requirements.
Never allow unscaled boomsticks to be used on a scaled or presale measurement raft.
4. Barge Checks on Unscaled Bundles/Logs. Spot check bundles/logs being placed on
the barge, varying the times when checks are preformed, including off hours. Document the
following on each barge checked:
a. Barge receipt number agrees with number on signboards
b. Painting and branding meets contract requirements
c. Bundle/log register in use (spot check tag numbers)
5. Barge Checks on Scaled/Presale Measurement Bundles/Logs. Spot check
bundles/logs being placed on the barge, varying the times when checks are preformed, including
off hours. Document the following on each barge checked:
a. Barge receipt number agrees with number on signboards.
b. Painting and branding meets contract requirements.
Pictures are an excellent way to document rafts and barges after assembly or in transit.
27.22 - Load Removal Receipts on Scaled Sales
a. When Moving Logs by Water. Use R10 2400-21, Log Raft/Barge Receipt, when
transporting pre-scaled, presale mesurement, or unscaled logs by raft or barge.
Follow the instructions printed on the receipt.
b. When Moving Logs by Truck. On scaled sales use R10 2400-38 (orange) Load
Removal Receipt when hauling loads of unscaled logs. Instructions on how to use
these load removal receipts are provided on page one of the receipt book. The
Contracting Officer may waive the use of load receipts under certain conditions. An
example of this would be where there is an isolated road system, with one sale, and
100 percent scaling is done on site by the truckload, and the scaler is on duty at all
times during hauling and unloading operations.
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On presale measurement sales use R10 2400-38T (blue) Load Removal Receipt as
evidence of authority to haul National Forest logs. Conditions may also warrant the
waiving of this requirement.
c. Bundle Registers.
(1) Bundle tags are to be furnished and applied by the purchaser when transporting
unscaled bundles from the sale area to a scale site by raft or barge.
(2) Each tag will have a unique number and bar code (readable by current technology)
and withstand the elements, including emersion in saltwater, until the bundle is broke
down for scaling.
(3) At least 4 tags will be applied to each bundle (two tags on each end).
(4) Bundle tag numbers shall be recorded on a Bundle Register or a comparable form
approved by the Contracting Officer.
(5) Scalers will record the bundle tag number in the header information of the scale
ticket.
(6) The Bundle tag number will cross reference to the load removal receipt if
applicable.
(7) The Bundle Register will reference the asigned raft or barge the bundle is placed
in.
(8) Retain the Bundle Register with the Log Raft Receipt, scale tickets, scale
certificate, and other relevant forms in the timber sale folder.
d. Log Registers.
(1) Log tags are to be furnished and applied by the purchaser when transporting
unscaled loose logs from the sale area by barge.
(2) Each tag will have a unique number and bar code (readable by current technology)
and withstand the elements, including emersion in saltwater, until the log is presented
for scaling.
(3) Log tags will be cross-referenced to the load receipt for the load, if applicable.
(4) Apply one tag to one end prior to transport from the sale area.
(5) Log tag number shall be recorded by species on a Log Tag Register (R10 240029a) or a comparable form approve by the Contracting Officer.
(6) Scalers will record the log tag number for each log scaled on the scale ticket.
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(7) The Log Register will reference the barge the logs were placed on.
(8) Retain the Log Register with the Barge Receipt, scale tickets, scale certificate, and
other relevant forms in the timber sale folder.
e. Accounting for Load Removal Receipt. Applies to FS 2400-21, FS 2400-38, and
FS 2400-38T.
(1) Regional Office will maintain accounting of serial numbers of Log Raft Receipt,
R10 2400-21 and Log Truck receipt R10 2400-38(T), issued to the Forest Supervisor.
(2) Forest Supervisor’s Office will maintain accounting of serial numbers of Log Raft
Receipts and Log truck receipts issued to the District Rangers.
(3) District Rangers will maintain a control register of the serial numbers of Log Raft
Receipts and Log truck receipts from the Forest Supervisor and issued to the
purchaser.
(a) Raft Receipts and truck receipts are accountable property.
(b) Used and unused books are to be kept in locked storage.
(c) When issuing log truck receipts follow the instructions on page 1 of the booklet.
(d) Destroy used or partially used books that will not be re-issued by burning or
shredding.
f. Audit of Log Removal Receipts. Applies to FS 2400-21 and FS 2400-38. The
District shall audit the receipt system in such a manner as to be able to investigate
shortages promptly so any unaccounted for products can be billed for at the end of the
reporting period. See section 23.4 for methods of determining values of missing
loads or logs.
If scaling is done prior to rafting or barging, Part B of the log load receipt will be stapled to the
truck ticket and the number recorded by the scaler on the scale ticket. Make certain each load
receipt has a scale ticket, and that each ticket appears on the scale certificate with the appropriate
volumes.
