Incident Acquisition
Management
National Logistics Workshop
Reno, Nevada
March 18, 2008
February 27, 2008
Discussion Items
 Contract Administration
 Contracting Officer’s
Representatives (COR’s)
 National Contracts
 National Solicitation Plan
for Competitive
EERA’s/I-BPA’s
 VIPR
Contract Administration
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Use of contractors has increased
dramatically
IMT’s have responsibilities for contract
administration, particularly for contracts
supporting operations and logistics
Essential to adequately monitor
contracts to insure compliance and
evaluate performance
COR Certification Requirements
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Current requirements for COR certification in
the Forest Service are still applicable.
Now and continuing? COR’s must have
training and resumes entered in ACMIS by
June 30 (initially)
Future? Increased training
More Future? Program managers must have
training and resumes in ACMIS
WHEN? Still waiting….
Contracting Officer’s Representative
Task Force (National Contracts)
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FAM and AQM chartered a task force led
by Mike Lohrey.
Task force delivered their report in
March, 2007, with recommended
alternatives
FAM and AQM recently distributed the
report along with identifying the
alternative selected.
Recommendations Accepted
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Adopt standard national structure
Identify national program manager
Identify number and level of certified
COR’s needed and the contingent of
inspectors
Include Administrative Contracting
Officers (ACO’s) where appropriate
Next Steps to Implement
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Identify available training and determine what
more is needed
Determine which national contracts will have
ACO’s
Analyze national contracts and determine
number and type of adequate COR’s
Identify National Program Managers
Develop process for insuring COR’s are
certified
National Contracts
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Mobile Food and Shower Services
Type 2 IA Firefighter Crews
Retardant
Helicopters
Large Airtankers
Smokejumper Aircraft
Establishing EERA Policy

To meet USDA OIG Audit objectives &
decrease cost:
• FAR based
• Best value driven
• Consistent nationally
EERA Process Changes
FY 2007 - 2010

Competitive Solicitation Plan
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National Solicitation Templates
Cascading Set-Aside
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Uniform Equipment Inspections
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Standardized Performance Evaluations
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New Name for Preseason Agreements
National Solicitation Plan for
Competitive EERAs/I-BPAs
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Competition phase-in over 4 years
Solicitations cover 3 year period
FY 2008 competitions:
• Faller module
• GIS unit
• Mobile laundry
• Clerical office support
• Tent
• Mechanic w/ service truck
• Refrigeration trailer
National Solicitation Templates
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Standard equipment specifications (CETG)
Best Value award
• Reasonable Price
• Pass / Fail
• Past Performance
• Qualified Personnel
• Minimum Equipment Standards

Priority Dispatch
• Choosing by Advantages criteria
• Determines a value / $
Cascading Set-Aside
Method of Award and Ranking on
Dispatch Priority List
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New Process
• Allows issuance of one solicitation with multiple
•
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levels of set-aside for small business preference
programs.
Complies with preference order as established by
the FAR.
• 8(a) (sole-source or set-aside)
• HubZone
• SDVOSB
• Small Business
Approved by OGC
Uniform Equipment Inspections
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National consistency as to what equipment is
inspected to what degree
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Balancing risk and cost, case by case
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Pre-award, preseason, random or no
inspection
CETG
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Standardized Performance
Evaluations
• Contractor Performance System (CPS)
• Required by USDA
• Available government-wide – facilitate
Interagency use
• Better suited for equipment (v. crew form)
• Evaluations performed by Fire –
Supervisor of equipment at incident
• Put new form in your kit
• Input into CPS by AQM personnel
Preseason Incident BPA
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I-BPA:
• Preseason
• Non-emergency
• SF-1449
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EERA:
• At-incident
• Emergency
• OF-294
VIPR - High Level Scope
 Is
an Acquisition system
 All preseason incident procurement
instruments
• Preseason Incident BPAs
• Aviation contracts
• National contracts
 Front-end
load Dispatch (ROSS) &
Payment Systems
Component of
Incident Business Solutions (IBS)
ESB
Data is front-loaded for
use by downstream
systems without re-entry
VIPR
ROSS
ISuite or
ABS
Payment
Centers
Reuse Data Throughout
Financial
Systems
Cost Avoidance
Forest Service
Estimated Cost Avoidance
$12.8 million/yr
Staffing Cost Avoidance - $4.8 M/yr
$ 3.4 M/year – AQM
$ 1.3 M/year – Payments
$ .1 M/year – Dispatch
Competitive EERA/I-BPA - $8 M/yr
$ 8M/yr – Lower prices through competitive solicitation*
*Based on 8% of estimated $100M spent on EERA’s during average $1B fire year
VIPR Phased Releases
Version 1.0: Nov 2008

Preseason Incident BPA
• Create solicitations
• Vendor response
• Award agreement
• Create Priority Dispatch
List
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Data migration from
EaTIS to VIPR
Deferred to Future Releases
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Integration with ROSS
Tracking of vendor training/
qualifications (TBD)
Aviation contracts
National contracts
Interagency capabilities
Summary Points
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Important of Contract Administration
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COR Task Force and Certifications
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National Contracts
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National Templates for I-BPA’s / EERA’s
VIPR
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Questions?
Susan Prentiss, Branch Chief,
Incident Support, AQM
March 18, 2008
http://fsweb.wo.fs.fed.us/aqm/incident