2016 House Staff Orientation
Schedule Outline
Friday, Monday-Tuesday, June 24, 27-28
Welcome! First, a few helpful notes:

This Schedule Outline is only a rough sketch of the full Orientation Schedule which will be posted here and emailed to all incoming house staff once finalized in early/mid-June. All details in this document are approximate
and may change before the schedule is finalized. We hope this helps you plan your start as a Vanderbilt resident
or clinical fellow.

Attendance will be monitored. To receive your orientation bonus, you must participate in all
Orientation activities (except the Welcome Picnic or anything noted in the final schedule as applying only to
certain house staff). At Registration the first day, you will get a personalized attendance badge. Don’t lose your
attendance badge and don’t forget to bring it with you each day! It is considered unprofessional behavior to
leave a session in progress; so plan to be present for the entirety of each orientation day.

Vanderbilt photo ID card: You must have your official Vanderbilt ID card before you begin your training
program. This ID includes library access, meal card, and building access systems. Beginning in June you can go to
the Vanderbilt Card Services Office is located in D-2107 Medical Center North (MCN) to have your badge made.
Vanderbilt Card Services Office typical hours: Monday-Friday 8:30am-1pm and 2pm-4:30pm – you can call 615-9363350 to verify hours on the day you plan to visit

Remember to Bring to Orientation the items specified in your task list (in your Welcome Packet sent early April)
as items to bring, including:
o
o
o
o
o
o
Particulate Respirator Approval Form
W-4
Identification documents for completing your I-9 (http://hr.vanderbilt.edu/i9/documents/I9-AcceptableDocuments.pdf).
Parking Agreement
State-issued Vehicle Registration (any state)
If your program rotates to the VA, two official IDs for VA Registration (i.e. Driver’s License and Vanderbilt ID with
full legal name – no nicknames)

Orientation attire is business casual, but be sure to wear comfortable shoes.

Male house staff should be clean shaven for respirator fitting.

Nursing mothers: Staff Lactation rooms are available (see full list here) and information on the room nearest to
Orientation activities will be in the full Orientation schedule.

Wi-Fi: You can connect to the network ‘vummiv’ with no security settings. This is a public Wi-Fi connection so
use care when transmitting sensitive data. After your start date, you will be able to connect to the secured Wi-Fi
network (“vuNet”). If you have any issues connecting, see this page for the unsecured “vummiv” network and
this page for the secured “vuNet” network after your start date, or the VUMC help desk (615-343-HELP) or your
program’s IT department can help you connect to it.
2016 House Staff Orientation Schedule Outline – ALL DETAILS SUBJECT TO CHANGE
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Day One: Friday, June 24, 2016
7:00 a.m. North Lobby of Light Hall
Registration & Coffee
Pick up orientation schedule and attendance badge - Attendance Check.
Pick up Occupational Health Documents.
7:45 a.m. 208 Light Hall
Presentations
Welcome/Introductory Remarks
House Staff Advisory Council
Residents as Teachers and Learners
Residents as Agents of Change
Health & Wellness
Introduction to N95 Respirator Fitting
11:30 a.m. North Lobby Light Hall
Pick Up Box Lunches
12:00 p.m. 208 Light Hall
Lunch Discussion/Presentations
Unconscious Bias
Student Financial Services
Stuff You Need to Know
Benefits Orientation
2:30 p.m. – 4:30 p.m. 4th Floor, Light Hall
Registration Stations
GME Office Compliance
Health and Wellness Screening
Occupational Health
Lab Draw
N95 Respirator Fitting
4:30 p.m. Location TBD
Welcome Picnic – bring your family/significant other.
Day Two: Monday, June 27, 2016
7:15 a.m. North Lobby Light Hall
Check-in & Coffee
8:00 a.m. 208 Light Hall
2016 House Staff Orientation Schedule Outline – ALL DETAILS SUBJECT TO CHANGE
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Presentations
Professional Responsibility
Patient Safety, Medical/Legal Liability and You: Introduction to Risk Management at Vanderbilt
Protecting Yourself and Your Patients from Healthcare-Associated Infections
12:00 p.m. Light Hall North Lobby
Lunch
1:00 p.m. 208 Light Hall
Presentation
Documentation – Standards and Principles Compliance – Fraud, Waste, and Abuse
1:45 p.m. – 5:00 p.m. 4th Floor, Light Hall and Veterans Affairs Hospital
Registration Stations
I-9/E-Verify
Payroll
International Tax – for international house staff
Resident White Coat Distribution
N95 Respirator Fitting
Parking Registration
VA Check-In, Fingerprinting, and Photo for ID - for house staff rotating to the VA
Day Three: Tuesday, June 28, 2016
7:45am - 5:30pm Various locations at VUMC main campus and VA
Inpatient and Outpatient Systems Training - Times will be assigned by email before Orientation.
VA Check-In, Fingerprinting, and Photo for ID - For house staff rotating to the VA, unless completed previously.
Appointments will be assigned by email before Orientation.
Hospital and Department Exhibits - Some exhibits are required, while others are informational/optional.
Departmental Orientations: Wednesday and Thursday, June 29 and 30,
2016
Check with your department for details.
White coat distribution for Fellows and pager assignments will take place at the departmental orientation.
2016 House Staff Orientation Schedule Outline – ALL DETAILS SUBJECT TO CHANGE
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