If scaling is done after rafting or barging, the bundle tag number will be recorded by the scaler
on the scale ticket. Match Part A of the load receipt that was removed at the sale area with the
bundle number that was cross-referenced to the bundle register prior to rafting or barging. Verify
that these numbers appear on the scale certificate with the appropriate volumes.
Attach appropriate raft receipt, scale tickets, scale certificate, bundle/log register, if applicable,
together and maintain in the timber sale contract folder.
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27.23 – Monitoring Scaling Locations
Each scaling location will have an individual file set up and maintained at the Ranger District
administering the site. This file will contain the Yard Agreements, Inspection Reports, and other
relevant information pertaining to the scaling location.
Frequency of visits will be based on the inspector’s judgment but will be at least monthly at mill
yard locations, regardless of perceived activity, and monthly when activity is occurring at remote
locations. As a minimum the following items will be inspected and documented on the Yard
Scaling Inspection Report (R10 2400-84):
a. Presentation of logs for accuracy in scaling.
b. Requirements for remote check scaling.
c. Excessive mud or water run-off.
d. Changes in yard arrangements from approved diagram.
e. Safety of scaling.
f. Scaler’s workload.
g. Branding and painting.
h. Bundle and log accountability.
i. Export surveillance.
(1) Handling of load receipts and scale tickets.
(2) Sampling procedures.
The scaling site administration is the responsibility of the District Ranger. For consistency
between Districts, the Forest Check Scaler will review all inspection reports and make
recommendations for changes or corrections through the Forest Supervisor.
27.24 – Yard Scaling Agreement
1. Yard Scaling Inspection Report. The Yard Scaling Inspection Report (R10-2400-84)
shall be used for documenting each yard inspection. Distribute signed copies to the Yard
Owner/Operator, Forest Supervisor, and Ranger District where the yard is located.
27.3 – Accountability on Presale Measurement Sales
The Sale Administrator is responsible for the proper execution and distribution of log raft/barge
receipts.
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When the District administering the sale receives the white and green copies of the log raft/barge
receipt, transfer the raft information to an electronic version and send to the forest officer
responsible for accountability on the receiving unit.
28 – TIMBER AND LOG ACCOUNTABILITY AUDITS
28.31 – Scaled and Presale Measurement Sales
8. Ensure that all employees are following the appropriate health and safety guidelines.
This will include a review of the job hazard analysis and other State or Federal laws pertaining to
timber harvest.
29 – EXPORT ADMINISTRATION
29.1 – Administration of Export Restrictions
6. Accounting for Export Logs by Application. Application to Export Unmanufactured
or Partially Manufactured Forest Products from Alaska, R10-2400-12, will be required for all
logs to be exported. Only the Regional Forester is authorized to approve export applications.
This authority has been delegated to the Deputy Regional Forester for Natural Resources and the
Director of Forest Management. Authority and criteria for approval of export can be found in 36
CFR 223.201.
a. Utilize the following procedures when processing Export Applications.
(1) Utilize electronic format for consistency and expediency.
(2) Do not include more than one sale on each application.
(3) Products may be grouped as follows on separate applications.
(a) Alaska Yellow Cedar
(b) Western Red Cedar
(c) Spruce and Hemlock saw logs
(d) Spruce and Hemlock utility
(4) Include appropriate log brands, if more than one brand on the sale, include both.
(5) In addition, follow the procedures outlined below.
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b. District Ranger Procedure.
(1) Receive, review, recommend, and forward to the Forest Supervisor, an electronic
copy of a signed Export Application from the purchaser or secondary owner of logs
originating from timber sales on lands administered by the Ranger District. The Sale
Administrator assigned to the sale where the logs originated should do this review.
The application must be reviewed for completeness, accuracy, and volume of species
and products. Advise applicant promptly when additional information or corrections
are needed. Make a recommendation to approve or disapprove and include any
relevant comments.
(2) If the application is acceptable, it is signed and dated by the District Ranger, the
original hard copy with signatures is retained at the District Office in the appropriate
sale folder.
(3) An electronic copy of the Export Application will be created with all information
required in section 1 and 2,signed electronically and forwarded to the Forest
Supervisor.
(4) If approved, the Export Application will be returned via the Forest Supervisor
with a permit number and termination date. Normally this termination date will be
the last day of the calendar year in which the sale terminates. Return a signed copy to
the applicant, file a hard copy in the sale folder and retain the electronic version.
(5) When export is complete for a calendar year, the shipper will complete section 6
and return a signed copy to the District Ranger by March 1, of each year for the life
of the sale. The District will retain a hard copy and forward a copy to the Forest
Supervisor, no later than March 15, of each year for the life of the sale.
(6) If disapproved, the Export Application will be returned via the Forest Supervisor
with a statement regarding why the application is disapproved. In this case, return a
copy to the applicant and file a hard copy in the sale folder. All electronic copies may
be deleted.
c. Forest Supervisor Procedure.
(1) Receive, review, recommend and forward to the Regional Office, Director of
Forest Management, the electronic copy of the application received from the District
Ranger.
(2) Review the application for completeness, sign, and date a hard copy of the
electronic form. Retain this copy for your records.
(3) Make a recommendation to approve or disapprove and include any relevant
comments in section 3.
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(4) If approved, send an electronic copy to the Ranger District and print and retain a
hard copy for the records.
(5) Compile shipper’s statements from all sales for a calendar year and forward to the
Regional Office no later than January 31 of each year.
(6) If disapproved, send an electronic copy to the Ranger District and print and retain
a hard copy for the records. All electronic copies may be deleted.
7. Export Log Brands. Timber sale brands have been determined to be sufficient in lieu
of an export brand, however these timber sale brands shall not be released until all volume has
either been consumed or exported.
8. Export Locations for Tongass National Forest Logs. To facilitate adequate log export
surveillance, National Forest logs may be exported only from the following locations on the
Tongass:
a. Hoonah
b. Wrangell
c. Ward Cove
d. Pacific Log and Lumber Mill
e. Coon Cove
f. Soda Bay
g. Lyman Anchorage (Alaska Yellow Cedar only)
h. Kake
i. Viking Lumber
j. White River
k. Leask Lake
Exceptions to these locations are rare and shall be granted only by the Regional Forester upon
recommendation by the Forest Supervisor.
Consider our ability to provide export surveillance when requesting a waiver from one of the
above locations.
Purchaser may be required to pay for the extra costs associated with administration of export
when one of the above locations is not selected.
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9. Log Export Surveillance. Surveillance activities include:
a. Contact with yard operators, scalers, and port superintendents.
b. Inspection of decked logs for brands and paint.
c. Documentation of inspections.
d. Report discrepancies immediately to the Forest Supervisor, who will contact the
Director of Forest Management.
e. Maintaining a unique record (folder) for each export location.
(1) The responsibility for export monitoring is the Forest Supervisors, on the Forest
where the export location exists.
(2) All export locations require some level of inspection. Minimum frequency of
inspections shall be as follows:
Export Location
Frequency of Inspections
No export activity Once per calendar year
Export activity
Monthly
10. Export Monitoring. The following plan will form the basis of monitoring logs
shipped to Region 6.
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Log Accountability & Monitoring Plan
Between the
Alaska Region (R10) and the Pacific Northwest Region (R6)
The Alaska Region and the Pacific Northwest Region mutually agree to enter into this agreement
with the following understanding:
When logs are shipped from Region 10 to Region 6 there must be some tracking of these logs
once they arrive, until the time they are processed. The process for that tracking is outlined
below:
1. The Ranger District where the logs are loaded in Alaska will email the Log Barge Receipt
(R10 2400-21) completely filled out to the appropriate log accountability specialist in R6
where the logs are destined with a copy to the Regional Measurements Specialist, in both
Regions.
2. Region 6 will inspect approximately 50% of the barges arriving from Alaska at their ports
of entry. The log accountability specialist in Region 6 will fill in the information required
on the log barge receipt when the logs arrive and email it to the District in Region 10 that
sent the receipt originally with a cc to the Regional Measurements Specialist in each
Region.
3. Additionally, Region 6 will inspect those manufacturing facilities accepting logs from
Alaska to ensure these logs are processed in Region 6. Documentation of these inspections
should be sent to the originating District in Region 10 and a copy to the Regional
Measurement Specialists in each Region. Inspections should occur on a monthly basis
when logs are being received.
4. Region 10 will fund Region 6 at an agreed upon rate to provide this service.
This document should be reviewed, as appropriate by Region 10 and Region 6 for
modification or updating as needed.
We, the undersigned, have reviewed this agreement and agree that it meets the requirements
for monitoring logs shipped from Region 10 to Region 6.
/s/ Dave Harris
_____________________________
Dave Harris, Acting Director of
/s/ KJ Silverman
_____________________________
KJ Silverman, Acting Director of
Forest Management, R-10
Date: 5/23/2007
Natural Resources, R-6
Date: 5/25/2007
In addition, when logs are exported to foreign markets it is also the responsibility of the District
to provide the Regional Measurements Specialist with a copy of the Log Export Receipt prior to
export.
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29.2 – Use Of Timber (C/CT 8.65#)
Unprocessed timber from National Forest lands in Alaska may not be exported from the United
States or shipped to other States without prior approval of the Regional Forester (36 CFR
223.201).